2009-02-04 SLAC PacketCITY OF
SOUTHLAKE
MEMORANDUM
January 27, 2009
TO: Southlake Arts Council
FROM: Kerry McGeath, Deputy Director of Community Services
SUBJECT: Agenda Item Comments and Other Items of Interest for
Southlake Arts Council Meeting — Wednesday, Feburary 4, 2009 at
6:00 p.m.
Due to the weather, the January 27fh meeting was canceled and rescheduled for February
4, in Town Hall, 3rd Floor, Room 3A at 6.00 p.m. Please notify staff if you will not be able
to attend (817.748.8164oricarpentet@ci.southiake.tx.us. Thank you!
Agenda Item No. 2A. Administrative Comments: Website Training — We want to
make sure that all of you are comfortable using the City's website; therefore we will
do some basic training with regard to what is available and how to access what is on
the city of Southlake's website.
2. Agenda Item No. 2B. Administrative Comments: DPS HQ project update — This item
is an update on where we are with regard to the public art project for the DPS
Headquarters facility.
3. Agenda Item No. 3A. Discussion: Sale of deaccessioned Southlake Stampede
Longhorn — Gary Fickes has indicated that he wanted to purchase one of the
Longhorns that has been deaccessioned by the City of Southlake for his business.
4. Agenda Item No. 3B. Discussion: Process for developing an art/artists selection
committee or other method for choosing art/artists for public art prolects, — Moving
forward the Arts Council will be involved in the process of choosing art and artists for
public arts projects and there is a need to develop and specific and transparent
process for reviewing and choosing art and artists. One option is to develop a pool of
volunteers with some artistic understanding or aptitude from which a panel can be
called for specific projects that require the selection of art or an artist. It is important
to make sure we get as much community buy -in as possible when art is chosen and
this seems like an effective method to do so. Arts Council would still have to review
and recommend to council any art or artists chosen.
5. Actenda Item 3C. Discussion: Process for art to disc)laved in Town Hall or other Citv
of Southlake facilities — Discuss options for process of displaying public art in Town
Hall or other City of Southlake facilities. One of several options included creating
periods of time during the year in which art would be shown and a call for artists
would request art for those specific periods, at no cost to the city. Also need to
discuss if art is purchased for COS how is display'supervised and what process is
necessary to handle those situations. City is revising policy on the display of items,
so staff is asking for ideas in this regard so we can develop an effective policy going
forward.
6. Agenda Item No. 3D. Discussion of Public Arts Projects — This item is an opportunity
to discuss any possible projects that may be available for the Arts Council to
explore.
7. Agenda Item No. 3E. Discussion: Public Arts Master Plan — The development of a
Master Plan and transparent process for choosing Public Art are paramount to
COS's ability to develop an effective public art program. We will organize those that
want to be involved in this subcommittee and schedule future meetings so we can
move forward on this very important aspect of developing and arts program. We will
also discuss whether to ask for a 1 % set aside for Public Art when property is
developed in Southlake.
8. Agenda Item No. 4. PUBLIC FORUM: This is the public's opportunity to address the
Council about non -agenda items. During this proceeding it is important that the
council not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The councils' options during this topic are 1) to listen; 2) ask
questions and respond to the presenter only; 3) request staff to look into the issue
and report back to the council; and/or 4) request that the chair put the item on a
future agenda for the council to discuss or consider.
9. Agenda Item No. 5A. Consider: Approval of the minutes from the December 9, 2008
Southlake Arts Council meeting — If you have corrections to either meeting minutes,
please let Administrative Secretary Nancy Roper know in advance or make it part of
the motion for consideration. Nancy can be reached via e-mail at
nropera@ci.southlake.tx.us or by calling her at (817) 748-8249.
10. Agenda Item No. 5B. Consider: Recommendation for sale of deaccessioned
Southlake Stampede Longhorn to Commissioner Gau Fickes — This item is a
recommendation to City Council that Gary Fickes be able to purchase a
deaccessioned Longhorn.
11. Agenda Item No. 5C. Consider: Recommendation for purchase of Paintings from
Trish Biddle to be placed in City facilities — Trish Biddle is offering special pricing for
four (4) paintings -- essentially three for the price of one at lower then market prices.
This item would be for the Arts Council to recommend to City Council that these
works of art be purchased.
We appreciate your commitment and service to the City.
KM
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel Blvd., Southlake, Texas 76092-6242
Kerry McGeath, Deputy Director of Community Services, 817-748-8384, kmcgeath[3cr cl.southlake.tx.us
Chris Tribble, Interim Director of Community Services, 817-748-8021, ctribble@ci.southlake.tx.us
Nancy Roper, Administrative Secretary, 817-748-8249, nroper@ci.southlake.tx.us
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184, lcarpenter@,ci.southlake,tx.us
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL
Wednesday, February 4, 2009
Location. Southlake Town Hall
1400 Main Street — 3rd Floor, Room 3A
Southlake, Texas
Time: 6:00 p.m.
Ate�enda:
1. Call to Order
2. Administrative Comments:
A. Website Training
B. DPS HQ project update
3. Discussion:
A. Sale of deaccessioned Southlake Stampede Longhorn
B. Process for developing an artlartists selection committee or other
method for choosing artlartists for public art projects
C. Process for Art to be displayed in Town Hall or other City of
Southlake facilities
D. Public Art Projects
E Public Arts Master Plan
4. Public Forum
5. Consider:
A. Approval of the minutes from the December 9, 2008 Southlake
Arts Council meeting
B. Recommendation for sale of deaccessioned Southlake Stampede
Longhorn to Commissioner Gary Fickes
C. Recommendation for purchase of paintings from Trish Biddle to be
placed in City facilities
6. Adjournment
Southlake Arts Council
Meeting Date -- February 4, 2009
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, January 30, 2009 by 5:00 p.m. pursuant to
Chapter 51 of the Texas Government Code,
SOL;
Lori Payne, TRMC U `�
City Secretary W a
If you plan to attend this public meeting�ind love a dlsabil ��equires special needs, please advise the City Secretary
48 hours In advance at 81 T.74t3.8015 rer an&15ir�acco�m�id �&s will be made to assist you.
* *UNOFFICIAL MEETING MINUTES * *
UNAPPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 SOUTHAKE ARTS COUNCIL MEETING
2 Southlake Town Hall — Executive Conference Room
3 1400 Main Street
4 Southlake, Texas 76092
5
6 December 9, 2008
7 MINUTES
8
9 Arts Council Members Present — Leslie Bartlett; Peggy Firestone; Joe Henderson,
10 Chair; Terri Messing; Carolyn Morris; Jeff Walter, Vice Chair; Char Wiersum
11
12 Arts Council Members Absent — None
13
14 Staff Members Present— Kerry McGeath, Deputy Director of Community Service
15
16 Others Present — None
17
18 REGULAR SESSION:
19
20 Agenda_Item No. 1, Call to Order. -- Chair Joe Henderson called the meetingto order at
21 6:15 p.m.
22
23 REPORTS:
24
25 Agenda Item No. 2A — Administrative Comments — There are no items for this agenda.
26
27 CONSENT AGENDA:
28
29 Agenda Item No. 3A — Consider. -- Approval of minutes from the December 9 2008
30 Southlake Arts Council meeting
31
32 After some discussion a motion was made and seconded to approve the minutes from
33 the October 28, 2008 meeting. The motion was unanimously approved.
34
35 Agenda Item No. 3B — Consider. -- Recommendation on 2009 Community Services
36 Agreement with APEX
37
38 After some discussion a motion was made and seconded to approve the 2009
39 agreement with APEX. The motion was unanimously approved.
40
41 Agenda Item No. 3C -- Consider. — Recommendation on 2009 Community Services
42 Agreement with ARTSNET
43
44 After some discussion a motion was made and seconded to approve the 2009
45 agreement with ARTSNET. The motion was unanimously approved.
46
Southlake Arts Council Meeting Minutes —December 9, 2008 Page 1 of 3
* *UNOFFICIAL MEETING MINUTES * *
UNAPPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 Agenda Item No. 3D — Consider. — Recommendation to award contracts to artists Liz
2 Bonham and Archie St. Clair for commissioned art work for DPS Head uarters
3
4 After some discussion a motion was made and seconded to award the contracts to
5 artists Liz Bonham and Archie St. Clair. The motion was unanimously approved.
6
7 REGULAR AGENDA:
8
9 Agenda Item No. 4 -- Public Forum — The Public Forum was opened at 6:20 pm. As
10 there was no one to speak, it was closed at 6:21 pm.
11
12 DISCUSSION:
13
14 Agenda Item No. 5A -- Discussion. — Possible Public Art Projects
15
16 There was some discussion about a unified theme of the seasons in Town Square for a
17 permanent display in the foyer of Town Hall. The idea was to have one painting per side
18 of the foyer. Christmas in Town Square by Trish Biddle is still for sale. It was proposed
19 to display it in Town Hall now. After the Town Hall Use Policy is approved, it will be
_ 20... po-ssible to.disp[ay art in Town_ Hall.. An _approved form will be available to request
21 display of transient pieces or collections. The artist will have to sign a release so the
22 liability lies with the artist. There was discussion about purchasing security casings for
23 art pieces.
24
25 The Southlake Historical Society would like to have some of their black and white
26 photographs hung in Town Hall, perhaps on the second floor. It was suggested that
27 professional help be obtained to help with the hanging of art materials.
28
29 There was a suggestion that more sculptures be obtained for the city parks.
30
31 Agenda Item No. 5B -- Discussion. — Master Plan Work Group Update
32
33 Mr. McGeath is meeting with City staff from Frisco to discuss their Master Plan. He will
34 bring the results of his discussions back to the Council. The Council would like to review
35 items from the Frisco Master Plan for possible incorporation into the Southlake Master
36 Plan.
37
38 The Council would like all art considerations to be brought before them before final
39 decisions are made about possible art or art projects to be used in or on City of
40 Southlake property.
41
42 Agenda Item No. 5C — Discussion. — APEX Update
43
44 APEX is doing well. There was some discussion of inviting the Carroll Senior High
45 School choir to sing at the beginning of a City Council meeting. Mr. McGeath will pursue
46 that idea.
Southlake Arts Council Meeting Minutes —December 9, 2008 Page 2 of 3
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* *'UNOFFICIAL MEETING MINUTES * *
UNAPPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
Agenda Item No. 6, Adjournment.
The meeting was adjourned at 6:45 pm.
Joe Henderson, Chair
Attest:
Kerry McGeath, Deputy Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
SECRETARY.
Southlake Arts Council Meeting Minutes —December 9, 2008 Page 3 of 3