2000-03-22
* * OFFICIAL MINUTES
UNAPPROVED BY THE LIBRARY BOARD MEMBERS
1 CITY OF SOUTHLAKE
2 LIBRARY BOARD MEETING
3
4 March 22, 2000
5
6 MINUTES
7
8 Board Members Present: Chair Maria Cameron, Debbie Baynard, Marjorie Zielke, C.D.
9 Peebles, Karen Cienki, Scott MacLeod, Wanda Poe
10
11 Board Members Absent:
12
13 Staff Members Present: Steve Polasek, Deputy Director of Community Services; Terri
14 McLaughlin, Library Administrator; Meredith Parrish, Administrative Secretary
15
16 Regular Session:
17
18 Agenda Item No. 1, Call to Order. The meeting was called to order by Chair Maria Cameron
19 at 7: 38 PM
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21 Reports:
22
23 Agenda Item No. 2, Administrative Comments.
24 Mr. Polasek introduced Terri McLaughlin as the new library administrator. Mr. Polasek also
25 introduced Meredith Parrish as the new administrative secretary. Mr. Polasek mentioned that
26 information was included in the packet about the permanent library site. Mr. Peebles had a
27 question about what return of the City Manager meant. Mr. Polasek clarified that it meant
28 when the City Manager returned from vacation.
29
30 Consent Agenda:
31
32 Agenda Item No. 3.A., Approval of the minutes of the February 23, 2000
33
34 Ms. Cienki asked that a change be made to the February 23, 2000 minutes to reflect that she
35 would only be available for day meetings in March due to voting in April.
36
37 Marjorie Zielke made a motion to approve the minutes of the February 23, 2000 meeting as
38 amended.
39
40 Motion: Marjorie Zielke
41 Second: Ms. Poe
42 Ayes: Ms. Cameron, Ms. Cienki, Ms. Zielke, Mr. Peebles, Mr. MacLeod, Ms.
43 Baynard, Ms. Poe
44 Nayes: 0
45 Abstained - 0
46 Approved: 7-0
47
1
Library Board Regular Meeting
n:\parks & recreation\boards\library\minutes\2000\03222000.doc
* * OFFICIAL MINUTES
` UNAPPROVED BY THE LIBRARY BOARD MEMBERS
1 Regular Agenda:
2
3 Agenda Item No. 4, Public Forum. No issues were presented for Public Forum. Public
4 Forum was closed at 7:41 P.M. by Chair Maria Cameron.
5
6 Consider:
7
8 Library Furnishings
9 Mr. Polasek stated that the goal of this meeting was to review with the Board various
10 furniture choices in regards to their style, color, and fabric patterns. Following the
11 recommendation of the Board, this information would then be presented to City Council for
12 review in April. Mr. Polasek stated that he would like the Board to try to get as far as
13 possible this evening, but if needed asked if the Board would be agreeable to calling another
14 meeting within the next week or two in order to complete the selection process. The Board
15 agreed to an additional meeting if necessary. Mr. Polasek shared that he had met with Rex
16 Potter and that Mr. Potter was pleased with the paint and carpet samples that had been
17 selected. Mr. Polasek also indicated that Mr. Potter is anxious to see the Board
18 recommendations for furnishings.
19
20 Mr. Polasek introduced Aaron Babcock from Hidell and Associates. Mr. Badcock stated that
21 the way furniture is usually selected is in a two step process. The shelving, study carrels,
22 tables, circulation desks, are all things that are limited in selection. Mr. Badcock suggested
23 that tonight's goal would be to get a consensus on style and type of wood finishes then Mr.
24 Babcock would be able to bring catalogs of chairs and lounge seating at a future meeting.
25 Samples of the items selected could also be brought at a future meeting. Mr. Babcock
26 brought BCI and Palmentari catalogs, among others, for the Board to look at. Mr. Babcock
27 indicated that the furniture shown in the books that he brought were within the budget.
28
29 The library board reviewed the catalogs, and discussed various style options and wood grain
30 colors.
31
32 Mr. Peebles made a motion that the Board request that Hidell and Associates bring samples
33 to a future meeting of the furniture that the Board initially has selected. The circulation desks,
34 tables, study carrels, and endcaps will be to match that as shown in the exhibit. Finish for the
35 wood will be to match veneer hardwood #925TG, American Cherry. The shelf color will be
36 Cream 3103. The children's area is going to have Midland endcaps with three pin oaks
37 horizontally placed on the endcaps. Midland will use a cutout so that the empty part of the
38 leaf is where the shelf color is seen. Chairs will be Midland and have one pin oak cutout.
39 Three different colors of chairs will be used. Those colors are Sienna 53, Blueberry 62, and
40 Leaf 65.
41
42 Motion: C.D. Peebles
43 Second: Ms. Cienki
44 Ayes: Ms. Baynard, Ms. Cienki, Ms. Cameron, Mr. MacLeod, Mr. Peebles,
45 Ms. Zielke, Ms. Poe
46 Nayes: 0
47 Approved: 7-0
2
Library Board Regular Meeting
n:\parks & recreation\boards\library\minutes\2000\03222000.doc
* * OFFICIAL MINUTES
UNAPPROVED BY THE LIBRARY BOARD MEMBERS
1
2
3 The Board agreed to schedule another meeting in two weeks, on April 5, 2000, at 7:00 p.m.,
4 to finish discussing the selection of library furnishings.
5
6 Agenda Item No. 6; Adjournment.
7
8 Chair Maria Cameron adjourned the meeting at 9:36 p.m.
9
10 Motion: Ms. Zielke
11 Second: Ms. Cienki
12 Ayes: Ms. Baynard, Mr. Macleod, Mr. Peebles, Ms. Poe, Ms. Zielke, Ms. Cienki,
13 Ms. Cameron
14 Nayes: 0
15 Approved: 7-0
16
17
18
19
20
21
22
23 ' ~
24
25 aria Cameron
26 Library Board Chair
27
28
29 Attest:
30
31
32
33
34 teve asek
35 Deputy Director of Community Services
36
3
Library Board Regular Meeting
n:\parks & recreation\boards\library\minutes\2000\03222000.doc