Item 4I - MemoCITY OF
SOUTH LAKE
Item 41
MEMORANDUM
March 04, 2025
To: Alison Ortowski, City Manager
From: Lauren LaNeave, Interim Director of Public Works
Subject: Award the contract for the construction of the Shady Lane and
Lonesome Dove Lift Stations Improvements to Felix
Construction in an amount not to exceed $2,400,000.
Action
Requested: Award the contract for the construction of the Shady Lane and
Lonesome Dove Lift Stations Improvements to Felix Construction in
an amount not to exceed $2,400,000.
Background
Information: The City of Southlake's sewer system contains over 200 miles of
wastewater pipeline, 13 collection system lift stations, and over 3,000
manholes. The City's wastewater lift stations play a crucial role in
maintaining the city's wastewater management services, with Shady
Lane and Lonesome Dove being the largest lift stations in the
system. In FY 2021, the City retained Freese and Nichols, Inc. (FNI)
to conduct a Risk and Resiliency Assessment (RRA) for the City's
water and wastewater utility system to comply with America's Water
Infrastructure Act of 2018 (AWIA). The assessment focused on
evaluating vulnerabilities due to both manmade and natural hazards.
One of the most significant threats identified to the Lonesome Dove
and Shady Lane lift stations is the loss of power utilities. Given the
importance of these lift stations to the City's wastewater
infrastructure, their continuous operation is essential to providing
reliable service to residents.
In FY 2023, the City approved an Engineering Services Agreement
with Garver, LLC. for design, bidding, and construction support
services for improvements to the Shady Lane and Lonesome Dove
lift stations that were recommended in the 2018 Risk and Resilience
Assessment. This project aims to enhance the resilience of these lift
stations by adding emergency backup pumps and generators, along
with necessary upgrades to piping, valves, electrical, and SCADA
systems to ensure continued service during power outages or
emergencies. Final design was completed August 2024.
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Item 41
Financial
Considerations:
Solicitation of proposals for this project began October 6, 2024, and
sealed proposals were received and opened on November 8, 2024.
The five proposals received for this project are shown in the
tabulation below:
Proposer
Proposal
Amount
Red River Construction Co.
$
2,094,000
Felix Construction
$
2,166,000
Rey -Mar Construction, LLC
$
2,250,300
CLW Water Group
$
2,296,000
TAKNEK LLC
$
2,528,375
City staff reviewed and scored the five proposals using best value
criteria as described in the project manual. The evaluation criteria for
this bid were the purchase price (50%); the reputation of the bidder,
including key personnel (15%); the reputation and quality of bidder's
goods or services (15%); the bidder's past relationship with the City
(10%); and the bidder's responsiveness (10%). The evaluation of the
proposals, qualifications and references led to the recommendation
of Felix Construction for this project.
The bid from Felix Construction totaled $2,166,000 for the
anticipated work. Staff is requesting authorization for a total of
$2,400,000 which includes a $234,000 in contingency construction
costs that may arise due to unforeseen field conditions. The
anticipated start date of this project is Spring 2025.
Funding for this project was allocated in the Utility Fund as part of
the Capital Improvement Program.
Strategic Link: These items link to the City's Strategy Map by delivering on the focus
area of Infrastructure. It provides this by focusing on Financial
Objective F2: Investing to Provide & Maintain High Quality Public
Assets.
Citizen Input/
Board Review: None.
Legal
Review: This is the standard construction services contract that has been
previously reviewed by the City Attorney.
Alternatives: The City Council may approve or deny the agreement.
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Item 41
Supporting
Documents: Attachment A: Bid Tabulation
Attachment B: Felix Construction Proposal
Staff
Recommendation: Award the contract for the construction of the Shady Lane and
Lonesome Dove Lift Stations Improvements to Felix Construction in
an amount not to exceed $2,400,000.
Staff
Contact: Lauren LaNeave, Interim Director of Public Works
Jeff Ginn, P.E., Deputy City Engineer
Josue A. Hernandez, P.E., Civil Engineer
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