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2008-10-28 SLAC Packet10CITY OF SOUTHLAKE MEMORANDUM October 23, 2008 TO: Southlake Arts Council FROM: Kerry McGeath, Deputy Director of Community Services SUBJECT: Agenda Item Comments and Other Items of Interest for Southlake Arts Council Meeting — Tuesday, October 28, 2008 at 6:00 p.m. Please note the meeting will be held in Southlake Town Hall — Library at 6:00 p.m. Please notify staff if you will not be able to attend (817.748.8184 or Icarpenter@ci.southlake.tx.us). Thank you! 1. Committee Update — The steering committee for APEX that the Arts Council recommended to City Council should appear at the City Council meeting on November 18. Aaenda Item No. 3A. Consider: Approval of the minutes from the September 23, 2008 Southlake Arts Council meeting — If you have corrections to either meeting minutes, please let Administrative Secretary Nancy Roper know in advance or make it part of the motion for consideration. Nancy can be reached via e-mail at nroper(a)ci.south lake.tx.us or by calling her at (817) 748-8249. 3. Aaenda Item No. 3B. Consider: Recommendation of artists for DPS Arts proiect — The Crime Control and Prevention Board is forwarding a recommendation that two artists be contracted to prepare and provide art for the new DPS facility. One artist would provide several sculptures and the other a pair of framed art or a mural. The Arts Council is asked to recommend to the City Council that these artists be accepted. A PowerPoint presentation will be provided by Bob Mundlin, chair of the Crime Control and Prevention Board. 3. Agenda Item No. 4. PUBLIC FORUM: This is the public's opportunity to address the Council about non -agenda items. During this proceeding it is important that the council not deliberate (discuss among yourselves) or take action on any item brought up at this time. The councils' options during this topic are 1) to listen; 2) ask questions and respond to the presenter only; 3) request staff to look into the issue and report back to the council; and/or 4) request that the chair put the item on a future agenda for the council to discuss or consider. 4. Agenda Item No. 5A. Discussion: Other Public Art Opportunities — Peter Kao, park construction manager, will be presenting a designer from Carter -Burgess (who will provide a slide show) with further refined concepts of the roundabouts allowing us to better define the call to artists that will be created to satisfy the public art needs for these roundabouts. 5. Agenda Item No. 5B. Discussion: Bicentennial Park Roundabout call to artists update — We have been given the general budget for the project and a theme so we can complete the call to artists. It will be sent out on Friday, November 11, 2008. 6. Agenda Item No. 5C. Discussion: Artist Selection Work Group Update — This is a standing item on the agenda to allow for the Artist Selection work group to update the Arts Council and discuss their progress on artist selections for upcoming public art projects. Agenda Item No. 5D. Discussion: Master Plan Work Group Update — This is a standing item on the agenda to allow for the Master Plan work group to update the Arts Council and discuss their progress on the development of the Public Arts Master Plan. Agenda Item No. 5E. Discussion: APEX Update and Planning — Staff will provide an update on the progress of APEX to advocate and spearhead the planning for a future performing and visual arts facility in the region. We appreciate your commitment and service to the City. Ex STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 400 North White Chapel Blvd., Southlake, Texas 76092-6242 Kerry MCGeath, Deputy Director of Community Services, 817-748-8384, kmcgeath(a)_ci.south lake.tx.us Chris Tribble, Interim Director of Community Services, 817-748-8021, ctribble(a)ci.southlake.tx.us Nancy Roper, Administrative Secretary, 817-748-8249; nroper .ci.southlake.tx.us Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (carpenter oC)ci.southlake.tx.us CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL Tuesday, October 28, 2008 Location: Southlake Town Hall — Library 1400 Main Street Southlake, Texas 76092 Time: 6:00 p.m. Aeg nda: Call to Order 2. Administrative Comments A. APEX Steering Committee Update 3. Consider: A. Approval of the minutes from the September 23, 2008 Southlake Arts Council meeting B. Recommendation of artists for DPS public art project 4. Public Forum 6. Discussion: A. Other Public An opportunities B. Bicentennial Park roundabout call to artists update C. Artist Selection Work Group Update D. Master Plan Work Group Update E. APEX Update and Planning 6. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town hall, 1400 Main Street, Southlake, Texas, on Friday, October 24, 2008 by 5:00 p.m. pursuant to Chap tapft,,qfthe Texas Government Code. Lori Payne, T City Secretary If you plan to attend this public meeting a'ftjvq**l I#0 that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonabteraneuhlmodations will be made to assist you. * *UNOFFICIAL MEETING MINUTES * * UNAPPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 1 SOUTHAKE ARTS COUNCIL MEETING 2 Southlake Town Hall — Executive Conference Room 3 1400 Main Street 4 Southlake, Texas 76092 5 6 September 23, 2008 7 MINUTES 8 9 Arts Council Members Present —Leslie Bartlett; Peggy Firestone; Joe Henderson, Chair; 10 Terri Messing; Carolyn Morris; Jeff Walter, Vice Chair; Char Wiersum. 11 12 Arts Council Members Absent — Karin Newel, ex-officio. 13 14 Staff Members Present — Kerry McGeath, Deputy Director of Community Service 15 16 Others Present — Peter Kao, Construction Manager for Community Services. 17 18 REGULAR SESSION: 19 20 Agenda Item No. 1, Call to Order. — Chair Joe Henderson called the meeting to order at 21 6:10 p.m. 22 23 REPORTS: 24 25 Agenda Item No. 2A — Administrative Comments. — Appreciation Reception for all City- 26 appointed Boards and Committees. 27 28 The reception will be held Tuesday, October 21st at 5:00 p.m. in Southlake Town Hall. 29 Invitations will sent soon. 30 31 Agenda Item No. 2B — Administrative Comments. — Recommended APEX Steering 32 Committee. 33 34 This item will appear on the October 21, 2008 City Council agenda. 35 36 Agenda Item No 2C — Administrative Comments. — Upcoming proclamation for CISD 37 Band Exchange Program. 38 39 The proclamation will be on the agenda for the October 21, 2008 City Council meeting. 40 The exchange students from England will arrive the following day. The concert is 41 scheduled for October 29th. The mayor or one of his representatives will be invited to 42 give the same proclamation at the concert. 43 44 45 46 Southlake Arts Council Meeting Minutes —September 23, 2008 Page 1 of 3 3A-1 * *UNOFFICIAL MEETING MINUTES * * UNAPPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 1 2 CONSENT AGENDA: 3 4 Agenda Item No. 3A — Consider. — Approval of minutes from the August 26, 2008 5 Southlake Arts Council meeting. 6 7 A motion was made and seconded that the minutes from the August meeting be 8 approved. The vote was unanimous to approve the minutes. 9 10 Agenda Item No. 3B — Consider. — Determine Artist Selection and Master Plan work 11 group members. 12 13 The Council agreed to volunteer for the committees. Ms. Firestone, Ms. Bartlett and 14 Ms. Wiersum volunteered for the Artist Selection Committee. Mr. Walter, Ms. Messing 15 and Ms. Morris volunteered for the Planning Committee. Mr. McGeath will email the 16 members of the two groups to set up a schedule of meetings. 17 18 REGULAR AGENDA: 19 20 Agenda Item No. 4 — Public Forum. — The Public Forum was opened at 6:30 pm. As 21 there was no one to speak, it was closed at 6:31 pm. 22 23 DISCUSSION: 24 25 Agenda Item No. 5A — Discussion. — Use of Town Hall Lobby for Public Art. 26 27 City staff is currently looking into revising policies related to the display of art in the 28 lobby area of Town Hall. The issues are who will administer review and placement, 29 what security will be in place, will there be permanent or rotating exhibits, etc. 30 31 Agenda Item No. 5B — Discussion. — Art for DPS Facility Update. 32 33 Twenty artists responded to the Call for Artists. The Crime Control Board narrowed the 34 field down to seven artists. Three were sculptors and four were painters. In the second 35 round, some of the applicants' work did not fit with the need. The applicants have been 36 narrowed down to one painter and one sculptor. Mr. McGeath will meet with the artists 37 to finalize what will be presented to the Crime Control Board and the Arts Council. The 38 presentations will be presented at the October meeting. The artists provided Mr. 39 McGeath with a PowerPoint disc. The images and information was transferred to a 40 non-public area of the Library's website where staff and Board or Council members can 41 access the information. Liz Bonham is the painter and Archie St. Clair is the sculptor. 42 43 Agenda Item No. 5C — Discussion. — Other Public Art Opportunities. 44 45 Mr. Kao wanted the Council's input relating to the themes for the three Roundabouts 46 that will be constructed next year. The over arching theme is American eras. The Southlake Arts Council Meeting Minutes —September 23, 2008 Page 2 of 3 3A-2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 * *UNOFFICIAL MEETING MINUTES * * UNAPPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL theme in Bicentennial Park incorporates a flag with Francis Scott Key. Mr. Kao wanted themes for the other 3 Roundabouts. His ideas were the American West, World War II and something with the space race, perhaps celebrating the Space Shuttle. The Committee discussed various ideas for individual themes and placement of roundabouts. It was suggested to use six fifty year segments of American history beginning with the year 1750. There was more discussion of ideas. Agenda Item No. 5D — Discussion. — Artist Selection Work Group Update. This is a standing item on the agenda to allow the Artist Selection Work Group to update the Arts Council. Agenda Item No. 5E — Discussion. — Master Plan Work Group Update. This is a standing item on the agenda to allow the Master Plan Work Group to update the Arts Council. Agenda Item No. 5F — Discussion. — APEX Update and Planning. Staff will provide an update on the progress of APEX to advocate and spearhead the planning for a future performing and visual arts facility in the region. Agenda Item No. 6, Adjournment. The meeting was adjourned at 7:20 pm. Joe Henderson, Chair Attest: Kerry McGeath, Deputy Director of Community Services A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY. Southlake Arts Council Meeting Minutes —September 23, 2008 Page 3 of 3 3A-3 CITY OF SOUTHLAKE MEMORANDUM October 23, 2008 TO: Southlake Arts Council FROM: Jim Blagg, Assistant City Manager SUBJECT: Consider Selection of Art for new DPS headquarters building Action Requested: Arts Council review and recommendation to City Council for approval of the artists and art concepts to be placed in three (3) locations at the new DPS facility. Background Information: The Crime Control and Prevention District Board created a subcommittee to recommend art for the new DPS facility. The committee created review criteria, and through a call to artists received twenty one responses. Following a detailed review of the proposals that number was cut to seven for detailed responses. The Committee then reviewed those responses and chose a sculpture and painting with a particular artist to do each. The subcommittee then presented their choices to the Crime Control Board who subsequently affirmed their recommendations. Financial Considerations: Funding for the project will come from the Crime Control and Prevention District Board and will be the allowed 1 % of the proposed construction cost to be at or about $285,000. Citizen Input/ Board Review: Art concepts and artists chosen by Crime Control and Prevention District Board subcommittee on art for the new DPS facility through a specific review process. Subcommittee presented recommendations to the Crime Control Board who accepted the committee's recommendation. Legal Review: Not applicable. Alternatives: Southlake Arts Council review and recommendation. Southlake Arts Council Meeting Date — October 28, 2008 Page 2 of 2 Supporting Documents: PowerPoint presentation detailing decision making process to choose the artist and their conceptual plans. Staff Recommendation: Arts Council review and recommendation to City Council for approval of the artists and art concepts to be placed in three (3) locations at the new DPS facility.