2007-03-06
1
FFICIAL RECORD
CITY OF SOUTHLAKE
REGULAR CITY COUNCIL MEETING MINUTES: MARCH 6 ,2007
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Pro Tem Carolyn Morris, Deputy Mayor Pro Tern John
Terrell, and Councilmembers Laura K. Hill, Gregory Jones, Virginia M. Muzyka, and Vernon
Stansell (arrived at 5:50 p.m.).
CITY COUNCIL ABSENT: Mayor Andy Wambsganss.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Jim Blagg,
Assistant to the City Manager Ben Thatcher, Community Relations Officer Pilar Schank,
Manager of Information Services Gary Gregg, Information Systems Technician Sam Cobb,
Director of Community Services Steve Polasek, Recreation Superintendent Steve Moore, Chief
of Police Services Wade Goolsby, Chief of Fire Services Robert Finn, Director of Human
Resources Kevin Hugman, Director of Planning Ken Baker, Chief Planner Jayashree Narayana,
Director of Public Works Robert H. Price, Public Works Operations Manager Chuck Kendrick,
Public Works Supervisor Kyle Flanagan, Public Works Supervisor Jack Thompson, Public
Works Supervisor Joe Walsh, City Attorney E. Allen Taylor, and City Secretary Lori Farwell.
WORK SESSION:
Agenda Item No. 1. Call to order. The work session was called to order by Mayor Pro Tem.
Morris at 5:05 p.m.
Agenda item No. 2. Invocation Coy Quesenbury from Lonesome Dove Baptist Church gave the
invocation. Mayor Pro Tem Morris led the Pledge of Allegiance.
Agenda Item No. 3. Discuss Year 1 Stormwater UtilityPProjects City Manager Yelverton gave
introductory comments on this item. Director Price introduced Public Works Operations
Manager Kendrick along with Supervisors Flanagan, Thompson, and Walsh to Council. Director
Price presented and reviewed the Year 1 Stormwater Utility Projects to Council.
Agenda Item No. 4. Discuss all items on tonight's meeting ag_enda City Council reviewed the
consent agenda items with city staff. Items 9A and 9B were added to the consent agenda. The
work session ended at 5:32 p.m.
REGULAR SESSION:
Agenda Item No. 1. Call to order. The regular session was called to order by Mayor Pro Tem
Morris at 5:32 p.m.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2007
Page I of 10
Agenda Item No. 2A. Executive Session. Mayor Pro Tern Morris announced City Council would
be going into Executive Session pursuant to the Texas Government Code, Section 551.071,
Consultation with attorney; and Section 551.087, deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 5:32 p.m. Executive Session began
at 6:05 p.m. and ended at 6:46 p.m.
Agenda Item No. 2B. Reconvene. Mayor Pro Tern Morris reconvened the regular meeting at
6:57 p.m. and asked if any action was necessary from Executive Session. No action was
necessary.
Agenda Item No. 3A. Mayor's Report. Mayor Pro Tern Morris announced upcoming meetings
and events. Chief Goolsby presented information on upcoming charitable events for motorcycle
officer Robert Hodges, who has an inoperable brain tumor. A motorcycle ride will be held on
March 17, 2007, and a softball tournament will be held on March 18, 2007.
Agenda Item No. 3B. City Manager's Report. No report was given.
Agenda Item No. 3C. Library Board Report. A written report was given to Council.
CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council
and are enacted with one motion.
Agenda Item No. 4A. Approve the minutes from the February 20, 2007, regular City Council
meetin . A correction was made to page six of the minutes, changing the time the Mayor
reconvened the meeting to 8:48 p.m.
Agenda Item No. 4B. Excuse a member of the Planning and Zoning Commission for an absence
from a meeting. The City Council excused the absence of Mike Springer from the February 22,
2007, Planning and Zoning Commission meeting.
Agenda Item No. 4C. Resolution No 07-014 Amend City of Southlake Personnel Policies to
revise the Interim Status Pay Policy and adopt a Modified Duty Assignments Policy. A
presentation was not made on this item.
Agenda Item No. 4D. Approve 2007 Facilities Utilization Agreement with Southlake Baseball
Association. A presentation was not made on this item.
Agenda Item No. 4E. Approve 2007 Facilities Utilization Agreement with Grapevine Southlake
Soccer Association. A presentation was not made on this item.
Agenda Item No. 4F Approve 2007 Facilities Utilization Agreement with Southlake Girls
Softball Association. A presentation was not made on this item.
Agenda Item No. 4G Approve 2007 Facilities Utilization Agreement with Southlake Carroll
Lacrosse Association. A presentation was not made on this item.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2007
Page 2 of 10
Agenda Item No. 4H. Ordinance No 480-516 1st Reading (ZA07 010) Zoning Change and
Concept Plan for Lot 14, J G Allen No 18 Addition located at 2865 Johnson Road Current
Zoning: AG Agricultural District Requested Zoning: SF IA Single Family Residential District
SPIN Neighborhood #15 A presentation was not made on this item.
Agenda Item No. 41. Ordinance No 480-512 2"d Reading (ZA06 189 Zoning Change and Site
Plan for proposed Southlake Design Center located at 280 Commerce Street Current Zoning: S-
P-1 Detailed Site Plan District. Requested Zoning: S-P-1 Detailed Site Plan District SPIN
Neighborhood #7. The applicant has requested to table this item to the March 20, 2007, City
Council meeting.
Agenda Item No. 9A. Consider SP07-039 Variance to the Gatewav Plaza Phase II Conditional
Sign Permit for Weir's Furniture located at 201 North Nolen Drive Chief Planner Narayana
presented this item to Council during the work session.
Agenda Item No. 9B. Consider SP07-055 Variance to Sign Ordinance No 704-C for The Ice
Cream Place located at 1957 West Southlake Boulevard. Chief Planner Narayana presented this
item to Council during the work session.
Motion was made to approve consent agenda items 4A to approve a correction to page six of the
minutes, changing the time the Mayor reconvened the meeting to 8:48 p.m.; 4B to excuse the
absence of Mike Springer from the February 22, 2007, Planning and Zoning Commission
meeting; 4C; 41); 4E; 4F; 4G; 4H; 41 to table to the March 20, 2007, City Council meeting; 9A;
and 9B.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell
Nays: None
Approved: 6-0
REGULAR AGENDA:
Agenda Item No. 5. Public Forum. No one spoke during the public forum.
Agenda Item No. 6A. Ordinance No 904, 2°d Reading an Ordinance Amending Chapter 5
Businesses, of the Southlake City Code by adding Article VIII valet parkin on public streets
and rights-of-way, Director Baker presented this item to Council. In accordance with Section
4.21 of the City Charter, the caption for this item is listed as follows:
AN ORDINANCE AMENDING CHAPTER 5, BUSINESSES, OF THE CODE OF
ORDINANCES OF THE CITY OF SOUTHLAKE, TEXAS, BY ADDING ARTICLE VIII,
VALET PARKING, TO PROVIDE FOR THE LICENSING OF VALET PARKING
SERVICES ON PUBLIC STREETS AND RIGHTS-OF-WAY; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A PENALTY FOR VIOLATIONS; PROVIDING A
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2007
Page 3 of 10
SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER;
AND PROVIDING AN EFFECTIVE DATE.
Mayor Pro Tem Morris opened the public hearing.
Jeff Wang, 595 South Kimball Avenue, Southlake, Texas, spoke in opposition to this item.
Frank Bliss, 1008 Quail Run Road, Southlake, Texas, made a presentation and answered
Council's questions about this item.
Mayor Pro Tem Morris closed the public hearing.
Council discussed this request.
Brian Stebbins addressed this issue as part of the ongoing evolution of Town Square.
Motion was made to approve Ordinance No. 904, 2nd Reading, an Ordinance Amending Chapter
5, Businesses, of the Southlake City Code by adding Article VIII, valet parking on public streets
and rights-of-way, accepting all changes proposed with the exception of the change in fee (keep
a fee of $500 as originally proposed by staff); requiring the directional signage design to be
approved by staff at the time of permitting; and requiring that signage be set out only when they
open valet services each day.
Motion: Terrell
Second: Jones
Ayes: Jones, Morris, Muzyka, Terrell
Nays: Hill, Stansell
Approved: 4-2
Agenda Item No. 6B. Resolution No 07-010 (CP06-004 Proposed Land Use Plan Amendment
from Medium Density Residential to Office Commercial for approximately 4.87 acres located at
3115 and 3117 West Southlake Blvd Chief Planner Narayana presented this item to Council in
conjunction with item 6C. In accordance with Section 4.21 of the City Charter, the caption for
this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
AMENDING THE CONSOLIDATED 2005 FUTURE LAND USE PLAN, AN ELEMENT OF
THE SOUTHLAKE 2025 PLAN, THE CITY'S COMPREHENSIVE MASTER PLAN.
Mayor Pro Tem Morris opened the public hearing.
Bernadine Nowell, 3130 Ironclad Court, Southlake, Texas, spoke in opposition to this item.
Nancy Essex, 3115 Ironclad Court, Southlake, Texas, did not speak but recorded her opposition
to this item.
Lamberto Alvarez, 255 Chesapeake Lane, Southlake, Texas, spoke in opposition to this item.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2007
Page 4 of 10
Mayor Pro Tern Morris closed the public hearing.
Applicant Konstantine Bakintas from BHB Engineering and Surveying, 920 South Main Street,
Suite 190, Grapevine, Texas, answered Council's questions.
Motion was made to approve Resolution No. 07-010, (CP06-004), Proposed Land Use Plan
Amendment from Medium Density Residential to Office Commercial for approximately 4.87
acres located at 3115 and 3117 West Southlake Boulevard as presented subject to
Comprehensive Plan Review Summary No. 3, dated January 3, 2007, and subject to the
recommendations of the Planning and Zoning Commission.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell
Nays: None
Approved: 6-0
Agenda Item No. 6C. Ordinance No 480-513 2°d Reading, (ZA06 153)Zoning Change and
Concept Plan for Southlake Professional Plaza located at 3003, 3007, 3115, and 3117 West
Southlake Boulevard. Current Zoning: AG Agricultural District Requested Zoning: S P 2
Generalized Site Plan District SPIN Neighborhood #15 Chief Planner Narayana presented this
item to Council in conjunction with item 6B. In accordance with Section 4.21 of the City
Charter, the caption for this item is listed as follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS
TRACTS 4A01, 4A03, 4A12, AND 4A13, SITUATED IN THE J. G. ALLEN SURVEY,
ABSTRACT NO. 18, AND BEING APPROXIMATELY 4.87 ACRES, AND MORE FULLY
AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL
DISTRICT TO "S-P-2" GENERALIZED SITE PLAN DISTRICT LIMITED TO THE "O-1"
OFFICE DISTRICT USES, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE;
DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE
DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR
VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
No one spoke during the public hearing.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2007
Page 5 of 10
Motion was made to approve Ordinance No. 480-513, 2nd Reading, (ZA06-153), Zoning Change
and Concept Plan for Southlake Professional Plaza located at 3003, 3007, 3115, and 3117 West
Southlake Boulevard subject to the recommendations of the Planning and Zoning Commission;
requiring the spacing for rock columns at no more than 20' apart; requiring applicant to complete
the access easements to the property line, however, not constructing the wall at those locations
but with temporary barriers at the easements; requiring all trees to be 4" caliper; requiring the
change of EFIS to masonry/concrete stucco; subject to Site Plan Review Summary No. 6, dated
February 13, 2007, approving requested variances.
Motion: Terrell
Second: Muzyka
Ayes: Jones, Morris, Muzyka, Terrell, Stansell
Nays: Hill
Approved: 5-1
Agenda Item No. 6D. Ordinance No 480-515 2nd Reading (ZA07 002 Zoning Change and
Site Plan for Bowen Buildinu Lot 18R Oaks Addition located at 945 Casey Court and 1 I10
East State Highway 114 Current Zoning: AG Agricultural District Requested Zoning S P I
Detailed Site Plan District. SPIN Neighborhood #6 Director Baker presented this item to
Council in conjunction with item 6E. Applicant Jay Rising from Adams Engineering made a
presentation and answered Council's questions. In accordance with Section 4.21 of the City
Charter, the caption for this item is listed as follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS LOTS
18, 19, & 20, OAKS ADDITION, AND BEING APPROXIMATELY 1.18 ACRES, AND
MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG"
AGRICULTURAL DISTRICT TO "S-P-1" DETAILED SITE PLAN DISTRICT WITH "C-2"
LOCAL RETAIL COMMERCIAL DISTRICT USES, AS DEPICTED ON THE APPROVED
SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B,"
SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE;
CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF
THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS
AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING
FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
No one spoke during the public hearing.
Motion was made to approve Ordinance No. 480-515, 2°d Reading, (ZA07-002), Zoning Change
and Site Plan for Bowen Building, Lot 18R, Oaks Addition, subject to the recommendations of
the Planning and Zoning Commission; subject to Site Plan Review Summary No. 3, dated
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2007
Page 6 of 10
February 14, 2007, approving requested variances, noting the applicant's willingness to remove
four parking spaces at the west property line and constructing the cross access easement up to the
property line (west); allowing the variance of 42 parking spaces; constructing the access
easement to the north and requiring a type 3 barricade at the end of the access easement; subject
to fire marshal approval of the access easements; and subject to applicant's commitments this
evening regarding landscaping and bufferyard plantings.
Motion: Jones
Second: Stansell
Ayes: Hill, Jones, Morns, Muzyka, Terrell, Stansell
Nays: None
Approved: 6-0
Agenda Item No. 6E. ZA07-003 Plat Revision for Lot 18R Oaks Addition located at 945 Casey
Court and 1110 East State Highway 114 Current Zoning: AG Agricultural District Proposed
Zonme. S-P-1 Detailed Site Plan District SPIN Neighborhood #6. Director Baker presented this
„s item to Council in conjunction with item 6D.
Motion was made to approve ZA07-003, Plat Revision for Lot 18R, Oaks Addition, subject to
the recommendations of the Planning and Zoning Commission; subject to Revised Plat Review
Summary No. 3, dated February 28, 2007; and subject to the conditions of the prior site plan
approval.
Motion: Jones
Second: Muzyka
Ayes: Hill, Jones, Morns, Muzyka, Terrell, Stansell
Nays: None
Approved: 6-0
Mayor Pro Tem. Morris called for a break at 8:51 p.m. and reconvened the meeting at 9:04 p.m.
Agenda Item No. 6F. ZA06-187 Site Plan for Masco Service Corporation, located at 1200 North
Kimball Avenue. Current Zonm : B-1 Business Service Park District. SPIN Nei hborhood #5.
Director Baker presented this item to Council. On behalf of the applicant, Shane Bostick of
Hammers & Partners: Architecture, Inc., 501 2nd Avenue, Dallas, Texas, answered Council's
questions. Council discussed this request.
Mayor Pro Tem Morris opened the public hearing.
Applicant Jeff Massey, 465 Bob Jones Road, Southlake, Texas, answered Council's questions.
Mack Elam of Hammers & Partners: Architecture, Inc., discussed the proposed architecture with
Council and answered questions.
Mayor Pro Tem. Morris closed the public hearing.
After discussion, Mr. Massey asked to table this item to the March 20, 2007, City Council
meeting.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2007
Page 7 of 10
Motion was made to table this item at the applicant's request to the March 20, 2007, City
Council meeting.
Motion: Jones
Second: Terrell
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell
Nays: None
Approved: 6-0
Agenda Item No. 6G. ZA06-023 Plat Showing for Lots 19 and 20, F Throop No 1511
Addition located at 1200 North Kimball Avenue. Current Zonin : B-1 Business Service Park
District. SPIN Neighborhood #5 Prior to the meeting this item was tabled by the applicant to the
March 20, 2007, City Council meeting.
Agenda Item No. 6H. ZA06-177 Site Plan for St Martin-in-the-Fields Episcopal Church
located at 223 South Pearson Lane. Current Zonin : S-P-2 Generalized Site Plan District. SPIN
Neighborhood #15. Director Baker presented this item to Council. Applicant Arthur Wienman
from Arthur Weinman Architects answered Council's questions.
No one spoke during the public hearing.
Motion was made to approve ZA06-177, Site Plan for St. Martin-in-the-Fields Episcopal Church,
subject to the recommendations of the Planning and Zoning Commission and subject to Site Plan
Review Summary No. 3, dated February 28, 2007.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell
Nays: None
Approved: 6-0
Agenda Item No. 61. Resolution No 07-011 (ZA06 133 Specific Use Permit for a
telecommunications antenna located at 1205 South White Chapel Boulevard. Current Zonin : S-
P-1 Detailed Site Plan District SPIN Neighborhood #9W Director Baker presented this item to
Council. Verizon representative Peter Cavanaugh, 1620 Handley Drive, Dallas, Texas, presented
this item to Council. In accordance with Section 4.21 of the City Charter, the caption for this
item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR TELECOMMUNICATIONS TOWERS,
ANTENNAS, AND ANCILLARY BUILDINGS ON PROPERTY WITHIN THE CITY OF
SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS LOT 2R2, H. MEDLIN NO.
1038 ADDITION, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A",
AND AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE.
No one spoke during the public hearing.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2007
Page 8 of 10
Motion was made to approve Resolution No. 07-011, (ZA06-133), Specific Use Permit for a
telecommunications antenna, subject to the recommendations of the Planning and Zoning
Commission; and subject to Site Plan Review Summary No. 4, dated February 16, 2007, granting
requested variances noting the applicant's statement that he only needs one lightening rod.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell
Nays: None
Approved: 6-0
Agenda Item No. 6J. Resolution No 07-012 (ZA07 020) Specific Use Permit for a snow cone
stand located at 2199 East Dove Road. Current Zoning: C-1 Neighborhood Commercial District
SPIN Neighborhood #5 Staff did not make a presentation on this item. Applicant Jeff Day, 2861
Autumn Drive, Hurst, Texas, made a presentation to Council. In accordance with Section 4.21 of
the City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR OUTDOOR SALES OR SERVICES FOR A
SNOW CONE STAND ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS,
LOCATED AT 2199 EAST DOVE STREET, BEING LEGALLY DESCRIBED AS TRACT 2J,
SITUATED IN THE F. THROOP SURVEY, ABSTRACT NO. 1511, MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A," AND AS DEPICTED ON THE APPROVED
CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT
"B" AND PROVIDING AN EFFECTIVE DATE.
No one spoke during the public hearing.
Motion was made to approve Resolution No. 07-012, (ZA07-020), Specific Use Permit for a
snow cone stand located at 2199 East Dove Road subject to the recommendation of the Planning
and Zoning Commission except approving it for a period of three years.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell
Nays: None
Approved: 6-0
Agenda Item No. 6K. Resolution No 07-013 (ZA07-022) Specific Use Permit for the Kelly
Miller Circus located at the corner of North White Chapel Boulevard and Count side Court.
Current Zoning: C-1 Neighborhood Commercial District and AG Agricultural District SPIN
Neighborhood #11 Staff did not make a presentation on this item. Applicant Chris Farris from
the Kiwanis Club of Southlake made a presentation. In accordance with Section 4.21 of the City
Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT FOR THE
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2007
Page 9 of 10
KELLY MILLER CIRCUS ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS,
BEING LEGALLY DESCRIBED AS LOT 1, BLOCK A, RAVENAUX VILLAGE AND
TRACT 6J, SITUATED IN THE THOMAS M. HOOD SURVEY, ABSTRACT NO. 706,
MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED
ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN
AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE.
No one spoke during the public hearing.
Motion was made to approve Resolution No. 07-013, (ZA07-022), Specific Use Permit for the
Kelly Miller Circus subject to the recommendations of the Planning and Zoning Commission
approving the SUP for a period of two years and subject to Review Summary No. 1, dated
February 16, 2007.
Motion: Jones
Second: Terrell
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell
Nays: None
Approved: 6-0
Agenda Item No. 11. Adjournment. Mayor Pro Tem Morris adjourned the meeting at 10:35 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
Carolyn orris
Mayor Pro Tem
ATTEST: VTH
C' t,q
0`C0 °
Lori A. Farwell, TRMC • '
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2007
Page 10 of 10
a Q L~~3
aird, Hampton & Brown, Inc. Engineering & Surveying
B
February 26, 2007
Jayashree Narayana
City of Southlake Planning Department
1400 Main Street, Suite 310
Southlake, Texas 76092
RE: Revised Site Plan for Southlake Professional Plaza
Stacking Depth Variance Request
Ms. Narayana,
The site plan for Southlake Professional Plaza was revised to incorporate the City Council's first reading
comments. Ten full size copies and one 11x17 of the revised site plan is attached. In response to the
Councils comments, all future access easements were extended to the property line and the length and
type of the east and west screening wall was revised. We are prepared to attend City Council's 2nd
reading on Tuesday, March 6.
According to the submitted traffic impact analysis based on TXDOT's Access Management Manual, the
required stacking at the proposed driveway is 43 feet. In the previously submitted site plan, a stacking
depth of 100 feet was provided. As shown in the attached revised site plan, we are requesting a stacking
depth variance that allows us to decrease the stacking from 100' to 82'.
Please contact us with any further questions.
Thank you,
Baird, Hampton and Brown, Inc.
D
Joanna Kepler, E.I.T.
Graduate Engineer
CC: Matthew Fleeger - Owner/Applicant
Dave Besserer - Partner
Curtis Linn - Partner
File
920 South Main Street, Old Main Place Suite 190, Grapevine, Texas 76051, www.bhbinc.com
Main: 817-338-1277, Office: 817-251-8550, Fax: 817-251-8810, Email: mail@bhbinc.com
i;2-? -0,/ 15:09 KCV
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Page 1 of 2
Frank Bliss
From: Frank Bliss [fbliss@southiaketownsquare,com]
Sent: Monday, March 05, 2007 2:42 PM
To: 'Ken Baker
Cc: Brian R Stebbins (Brian R Stebbins); CHRIS COFFEY; demachkie@hotmail.com; Bo Dorton
Subject: RE:
Tracking: Recipient Read
'Ken Baker'
Brian R Stebbins (Brian R Stebbins) Read: 3/5/2007 3:18 PM
CHRIS COFFEY
demachkie@hotmall.com
Bo Dorton
Ken:
Overall, revised draft looks good, subject to the following comments/clarifications which we ask Council to consider:
5-258(e): Request that a completed application for renewal of a valet parking permit must be submitted within 30 calendar
days before expiration " Requiring the renewal itself to be complete within 30 days may be difficult to
administer, since renewal is a processing issue that is within the City's control. As we understand it, the City of
Dallas addresses this by requiring the completed application within 30 days, leaving the City in control from that
point
260(a): We understand a "typical" fee to be more in the order of $25 per year. If this is true, $500 would seem excessive
We ask Council to consider a $25 annual fee per operator.
5-260(b): See comment to Section 5-260(a). We ask Council to consider making the $25 annual fee all inclusive.
5-263(c): Please clarify that the City right to restrict parking is limited to public property. As I read this, the restriction would
apply to parking anywhere within Town Square. I don't believe that is the intent.
5-268: l can't find a reference to movable directional signs, which are typical in the use and operation of a valet
operation. Dallas Valet has provided examples of these; we would request that they be referenced either in
Section 5-264 or 5-268.
We appreciate the City's consideration of this matter Judging from the weekend's activity, one group of patrons who is already
enjoying the service is seniors, one of whom I heard remark how pleased he was that Town Square had a valet stand because he
doesn't get around as good as he used to. And as discussed on first reading, a well-run valet program should help improve traffic
flow. Please let me know if you have any questions or comments regarding the above. Look forward to seeing you Tuesday
evening.
Frank.
-----Original Message-----
From: Ken Baker [mailto:KBaker@ci.southlake.tx.us]
Sent: Friday, March 02, 2007 9:45 AM
To: Frank Bliss
Subject:
Attached is the staff report for the 2nd reading on the valet parking ordinance. Please give me a call if you have any
questions.
Ken Baker, AICP
3/5/2007
Page 2 of 2
Planning Director
City of Southlake
817-748-8067
3/5/2007
SITE PLAN REVIEW SUMMARY
Case No.: ZA07-002 Review No.: Four Date of Review: 03/06/07
Project Name: Site Plan - Bowen Building - Proposed Lot 18R, Oaks Addition
APPLICANT: ARCHITECT:
Adams Engineering - Jay Reissig MH Group
500 Nolen Dr; Ste 550
Southlake, TX 76092
Phone: (817)329-6990 Phone: (817)276-8862
Fax: Fax:
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 03/05/07 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION, PLEASE CONTACT BEN BRYNER AT (817)748-8602 OR CLAYTON COMSTOCK AT (817)
748-8269.
1. The following changes are needed with regard to the "S-P-1" letter and the variance request letter: The
two letters provided include the information but need to be revised to follow the correct format.
a. Provide the regulation proposing the maximum impervious coverage limit for the site.
b. Provide the regulation addressing the encroachment of the common access drive and parking
into the required bufferyard along the west property line.
c. Provide the regulation addressing the parking for the site to include the reduction in parking as
the common access connections are made to the west.
d. Provide on a separate variance request letter with justifications the stacking depth variance
request.
2. The following changes are needed with regard to labeling:
a. Show & label an 8' screening element along the north property boundary. Anything different
should be added to the proposed S-P-1 zoning district regulations. An 8' wall, fence, or
opaque vegetative screen is required to property currently zoned or used for a single family
residence. A proposed living screen is labeled, but the height & types of plants have not been
labeled.
b. Show all easements on adjacent properties. Street reservation on western boundary may
continue further north.
3. The following changes are needed with regard to driveways and drive lanes:
Case No.
ZA 07-002 Page 1
a. Provide the required stacking depth. A minimum stacking depth of 35' is required. Plan
proposes a stacking depth of 26'. A variance has been requested.
b. Common Access Easements should follow a natural alignment for drive lanes.
4. Correct the "Required Parking" in the Site Data Summary to read "44" per the proposed development
regulation.
5. Verify that all associated engineering, landscape, and tree survey plans match the layout shown on the
proposed site plan.
INFORMATIONAL COMMENTS
* A fully corrected plan that includes all associated support plans/documents and conditions of
approval is required before any ordinance or zoning verification letter publication or before
acceptance of any other associated plans for review. Plans and documents must be reviewed
and stamped "approved" by the Planning Department.
* All development must comply with the City's Drainage Ordinance No. 605 and detain all post
development run-off.
* No review of proposed signs is intended with this site plan. A separate building permit is required
prior to construction of any signs.
* It appears that this property lies within the 65 LDN D/FW Regional Airport Overlay Zone and will
require construction standards that meet requirements of the Airport Compatible Land Use Zoning
Ordinance No. 479.
* The applicant should be aware that prior to issuance of a building permit a Plat must be processed and
filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan, and
building plans, must be submitted for approval and all required fees must be paid. This may include
but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water & Sewer Impact and
Tap Fees, and related Permit Fees.
Case No.
ZA 07-002 Page 2
LAURA S. PERIMAN
VOL. 9967, PG. 1831 JOEL SCHENK
ZONED - AG VOL. 7784, PG. 1984
D. = RETAIL COMMERCIAL _
AXW ,/Z. Fo,,1z•-----"586'46'22" E - 168.60'
AWN WD MN, RW 7
0' TYPE "B" BUFFERYARV~
5 88'2835 E - 112.48'
- - - - - - - ~wK EXISTING t3~`~.vc
f STRUCTURES TO
r OF UNSPECIFIED WIDTH & PURPOSE R QYEQ- -
PLAT VOL. 388-26, PG. 4, MRTCT T
5 BL
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LOT 15 f
NEC cARROLL &`AF L~tNf114,~L.P. TRASH DUMPSTER
1.3818 S D / (8' MASONRY WALL o L
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L.U.D. _ d6AtRCIAL 4j N
i/. ~Q•
p
/I MO/A
LOT 16 Q
OAKS ADDITION
SECOND FIUNG
VOL. 388-35, PG. 52 N
ZONED = AGE '
L.U.D. = RETAIL COMMERCIAL ~.j~ Z l Q
LJ
REMAINDER % IwI I o
(2.9255 ACRES) O :a. COD
Z `
NEC CARROLL & 114, L.P. a
VOL. 5335, PG. 422 M
rTl ENTRANCE/EXIT
24.0
~88y8 e ( EN'
LOT 17 %f i VI
NEC CARROLL & 114, .P.;
OAKS ADDITION
SECOND FlLING
VOL_ 012693, PG. 206
ZONED = AG p
L.U.D. = RETAIL COMMERCIAL U
PROPOSED
FIRE HYDRANT / -
~i
FOUAV
CENCOR REALTY SERVICES
Christopher 1, Clark
Vice President - Development
cclark@c;encorrealty.com
March 1, 2007
VIA E-MAIL: DKillouehfa.ci.southlake.tx.us
Dennis Killough, AICP
Chief Planner
City of Southlake, Iexas
1400 Main Street, Suite 310
Southlake,Texas 76092
Re: Proposed "Bowen Building" on that certain 1.18 acre tract of land in the R. Eads Survey,
Abstract 481 in the City of Southlake, Tarrant County, Texas (the "Property"), said Property
being owned by Trinity Partners Commercial Real Estate ("Owner")
Dear Dennis:
Ihank you for sending us the enclosed proposed Site Plan (herein so called) for the above-referenced
Property., and the. proposed Bowen. Building. development.. As-we discussed, Cencor. is the manager. and..,
developer of the properties located adjacent to and West of the Property, which are owned by (a) NEC Carroll
and 114 Limited Partnership, and (b) NEC Carroll/114 Adjacent Land, Limited Partnership ((a) and (b) are
sometimes referred to herein collectively as the "NEC Partnerships").
Please note that to this date I have not received any public hearing or other notices addressed to the
NEC Partnerships relating to the development of the Bowen Building on the Property.. If you would, please
forward copies of any past notices that you may have to my attention so that I may review same, Also, please
ensure that any future notices to the NEC Partnerships are sent to my attention as well c/o Cencor Realty
Services, 3102 Maple Avenue, Suite 500, Dallas, Texas 75201.
The property owned by the NEC Partnerships adjacent to the Property is quite limited in size;
accordingly, Cencor faces significant challenges in developing such property in a way that maximizes building
area and value. Although we agree in concept to North and South access points to the Property as generally
indicated on the Site Plan, the NEC Partnerships are and would be opposed to the proposed drive location
shown on the Site Plan, to the extent same encroaches and/or is located upon the property owned by the NEC
Partnerships. The NEC Partnerships would not be opposed to a drive that is located entirely on the Owner's
Property and within the existing platted 25' street reservation. Additionally, the NEC Partnerships would
likely entertain appropriate cross access points to and from said easement area. Please note that as of the date
of this letter, Cencor has not been contacted by the adjacent Owner to discuss their proposed development
plans for the Property.
Thank you for your cooperation in this matter and of course, please feel free to contact me with any
questions or comments you may have at (214) 720-3695
Very truly yours,
Christopher 1. Clark
Vice President - Development
3102 Maple Avenue Suite 500 Dallas, Texas 75201 2141954-0300 FAX 214/953-0860
www ConeorRealty.com
Cencor Really Services is the management and development division of Weitzman Management Corporation. a regional really corporation which
also does business through Its brokerage division. The Weitzman Group
IWAR 0 ?
CIC/cic
Enclosure (1)
cc: Herb Weitzman (w/encl. - via email)
David C. Palmer (w/encl. - via email)
Ken Baker (w/encl. - via email)
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