2022-11-15 Regular CC MeetingCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA NOVEMBER 15, 2022
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Presentation to Mayor Huffman by Natan Ton -that on behalf of the Military Order
of the World Wars, Dallas Chapter
4. Home for the Holidays — Christmastime in Southlake
5. Parks and Recreation Awards (Presentation and Photo Op)
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at anv
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 15, 2022
Page 2 of 6
2. Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2017-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the November 1, 2022, regular City Council meeting.
B. City Council confirmation of the City Manager's appointment of Dennis
Killough as the Director of Planning & Development Services.
C. Approve an Interlocal Agreement (ILA) with the City of Grapevine to provide
utility services for two lots of Ferguson Place and for a cost sharing
agreement in an amount not to exceed $93,000 for improving stormwater
management of the Dove Creek Basin located in the City of Southlake.
D. Award the contract for the construction of the Shady Oaks Drive Water
Improvements project upsizing the existing 6-inch water main to a 12-inch
water main, to Douglas Dailey Construction, LLC in an amount not to
exceed $1,260, 000.
E. Approve contract with Crowley Sports Officials for sports officiating and
scorekeeping services in the amount not to exceed $190,000.
F. Reject all bid proposals for the Southlake Pickleball Complex project.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 16, 2022
Page 3 of 6
G. Variance to the Subdivision Ordinance No. 483, as amended, Section 5.06
requiring a minimum 5-foot-wide residential sidewalk along the street
frontage of Lot 16, H. Decker No. 438 Addition located at 1218 Woodsey
Ct., Southlake, Tarrant County, Texas.
H. Approve the purchase of Cisco switching for Level 3 Network Ring, licenses,
and installation services from Presidio in an amount not to exceed
$505,000.
Approve the purchase of Palo Alto Firewalls, licenses, and installation
services from Presidio in an amount not to exceed $343,000.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will notbegin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1267, 2"d Reading, adopting the 2023 Standards of Care for
the recreation programs for elementary school age children operated by the
Community Services Department. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions:
A. Resolution No. 22-033, appointing a member to fill a vacancy on Metroport
Teen Court.
9. Other items for consideration:
A. SV22-0012, Sign Variance for the Learning Experience located at 100 River
Oaks Drive, Southlake.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 15, 2022
Page 4 of 6
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main StrWt,►►ftitplake, Texas, on Friday, November 11, 2022, by 5:00 p.m.,
pursuant to the Iq� „Errnt Code, Chapter 551.
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City Secretary %'••.,•• :
If you plan to attent is publb eting and have a disability that requires special needs, please
advise the City Sec 04V ffice 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 15, 2022
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
2. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian
and Melissa Reukema
3. City of Southlake v. Town of Westlake, Texas; Cause No. 2020-007041.
4. Constance Westfall v. Jose Luna, et al; Cause No. 4:15-cv-00874-0.
5. Myra Nunez v. City of Southlake; Cause No. 048-330936-21.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 15, 2022
Page 6 of 6
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(D: Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 15, 2022
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Shawn McCaskill, and Councilmembers Kathy Talley, Randy
Robbin, Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Major Youngblood, Deputy Director of
Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Fire Chief Mike
Starr, Senior Director of Human Resources Stacey Black, Director of Economic
Development and Tourism Daniel Cortez, Interim Director of Planning and Development
Services Dennis Killough, Director of Public Works Rob Cohen, Operations Manager,
Customer Service, Melody Andersen, City Attorney Allen Taylor, and City Secretary Amy
Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. PRESENTATION TO MAYOR HUFFMAN BY NATAN TON-THAT ON BEHALF
OF THE MILITARY ORDER OF THE WORLD WARS, DALLAS CHAPTER
Mr. Natan Ton-That, on behalf of the Military Order of the World Wars presented Mayor
Huffman with a Certificate of Leadership.
4. HOME FOR THE HOLIDAYS — CHRISTMASTIME IN SOUTHLAKE
Director of Economic Development and Tourism Daniel Cortez provided an overview of
the upcoming Home for the Holidays — Christmastime in Southlake tree lighting event.
5. PARKS AND RECREATION AWARDS (PRESENTATION AND PHOTO OP)
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 15, 2022
Page 1 of 6
Assistant to the Director of Community Services Milenka Lopez provided an overview of
the four awards recently received by the Community Services department for excellence
in parks, recreation, and public art programming, and operations.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 5:55pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney, and Section 551.087 deliberation regarding economic
development negotiations. City Council adjourned for Executive Session at 5:55pm.
Executive Session began at 6:09pm and concluded at 7:03pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:12pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3B1. FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE NOVEMBER 1, 2022, REGULAR CITY
COUNCIL MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 15, 2022
Page 2 of 6
4B. CITY COUNCIL CONFIRMATION OF THE CITY MANAGER'S APPOINTMENT
OF DENNIS KILLOUGH AS THE DIRECTOR OF PLANNING & DEVELOPMENT
SERVICES.
4C. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH THE CITY OF
GRAPEVINE TO PROVIDE UTILITY SERVICES FOR TWO LOTS OF
FERGUSON PLACE AND FOR A COST SHARING AGREEMENT IN AN
AMOUNT NOT TO EXCEED $93,000 FOR IMPROVING STORMWATER
MANAGEMENT OF THE DOVE CREEK BASIN LOCATED IN THE CITY OF
SOUTHLAKE.
4D. AWARD THE CONTRACT FOR THE CONSTRUCTION OF THE SHADY OAKS
DRIVE WATER IMPROVEMENTS PROJECT UPSIZING THE EXISTING 6-INCH
WATER MAIN TO A 12-INCH WATER MAIN, TO DOUGLAS DAILEY
CONSTRUCTION, LLC IN AN AMOUNT NOT TO EXCEED $1,260,000.
4E. APPROVE CONTRACT WITH CROWLEY SPORTS OFFICIALS FOR SPORTS
OFFICIATING AND SCOREKEEPING SERVICES IN THE AMOUNT NOT TO
EXCEED $190,000.
4F. REJECT ALL BID PROPOSALS FOR THE SOUTHLAKE PICKLEBALL
COMPLEX PROJECT.
4G. VARIANCE TO THE SUBDIVISION ORDINANCE NO. 483, AS AMENDED,
SECTION 5.06 REQUIRING A MINIMUM 5-FOOT-WIDE RESIDENTIAL
SIDEWALK ALONG THE STREET FRONTAGE OF LOT 16, H. DECKER NO.
438 ADDITION LOCATED AT 1218 WOODSEY CT., SOUTHLAKE, TARRANT
COUNTY, TEXAS.
4H. APPROVE THE PURCHASE OF CISCO SWITCHING FOR LEVEL 3 NETWORK
RING, LICENSES, AND INSTALLATION SERVICES FROM PRESIDIO IN AN
AMOUNT NOT TO EXCEED $505,000.
41. APPROVE THE PURCHASE OF PALO ALTO FIREWALLS, LICENSES, AND
INSTALLATION SERVICES FROM PRESIDIO IN AN AMOUNT NOT TO
EXCEED $343,000.
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4I, as written, and moved
Item 8A from the Regular Agenda to the Consent Agenda, appointing Kara Carreras-
Clubb to Metroport Teen Court with a term expiring October 2024.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 15, 2022
Page 3 of 6
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:14pm.
Arnold Yan, 207 Meadowlark Lane, spoke about police misconduct.
Colleen Golestan, 708 Bryson Way, spoke about the protection of marginalized
community in Southlake.
There being no one else wishing to speak, Mayor Huffman closed the public forum at
7:21pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1267, 2ND READING, ADOPTING THE 2023 STANDARDS OF
CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY SCHOOL
AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES
DEPARTMENT. PUBLIC HEARING
APPROVED
Director of Community Services Chris Tribble presented Item 6A and answered questions
from Council.
Mayor Huffman opened the public hearing at 7:23pm.
Colleen Golestan, 708 Bryson Way, spoke in opposition to this item.
There being no one else wishing to speak, Mayor Huffman closed the public hearing at
7:26pm.
Motion was made to approve Item 6A, Ordinance No. 1267, 2nd Reading, adopting the
2023 Standards of Care for the recreation programs for elementary school age children
operated by the Community Services Department.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
ORDINANCE NO. 1267
AN ORDINANCE ESTABLISHING STANDARDS OF CARE FOR THE RECREATION
PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE
REGULAR CITY COUNCIL MEETING MINUTES, NO VEMBER 15, 2022
Page 4 of 6
CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS:
8A. RESOLUTION NO. 22-033, APPOINTING A MEMBER TO FILL A VACANCY ON
METROPORT TEEN COURT.
APPROVED UNDER CONSENT
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV22-0012, SIGN VARIANCE FOR THE LEARNING EXPERIENCE LOCATED
AT 100 RIVER OAKS DRIVE, SOUTHLAKE.
APPROVED
Director of Planning & Development Services Dennis Killough presented Item 9A and
answered questions from Council.
Motion was made to approve Item 9A, SV22-0012, Sign Variance for the Learning
Experience located at 100 River Oaks Drive, subject to the Staff Report dated November
8, 2022, and noting the following:
- Approve Option 2 allowing a larger than permitted logo height of 35 inches with face
lit white letters on the east façade; and,
- And noting the previous request for block letters and numbers on the east elevation
columns have been removed from this sign variance.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:36pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 15, 2022
Page 5 of 6
MINUTES APPROVED ON THIS, THE 61" DAY OF DECEMBER 2022.
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REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 15, 2022
Page 6 of 6