2008-09-23 SLAC PacketCITY OF
SOUTHLAKE
MEMORANDUM
September 16, 2008
TO: Southlake Arts Council
FROM: Kerry McGeath, Deputy Director of Community Services
SUBJECT: Agenda Item Comments and Other Items of Interest for
Southlake Arts Council Meeting — Tuesday, September 23, 2008 at
6:00 p.m.
Please note the meeting will be held in Southlake Town Hall — Library at 6:00 p.m.
Please notify staff if you will not be able to attend (817.748.8184 or
Icarpenterta7ci.southlake.tx.us). Thank you!
3.
Aaenda Item No. 2A. Administrative Comments: Appreciation Reception for all City -
appointed boards and committees -- An appreciation reception for all of the council -
appointed boards and committees will be held Tuesday, October 21, 5:00 p.m. in
Southlake Town Hall. Invitations will be mailed in a few weeks. Hope you will be
able to attend!
Agenda Item No. 26. Administrative Comments: Recommended APEX Steering
Committee Update — The steering committee for APEX that the Arts Council
recommended to City Council will appear at the City Council meeting on October
21st to be approved by Council.
Band Exchange Program — The October 21' City Council meeting will also include a
proclamation related to the CISD Band Student Exchange Program. The mayor will
offer the proclamation to the group involved in this project.
4. Aaenda Item No. 3A. Consent: Approval_ of the minutes from the August 26, 2008
Southlake Arts Council meeting — If you have corrections to either meeting minutes,
please let Administrative Secretary Nancy Roper know in advance or make it part of
the motion for consideration. Nancy can be reached via e-mail at
proper ci.southlake.tx.us or by calling her at (817) 748-8249.
5. Aaenda Item No. 3B. Consider: Determine Artist Selection and Master Plan Work
Group Members — We need to determine the makeup of these two important
subcommittees. The Artist Selection group will review responses to the "call for
artists" that we will be doing for future projects. This group will then present their
recommendations to the Arts Council at -large for review and recommendation to the
City Council. The Master Plan group will work with City Staff in developing the city of
Southlake's Master Arts Plan.
6. Agenda Item No. 4. PUBLIC FORUM: This is the public's opportunity to address the
Council about non -agenda items. During this proceeding it is important that the
council not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The councils' options during this topic are 1) to listen; 2) ask
questions and respond to the presenter only; 3) request staff to look into the issue
and report back to the council; and/or 4) request that the chair put the item on a
future agenda for the council to discuss or consider.
7. Agenda Item No. 5A. Discussion: Use of Town Hall Lobby for Public Art — City staff
is currently looking into revising policies related to the display of art in the lobby area
of Town Hall. The major questions are related to who will administer the placement
of the art and the indemnification thereof. Art to be placed will be reviewed and
recommended by the Arts Council, but we are working through what that process will
be.
8. Agenda Item No. 5B. Discussion: Art for DPS Facility Update — The Crime Control
Board has been reviewing works from the second round of art from the recent Call to
Artists. The candidates will be narrowed down and will be brought before the Arts
Council for a recommendation to City Council. If approved by the City Council, staff
will develop a contract(s) with the artist(s). The art work will then be completed in
2009 with installation in early 2010.
9. Agenda Item No. 5C. Discussion: Other Public Art Opportunities — Staff have been
presented with a number of opportunities for public art projects that will be reviewed
with the Arts Council and pursued as indicated by the Council.
10. Agenda Item No. 5D. Discussion: Artist Selection Work Group Update — This is a
standing item on the agenda to allow for the Artist Selection work group to update
the Arts Council and discuss their progress on artist selections for upcoming public
art projects.
11. Agenda Item No. 5E. Discussion: Master Plan Work Group Update — This is a
standing item on the agenda to allow for the Master Plan work group to update the
Arts Council and discuss their progress on the development of the Public Arts
Master Plan.
12. Agenda Item No. 5F. Discussion: APEX Update and Planning — Staff will provide an
update on the progress of APEX to advocate and spearhead the planning for a
future performing and visual arts facility in the region.
We appreciate your commitment and service to the City.
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel Blvd., Southlake, Texas 76092-6242
Kerry McGeath, Deputy Director of Community Services, 817-748-8384, kmcgeath(aci.southlake.tx.us
Chris Tribble, Interim Director of Community Services, 817-748-8021, ctribble ci.southlake.tx.us
Nancy Roper, Administrative Secretary, 817-748-8249; nropercaci.southlake.tx.us
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; IcarpenterCa.ci.southlake.tx.us
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL
Tuesday, September 23, 2008
Location: Southlake Town Hall — Library
1400 Main Street
Southlake, Texas
Time: 6:00 P.M.
Agenda:
Call to Order
2. Administrative Comments
A. Appreciation Reception for all City -appointed boards and
committees.
B. Recommended APEX Steering Committee Update
C. Upcoming proclamation for CISD Band exchange program
3. Consider:
A. Approval of the minutes from the August 26, 2008 Southlake Arts
Council meeting
B. Determine Artist Selection and Master Plan work group members
4. Public Forum
5. Discussion:
A.
Use of Town Hall lobby for public art
B.
Art for DPS facility update
C.
Other Public Art opportunities
D..
Artist Selection Work Group Update
E.
Master Plan Work Group Update
F.
APEX Update and Planning
6. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards
at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, September 19,
2008 by 6:00 p.m. pursuant to Chapter 51 of the Texas Government Code.
Secretary a
If you plan to attend this public meef . ab
anjj%ve aogotilityAiiat requires special needs, please advise the City Secretary
48 hours in advance at 817.748.8018 rEbSoni��a� m. 08tions will be made to assist you.
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* *UNOFFICIAL MEETING MINUTES * *
NOT APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
SOUTHAKE ARTS COUNCIL MEETING
Southlake Town Hall — Executive Conference Room
1400 Main Street
Southlake, Texas 76092
August 26, 2008
MINUTES
Arts Council Members Present —Leslie Bartlett; Peggy Firestone; Joe Henderson, Chair;
Terri Messing; Carolyn Morris; Karin Newel, ex-officio; Jeff Walter, Vice Chair; Char
Wiersum.
Arts Council Members Absent — none
Staff Members Present — Kerry McGeath, Deputy Director of Community Service
Others Present — Ben Nuberger, Artisan Theater Company.
REGULAR SESSION:
Agenda Item No. 1, Call to Order. — Chair Joe Henderson called the meeting to order at
6:00 p.m.
REPORTS:
Agenda Item No. 2A — Administrative Comments. — Welcome and Introductions.
Deputy Director McGeath introduced the newly appointed and reappointed Arts Council
members.
Agenda Item No. 2B — Administrative Comments. — Oath of Office.
Deputy Director McGeath administered the Oath of Office.
Agenda Item No. 2C — Administrative Comments. — Southlake Arts Council Overview.
Deputy Director McGeath gave a brief overview of the Arts Council duties.
CONSENT AGENDA:
Agenda Item No. 3A — Consider. — Election of Southlake Arts Council Officers for 2008-
09.
A motion was made and seconded to nominate Joe Henderson as Chair of the Council.
The vote in favor of this motion was unanimous.
Southlake Arts Council Meeting Minutes —August 26, 2008 Page 1 of 3
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* *UNOFFICIAL MEETING MINUTES * *
NOT APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 A motion was made and seconded to nominate Jeff Walter as Vice Chair of the Council.
2 The vote in favor of this motion was unanimous.
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4 Agenda Item No. 3B — Consider. — Approval of the minutes from the July 22, 2008
5 Southlake Arts Council meeting.
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7 A motion was made and seconded to approve the minutes. The vote in favor of
8 approving the minutes was unanimous.
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10 Agenda Item No. 3C — Consider. — Recommendation on Call to Artists for Roundabouts.
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12 A handout of a draft proposal for Call to Artists for the roundabout projects was given to
13 Arts Council members. Deputy Director McGeath explained the handout and answered
14 questions from the Council. A motion was made and seconded to approve the format for
15 the Call to Artists. The vote in favor of this motion was unanimous.
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17 Agenda Item No. 3D — Consider. — Recommendation on appointing a steering
18 committee for APEX.
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20 Ms. Messing provided a mission and vision statement to the Council. She described the
21 feasibility study. APEX and the City of Southlake need to work in partnership to
22 commission the study. Then the two entities need to work together to complete the
23 project. Ms. Messing would like the Arts Council to continuously be in the City Council's
24 mind. The Arts Council discussed recommendations to the City Council for a steering
25 committee. A motion was made and seconded to recommend that City Council form a
26 steering committee with Apex and the Southlake Arts Council to proceed with a
27 feasibility study for a performing arts center along with any other entities that the Arts
28 Council feels should be included. The vote in favor of approving the motion was
29 unanimous.
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31 REGULAR AGENDA:
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33 Agenda Item No. 4 — Public Forum. — The Public Forum was opened at 6:45 pm. As
34 there was no one to speak, it was closed at 6:46 pm.
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36 Agenda Item No. 5A — Discussion. — Artist Selection Work Group Update.
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38 There is no update at this time. New groups will be formed at the next meeting.
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40 Agenda Item No. 5B — Discussion. — Master Plan Work Group Update.
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42 There is no update at this time. New groups will be formed at the next meeting.
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44 Agenda Item No. 5C — Discussion. — Call to Artist for Bicentennial Park.
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Southlake Arts Council Meeting Minutes —August 26, 2008 Page 2 of 3
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Deputy Director McGeath reviewed the Call to Artist process that will be used for the
Roundabout in Bicentennial Park.
Agenda Item No. 5D — Discussion. —APEX Update and Planning.
Ms. Messing gave the Arts Council an update regarding upcoming programs and other
APEX related issues.
Agenda Item No. 6, Adjournment.
The meeting was adjourned at 7:05 pm.
Joe Henderson, Chair
Attest:
Kerry McGeath, Deputy Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
SECRETARY.
Southlake Arts Council Meeting Minutes —August 26, 2008 Page 3 of 3