1999-02-10
City of Southlake, Texas
* * OFFICIAL MINUTES * *
APPROVED BY THE LIBRARY BOARD MEMBERS
1 CITY OF SOUTHLAKE
2 LIBRARY BOARD MEETING
3
4 February 10, 1999
5
6 MINUTES
7
8 Board Members Present: Cynda Mast, Chair; Scott MacLeod, Vice-Chair; Debbie
9 Baynard, Maria Cameron, C.D. Peebles, Wanda Poe, Marjorie Zielke.
10
11 Board Members Absent: None.
12
13 Staff Members Present: Kevin Hugman, Director of Community Services
14
15
16 REGULAR SESSION
17
18 Agenda Item No. 1, Call to Order - The meeting was called to order by Chair Cynda Mast
19 at 7: 1Opm.
20
21 REPORTS
22
23 Agenda Item 2A, Administrative Comments - Ms. Mast reported that she had contacted
24 some area library directors and gotten input from them regarding possible library
25 consultants. She had spoken with the interim director of the Irving Public Library and with
26 Ms. Yarbrough, Director of the Euless Public Library. She also reported that she had
27 requested information from the North Texas Regional Library System.
28
29 Mr. Hugman reported that City Engineer Ron Harper had been out of town and had not
30 been able to get a status report on Town Hall ready before he left town. Mr. Hugman
31 noted that he and Mr. Harper had met with the Town Hall architects and discussed the
32 library space in general terms. Staff informed the architects that a library consultant would
33 be hired to work with the Library Board, staff and the architects in the design process for
34 the library.
35
36 CONSENT AGENDA
37
38 Agenda Item No. 3A, Approval of the minutes of the January 27, 1999 meeting.
39
40 Motion was made to approve minutes with no changes.
41
42 Motion: Peebles
43 Second: Cameron
44 Ayes: Baynard, Cameron, MacLeod, Mast, Peebles, Poe, Zielke
45 Nays: None
46 Approved: 7-0
Library Board Regular Meeting February 10, 1999 Page I of 3
Ilslksv0001lsharedlparkrecl boardsllibraryl minutes102-10-99.doc
City of Southlake, Texas
* * OFFICIAL MINUTES * *
APPROVED BY THE LIBRARY BOARD MEMBERS
1
2 REGULAR AGENDA
3
4 Agenda Item No. 4, Public Forum -Public Forum was opened and closed at 7:20 p.m.
5 There were no speakers.
6
7 CONSIDER
8
9 Agenda Item No. 5A, Approval of By-laws of the Library Board- Mr. Hugman said that
10 the only change made to the draft by-laws presented at the previous meeting was the
11 addition of the word "annual" in Section 3.1(b) to read:
12
13 Officers shall be selected in the first regular session following annual regular
14 appointments to the Board.
15
16 This wording change would differentiate between appointments made to fill vacancies, and
17 those appointments made at the expiration of full terms.
18
19 A motion was made to approve the by-laws as presented.
20
21 Motion: Cameron
22 Second: Poe
23 Ayes: Baynard, Cameron, MacLeod, Mast, Peebles, Poe, Zielke
24 Nayes: None
25 Approved: 7-0
26
27 Agenda Item No. 5B, Establishment of sub-committees -
28
29 This item was considered after Discussion Item No. 6B, "Goals and Objectives. "
30
31 Motion was made to table this item indefinitely.
32
33 Motion: Zielke
34 Second: Cameron
35 Ayes: Baynard, Cameron, MacLeod, Mast, Peebles, Poe, Zielke
36 Nayes: None
37 Approved: 7-0
38
39 DISCUSSION
40
41 Agenda Item No. 6A, Board Orientation - Mr. Hugman presented the board orientation.
42 The first presentation covered the Texas Open Meetings Act and its applicability to the
43 Library Board. Mr. Hugman then presented the city organization structure, Community
44 Services departmental organization, Library Board duties and responsibilities and how they
45 interrelate with other boards and organizations, and staff duties and responsibilities.
46
Library Board Regular Meeting February 10, 1999 Page 2 of 3
I IslksV0001 Isharedlparkrec I boards Ilibraryl minutes 102-10-99. doe
City of Southlake, Texas
* * OFFICIAL MINUTES * *
APPROVED BY THE LIBRARY BOARD MEMBERS
1 The Board requested that copies of the presentations be made available to them.
2
3 Agenda Item No. 6B, Goals and Objectives - Ms. Mast handed out a list of possible
4 Library Board goals that she felt should be considered for short term goals (copy attached).
5 She said she felt that a consultant needed to be contracted to assist the Board with surveying
6 citizens to determine what they wanted in a library. Mr. MacLeod noted that the citizens'
7 input needs to be considered to avoid putting in facilities or services that would not be
8 used.
9
10 Ms. Zielke suggested developing broader goals to begin with, then refining to more specific
11 goals. Mr. Peebles asked how other libraries have been built and if there is enough
12 information already available to begin the design process.
13
14 Ms. Poe said that she had reviewed the Colleyville library survey and felt that it did not
15 cover everything that she felt would be necessary. Ms. Mast agreed and said that is one
16 reason she feels a consultant would be helpful in assisting the Board to gather the citizen
17 input.
18
19 The Board then discussed general goals and agreed on the following initial ideas:
20 1. Get citizen input.
21 2. Formulate a concept of what the library will become.
22 3. Develop a budget for the library facility.
23
24 The Board discussed some objectives and action steps related to each goal and agreed to
25 bring this item back at the next meeting for further development and consideration.
26
27 Ms. Baynard handed out to the Board the Carroll ISD summary of enrollment projections
28 by school, and Ms. Poe provided a floor plan of the Grapevine Public Library. (copies
29 attached).
30
31 Agenda Item No. 7, Adjournment - Being no further business, the meeting was adjourned
32 by Chair Cynda Mast at 9: lOpm.
33
34
35
36 Chair, C nda Mast
37
38
39 Attest:
40
41
42 (ieG~GL.' 1
43 Teddi R. Zonker
44 Administrative Secretary
Library Board Regular Meeting February 10, 1999 Page 3 of 3
1Wksv0001(sharedlparkreclboardsllibrary1minutes102-10-99.doe
SOUTHLAKE LIBRARY BOARD
GOALS TO CONSIDER
FEBRUARY 10, 1999
• Identify a consultant to aid in achieving two subgoals: 1)
creating, administering, analyzing, and reporting the results of a
citizen survey designed to identify appropriate, and most
necessary, roles for the library; and 2) recommending options
for the interior layout of the library. (In order to achieve this
goal, the members of the board will need, in writing, a project
timeline and floor plans for Town Hall from city staff.)
• Develop a profile for a director for the library. (Consult ALA
publications/personnel.)
• Identify standards, i.e., number and breadth of holdings, FTEs,
etc. (Consult The Texas Library Systems Act and the Pzdes,for
Administering the Texas Library Systems Act, Texas Pztblic
Library Statistics, and TSL personnel. A consultant might
eliminate the need for the board to do this, but I think it's
worthwhile for the board to be familiar with the minimum
standards set down in the state's document.)
• Ascertain what the budget needs will be for opening day.
(Again, this will probably be highly dependent upon what we
hear from a consultant regarding community needs.)
• Arrange "field trips" to area libraries.
• Investigate private funding for the library.
Carroll ISD
Summary of Enrollment Projections by School
Carroll Elementary Capacity 800 S q. Ft. 69,214
Projection 1998 1999 2000 2001 2002 2003
782 866 901 721 745 776
Rockenbau h Elements Capacity 650 S q. Ft. 67,344
Projection 1998 1999 2000 2001 2002 2003
498 535 587 649 690 750
Johnson Elementary Capacity 600 . Ft 66,872
Projection 1998 1999 2000 2001 2002 2003
543 585 613 561 570 584
Durham Elementary Capacity 650 . Ft 65,611
Projection 1998 1999 2000 2001 2002 2003
519 541 559 409 436 473
Elementary #5 Capacity 650 S q. Ft 67,344
Projection 1998 1999 2000 2001 2002 2003
481 486 493
Elements Totals 2,342 2,527 2,660 2,821 2,927 3,076
Carroll Intermediate Capacity 675 S . Ft. 75,457
Projection 1998 1999 2000 2001 2002 2003
456 518 573 263 274 281
Durham Intermediate Capacity 650 S q. Ft. 65,611
Projection 1998 1999 2000 2001 2002 2003
529 606 677 430 458 479
Intermediate #3 `Capacity 6505 . Ft 67,000
Projection 1998 1999 2000 2001 s 2002 2003
631 682 724
Intermediate Totals 985 1,124 1,250 1,324 1,414 1,484
Gati -th
Projection 1998 1999 2000 2001 2002 2003
910 445 551 611 723 752
#2 p
Projection 1998 1999 2000 2001 2002 2003
688 735
Carroll Junior High Ca city 1,400 Sq. Ft. 202,178
Projection 1998 1999 2000 2001 2002 2003
1,060 1,119 1,253
Carroll Junior High Ca aci 1,400 S q. Ft 202,178
Projection 1998 1999 2000 2001 2002 2003
1,255 1,390
Carroll High School Capacity 1,400 S q. Ft. 235,012
Projection 1998 1999 2000 2001 2002 2003
1,601 1,271 1,403 1,485 1,028 1,107
Page 1 of 1 Date: 2/8/99
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