2003-06-25
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 June 25, 2003
7
8 MINUTES
9
10 Library Board Members Present - Maria Cameron, Chair; Andrea Curreri; Angelique York;
11 C.D. Peebles, Linda Study.
12
13 Library Board Members Absent - Peggy Firestone
14
15 Staff Members Present - John Eaglen, Assistant to the City Manager; Jimi Davis, Adult
16 Services Librarian; Laura Highlander, Library Administrator.
17
18 Agenda Item No. 1, Call to Order - Chair Maria Cameron called the meeting to order at 7:03
19 P.M.
20
21 Agenda Item No. 2 Administrative Comments - There were no administrative comments.
22
23 CONSENT AGENDA:
24
25 Agenda Item No 3 Approval of the Minutes from the May 28 2003 Library Board Meeting -
26
27 It was noted that Ms. Study was not in attendance at the May 28 meeting.
28
29 Motion was made to approve the minutes of the May 28, 2003 meeting as amended.
30
31 Motion: York
32 Second: Curreri
33 Ayes Cameron, Study, Peebles, Study, Curreri
34 Nayes: None
35 Approved S - 0.
36
37 REGULAR AGENDA:
38
39 Agenda Item No. 4, Public Forum - Chair Cameron opened the public forum at 7:11 p.m. As
40 there were no requests to speak, Chair Cameron closed the public forum at 7:13 p.m.
41
42 Agenda Item No 5A Overview of proposed revisions to the Southlake Public Library Volunteer
43 PrWam-
44
45 Mr. Eaglen stated that the Volunteer Program is an important link between the library and the
46 public, and that both would benefit with a more structured Volunteer Program. This will be
Southlake Library Board Meeting Minutes - June 25, 2003 Page I of 4
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 addressed with the addition of Kim Bush as the Volunteer Coordinator. A draft of the guidebook
2 and outline of the structure for the Volunteer Program will be presented to the Board at the next
3 meeting by Mr. Eaglen. It was mentioned that specific times would be assigned to Volunteers to
4 allow for consistency.
5
6 The need to attract younger volunteers was noted, as was the need for recognition and
7 appreciation of Volunteers.
8
9 Agenda Item No. 5B -Update on the Development of the Fiscal Year 2003-04 Annual Operating
10 Budget.
11
12 Mr. Eaglen stated that he had taken forward the recommendation of the Board to the City
13 Manager, and that the City Manager agreed that it is important to continue to focus on spending
14 money on resource materials.
15
16 Ms. Cameron asked about the proposed amounts for postage and printing given the decision to
17 move forward with implementing marketing initiatives on an in-house basis. Mr. Eaglen replied
18 that they would re-evaluate those line items. Mr. Eaglen stated that staff would continue to
19 update the board on the budget status until the process is completed.
20
21 Agenda Item No. 5C, Librarian's Report -
22
23 See discussion on 5C1
24
25 Agenda Item No. 5C1, Library Statistics -
26
27 The door count process will be reevaluated with staff, and the Board will be updated at the July
28 meeting.
29
30 Agenda Item No. 5D, Friends of the Southlake Public Library (FOSL) Update
31
32 FOSL recently purchased 21 new DVD's for the library, using funds from the Residual Book
33 Sale.
34
35 Mr. Peebles suggested that the Library focus on buying more "classic" titles, and encourage
36 FOSL to purchase the more "popular" releases.
37
38 The question was raised about the specific costs of individual DVD's, which may be purchased
39 at a lower rate from various sources. He also requested that Staff consider any other specific
40 collections that could be provided by contributors.
41
42 Agenda Item No. 5E, North Texas Regional Library System TRLS) Update
43
44 There has not been a NTRLS meeting since the last Board meeting.
45
Southlake Library Board Meeting Minutes - June 25, 2003 Page 2 of 4
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Agenda Item No. 6A, Recommendation to the City Council to revise the Southlake Public
2 Library's Hours of Operation Polices - Mr. Eaglen outlined the recommendation provided to the
3 board involving the proposed revisions to the hours of operation. Mr. Eaglen stated that staff
4 supports moving towards hours of operation on Sunday, however the concern is not whether or
5 not to have Sunday hours, but moving from a six day week to a seven day week.
6
7 Mr. Eaglen stated that without increasing staff resources, a seven day week stretches the limits of
8 staff. In trying to achieve Sunday hours and maintain evening hours conducive to library
9 programming, staff recommends evaluating closing the Library on Fridays.
10
11 Mr. Peebles stated that a seven day week is a benefit to the Library and asked about the potential
12 for using volunteers to supplement staff resources. Mr. Eaglen agreed that moving to a seven
13 day week would require having volunteers assist the Library. Mr. Peebles asked where staff
14 would request volunteers, and Mr. Eaglen replied that in eyeballing the situation without further
15 analysis, the weekend would be most feasible. Mr. Peebles replied that the weekend would be
16 problematic, he could recruit volunteers for during the week.
17
18 The Board reviewed the survey cards regarding to proposed storytimes, and after discussion of
19 alternative times, determined to keep the start times as they currently are.
20
21 The Board discussed alternative hours of operations.
22
23 Ms. York replied that it is not advisable to extend the hours of operation relying upon volunteers.
24
25 Motion was made to recommend to City Council to revise the Southlake Public Library's
26 Hours of Operation Policy, changing the Saturday hours to 12 - 4.
27
28 Story time will be held on Monday and Thursday.
29
30 Motion: Peebles
31 Second: Study
32 Ayes: York, Cameron, Curreri, Study
33 Nayes: Peebles
34 Approved.%4-1
35
36 Agenda Item No. 6B, Approval of naming a North Texas Regional Library System (NTRLS)
37 Representative -
38
39 No action was taken on this item.
40
41 Agenda Item No. 7, Other Items -
42
43 Chair Cameron stated that she would not be present at the July meeting, York volunteered to
44 chair that meeting in her absence.
45
46
Southlake Library Board Meeting Minutes - June 25, 2003 Page 3 of 4
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Agenda Item No. 8, Adjourn -
2
3 Motion was made to adjourn the meeting
4
5 Motion: York
6 Second: Cameron
7 Ayes: York, Cameron, Peebles, Study, Curreri
8 Approved. 5 -0
9
10 The meeting was adjourned at 8:20 p.m.
11
12 ATTEST:
13
14
15 Maria Cameron, Chair
16
17
18
Southlake Library Board Meeting Minutes - June 25, 2003 Page 4 of 4