2002-06-264
***Official Minutes***
Approved by the Library Board July 24, 2002
1 CITY OF SOUTHLAKE
2 LIBRARY BOARD MEETING
3
4 June 26, 2002
5 MINUTES
6
7 Board Members Present: Chairman Maria Cameron, Vice -Chair Brent Burford, CD
8 Peebles, Andrea Curreri, Peggy Firestone, and Angelique York
9
10 Board Members Absent: Linda Study
11
12 Staff Members Present: Kevin Hugman, Director of Community Services, Laura
13 Highland, Library Administrator, and Senior Park Planner Chris Carpenter
14
15 REGULAR SESSION
16
17 Agenda Item No. 1. Call to Order
18
19 Chair Maria Cameron called the meeting to order at 7:03 p.m.
20
21 REPORTS
22
23 Agenda Item No. 2. Administrative Comments
24
25 Director of Community Services Kevin Hugman handed out example copies of the
26 customer satisfaction cards received from library patrons this week. The cards will be
27 compiled and a statistical average produced to help gauge the success of the library
28 programs and identify areas where improvement may be needed. Mr. Hugman will check
29 with the City's Public Information Officer about having the survey card accessible on the
30 City's website. Ms. Cameron raised an issue about having non -patrons complete the
31 cards; although the City may want to know why those people do not use our Library, we
32 may not want them to gauge the library without being active participants.
33
34 CONSENT AGENDA
35
36 Agenda Item No 3-A Appointment of Library Board member to Technology Committee
37
38 A motion was made to appoint CD Peebles to the Technology Committee.
39 Motion: Firestone
40 Second: Burford
41 Ayes: Burford, Cameron, Curreri, Firestone, Peebles and York
42 Nays: None
43 Abstention: None
44 Vote: 6-0
45
46 Motion carried.
June 26, 2002
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***Official Minutes***
Approved by the Library Board July 24, 2002
ADDITIONAL INFORMATION ON CONSENT ITEMS
Agenda Item No. 3-A. Appointment of Library Board member to Technology Committee
The Technology Committee consists of the Library Administrator, a representative from
the City's Technical Services Department and two Library Board members. The two
board members were Brent Burford and Marjorie Zielke. Mr. Burford agreed to continue
serving on the Technology Committee, however a vacancy was created by Marjorie
Zielke's term ending with the Library Board. CD Peebles offered to serve on the
committee. His interest and knowledge of technology issues will benefit the library.
REGULAR AGENDA
Agenda Item No. 4. Public Forum
Chairman Cameron opened and closed the Public Forum. No one was present to address
the Library Board at this meeting.
Agenda Item No. 5-A. Discussion: Librarian's Report
Library Administrator Laura Highlander noted the Librarian's Report, which was
provided in the meeting packet and highlighted several aspects of the report.
Agenda Item No. 5-B. Discussion: Friends of Southlake Library pdate
Ms. York reported that there is not much occurring with FOSL due to summer vacations.
FOSL is looking at participation in the Octoberfest celebration in October. She said all
their board positions have been filled and they have been working on building their
committees and team building exercises.
Agenda Item No. 5-C. Discussion: Southlake Library Foundation Update
Ms. Firestone said there would not be a report available until the fall.
Agenda Item No. 5-D. Discussion: NTRLS Update
There was not report at this meeting.
Agenda Item No. 6-A. Consider: Election of Board officers
A motion was made to elect Maria Cameron as Chair and Brent Burford as Vice
Chair.
Motion: Peebles
Second: York
Ayes: Burford, Cameron, Curreri, Firestone, Peebles and York
June 26, 2002 Page 2 of 6
***Official Minutes***
Approved by the Library Board July 24, 2002
1 Nays: None
2 Abstention: None
3 Vote: 6-0
4
5 Motion carried.
6
7 Agenda Item No 6-B Appointment of Board member to serve as representative to North
8 Texas Regional Library stem (NTRLS)
9
10 A motion was made to appoint CD Peebles as the library's representative to
11 NTRLS.
12 Motion: Burford
13 Second: Firestone
14 Ayes: Burford, Cameron, Curren, Firestone, Peebles and York
15 Nays: None
16 Abstention: None
17 Vote: 6-0
18
19 Motion carried.
20
21 Agenda Item No. 6-C. Exhibition agreement for rotating sculpture display to be located
22 in the Southlake Public Library by Sculpture Works, Inc., of Fort Worth, Texas
23
24 Senior Parks Planner Chris Carpenter, the staff liaison to the Public Art Advisory
25 Commission (PAAC), presented this item and asked the Board to approve a
26 recommendation to City Council to enter into an agreement with Sculpture Works, Inc. as
27 outlined in the attached cover memo.
28
29 The Public Arts Advisory Commission and staff believe this is a wonderful opportunity
30 at little or no cost to the City to place art works in the Library. Mr. Carpenter said this
31 would be the first step in our public art program. Staff recommended that the Board
32 approve a recommendation to City Council to enter into an agreement with Sculpture
33 Works, Inc.
34
35 Discussion:
36
37 Mr. Burford asked if Sculpture Works would be limited to placing displays only in the
38 library area or if exhibits could be expanded to other area in the Town Hall building? Mr.
39 Carpenter responded that PAAC is seeking a different vendor than Sculpture Works to
40 place an exhibit in the second floor lobby of Town Hall since Sculpture Works does limit
41 their artwork to the library.
42
43 Mr. Carpenter asked the Board to please send their suggestions or any information
44 regarding other possible sculpture artists to him as the PAAC is looking into many
45 different artist selections.
46
June 26, 2002 Page 3 of 6
***Official Minutes***
Approved by the Library Board July 24, 2002
1
2 Board members talked about some of the benefits that the artists would receive from
3 exhibiting their sculptures in the library.
4
5 A motion was made that the Council hire Sculpture Works, Inc. to work with staff
6 and the Public Art Advisory Committee as necessary, to make sure that we sign an
7 agreement with Sculpture Works, Inc.
8
9 Motion: Peebles
10 Second: York
11 Ayes: Burford, Cameron, Curreri, Firestone, Peebles and York
12 Nays: None
13 Abstention: None
14 Vote: 6-0
15
16 Motion carried.
17
18 Agenda Item No. 6-D. Recommendation to authorize staff to apply for
19 Telecommunication Infrastructure Fund (TIF) grant
20
21 Library Administrator Laura Highlander presented this item and explained that the grant
22 is a 10% match by the City (a request grant funding of $50,000 with a City match of
23 $5,000). Ms. Highlander said the grant funds would be used to increase the public's
24 access to computers and the Internet. This item was before the Library Board to make a
25 recommendation to City Council to authorize staff to apply for the TIF grant.
26
27 Discussion:
28
29 Ms. Highlander said the $5,000 grant can be applied toward any purchase related to the
30 grant and cited the equipment the Library is proposing to fund through the grant.
31
32 Mr. Burford asked if the $5,000 City portion of the matching fund request was already
33 available in the Library budget? Mr. Hugman said it would be included in the next fiscal
34 year's budget.
35
36 A motion was made to move to authorize staff to apply for the TIF.
37 Motion: Burford
38 Second: Firestone
39 Ayes: Burford, Cameron, Curreri, Firestone, Peebles and York
40 Nays: None
41 Abstention: None
42 Vote: 6-0
43
44 Motion carried.
45
June 26, 2002 Page 4 of 6
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***Official Minutes***
Approved by the Library Board July 24, 2002
Mr. Peebles asked about maximum allowable expenses and the number of workstations
to which Ms. Highlander explained what equipment would be purchased and how it could
be used only for the library. Mr. Peebles noted he would like to see more handicapped
accessible workstations be purchased as a part of the matching grant funds. Ms.
Highlander said the equipment list is now at almost $40,000 for just the standard
equipment.
Agenda Item No. 6-E. City participation in the Loan Star Library program
Library Administrator Laura Highlander presented this agenda item and asked the Board
to give staff direction regarding their choice of the appropriate participation level in the
Loan Star Library Program for fiscal year 2003.
Ms. Highlander said the 77th Texas Legislature approved and funded the Loan Star
Libraries for $2.9 million per year for the first two years, state fiscal year 2001-2002. The
funding of the Loan Star Libraries is whatever the Legislature decides. There are three
levels of funding, with the highest level of funding for libraries that do not have non-
resident fees (Level 1). Level 2 allows a non-resident fee to be charged but the library
must participate in the TexShare Card Program, which is an interlocal agreement with
other TexShare Card libraries. Level 3 allows a library to charge a non-resident fee and
not participate in the TexShare Card program. Southlake Public Library is currently at
Level 3, receiving the lowest level of funding ($341 for fiscal year 2002). Ms. Highlander
discussed the calculations of the grant for each of the three levels and if the City had
participated in Level 1, they would have received $2,065 and $1,920 at Level 2.
The Southlake Public Library needs to submit the application by July 15 whether or not it
will continue charging non-resident fees and not participate in the TexShare Card
Program.
Ms. Highlander reviewed the attached packet documents and described the Board's
options.
Discussion:
Ms. Firestone asked how much revenue the Library had received in non-resident fees?
Ms. Highlander said as of June 20, the Library had collected $1,650. With that amount
projected throughout the year, the estimated revenue for the year would be $2,199.
The current fee for a non-resident library card is $25 per person per year.
The reason that the Board chose to continue to charge the non-resident fees last year was
concern about ensuring adequate materials for Southlake residents.
The Library Board discussed various issues and concerns regarding assessment of fees
for non-resident cards, procedures followed as a TexShare Card Program members,
reciprocal agreement benefits and limitations, and scenarios for each level of
June 26, 2002 Page 5 of 6
***Official Minutes***
Approved by the Library Board July 24, 2002
1 participation, the administrative procedures that may be involved, and the uncertainty of
2 the future funding for the Loan Star Libraries program.
3
4 Mr. Hugman reminded the Board that they were looking at last year's data, which is not
5 related to this year's because it depends upon how much funding is available and how
6 many libraries are in each of the categories.
7
8 A motion was made that the Library Board recommend that the Southlake Public
9 Library participate in the Loan Star Library Program for fiscal year 2003 at the
10 Level 2, which is the TexShare Card and charging a non-resident fee.
11
12 Motion: Burford
13 Second: Peebles
14 Ayes: Burford, Cameron, Curreri, Firestone, Peebles and York
15 Nays: None
16 Abstention: None
17 Vote: 6-0
18
19 Motion carried.
20
21 Agenda Item No. 7-A. Annual Board Retreat
22
23 The Board discussed the content and timing issues related to holding a Board Retreat.
24 Members suggested 9:00 — 1:00 on a Saturday, perhaps September 14. Staff will send
25 members an email reminder.
26
27 Agenda Item No. 8. Adjournment
28
29 A motion was made to move to adjourn at 8:01 p.m.
30 Motion: Burford
31 Second: Firestone
32 Ayes: Burford, Cameron, Curreri, Firestone, Peebles and York
33 Nays: None
34 Abstention: None
35 Vote: 7-0
36 Motion ca ried.
37
38 �
39 Maria Cameron
40 Library Board Chair
41
42
43 aura Hi hla er
44 Library Administrator
45
46 Attachments: Agenda Item No. 6-C, Sculpture exhibition agreement w/Sculpture Works — cover memo packet
47 documents
June 26, 2002 Page 6 of 6
City of Southlake, Texas
MEMORANDUM
June 21, 2002
TO: Kevin Hugman, Director of Community Services
FROM: Chris Carpenter, Senior Park Planner (x1585)
SUBJECT: Recommendation of Exhibition Agreement for Rotating Sculpture Exhibit in the
Southlake Public Library by SculptureWorks, Inc. of Fort Worth
Action Requested: Library Board recommendation of exhibition agreement for SculptureWorks,
Inc.
Background
Information: At their meeting on May 28, 2002, the Public Art Advisory Committee
(PAAC) was presented with a verbal proposal by SculptureWorks Inc., to
place a rotating sculpture exhibit in the Southlake Public Library. The PAAC
was very enthusiastic about the proposition and recommended that staff (1)
work through the language of the proposed new "Exhibition Agreement"
forms with PAAC Co-chair and attorney Susan Bruning and (2) make sure the
exhibits will meet spatial and logistic requirements of the Library. Staff is
continuing to revise the language of the Exhibition Agreement with Ms.
Bruning, and when completed, will forward the forms to our City Attorneys
for review prior to City Council consideration of the Exhibition Agreement
for SculptureWorks. At this time, staff would like to take the opportunity
early in the process to review the proposal with the Library Board and seek a
recommendation to City Council for approval of the exhibition. The details of
the proposal are as follows:
• SculptureWorks, Inc. is a reputable non-profit organization consisting of
talented sculptors of a variety 'of styles whose goal is to simply place
subject sculptures from member artists for the exposure. SculptureWorks
specializes in library exhibits. (See information attached from their web
page).
• No modifications to the floors, walls, ceilings, etc., of the Library are
necessary
• The City assumes no cost for the installation or exhibition of the sculpture.
• The City assumes no liability for damage, etc., to the sculpture.
• It is SculptureWorks' responsibility to install and remove the sculpture,
under City supervision. SculptureWorks will rotate sculpture on a pre-
determined basis to add variety to the exhibit.
• As contained in the City's Public Art Policy, no piece of art can be
directly advertised for sale. Informational brochures containing contact
information for the artists is allowed to be placed separately from the art,
but is the sole responsibility of the artists.
Financial
Considerations: No financial considerations are considered specifically with this agenda item.
Any and all costs associated with the rotating sculpture exhibit will be borne
by SculptureWorks, Inc.
Citizen Input/
Board Review: PAAC recommended modifications to the standard Exhibition Agreement and
approval from Library Board prior to final consideration in July.
Legal Review: Exhibition Agreement under legal review.
Alternatives: Alternatives include the following:
• Approve Exhibition Agreement with SculptureWorks Inc., pending
finalization of Exhibition Agreement fonns
• Other recommendations as desired
Supporting
Documents: Supporting documents include the following items:
• Information on SculptureWorks Inc., from their web site
Staff
Recommendation: Library Board recommendation of rotating sculpture exhibit in the Southlake
Public Library.
(fC- Z
Sculptureworks, Inc.
Page 1 of 1
About Sculptureworks
Sculptureworks is a nonprofit organization working in cooperation with
the art sculpture community to make sculpture available to the public
through public library displays, shows and sales, and in local business
such as Barnes and Noble Booksellers.
Sculptureworks is committed to teaching both children and adults the rich
culture of sculpture art. Some of the cooperative programs held have
been workshops and seminars in public schools and libraries.
Sculptureworks is also committed to the preservation of important
historical pieces. It is important to take advantage of these artistic gifts
so that they will be available for the next generation to learn from and
enjoy. Sculptureworks is facilitating the conservatory work on a 1942
sculpture of Will Rogers by Electra Wagonner Biggs for the Fort Worth
Public Library.
Sculptureworks wishes to thank the great resource of volunteers from our
0- participating libraries, along with their Friends and Patrons groups.
http://www.nationwide.net/—david/
(0 C -3
6/21 /2002
Sculptureworks, Inc.
Page 1 of 1
.
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FIDOU11 us aCulpreurb LIDVary ¢xmoics 5hOWS and SaleS contact us
-ren Archer
Kroeger Beckner
Bond
r Brooke
it Buswell
salind Cook
ren Crain
rrell Davis
bert Deurloo
nna Dobberfuhl
yne Doyle
nnis Farris
Sculptureworks, Inc. features many talented sculptors from around
the country. Their works represent many different sculpture
techniques, cultures and artistic styles.
If you are a sculptor interested in becoming a part of the juried
Sculptureworks family of distinguished artists, please contact us for
more information.
GC- 4
http://www.nationwide.net/—david/sculptors.html 6/21/2002
.Sculptureworks, Inc.
Page I of 1
't1► 1t� c 11. 1rs' 11Ic
National Library Exhibits
In the years since Sculptureworks, Inc. began, it has
remained devoted to the promotion of libraries through
sculpture.
Library patrons across the country have been exposed to
fi,A �artwork from dozens of sculptors at no cost to the libraries.
lar *:
Many libraries currently display artwork from Sculptureworks'
artists. If you are interested in having sculpture on display at
4
your public library, please contact us for more information.
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http://www.nationwide.net/—david/library.html 6/21/2002
' (11111)II 11 •e l t tag ks 11
Sculptureworks holds National Shows and Sales
participating libraries throughout the year. Belot
taken at "The Garden of Eden" Show and Sale it
Tennessee which was held from June to Septem
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Sculptureworks, Inc. Page 1 of 2
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Narren Archer
loy Kroeger Beckner
3ill Bond
peter Brooke
Rosalind Cook
Caren Crain
carrell Davis
(Robert Deurloo
Donna Dobberfuhl
Elayne Doyle
Dennis Farris
Bobbe Gentry
Joy Kroeger Beckner
A Good Life
http://www.nationwide.net/—david/artists/beckner/agoodlife.html 6/21/2002
Scplptureworks, Inc.
Page 1 of 2
About Us Sculptors Library Exhibits Shows and Sates Contact Us
Warren Archer
:-
)y Kroeger Beckner
ill Bond
eter Brooke
osalind Cook
aren Crain
arrell Davis
obert Deurloo
onna Dobberfuhl
layne Doyle
ennis Farris
obbe Gentry
(OC 0 S
http://www.nationwide.net/—david/artists/bond/benchwarmers.html 6/21/2002
. Sci;lptureworks, Inc.
Page 1 of 2
V..
Warren Archer
loy Kroeger Beckner
Bill Bond
Peter Brooke
Rosalind Cook
Karen Crain
Darrell Davis
Robert Deurloo
Donna Dobberfuhl
Elayne Doyle
Dennis Farris
Bobbe Gentry
Rosalind Cook
Summer Dancer
http://www.nationwide.net/—david/artists/cook/summer.html
6/21 /2002
Sculptureworks, Inc.
Page 1 of 1
Contact Sculptureworks
For more information about a Sculptureworks' artist or program,
purchasing a sculpture, or for information on how to bring an exhibit to
your local library or business, write or call:
Sculptureworks, Inc.
P.O. Box 331084
Fort Worth, Texas 76163
fax: 817.263.4337
or email David at:
david@gobronze.org
http://www.nationwide.net/—david/contact.html 6/21/2002