2005-03-23
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* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 March 23, 2005
7
8 MINUTES
9
10 Library Board Members Present - Peggy Firestone, Vice Chair; Charlene Wiersum, Liz
11 Jackson; Lori Burr; Jean Anne Hamm, Penny Pannell.
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13 Library Board Members Absent - C. D. Peebles, Chair.
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15 Staff Members Present -Kerry McGeath, Library Administrator
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17 Agenda Item No. 1, Call to Order - Vice Chair, Peggy Firestone, called the meeting to order at
18 7:09pm.
19
20 Agenda item No. 2, Librarian's Report - Mr. McGeath referred to the statistics sheet. He
21 compared statistics from FY 02-03 to current statistics. That was the point in time that the
22 philosophy regarding customer service and mix of product changed. There was a 95% increase
23 in checkouts for FY 03-04 and a 66% increase in checkouts for FY 04-05. Traffic is up 61%
24 over the two year period. Computer use figures are skewed because the number at the beginning
25 was so low. Two years ago the circulation was 85,000. This year the projected circulation is
26 over 200,000. Grapevine's circulation is a little over 400,000 and they are much larger and well
27 established. Within 2 years we have gone from 1/4 of their circulation to %2 of their circulation.
28 Grapevine's circulation is dropping with the opening of the Southlake Library and most recently
29 the Colleyville Library. Computer use was 381 people for last month. We are working to get
30 our systems in place for the anticipated hectic summer. Our story times have shown a marked
31 increase. There were a few unruly children whose parents were asked to control their children,
32 which made for a more pleasant environment for all.
33
34 Mr. Peebles has talked to the City Council and the mayor about planning for the Library. Mr.
35 McGeath has been asked to project a date when we will reach capacity. The shelving
36 configuration now will hold about 50,000 items and we are currently at 42,000 items. Mr.
37 McGeath has had the Libra-Tech people come out in case we need to purchase more shelving in
38 the next two years. It is projected that the Library will reach capacity at about 80,000 volumes.
39 This will happen in 5-8 years. Mr. Peebles has suggested that we have an ad hoc committee to
40 give advice on space and future planning. Once the Library reports permanently to a Director or
41 Assistant City Manager, planning will proceed in an orderly fashion. The Foundation was
42 disbanded some years ago, but could be reinstated to take action on future planning. Mr.
43 McGeath will look into reinstating the Foundation at some future date. The Board had some
44 discussion about what group (reconstituted Foundation, 2025 Committee, City Manager?) in the
45 city will take interest in the future planning of the Library. We want to make sure we are
46 involved in the planning process.
Southlake Library Board Meeting Minutes - March 23, 2005 Page 1 of 1
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2 There is a MasterWorks performance coming up and a proclamation that the City Council will
3 issue concerning National Library Week. It would be nice for some of the Board members to be
4 present since Mr. McGeath will be out of town.
5
6 CONSENT AGENDA:
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8 All items listed below are considered to be routine by the Southlake Library Board and will be
9 enacted with one motion. There will be no separate discussion of items unless a Board member
10 or citizen so requests, in which the item will be removed from the general order of business and
11 considered in normal sequence.
12
13 Agenda Item No. 3 Approval of the Minutes from the February 23, 2005 Library Board Meeting
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15 Minutes were approved at this time.
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17 Agenda Item No. 3A Approval of the Minutes from the August 25, 2004 Library Board meeting
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19 Minutes were approved at this time.
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21 REGULAR AGENDA:
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23 Agenda Item No. 4, Public Forum - No items to consider.
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25 Agenda Item No. 5, Consider - No items to consider.
26
27 Agenda Item No. 6A, Discussion - Update on items to be adopted by the City Council from the
28 Library.
29 There are three things that have not been presented to the City Council. The City Manager wants
30 the Library to wait until some other issues have been resolved. The issues are the change in
31 Library hours to open at 10:00 am on Wednesday and Friday and to open on Sunday. The
32 second issue is to have the Council allow food and drinks in the Library. This issue has already
33 been approved by the Board, but having the Council approve seals the issue. The third issue is
34 the computer use policy. The Board has already approved non-residents to use the computers in
35 the Library, but having the Council put a stamp of approval on the issue finalizes it.
36
37 Agenda Item No. 6B, Discussion - Review of Library Mission and Service Goals.
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39 Mr. McGeath meets with the staff each month to make sure we are staying focused on the
40 important goals. We want to provide uncommonly, friendly service. All else will follow from
41 that idea.
42
43 Agenda Item No. 6C, Discussion - Friends of the Southlake Library Update.
44
45 The annual Book Sale will happen during Art in the Square. We will be publicizing the event.
46 We have tables reserved. The Library will be open 12N-6pm on Saturday and 12N-4pm on
Southlake Library Board Meeting Minutes - March 23, 2005 Page 2 of 2
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Sunday. The staff will be assisting FOSL in moving books and providing support service, if
2 needed. Katrina will try to get NCL to assist during the sale.
3
4 Agenda Item No. 6D, Discussion - North Texas Regional Library System Update.
5
6 NTRLS has started a new group to help mentor small libraries. Mr. McGeath will be part of the
7 initial planning in June for that group. He will also be doing a workshop televised throughout
8 the state for them about how to run your library like a business.
9
10 Mr. McGeath will be presenting a workshop at the Texas Library Association in early April on
11 customer service and reference service.
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13 Mr. McGeath has been chosen for the Tall Texans, a yearly leadership institute sponsored by the
14 Texas Library Association. Each year 24 people are chosen out of 200 applicants. The
15 workshop for this is also in June at a ranch outside of Austin.
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17 Agenda Item No. 7, Other Items - No other items on the agenda.
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19 Agenda Item No. 8, Adjournment - The meeting was adjourned at 8:07 pm.
20
21
22 ATTES
23
24 -
25 C' .D. eebles
Southlake Library Board Meeting Minutes - March 23, 2005 Page 3 of 3