2008-08-26 SLAC PacketCITY OF
SOUTHLAKE
u_u•'
August 8, 2008
TO: Southlake Arts Council
FROM: Kerry McGeath, Deputy Director of Community Services
SUBJECT: Agenda Item Comments and Other Items of Interest for
Southlake Arts Council Meeting — Tuesday, August 26, 2008 at
6:00 p.m.
Please note the meeting will be held in Southlake Town Hall — Executive Conference
Room (adjacent to the Council Chambers) at 6:00 p.m. Please notify staff if you will not
be able to attend (817.748.8184 orlcarpenter(a�ci.southlake.tx.us). Thank you!
Agenda Item No. 2. Administrative Comments:
A. Welcome and Introductions - On behalf of the City of Southlake and the
Community Services Department, welcome new members Leslie Bartlett and
Carolyn Morris and reappointed members Peggy Firestone, Terri Messing
and Jeffrey Waiter; congratulations on your appointment! We look forward to
working with each you in our endeavor to provide art within the community.
B. Oath of Office — Deputy Director of Community Services Kerry McGeath will
conduct the oaths of office for all members.
C. Southlake Arts Council Overview — Staff will present an overview of the City's
Public Art Policy and the purpose, goals and responsibilities of the Southlake
Arts Council.
Agenda Item No. 3A. Consider: Election of Southlake Arts Council Officers for 2008-
09 — This is placed on this agenda to allow for the election of Southlake Arts Council
officers for 2008-09. Per the Southlake City Code, Section 2-257, as soon as
practicable after the annual appointment of new Southlake Arts Council members by
the City Council, the arts council shall elect from its members a chair, vice -chair, and
secretary to serve until the next annual appointment of new members. Should the
positions of any such officers become vacant, the Southlake Arts Council shall hold
a special election to fill such vacancy for the duration of the unexpired term. Officers
for 2008-09 shall be selected from Southlake Arts Council current members: Joe
Henderson (Chair), Peggy Firestone (Vice Chair), Terri Messing, Jeffrey Walter,
Charlene Wiersum, Leslie Bartlett and Carolyn Morris.
Agenda Item No 313Consent: Approval of the minutes from the July 22, 2008
Southlake Arts Council meeting — If you have corrections to either meeting minutes,
please let Administrative Secretary Nancy Roper know in advance or make it part of
the motion for consideration. Nancy can be reached via e-mail at
nroperRci.south lake.bcus or by calling her at (817) 748-8249.
4. Agenda Item No 3C Consider: Recommendation on Call to Artist for Roundabouts
— Staff will provide a handout at the meeting of a draft proposal for Call to Artist for
the roundabouts projects for the Arts Council to review and make their
recommendations.
5. Agenda Item No 3D Consider: Recommendation on appointing a steering
committee for APEX — Terri Messing will provide a brief presentation about the role
of APEX and the city council's intention to have a steering committee for APEX. This
item will allow for input on the formation of a steering committee and a
recommendation from the Arts Council.
6. Agenda Item No. 4. PUBLIC FORUM: This is the public's opportunity to address the
Council about non -agenda items. During this proceeding it is important that the
council not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The councils' options during this topic are 1) to listen; 2) ask
questions and respond to the presenter only; 3) request staff to look into the issue
and report back to the council; and/or 4) request that the chair put the item on a
future agenda for the council to discuss or consider.
7. Agenda Item No 5A Discussion: Artist Selection Workqroup Update — This is a
standing item on the agenda to allow for the Artist Selection work group to update
the Arts Council and discuss their progress on artist selections for upcoming public
art projects.
8. Agenda Item No 5B Discussion: Master Plan Workgroup Update — This is a
standing item on the agenda to allow for the Master Plan work group to update the
Arts Council and discuss their progress on the development of the Public Arts
Master Plan.
9. Agenda Item No 5C Discussion: Call to Artist for Bicentennial Park — This item is
placed on the agenda for the review and discussion of a Call to Artist for potential
artwork to be incorporated in Bicentennial Park.
10. Agenda Item No 5D Discussion: APEX Update and Planning -- Staff will provide an
update on the progress of APEX to advocate and spearhead the planning for a
future performing and visual arts facility in the region.
We appreciate your commitment and service to the City.
KM
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel Blvd., Southlake, Texas 76092-6242
Kerry McGeath, Deputy Director of Community Services, 817-748-8384, kmcgeathCUM south lake.tx.us
Chris Tribble, Interim Director of Community Services, 817-748-8021, ctribbleg)ci.southlake.tx.us
Steve Polasek, Director of Community Services, 817-748-8018; spolasekCa2ci.southiake.tx.us
Nancy Roper, Administrative Secretary, 817-748-8249; nroper(a.ci southlake.tx.us
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; IcarpentenCDci.southlake.tx.us
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL
Tuesday, August 26, 2008
Location: Southlake Town Hall — Executive Conference Room
1400 Main Street
Southlake, Texas
Time: 6:00 p.m.
Agenda:
Call to Order
2. Administrative Comments:
A. Welcome and Introductions
B. Oath of Office
C. Southlake Arts Council Overview
3. Consider:
A. Election of Southlake Arts Council Officers for 2008-09
B. Approval of the minutes from the July 22, 2008 Southlake Arts
Council meeting
C. Recommendation on Call to Artists for Roundabouts
D. Recommendation on appointing a steering committee for APEX
4. Public Forum
5. Discussion:
A. Artist Selection Work Group Update
B. Master Plan Work Group Update
C. Call to Artist for Bicentennial Park
D. APEX Update and Planning
6. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards
at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, August 22, 2008 at
5:00 p.m. pursuant to Chapter 51 of the Texas Government Code.
Lori Payne, TRMV
City Secretary r =
t: i
IP you plan to attend this public meetlP eV have
the City Secretary 48 hours in advanda,,at bY4?9-0
assist you. ++
lily that requires special needs, please advise
reasonable accommodations will be made to
* *UNOFFICIAL MEETING MINUTES * *
UNAPPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 SOUTHAKE ARTS COUNCIL MEETING
2 Southlake Town Hall — Executive Conference Room
3 1400 Main Street
4 Southlake, Texas 76092
5
6 July 22, 2008
7 MINUTES
8
9 Arts Council Members Present —Peggy Firestone, Vice Chair; Joe Henderson, Chair;
10 Karin Newel, ex-officio; Jeff Walter; Char Wiersum.
11
12 Arts Council Members Absent — Terri Messing
13
14 Staff Members Present - Kerry McGeath, Deputy Director of Community Service; Peter
15 Kao, Construction Manager, Community Services.
16
17 Others Present — None
18
19 REGULAR SESSION:
20
21 Agenda Item No. 1, Call to Order. — Chair Joe Henderson called the meeting to order at
22 6:00 p.m.
23
24 REPORTS:
25
26 Agenda Item No. 2A - Administrative Comments. - DPS Call to Artists Update.
27
28 Deputy Director McGeath provided an update on the Call to Artists.
29
30 CONSENT AGENDA:
31
32 Agenda Item No. 3A. - Approval of the minutes from the March 25, 2008 Southlake Arts
33 Council Meeting.
34
35 A motion to approve the minutes was made and seconded. The minutes were
36 unanimously approved.
37
38 REGULAR AGENDA:
39
40 Agenda Item No. 4 - Public Forum.
41
42 Chair Henderson opened and closed the public forum as there was no one to speak.
43
44 Agenda Item No. 5, Consider- Recommendation on the Roundabout Art concept.
45
Southlake Arts Council Meeting Minutes -July 22, 2008 Page 1 of 2
(�)—\
* *UNOFFICIAL MEETING MINUTES * *
UNAPPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 Mr. Kao presented information about the three roundabouts to be built this coming fiscal
2 year. The roundabouts will be located at Carroll Avenue and Dove Road, Continental
3 Avenue and Dove Road, and White Chapel Boulevard and Dove Road. The time has
4 come to make some decisions in order to provide guidance to City of Southlake
5 engineers and landscape architects. Themes for the roundabouts generally bring
6 everything together and make them much more cohesive to create an identity for the
7 City of Southlake. 2008 design funds have to be spent before October 1, 2008. Ms.
8 Yelverton has found some money in her budget for strategic planning, which can be
9 used for urban design for two roundabouts. The roundabout for Bicentennial Park is
10 funded differently through Parks and their design contract. Eventually there will be 6-7
11 roundabouts, so it is very important to be consistent with design plans. We want to
12 provide a cohesive, tactful, artistic theme that will make a statement and draw visitors
13 interested in viewing our art and send a message to our children. This is an opportunity
14 to generate support from citizen organizations. There is not enough money to have a
15 large fountain, but a small lit one might be possible. Eras in American history or leaders
16 in American history tied in artistically are just a couple of ideas.
17
18 It was suggested that the roundabouts be tied to the art being developed to the
19 entrances to the City. Further discussion by staff and committee members ensued. The
20 roundabouts will have sidewalks.
21
22 A motion was made, seconded and unanimously approved to recommend that the
23 Parks Department go forward with an American history concept to include a flag and a
24 prominent historical figure from a selected era for each roundabout.
25
26 Agenda Item No 6A Discussion - Master Plan and Call to Artists opportunities.
27
28 Deputy Director McGeath reviewed some options with the Arts Council. A subcommittee
29 was formed including Mr. Walter, Ms. Messing and Ms. Newell to follow up.
30
31 Agenda Item No.,613Discussion,- Artist Selection Work Group Update.
32
33 There was an update on artist selection.
34
35 Agenda Item No 6C Discussion.- Master Plan Work Group Update.
36
37 There was an update on the master plan.
38
39 Agenda Item No. 7, Adjournment.
40
41 The meeting was adjourned at 6:40 pm.
42
43 Attest:
44
45 Joe Henderson, Chair Kerry McGeath, Deputy Dir, Comm Services
46
47 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY.
Southlake Arts Council Meeting Minutes —July 22, 2008 Page 2 of 2
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