2005-10-26
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* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 October 26, 2005
7
8 MINUTES
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10 Library Board Members Present - C. D. Peebles, Chair; Peggy Firestone, Vice Chair; June
11 Koelker, Sherry Palmer, Kim Roberts.
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13 Library Board Members Absent -Lori Burr.
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15 Staff Members Present -Kerry McGeath, Library Administrator, Jesse Ephraim.
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17 Visitor Present - Rita Mills, FOSL member
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19 Agenda Item No. 1, Call to Order - Chair, C.D. Peebles, called the meeting to order at 7:10 p.m.
20 The next meeting is scheduled for Wed. Dec. 7, 2005 at 7pm.
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22 Agenda Item No. 2, Introduction of new Library Board Members and Staff - Each member/staff
23 introduced him/herself and described how each came to the Library Board/Library.
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25 Agenda Item No. 3, Librarians report - The complete current statistics weren't available because
26 of problems with Horizon. They will be presented at the next meeting. Computer use is up
27 244% over 2 years and 40% over the last year. The Pharos reservation system began today.
28 Customers can log themselves on and are allotted 1 hour. They can then relog themselves at the
29 end of the hour if no one else wants a computer. Changes have also been made to the story times
30 to freshen the presentation and the attendance numbers are up. Volunteer hours dropped off after
31 a big increase because of limiting when volunteers could come to work. The policy has been
32 changed to let volunteers come when they can. Our volunteers shelve books because we don't
33 have the staff to do it. Instead we have the staff read the shelves, which is less time consuming
34 than shelving. Mr. Ephraim described the make and take children's program for Halloween. He
35 also described the downloadable e-audiobook program. The downloads are not compatible with
36 iPods yet. The checkout is 3 weeks and then times itself out unless it is renewed, which is
37 allowed one time. There is no limit to how many customers can check out a title at one time. We
38 are also a member of the AnswerZone, an online live chat reference service. We man the service
39 5 hours a week and are in a consortium with several other libraries. This is a 24/7 service. Both
40 of these services will be promoted in the schools as Mrs. Cameron visits each school. Mr.
41 McGeath is the president of PLANT, Public Library Administrators of North Texas. This is a
42 group of 67 library directors in north Texas. At the recent retreat, a consultant for Syracuse
43 University presented a leadership program for library directors. Mr. McGeath presented the
44 topic of Librarian, not victim, where the library staff can act on the world and not be acted upon
45 to make the library more successful. He has also presented the topic to other groups. Mr.
46 McGeath discussed with the Board the problem of parental complaints about correction of
Southlake Library Board Meeting Minutes - October 26, 2005 Page 1 of 1
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 behavioral problems with their children. We also have gotten a complaint that the Library staff
2 is not stringent enough in controlling the behavior of children during the story times. Our
3 mission is to provide service not teach in depth behavior correction. So we will not allow
4 behavior that has safety issues, but try to temper all other situations with low key intervention.
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6
7
8
9 CONSENT AGENDA:
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11 Agenda Item No. 3, Approval of the Minutes from the June 29, 2004 Library Board Meeting
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13 There was no quorum for the August, September and October meetings. The minutes for the
14 July 27, 2005 meeting will be presented for approval at the meeting on December 7, 2005.
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16 REGULAR AGENDA:
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18 Agenda Item No. 4, Public Forum -
19 Chair Peebles opened the public forum at 7:58 p.m. As there were no requests to speak,
20 Chair Peebles closed the public forum at 7:59 p.m.
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22 Aizenda Item No. 5A, Consider - Review of mission statement and service goals - Mr. McGeath
23 will retype the mission statement and service goals for presentation and approval at the
24 December 7, 2005 meeting. A vision statement is necessary for some grant proposals, but might
25 change based on the purpose of the grant. After some discussion Mr. Peebles proposed this
26 statement - To develop and maintain a people centered environment that enhances Southlake in
27 the present and the future. This statement will be reviewed and approved at the next meeting.
28 Service goals will be addressed as the policies are reviewed.
29
30 Agenda Item No. 513, Consider - Review of new Library Policy format - The policies were in a
31 memo format that made them difficult to revise. The new format will group like issues together
32 and change the format so that future revision is made easier. The Board discussed the
33 presentation order and naming of the policies. Mr. McGeath will retype the document for the
34 next meeting.
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36 Agenda Item No. 5C, Consider - Changing November and December meeting dates to Wed.
37 December 7, 2005. A motion was made, seconded and approved to change the November and
38 December meetings to one meeting on December 7, 2005.
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40 Aizenda Item No. 6A, Discussion - Schedule for Policy and Planning Review - Mr. Peebles gave
41 an introduction to this topic. In November and December Operations, Facilities, and Staffing
42 will be discussed. In January, Grants, Donations, and Interlibrary relationships will be discussed.
43 In February, ours of operation will be discussed. In March, Customer interaction issues,
44 Confidentiality, and Meeting rooms will be reviewed. In April, Computer and internet access,
45 Information Services will be discussed. In May, Checkout and Technology will be covered. In
46 June/July, Privileges and responsibilities for businesses will be reviewed. In August, Measures
Southlake Library Board Meeting Minutes - October 26, 2005 Page 2 of 2
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 of success will be discussed to help with budget preparation. In September, the topic will be
2 determined. This will help break up the topics.
3
4
5 Agenda Item No. 6B, Discussion - Friends of the Southlake update.
6 Mr. Peebles needs to send out membership renewal in November. The daily sales are
7 going very well. Mrs. Tubbesing works weekly to sort books for the daily sales and materials for
8 the annual sales. The Friends made about $5,400.00 in fiscal year 04-05 from the daily book
9 sales. This is in addition to the annual book sale held during Art in the Square.
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11 Ayzenda Item No. 6C, Discussion - North Texas Regional Library System update.
12 There is no update at this time.
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14
15 Agenda Item No. 7, Other Items -
16 No other items on the agenda.
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18 Agenda Item No. 8, Adjourn - Mr. Peebles adjourned the meeting at 8:50pm.
19
20 ATTEST:
21 m
22
23 C.D. Pee les
Southlake Library Board Meeting Minutes - October 26, 2005 Page 3 of 3