2009-10-27 SLAC PacketCITY OF
SOUTH LAKE
MEMORANDUM
October 12, 2009
TO: Southlake Arts Council
FROM: Kerry McGeath, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for the regular Southlake Arts Council
Meeting — Tuesday, October 27, 2009 at 6:00 p.m.
Please note the meeting will be held in Town Hall — Executive Conference Room (2nd
Floor). Please notify staff if you will not be able to attend the meeting October 27, 2009 at
817. 74& 8184 or Icar ente ci. southlake. tx. us. Thank you!
Agenda Item No. 2. Administrative Comments:
A. Arts Chair Jeff Walter review of Arts Council City Council Repo — Chair
Walter will discuss the quarterly Arts Council Report that will be presented at
the November 2, 2009 City Council meeting. He will discuss the process and
work with the group to schedule Arts Council members to make the
presentations at future Council meetings. The Arks Council is scheduled to
make quarterly reports to the City Council at the following 2010 meetings:
January 5, 2010, April 6, 2010, July 20, 2010 and October 19, 2010.
B. Director Chris Tribble Budget Update — Director Tribble will detail the FY 2010
budget available for the Arts Council.
2. Agenda Item No. 3A. Consent: Approval of the.... m.in_utes from the September 22,
2009 Southlake Arts Council meeting -- If you have corrections to the meeting
minutes, please let Administrative Secretary Nancy Roper know in advance or make
it part of the motion for consideration. Nancy can be reached via e-mail at
nro er ci.Southlake.tx.us or by calling her at (817) 748-8249.
3. A enda ltem No. 4. PUBLIC FORUM: This is the public's opportunity to address the
Council about non -agenda items. During this proceeding it is important that the
council not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The councils' options during this topic are 1) to listen; 2) ask
questions and respond to the presenter only; 3) request staff to look into the issue
and report back to the council; and/or 4) request that the chair put the item on a
future agenda for the council to discuss or consider.
4. Agenda Item No. 5A. Consider: Recommendation.. to. -City Council for approval of the
Artists and concept for the mural at the new DPS Headquarters facility_ — Staff will
present the art work from artist Janice Hart Melito that the Crime Control and
Prevention Board had recommended for approval by the City Council for your
review. The concept plan will be available at the meeting for you to review.
Southlake Arts Council
Meeting Date — October 27, 2009
Page 2 of 2
5. Agenda Item No. 6A. Discussion: Scope and Goals/Objectives for Arts Master Plan
work subgroup -- This item provides for a review of progress made within the
subcommittee related to the Arts Master planning process each month.
6. Agenda Item No. 613. Discussion: Scope and Goals/Objectives for Art and Artist
Selection work subgroup — This item provides for a review of progress made within
the subcommittee related to the Artists selection subgroup each month.
7. A enda Item No. 6C. Discussion: ARTSNET President Cathy Hernandez Update —
This is the Arts Council's opportunity to visit with the new President of ARTSNET as
she speaks to the Arts Council about the organization's new direction.
8. Agenda Item No. 6D. Discussion: APEX update — Terri Messing will give an update
on the APEX at this time.
We appreciate your commitment and service to the City.
KM
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel Blvd., Southlake, Texas 76092-6242
Kerry McGeath, Deputy Director of Community Services, 817-748-8384, kmcgeathCdci.southlake.tx.us
Chris Tribble, Director of Community Services, 817-748-8021, ctribb1e@cj.southlake.tx.us
Kari Happold, Deputy Director of Community Services, 817-748-8018, khappoldcd,)ci.south lake. tx. us
Nancy Roper, Administrative Secretary, 817-748-8249; nroper@ci.southlake.tx.us
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; Icarpenterta')d.south lake. tx.us
CITY OF
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Location: Southlake Town Hall
1400 Main Street —Executive Conference Room (2"d Floor)
Southlake, Texas 76092
Time: 6:00 p.m.
1. Call to Order
2. Administrative Comments:
A. Arts. Chair Jeff Walter review of Arts Council City Council report
B. Director Chris Tribble budget update
3. Consent:
A. Approval of the minutes from the September 22, 2009 Southlake Arts
Council meeting
4. Public Forum
5. Consider:.
A. Recommendation to City Council for the approval of the Artist and concept
for the mural in the DPS headquarters facility
6. Discussion:
A. Scope and goals/objectives for Arts Master Plan work subgroup
B. Scope and goals/objectives for art and artist selection work subgroup
C. ARTSNET President Cathy Hernandez update
D. APEX update
7. 'Adjournment
CERTIFICATE
i hereby certify that the above agenda was posted on the official bulletin boards at Town- Hall,
1400 Main Street, Southlake, Texas, on Friday, October 28, 2009 by 5:00 p.m. pursuant to
Chapter 51 of the Texas Governent{t��a�,e.
Cj
a
Lori Payne, TRM = : 0
City Secretary tU
If you plan to attend this pulic i%gling
advise the City Secretary 48 ftqrsf�vae
will be made to assist you 'lur'�r+u,r�„i:et►�
ve a disability that requires special needs, please
at 817.748.8016 reasonable accommodations
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* *UNOFFICIAL MEETING MINUTES * *
NOT APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
SOUTHLAKE ARTS COUNCIL MEETING
Southlake Town Hall — Executive Conference Room
1400 Main Street
Southlake, Texas 76092
September 22, 2009
MINUTES
Arts Council Members Present — Leslie Bartlett, Vice Chair; Karen Chidiac, Deborah
Frazier, Merlene Ingraham, Carol Knox, Terri Messing and Jeff Walter, Chair
Arts Council Members Absent -- Jonathan Calvert, Peggy Firestone, and Fariba Parmer
Staff Members Present — Cynthia Pfledderer, Youth Librarian and Kerry McGeath,
Deputy Director of Community Services
Others Present — None
REGULAR SESSION:
Agenda Item No. 1 - Call to Order.
Chair Walter called the meeting to order at 6:02 p.m.
REPORTS:
Agenda Item No. 2A — Administrative Comments — City -appointed Boards and
Commissions Reception
Deputy Director McGeath introduced Ms. Pfledderer as the new Youth Librarian. The
City will host a reception for the Boards members on Tuesday, October 20, 2009 from
5:30-6:30 in Town Hall Lobby.
CONSENT AGENDA:
Agenda Item No. 3A — Consent. — Approval of minutes from the August 25 2009
Southlake Arts Council meeting.
A motion was made, seconded and unanimously approved to accept the minutes from
the August 25, 2009 meeting.
REGULAR AGENDA:
Agenda Item No. 4 — Public Forum.
Southlake Arts Council Meeting Minutes -- September 22, 2009 Page 1 of 3
3A - 1
* *UNOFFICIAL MEETING MINUTES * *
NOT APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 The Public Forum was opened at 6:12 pm. As there was no one to speak, it was closed
2 at 6:12 pm.
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4 Agenda Item No. 5A — Consider — Approval of the Southlake Arts Master Plan first
5 iteration.
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7 There have been some changes since the Council met last week. Mr. Walter recapped
8 the history of the Master Plan and then highlighted a few points in the document. It is
9 recommended to hire a consultant. The benchmarks for arts activity in the first year
10 includes focusing on creating a roundabout, the sculpture garden, and Town Hall
11 concerts and exhibits. The Arts Council will support the Apex Presents Series,
12 ARTSNET Masterworks Series and Art in the Square events because those three
13 groups are to work through the Arts Council.
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15 The cycle of committee appointments causes turnover in the Arts Council. The Arts
16 Council lacks members with expertise areas. Because the work of what is needed is
17 done on a volunteer basis, many items are not getting accomplished. There is a lack of
18 staff support for the Arts Council. All of these factors point to the need for a consultant.
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20 There is subjective data that needs to be quantified to support further decisions which
21 takes expertise.
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23 A motion was made and seconded to approve the Master Plan first iteration. There was
24 discussion about the Master Plan and the need for a consultant. The motion was
25 unanimously approved.
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27 DISCUSSION:
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29 Agenda Item No. 6A-- Discussion. — Discuss scope and goals/objectives for Arts Master
30 Plan work subgroup.
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32 The subgroup will focus on a presentation of the process to the City Council to get their
33 input. There was extensive discussion on this topic. The subgroup will meet before the
34 next meeting.
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36 A enda Item No. 6B — Discussion. -- Discuss scope and goals/ob'ectives for art and
37 artist selection work subgroup.
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39 The money is available for art in the roundabouts. The money will not go away. The
40 subgroup would like to have an online option for the general public to make their wishes
41 known. There was extensive discussion on this topic.
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43 Agenda Item No. 6C — Discussion. — APEX update
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45 This was no discussion at this meeting.
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Southlake Arts Council Meeting Minutes — September 22, 2009 Page 2 of 3
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* *UNOFFICIAL MEETING MINUTES * *
NOT APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 Agenda Item No. 7 Adjournment.
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3 The meeting was adjourned at 7:07 pm.
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9 Jeff Walter, Chair
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Attest:
Kerry McGeath, Deputy Director of Community Services
A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY.
5outhlake Arts Council Meeting Minutes — September 22, 2009 Page 3 of 3
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