2001-06-271
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CITY OF SOUTHLAKE
LIBRARY BOARD MEETING
June 27, 2001
MINUTES
Board Members Present: Marge Zielke, Vice Chair; Brent Burford, Debbie Baynard,
Karen Cienki, and Peggy Firestone
Board Members Absent: Maria Cameron, Chair, and Linda Study
Staff Members Present: Steve Polasek, Deputy Director of Community Services; Laura
Highlander, Technical Services Librarian, Amy Priour, Youth Services Librarian, and
Administrative Secretary Linda Carpenter.
Regular Session:
Agenda Item No. 1. Call to Order
Vice Chair Marge Zielke called the meeting to order at 6:58 p.m.
Reports:
Agenda Item No. 2, Administrative Comments
Deputy Director Steve Polasek introduced Technical Services Librarian Laura
Highlander and Youth Services Librarian Amy Priour and welcomed them to the City of
Southlake. Both have been working for the City for about three weeks.
Library Administrator acknowledged the hard work done on behalf of the Library Board
by former board member Scott MacLeod and commented that Mr. MacLeod's
replacement, Linda Study, would be present at the next board meeting.
CONSENT AGENDA
Agenda Item No. 3-A, Approval of the Library Board meeting minutes of May 23, 2001.
A motion was made to approve the Library Board meeting minutes of May 23, 2001
as amended.
Motion: Cienki
Second: Firestone
Ayes: Baynard, Burford, Cienki, Firestone, and Zielke
Nays: None
Abstention: None
Vote: 5-0
May 23, 2001 Library Board Regular Meeting Page 1 of 5
1 Motion carried.
2
3 ADDITIONAL INFORMATION ON CONSENT ITEMS
4
5 Agenda Item No. 3-A, Approval of the Library Board meeting minutes of May 23, 2001.
6
7 Ms. Cienki had a few minor corrections to the minutes on page 4, line 2 and page 8, line
8 38.
9
10 REGULAR AGENDA
11
12 Agenda Item No. 4, Public Forum
13
14 Vice Chairman Zielke opened the Public Forum and asked if anyone in the audience
15 wished to speak. Hearing no response, Vice Chairman Zielke closed the Public Forum.
16
17 Vice Chairman Zielke recognized the donations given by the Friends of the Southlake
18 Library (FOSL) and presented FOSL president, Debbie Baynard, with a letter of
19 appreciation from the Library Board. Members expressed their gratitude and appreciation
20 for the donations and applauded FOSL. The letter read, "Dear Friends of the Southlake
21 Library: Thank you so very much for your generous contribution to the Southlake
22 Library. Your donation of $7,020 is greatly appreciated. The funds your group has raised
23 will greatly enhance our ability to purchase supplies such as the patron cards and will
24 also be utilized to furnish one of the library study rooms. The hard work and support that
25 your group has provided has meant much to our community and library. On behalf of the
26 City of Southlake, the Library Board, and the Southlake Public Library, we would like to
27 extend our sincere gratitude for your support. It is through the generous contributions
28 from organizations such as yours that the library will continue to grow and improve as we
29 strive to meet the cultural, educational and social needs of the community. Sincerely,
30 Maria Cameron and Terry McLaughlin."
31
32 The letter will be hung in the study room that will be furnished from donations from
33 FOSL.
34
35 It was noted that the $7,020 donation has not been the only donation received from
36 FOSL. Mr. Polasek mentioned other contributions FOSL has made in terms of time,
37 publicity and money.
38
39 The Board agreed to move Consider Item 6-A, Election of Officers and Item 6-B,
40 Appointment of Board Liaison to Southlake Library Foundation up on the agenda and
41 took action on them at this time.
42
43 Agenda Item No. 6-A, Consideration: Election of Officers
44
45 Mr. Polasek commented that according to the Library Board by-laws, the Chair and the
46 Vice -Chair positions are selected following the City Council appointments each year.
May 23, 2001 Library Board Regular Meeting Page 2 of 5
1 City Council has made their new appointments and the Board held its election of officers
2 at this time.
3
4 Discussion: Ms. Zielke nominated Maria Cameron as Chair stating she has done a
5 wonderful job and that it would be nice to have the library open with her as chair.
6
7 A motion was made to elect Maria Cameron as Chair for the year 2001.
8 Motion: Zielke
9 Second: Baynard
10 Ayes: Baynard, Burford, Cienki, Firestone, and Zielke
11 Nays: None
12 Abstention: None
13 Vote: 5-0
14
15 Motion carried.
16
17 A motion was made to elect Brent Burford as Vice -Chair for the year 2001.
18 Motion: Cienki
19 Second: Baynard
20 Ayes: Burford, Cienki, Firestone, and Zielke
21 Nays: Baynard (Ms. Baynard jokingly entered a "nay" vote)
22 Abstention: None
23 Vote: 4-1
24
25 Motion carried.
26
27 Agenda Item No. 6-B, Appointment of Board Liaison to Southlake Library Foundation
28
29 At the January 24, 2001 Library Board meeting, Mr. Scott MacLeod was appointed by
30 the Board to serve as the liaison to the Foundation. As a result of the recent City Council
31 appointments, the position of Library Board Liaison to the Southlake Library Foundation
32 was vacant.
33
34 Discussion: Ms. Baynard commented she has received calls asking if there was still an
35 active Southlake Library Foundation and questioned if there was even going to be a need
36 for a foundation. Mr. Polasek responded that at this time, the city is operating under the
37 assumption that the Library Foundation does still exist and that one Library Board
38 member and one City Council member are appointed to the Foundation as designated in
39 the resolution passed by City Council. Rex Potter was appointed as the City Council
40 liaison member.
41
42 An initial task for the Library board liaison member could be to determine what the status
43 is of the Library Foundation, its needs and what direction the Foundation will take.
44
May 23, 2001 Library Board Regular Meeting Page 3 of 5
1 Ms. Zielke asked if the Library Board could postpone making an appointment of a liaison
2 to the Library Foundation until the exact status of the Foundation was known. Mr.
3 Burford and Ms. Firestone said that the resolution requires that one be appointed.
4
5 A motion was made to elect Peggy Firestone as the liaison to serve on the Southlake
6 Library Foundation Board of Directors.
7 Motion: Burford
8 Second: Baynard
9 Ayes: Baynard, Burford, Cienki, Firestone, and Zielke
10 Nays: None
11 Abstention: None
12 Vote: 5-0
13
14 Motion carried.
15
16 Agenda Item No. 5-B, Discussion: Friends of Southlake Library Update
17
18 Ms. Baynard reported there were no new events to report since the Board's last meeting.
19
20 Agenda Item 5-A, Librarian's Report and Agenda Item 5-D, Library Tour
21
22 These two agenda items were combined and covered during the tour of the library
23 conducted by Library Administrator Terry McLaughlin, with assistance from Technical
24 Librarian Laura Highlander and Youth Services Librarian Amy Priour.
25
26 As the Board walked through various sections of the library, they were briefed on current
27 progress and future plans for each area.
28
29 At the conclusion of the tour, the Board was invited to stop by the library any time, take a
30 tour as it is developed and to volunteer.
31
32 Ms. Firestone commended the board and staff on the selection of the furniture saying she
33 believed they did a marvelous job. Former Library Board member Wanda Poe was
34 instrumental in the furniture selection as well.
35
36 Agenda Item No. 5-C, Discussion: Southlake Library Foundation Update
37
38 This item is deferred until the liaison can make contact with members of the Library
39 Foundation and determine future direction.
40
41 Agenda Item No. 7, Other Items
42
43 Ms. Cienki spoke about the need for financial investment literature in the library due to
44 the number of investment clubs in Southlake. She suggested ordering publications from
45 Value Line, Standard & Poor's, and Wall Street Journals.
46
May 23, 2001 Library Board Regular Meeting Page 4 of 5
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The status of the Technology Committee will be addressed at the next meeting of the
Library Board when all the board members are present. Laura Highlander will serve as
the staff liaison for that committee.
Agenda Item No. 8, Adjournment
A motion was made to adjourn the meeting at 7:59 p.m.
Motion:
Firestone
Second:
Burford
Ayes:
Baynard, Burford, Cienki, Firestone, and Zielke
Nays:
None
Abstention:
None
Vote:
5-0
Motion carried.
Aaqr�oj Zielke
Library Board Vice Chair
Laura Highlander J
Interim Library Administrator
May 23, 2001 Library Board Regular Meeting
Page 5 of 5
,Northea$t Zxrrxnt
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Dear Community Partner:'
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b�'
Leslie Magalios
Director of Display Advertising
C
HOSPITAL FttUlyD.YrION
700 Children's 1)ri�c
LIUMI)LIS, Ohio 43205-2696
Phone: 61-I-722-2991
hax:61-A-722-2999
.,,„.� i,�1<ircnsu�uin�us urn
Mrs. Maria P. Cameron
Southlake Public Library
1400 Main St.
Southlake, TX 76092
Dear Mrs. Cameron:
June 13, 2001
Supporting The Mission of Children's Hospital, Inc.
We are very grateful for your $140.00 gift to Children's Hospital on June 7, 2001, that was given by
the Southlake Public Library Board in memory of Alice Hosenfeld. We have notified the family of
your thoughtfulness.
Gifts such as yours make it possible for Children's Hospital to remain a premier pediatric institution
providing outstanding patient care, research, education and advocacy for children and their families.
Your generosity also allows us to continue our founding commitment to care for all children,
regardless of their families' ability to pay.
Please feel free to contact us if you have questions. Thank you for being our partner in caring for the
children and families of our community.
Sincerely,
Linda A. Ray, CFRE
Director, Donor Relations
(614)722-2970
P.S. In accordance with IRS regulations, we confirm that you received no goods or services in
exchange for this gift.
For Every Child. For Every Reason°
z
HOSPUAL FOUNDATION
O700 Children's Drive
lumbus, Ohio 43205-2696
Phone:614-722-2991
Fax:614-722-2999
www.childrenscolumbus.org
Mr. Terry McLaughlin
Southlake Public Library
1400 Main St.
Southlake, TX 76092
Dear Mr. McLaughlin:
June 13, 2001
Supporting The Mission of Children's Hospital, Inc.
The Children's Hospital Foundation has received a gift in memory of Alice Hosenfeld from:
Southlake Public Library Library Board Debbie Baynard
c/o Mrs. Maria P. Cameron Brent Burford
1400 Main St. Karen Cienki
Southlake, TX 76092 Peggy Firestone
Scott MacLeod
Marge Zielke
• Please know that the donations given in your loved one's memory will make a difference in the
lives of the children and families we serve.
Memorial contributions enable Children's Hospital to continue to provide outstanding pediatric
care to all who need our services, without regard to a family's ability to pay. In addition, we
are a major educational resource and we conduct innovative research into the causes of
childhood illnesses.
We hope the knowledge regarding the importance of this gift brings hope to you and your loved
ones.
Sincerely,
Linda A. Ray, CFRE
Director, Donor Relations
(614)722-2970
E
For Every Child. For Every Reason°
CR&"00---
HOSPITAL FOUNDATION
0 700 Children's Drive
umbus, Ohio 43205-2696
Phone:614-722-2991
Fax: 614-722-2999
www.chiIdrenscolum bus. org
Mrs. Maria P. Cameron
Southlake Public Library
1400 Main St.
Southlake, TX 76092
Dear Mrs. Cameron:
June 13, 2001
Supporting The Mission of Children's Hospital, Inc.
We are very grateful for your $140.00 gift to Children's Hospital on June 7, 2001, that was given by
the Southlake Public Library Board in memory of Alice Hosenfeld. We have notified the family of
your thoughtfulness.
Gifts such as yours make it possible for Children's Hospital to remain a premier pediatric institution
providing outstanding patient care, research, education and advocacy for children and their families.
Your generosity also allows us to continue our founding commitment to care for all children,
regardless of their families' ability to pay.
Please feel free to contact us if you have questions. Thank you for being our partner in caring for the
• children and families of our community.
Sincerely,
CJ
Linda A. Ray, CFRE
Director, Donor Relations
(614)722-2970
P.S. In accordance with IRS regulations, we confirm that you received no goods or services in
exchange for this gift.
For Every Child. For Every Reason°