2005-04-27
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
I SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 April 27, 2005
7
8 MINUTES
9
10 Library Board Members Present- C. D. Peebles, Chair; Peggy Firestone, Vice Chair; Liz
11 Jackson; Lori Burr; Jean Anne Hamm, Penny Pannell.
12
13 Library Board Members Absent - Jean Anne Hamm, Charlene Wiersum.
14
15 Staff Members Present -Kerry McGeath, Library Administrator
16
17 Agenda Item No. 1, Call to Order - Chair, C. D. Peebles, called the meeting to order at 7:07pm.
18
19 Agenda item No. 2, Librarian's Report - Jean Anne Hamm, Charlene Wiersum, Penny Pannell
20 and Liz Jackson need to reapply for their board positions, which are going to expire soon. Mr.
21 McGeath distributed applications from the City Secretary's Office.
22
23 Circulation was up 42% at a little over 14,000 items. Circulation has increased 61% over last
24 year and 96% from 2 years ago. We are staying really busy. We have had to schedule a staff
25 member to come on Sunday to empty the outside return. Although we have almost doubled the
26 amount of materials that need to be returned to the shelf, the carts with return materials are
27 usually emptied daily. This was not the case 2 years ago. This can be attributed to many more
28 volunteer hours. If a volunteer doesn't shelve everything correctly, staff will shelf read to
29 correct any inaccuracies. Mr. McGeath predicts that we will hit 30,000 items in June.
30
31 Mr. McGeath reported on the request for books. We have indicated to borrowers that this is only
32 a suggestion for purchase, not a guarantee that the item will be ordered. We do place holds for
33 people who have suggested items for purchase that are actually purchased. We don't have
34 enough staff to notify those that will not have their request honored. Some items are out of print
35 or difficult to locate and expensive to buy. Circulation has shown significant increases, which
36 underscores the fact that what is being bought is well received by the public.
37
38 Computer use continues to be really strong. Jesse has been teaching computer classes. It would
39 have cost the city $30,000 to send staff to training at TCC. He gets daily calls from city staff for
40 help with projects.
41
42 FOSL book sale is this week.
43
44 CONSENT AGENDA:
45
Southlake Library Board Meeting Minutes - April 27, 2005 Page 1 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 All items listed below are considered to be routine by the Southlake Library Board and will be
2 enacted with one motion. There will be no separate discussion of items unless a Board member
3 or citizen so requests, in which the item will be removed from the general order of business and
4 considered in normal sequence.
5
6 Agenda Item No. 3, Approval of the Minutes from the March 23, 2005 Library Board Meeting
7
8 Minutes were approved at this time.
9
10 REGULAR AGENDA:
11
12 Agenda Item No. 4, Public Forum - No items to consider.
13
14 Agenda Item No. 5, Consider - No items to consider.
15
16 Agenda Item No. 6A, Discussion - Changing the meeting room policy and procedure.
17
18 The meeting room was set aside as a different entity with a very restrictive policy for use. In
19 order to avoid not making the room available as a study room when it is needed, Mr. McGeath
20 has changed the procedure to allow the meeting room to fall under the study room guidelines
21 unless it has been booked as a meeting room.
22
23 Discussion ensued about the policy for the meeting room. Mr. McGeath will come with some
24 suggested changes for the meeting room policy. These will be considered at the next meeting.
25
26
27 Agenda Item No. 6B, Discussion - Review of future planning.
28
29 Councilmember Carolyn Morris would like a member of the Board to present information to the
30 Council once a month to keep the Council updated on various activities concerning the Library.
31 Mr. Peebles had a concern about the time when the Board member would present, since it would
32 vary considerably and might involve a long wait. Mr. Peebles wants to add it to the monthly
33 Board agenda t o d ecide w hat w ill b e p resented e very in onth, i f a t a 11. T here w as d iscussion
34 about having Library information on the cable channel.
35
36 Mr. Peebles gave a short history of the original planning for the Library. He went to several
37 council members to discuss moving other first floor offices so the Library could have the whole
38 first floor. Mr. Peebles would like the Board to address planning issues for library growth since
39 space will at a premium. Several different scenarios were discussed including moving courts to
40 DPS North to gain space in this building. The idea of using existing space in the building for
41 library growth would be a lot less expensive for the City of Southlake than to spend 6-10 million
42 dollars on a brand new building. There will be more discussion at future meetings.
43
44 Agenda Item No. 6C, Discussion - Friends of the Southlake Library Update.
45
46 Mr. Peebles didn't have the final results from the Friends Book sale yet.
Southlake Library Board Meeting Minutes - April 27, 2005 Page 2 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2 Agenda Item No. 6D, Discussion - North Texas Regional Library System Update.
3
4 No items on the agenda.
5
6 Agenda Item No. 7, Other Items - No other items on the agenda.
7
8 Agenda Item No. 8, Adjournment - The meeting was adjourned at 8:22 pm.
9
1
a
Southlake Library Board Meeting Minutes - April 27, 2005 Page 3 of 3