2019-09-24 SLAC PacketSouthlake Arts Council Meeting
September 24, 2019
CITY OF
SOUTHLAKE
MEMORANDUM
September 18, 2019
TO: Southlake Arts Council
FROM: Cassie Tucker, Strategic Operations Manager
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on
Tuesday, September 24, 2019 at 6:00pm
The meeting will be held on Tuesday, September 24, 2019 at Southlake Town Hall room
4A. If you are not able to attend this meeting, please notify staff at 817.748.8036 or
ctucker ci.southlake.tx.us
Regular Agenda:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Public Forum
This is the public's opportunity to address the Arts Council about non -agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item brought
up at this time. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.
3. Aaenda Item No. 3. Consider
A. Approval of the minutes from the August 27, 2019 Southlake Arts Council
meeting - Please make any corrections to the minutes part of the motion for
consideration.
4. Agenda Item No. 4. Discussion
A. APEX Report- This item allows for an update on APEX events and activities.
No packet document.
B. Public Art Review and FY20 Initiatives- This item allows for an update on City of
Southlake public arts events and activities.
No packet document.
Southlake Arts Council Meeting
September 24, 2019
5. Agenda Item No. 5. Adjournment
For your Information- Attendance Report- A copy of the Southlake Arts Council attendance
report is included in your packet.
We appreciate your commitment and service to the City.
Liaison Contact Information:
Cassie Tucker
Strategic Operations Manager
STAFF CONTACT INFORMATION:
Telephone- (817) 748-8019
Facsimile- (817) 748-8027
285 Shady Oaks Drive, Southlake, Texas 76092
Cassie Tucker, Strategic Operations Manager, ctucker@ci.southlake.tx.us
9 CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL
Tuesday, September 24th 2019
Location: Southlake Town Hall — 4A
1400 Main Street
Southlake, Texas
Time: 6:00 p.m.
Regular Agenda:
Call to Order
2. Public Forum
(This is the Public's opportunity to address Southlake Arts Council about non -agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.)
3. Consider
A. Approve the minutes from the August 27th, 2019 Southlake Arts Council meeting
4. Discussion
A. APEX Report
B. Public Art Review and FY20 Initiatives
5. Adjournment
CERTIFICATE
I hereby certify that the abovG4)t s�a�ed on the official bulletin boards at Town Hall, 1400 Main Street,
Southlake, Texas, on Fr`� ierrirre�.0'%2019 by 6:00 p.m. pursuant to Chapter 551 of the Texas
G rnment Code. c� ;• :.9N
Am S elley, TRM ,r
City ecretary �J•• .••'•,�
AK
If you plan to attend this public m eting M1*Wq disability that requires special needs, please advise the City Secretary 48 hours in
advance at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING, August 27t" 2019
LOCATION: Southlake Town Hall
4t" Floor Room 4A
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray and Southlake Arts Council members; Tamara McMillan, Terri Messing, and
Beatriz Terrazas (Alternate #1)
SOUTHLAKE ARTS COUNCIL ABSENT: Mimi Tran, Jesika Cook, and Heather
Engelhardt
STAFF PRESENT: Strategic Operations Manager and Arts Council liaison Cassie
Tucker
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at
6:00 p.m.
2. PUBLIC FORUM
Chair Leslie Bartlett opened the Public Forum at 6:00 p.m. There being no one
wishing to address the Arts Council, the Public Forum was closed.
3. CONSIDER AGENDA
3A. APPROVAL OF THE MINUTES FROM THE JUNE 25, 2019 SOUTHLAKE
ARTS COUNCIL MEETING
APPROVED
A motion was made to approve the minutes of the June 25, 2019 Southlake Arts
Council meeting, noting a spelling correction on item 4B.
Motion:
Murray
Second:
McMillan
Ayes:
Bartlett, Messing, Terrazas
Nays:
None
Abstain:
None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 27, 2019 Southlake Arts Council Meeting
Page 2 of 3
Vote: 5-0
3B. RECOMMENDATION ON ART FOR THE FALL ART EXHIBIT
Staff liaison, Cassie Tucker, presented the images for the Fall Art Exhibit
prepared by Artist Farah Janjua from the two art galleries; Cultural Diversity and
Jerusalem and opened discussion. Southlake Arts Council selected 13 images.
A motion was made to approve the images as selected by the Southlake Arts
Council.
Motion:
McMillan
Second:
Murray
Ayes:
Bartlett, Messing, Terrazas
Nays:
None
Abstain:
None
Vote:
5-0
4. DISCUSSION
4A. APEX REPORT
Terri Messing presented the APEX report and opened discussion.
• Discussed catering options for the Fall Art Exhibit
• Images will be hung on the 13t" at gam
• A program will not be printed
• Background Music- Cassie will follow up with Lauren
• Flower arrangements should be bright and fun
• Discussed details of the Fall Art Exhibit plan for catering, set up, music,
decor, and that the images will be hung by the parks staff
• Bathroom renovations will be completed by the 22nd
• Cassie will ask about rearranging emergency preparedness displays
4B. PUBLIC ART UPDATE
Strategic Operations Manager and Arts Council liaison Cassie Tucker presented
a staff report and answered questions. Discussion topics included:
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A-2
Minutes of the August 27, 2019 Southlake Arts Council Meeting
Page 3of3
• Early December for installation at White's Chapel or early February
dependent upon construction and weather. The Prairie piece will be
installed at the same time weather permitting. Donkey art is ready;
however, private construction is not. Installation will begin in December or
February weather permitting. Mockingbird is tentative for May.
• Leslie's final meeting on September 24t", retiring from Arts Council
5. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:50 p.m.
Motion:
Second
Ayes:
Nays:
Abstain
Vote:
Leslie Bartlett, Chair
McMillan
Murray
Bartlett, Messing, Terrazas
None
None
5-0
Attest:
Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A-3
Southlake Arts Council Attendance Report
Place
Name
Leslie Bartlett
1/22/19
2/5/19
2/26/19
3/26/19
4/23/19
5/28/19
6/25/19
7/23/19
8/27/19
9/24/19
10/22/19
11/26/19
12/24/19
Individual
Attendance
Rate
Hrs To
Date
Terri Messing
Heather elhardt
oo
Tamara
=-- -
g Attendance
(includes substitutions)
_
0
ONE
ON
NEEMEME
Total Hrs Per Month
Alternate #1 Simon Rurka resigned effective May 22, 2018
Average Monthly
Attendance Rate
1 2019 1 76% 1
In attendance
x
Not in attendance, no substitute
w
Substitute in attendance
•
Vacant position
Meeting Canceled
Meeting Canceled due to no quorum
Change in Representative