2004-07-08 P&Z Meeting
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1 REGULAR PLANNING AND ZONING
2 COMMISSION MEETING
3 July 8, 2004
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5 COMMISSIONERS PRESENT: Vernon Stansell, Bill Vaughan, Debra Edmondson, Michael
6 Springer, Al Morin, Brandon Bledsoe, and Michael Boutte.
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8 COMMISSIONERS ABSENT: None
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10 CITY STAFF PRESENT: Bruce Payne, Planning Director; Dennis Killough, Senior Planner;
11 Angela Turner, Graduate Engineer; and Lorrie Fletcher, Administrative Assistant.
12
13 Vernon Stansell called the meeting to order at 6:38:34 p.m.
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15
16 AGENDA ITEM # 2. ADMINISTRATION OF THE OATH OF OFFICE:
17 Lorrie Fletcher, Administrative Assistant, administered the Oath of Office for the new Planning and
18 Zoning Commissioners.
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20
21 AGENDA ITEM # 3. ELECTION OF CHAIRMAN AND VICE CHAIRMAN:
22 Motion was made to elect Vernon Stansell as Chairman.
23
24 Motion: Edmondson
25 Second: Vaughan
26 Ayes: Boutte, Morin, Vaughan, Springer, Edmondson, Bledsoe
27 Nays: None
28 Abstain: Stansell
29 Approved: 6-0-1
30 Motion carried.
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32
33 Motion was made to elect Debra Edmondson as Vice Chairman.
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35 Motion: Vaughan
36 Second: Morin
37 Ayes: Morin, Vaughan, Springer, Edmondson, Bledsoe, Boutte, Stansell
38 Nays: None
39 Approved: 7-0
40 Motion carried.
41
42
43 AGENDA ITEM # 4. APPROVAL OF MINUTES:
Planning and Zoning Commission Meeting Minutes on July 8, 2004 1
I Chairman Stansell opened discussion of the minutes of the Planning and Zoning Commission
2 meetings held on June 17, 2004.
3
4 Motion was made to approve the minutes of the Planning and Zoning Commission meetings held on
5 June 17, 2004, as presented.
6
7 Motion: Edmondson
8 Second: Vaughan
9 Ayes: Vaughan, Edmondson, Stansell
10 Nays: None
11 Abstain: Springer, Bledsoe, Boutte, Morin
12 Approved: 3-0-4
13 Motion carried.
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15
16 AGENDA ITEM # 5 ADMINISTRATIVE COMMENTS:
17 Bruce Payne stated the Planning and Zoning Commission's task in updating the comp plan
18 (Southlake 2025 Plan) and Sign Ordinance. The Commission discussed scheduling options. They
19 discussed scheduling a special meeting for July 15, 2004.
20
21
22 CONSENT AGENDA ITEM # 6 ZA04-017, ZONING CHANGE AND SITE PLAN FOR DEEP
23 SOUTH OFFICE COMPLEX:
24 The property is located southwest of the intersection of State Highway 114 and Dove Road,
25 Southlake, Texas. Current Zoning: AG Agricultural District. Requested Zoning: S-P-1 Detailed Site
26 Plan District. SPIN Neighborhood # 11. THE APPLICANT HAS REQUESTED TO TABLE
27 THIS ITEM INDEFINETLY. (PUBLIC HEARING CLOSED)
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29 CONSENT AGENDA ITEM # 7 ZA04-020, ZONING CHANGE AND SITE PLAN FOR
30 MOAYYAD MEDICAL OFFICE BUILDING:
31 The property is located at 190 S. White Chapel Boulevard, Southlake, Texas. Current Zoning: CS
32 Community Service District. Requested Zoning: 0-1 Office District. SPIN Neighborhood # 14.
33 THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL AUGUST 19, 2004,
34 PLANNING AND ZONING COMMISSION MEETING. (PUBLIC HEARING CLOSED)
35
36 CONSENT AGENDA ITEM # 8 ZA04-024 PRELIMINARY PLAT FOR CARROLL TERRACE:
37 The property is located at 600 North Carroll Avenue, Southlake, Texas. Current Zoning: O-1 Office
38 District. SPIN Neighborhood # 10. THE APPLICANT HAS REQUESTED TO TABLE THIS
39 ITEM UNTIL JULY 22, 2004, PLANNING AND ZONING COMMISSION MEETING.
40 (PUBLIC HEARING TO BE HELD)
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42 CONSENT AGENDA ITEM # 9 ZA04-026, SITE PLAN FOR CARROLL TERRACE:
43 The property is located at 600 North Carroll Avenue, Southlake, Texas. Current Zoning: O-1 Office
Planning and Zoning Commission Meeting Minutes on July 8, 2004 2
I District. SPIN Neighborhood # 10. THE APPLICANT HAS REQUESTED TO TABLE THIS
2 ITEM UNTIL JULY 22, 2004, PLANNING AND ZONING COMMISSION MEETING.
3 (PUBLIC HEARING TO BE HELD)
4
5 Motion was made to approve the Consent Agenda items; amending ZA04-017 to table until July 22,
6 2004, at the applicant's request.
7
8 Motion: Edmondson
9 Second: Vaughan
10 Ayes: Springer, Edmondson, Bledsoe, Boutte, Morin, Vaughan, Stansell
11 Nays: None
12 Approved: 7-0
13 Motion carried.
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15
16 AGENDA ITEM # 10, ZA04-029, ZONING CHANGE AND SITE PLAN FOR LOT 1 R, BLOCK 1,
17 GATEWAY CHURCH ADDITION:
18 Senior Planner Dennis Killough presented this item to the Commission for a zoning change and site
19 plan. The property is located at 2121 East Southlake Boulevard, Southlake, Texas. Current Zoning:
20 CS Community Service District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN
21 Neighborhood # 8.The Owner is Gateway Church. The Applicant is W.D. Partners.
22
23 Scott Windle, W.D. Partners, 909 Lake Carolyn Parkway, Irving, TX, presented this item to the
24 Commission and reviewed the requested variances.
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26 Variances are requested for the following:
27 * Driveway stacking at the terminus of S. Village Center Drive;
28 • Articulation on the proposed storage building;
29 • Be allowed to exceed the maximum 80% synthetic stucco on the east and west facades of
30 the proposed storage building.
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32 Chairman Stansell opened the public hearing
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34 No one in the audience came forward to speak.
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36 Chairman Stansell closed the public hearing
37
38 Rex Whitten, representative from Gateway Church, answered additional questions.
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40 Scott Windle answered additional questions regarding articulation and the metal building.
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42 Motion was made to approve ZA04-029 subject to Site Plan Review Summary No. 3, dated July 2,
43 2004, and the following:
Planning and Zoning Commission Meeting Minutes on July 8, 2004 3
1 1) Allowing a variance to the vertical articulation requirement on the north and south
2 faeade and requiring that the east and west facades of the 2,500 square foot building
3 meet articulation standards;
4
5 2) restricting the use of the 2,500 square foot building to storage and site maintenance
6 only;
7
8 3) and granting the variance requested for driveway stacking (Site Plan Review
9 Comment No. 1).
10
11 Motion: Edmondson
12 Second: Morin
13 Ayes: Bledsoe, Boutte, Morin, Vaughan, Springer, Edmondson, Stansell
14 Nays: None
15 Approved: 7-0
16 Motion carried
17
18
19 AGENDA ITEM # 11, ZA04-028, ZONING CHANGE AND SITE PLAN FOR SOUTHLAKE
20 WESTWOOD OFFICE PARK:
21 Senior Planner Dennis Killough presented this item to the Commission for a zoning change and site
22 plan. The property is located at 3100 West Southlake Boulevard, Southlake, Texas. Current Zoning:
23 0-1 Office District. Requested Zoning: S-P-1 Detailed Site Plan District with 0-1 Office District
24 uses. SPIN Neighborhood #15.The Owner/Applicant is Simmons Properties Group, LLC.
25
26 Scott Simmons, 1400 Laurel Lane, Southlake, TX presented this item to the Commission and
27 reviewed the requested variances. He introduced his architect, Skip Blake from Blake Architects.
28
29 Under the "S-P-1 Detailed Site Plan District zoning the applicant proposes "O-1" Office District uses
30 and development regulations with the following exceptions:
31
32 Maximum Impervious Coverage - Each individual lot will not be greater than 73% impervious
33 coverage with the three lots combined not exceeding the 65% maximum impervious coverage. The
34 maximum impervious coverage allowed per lot is 65%.
35
36 Articulation - The articulation on the buildings shall be allowed as shown on the site plan and
37 architectural elevations. The styles of the buildings are not conducive to a more complex elevation
38 design. The wall lengths on the east and west sides of building `B' are 36feet. The maximum wall
39 length permitted is 30 feet.
40
41 • Parking - The parking requirements shall be met for the entire development as a whole.
42 Each lot is required to meet off-street parking individually.
43
Planning and Zoning Commission Meeting Minutes on July 8, 2004 4
1 • Bufferyards - Bufferyards along interior lot lines are not required. Bufferyards are required
2 along all lot lines.
3
4 The following variances are being requested:
5
6 • Driveway Spacing: The minimum driveway spacing is 500 feet from an intersection. The
7 applicant is requesting a driveway approximately 492 feet for the intersection to the east.
8
9 • Common Access: A common access easement for a connection to the property to the east is
10 required along the front of the property. The applicant is requesting a waiver from this
11 requirement.
12
13 Skip Blake answered questions regarding the design of the site. He also discussed the variance in
14 articulation.
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16 Scott Simmons answered questions about building material and landscaping.
17
18 Skip Blake talked about the stacking issue.
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20 The discussion continued between the Commissioners, Scott, and Skip.
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22 Chairman Stansell opened the public hearing
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24 No one in the audience came forward to speak.
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26 Chairman Stansell closed the public hearing
27
28 Scott Simmons commented on the traffic flow direction in the parking lot.
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30 Motion was made to approve ZA04-028 subject to Site Plan Review Summary No. 3, dated July 2,
31 2004 and the following conditions:
32
33 1) Granting the requested variance for driveway spacing along Southlake Boulevard (Site
34 Plan Review Comment No. 1);
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36 2) Approving the impervious coverage as proposed;
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38 3) Approving the building articulation as proposed;
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40 4) Eliminating the requirement that the southern common access easement be extended to
41 the east boundary line (Site Plan Review Comment No. 3a);
42
43 5) Allowing the bufferyards as proposed, but requiring that the plant material be placed
Planning and Zoning Commission Meeting Minutes on July 8, 2004 5
1 elsewhere on the site;
2
3 6) Requiring a "brick-crete" wall matching the wall along the north property line of the
4 City's adjacent storage tank property in place of the wood fencing;
5
6 7) Changing the traffic median shown on the northern end of the Southlake Boulevard
7 driveway to a "mini-roundabout".
8
9 Motion: Edmondson
10 Second: Vaughan
11 Ayes: Bledsoe, Boutte, Morin, Vaughan, Springer, Edmondson, Stansell
12 Nays: None
13 Approved: 7-0
14 Motion carried
15
16 Chairman Stansell called for a break at 8:51:48
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18 Chairman Stansell called the meeting back to order at 9:06:17
19
20
21 AGENDA ITEM # 12, ZA04-032, PLAT REVISION FOR CIMMARRON ACRES:
22 Senior Planner Dennis Killough presented this item to the Commission for a plat revision. The
23 property is located at 3100 West Southlake Boulevard, Southlake, Texas. Current Zoning: O-1 Office
24 District. Proposed Zoning: S-P-1 Detailed Site Plan District with 0-1 Office District uses. SPIN
25 Neighborhood #15. The Owner/Applicant is Simmons Properties Group, LLC.
26
27 Scott Simmons opened for questions from the Commission.
28
29 The following variance is being requested:
30
31 Provide common access easements in accordance with the approved Concept Plan and the
32 submitted Site Plan. A second connection to the east is required on the south side of the
33 property as shown on the approved Concept Plan. A waiver from this requirement is being
34 requested as part of the approval of the site plan.
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36 Chairman Stansell opened the public hearing
37
38 No one from the audience came forward to speak.
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40 Chairman Stansell closed the public hearing
41
42 Motion was made to approve ZA04-032 subject to Plat Review Summary No. 3, dated July 2, 2004.,
43 granting the requested variance.
Planning and Zoning Commission Meeting Minutes on July 8, 2004 6
I Motion: Edmondson
2 Second: Morin
3 Ayes: Boutte, Morin, Vaughan, Springer, Edmondson, Bledsoe, Stansell
4 Nays: None
5 Approved: 7-0
6 Motion carried
7
8
9 AGENDA ITEM # 13, AN AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE
10 NO. 480, SECTION 44, BOARD OF ADJUSTMENT:
11 As amended, changing the number of alternate members of the Zoning Board of Adjustment from 2
12 members to 4 members. (Proposed Ordinance No. 480-XX).
13
14 Senior Planner Dennis Killough presented this item to the Commission.
15
16 Chairman Stansell opened the public hearing
17
18 No one in the audience came forward to speak.
19
20 Chairman Stansell closed the public hearing
21
22 Motion was made to approve 480-XX.
23
24 Motion: Edmondson
25 Second: Morin
26 Ayes: Morin, Vaughan, Springer, Edmondson, Bledsoe, Boutte, Stansell
27 Nays: None
28 Approved: 7-0
29 Motion carried
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31
32 AGENDA ITEM # 14, MEETING ADJOURNMENT:
33 Chairman Stansell adjourned the meeting at 9:11:16 P.M. on July 8, 2004.
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48
41 Vernon Stansell
42 Chairman
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44
Planning and Zoning Commission Meeting Minutes on July 8, 2004 7
I ATTEST:
2
3
4
5
6 L PL~tl,
9 Lorrie Fletcher
10 Administrative Secretary
Planning and Zoning Commission Meeting Minutes on July 8, 2004 8