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2022-08-02 Regular CC MeetingCITY OF SOUTHLA14CE TEXAS REGULAR CITY COUNCIL MEETING AGENDA AUGUST 2 2022 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall WORK SESSION: 5:30 P.M. 1. Call to order 2. Invocation: Clayton Reed 3. Southlake Business Spotlight — Buff City Soap 4. Southlake Sister Cities College Scholarships 5. Technical Recommendations for the Mustang Drive Industrial Subarea 6. Discuss all items on tonight's agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: Immediately following the work session Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney as to the posted subject matter of this City Council meeting. Section 551.071: Consultation with city attorney. a. Seek advice of the city attorney regarding legal issues related to legislative items. b. Seek advice of the city attorney regarding driveway access to FM 1938 and other construction related matters for a future subdivision located on property addressed as 208 Randol Mill Avenue and located at the northern terminus of Maranatha Way. c. Seek advice of the city attorney regarding the City of Southlake fire suppression obligations within the Southlake Park Services, Inc. system. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 2, 2022 Page 2 of 6 d. Seek advice of the city attorney regarding a Developer's Agreement for Cornerstone Plaza/S Nolen Dr. e. Seek advice of the city attorney regarding storm water management. 2. Section 551.072: Deliberation regarding real property. a. Deliberate the purchase, exchange, lease or value of real property for City facilities and projects being 1.54 acres of open space located at 620 Walnut Grove, Southlake. 3. _Section 551.074: Deliberation regarding personnel matters. b. Deliberate the appointment of City board and commission members. B. Reconvene: Action necessary on items discussed in Executive Session. 3. REPORTS: A. Mayor's Report 1. State of the City B. City Manager's Report 1. National Parks & Recreation Month CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: A. Approve minutes from the June 21, 2022, regular City Council meeting. B. Approve minutes from the June 27, 2022, City Council Summer Workshop. C. Approve contract renewal with Marquee Event Group, Inc., for Indoor and Outdoor Event Equipment Rental and Related Services. D. Approve a contract renewal with Cigna for employee health, dental and vision insurance benefits for the Plan Year October 1, 2022 through September 30, 2023. E. Approve a contract renewal with Standard Insurance Company to provide employee long-term disability, life insurance, and accidental death and City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 2, 2022 Page 3 of 6 dismemberment insurance for the Plan Year October 1, 2022 through September 30, 2023. F. Approve contract with Ford AV to purchase and install equipment upgrades for the Aria Amphitheater A/V system in an amount not to exceed $304,140. G. Approve Resolution No. 22-022, dissolving the Mayor's Alliance for Unity and Culture and the Community Engagement Committee. H. Approve Ordinance No. 1263, 1st Reading, amending Division 2, Article V, "Boards and Commissions and Committees" of Chapter 2, "Administration," of the Code of Ordinances to remove the Community Engagement Committee and create the Alliance for Community Engagement. (If approved, the public hearing will be held on August 16, 2022.) Ordinance No. 1228A, 1st Reading, an ordinance amending Article V, "Boards, Commissions, and Committees," of Chapter 2, "Administration;" and Article XII, "Building Board of Appeals," of Chapter 4.5, "Buildings and Building Regulations;" and Division 2, "Park and Recreation Board," of Article III, "Boards," of Chapter 12, "Parks and Recreation," of the Southlake Code of Ordinances. (If approved, the public hearing will be held on August 16, 2022.) REGULAR AGENDA: 5. Public Forum. (The Public Forum will notbegin priorto 7:00 p.m. This is the public's opportunity to address the City Council about non -agenda items. During this proceeding, the City Council will not discuss, consider, or take action on any item presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 6. Ordinances, second readings, public hearings, and related items: A. ZA22-0025, Site Plan for Lot 2, Block 16, Southlake Town Square Addition, Phase IV on property described as Lot 2, Block 16, Southlake Town Square Addition, Phase IV, City of Southlake, Tarrant County, Texas, and located at 500 Reserve Street, Southlake, Texas. Current Zoning: "D7 Downtown District. SPIN Neighborhood #8. PUBLIC HEARING B. Approve an Encroachment and Joint Use Agreement for Southlake Town Square Block 16, Lot 2 outdoor patio within the City right of way of Division Street and Reserve Street for the development located at 500 Reserve Street. 7. Ordinances, first readings, and related items: City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 2, 2022 Page 4 of 6 A. Ordinance No. 1261, 1st Reading, an ordinance amending Chapter 18, Section 18-79 of the Southlake City Code establishing a new speed limit on a portion of North White Chapel between Southlake Boulevard (FM 1709) and State Highway 114 to 35 miles per hour. (If approved, the public hearing will be held on August 16, 2022) 8. Resolutions: A. Resolution No. 22-019, appointing a member to fill the vacancy for the Alternate 4 position on the Zoning Board of Adjustment. 9. Other items for consideration: A. SV22-0007, Consideration of a Visual Art Wall Mural for Lululemon located at 233 Grand Avenue, Southlake. 10. Other items for discussion: (There are no items on this agenda.) 11. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main StroW,'' O)Iake, Texas, on Friday, June 29, 2022, by 5:00 p.m., pursuant to the T J�©uen t Code, Chapter 551. C.6. •�� City Secreta If you plan to attend ii'► qj ubllt -ting and have a disability that requires special needs, please advise the City Secreta99'15ffice 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 2, 2022 Page 5 of 6 EXECUTIVE SESSION Section 551.071: Consultation with attorney. The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of Southlake, Southlake Police Department and Randy Baker, Individually; Civil Action No. 4:16-cv-00057. 2. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15. 3. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17. 4. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian and Melissa Reukema 5. City of Southlake v. Town of Westlake, Texas; Cause No. 2020-007041. 6. Constance Westfall v. Jose Luna, et al; Cause No. 4:15-cv-00874-0. 7. Myra Nunez v. City of Southlake; Cause No. 048-330936-21. Section 551.072: Deliberation regarding real property. The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation. The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters. The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices. The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations. The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. City of Southlake values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 2, 2022 Page 6 of 6 Section 551.089: Deliberation regarding security devices or security audits. The City Council may discuss or deliberate regarding security assessments or deployments relating to information resources technology; network security information as described by Section 2059.055(b); the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices; or results of security audits. Section 418.183(D: Texas Disaster Act. The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism -related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safet rL. The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork ejCITY OF SOUTHLAKE TEXAS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 2, 2022 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Randy Williamson, Deputy Mayor Pro Tern Shawn McCaskill, and Councilmembers Ronell Smith, and Amy Torres-Lepp. CITY COUNCIL ABSENT: Councilmember Kathy Talley and Randy Robbins STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison Ortowski, Assistant to the City Manager Major Youngblood, Deputy Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Assistant Police Chief Ashleigh Casey, Fire Chief Mike Starr, Senior Director of Human Resources Stacey Black, Senior Director of Planning and Development Services Ken Baker, Director of Community Services Chris Tribble, Deputy Director of Community Services David Miller, Director of Public Works Rob Cohen, Operations Manager, Special Projects Robert Briggs, Operations Manager, Customer Service, Melody Andersen, Deputy Director of Public Works Administration Lauren LaNeave, City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor John Huffman at 5:30pm. 2. INVOCATION: CLAYTON REED Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of allegiance to the United States and Texas Flags. 3. SOUTHLAKE BUSINESS SPOTLIGHT — BUFF CITY SOAP Director of Economic Development and Tourism Daniel Cortez introduced a video showcasing Buff City Soap, a local Southlake business. 4. SOUTHLAKE SISTER CITIES COLLEGE SCHOLARSHIPS Southlake Sister Cities was not present to present college scholarships. REGULAR CITY COUNCIL MEETING MINUTES AUGUST 2, 2022 Page 1 of 7 5. TECHNICAL RECOMMENDATIONS FOR THE MUSTANG DRIVE INDUSTRIAL SUBAREA Director of Public Works Rob Cohen provided an update on the Mustang Drive Industrial Subarea. 6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Huffman reviewed the items on the consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Huffman at 5:50pm. 2A. EXECUTIVE SESSION Mayor Huffman announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney; Section 551.072 deliberation regarding real property; and Section 551.074 deliberation regarding personnel matters. City Council adjourned for Executive Session at 5:50pm. Executive Session began at 6:10pm and concluded at 7:22pm. 2B. RECONVENE Mayor Huffman reconvened the meeting at 7:27pm. 3. REPORTS: 3A. MAYOR'S REPORT 3A1. STATE OF THE CITY Mayor Huffman invited everyone to attend the first annual State of the City scheduled for Wednesday, August 10, 2022 at 5:30pm at The Marq, Legends Hall. 3B. CITY MANAGER'S REPORT 3B2. NATIONAL PARKS & RECREATION MONTH City Manager Shana Yelverton provided a review and video of the highlights of the Parks and Recreation department. REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 2, 2022 Page 2 of 7 CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. CONSENT: 4A. APPROVE MINUTES FROM THE JUNE 21, 2022, REGULAR CITY COUNCIL MEETING. 4B. APPROVE MINUTES FROM THE JUNE 27, 2022, CITY COUNCIL SUMMER WORKSHOP. 4C. APPROVE CONTRACT RENEWAL WITH MARQUEE EVENT GROUP, INC., FOR INDOOR AND OUTDOOR EVENT EQUIPMENT RENTAL AND RELATED SERVICES. 4D. APPROVE A CONTRACT RENEWAL WITH CIGNA FOR EMPLOYEE HEALTH, DENTAL AND VISION INSURANCE BENEFITS FOR THE PLAN YEAR OCTOBER 1, 2022 THROUGH SEPTEMBER 30, 2023. 4E. APPROVE A CONTRACT RENEWAL WITH STANDARD INSURANCE COMPANY TO PROVIDE EMPLOYEE LONG-TERM DISABILITY, LIFE INSURANCE, AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE FOR THE PLAN YEAR OCTOBER 1, 2022 THROUGH SEPTEMBER 30, 2023. 4F. APPROVE CONTRACT WITH FORD AV TO PURCHASE AND INSTALL EQUIPMENT UPGRADES FOR THE ARIA AMPHITHEATER AN SYSTEM IN AN AMOUNT NOT TO EXCEED $304,140. 4G. APPROVE RESOLUTION NO. 22-022, DISSOLVING THE MAYOR'S ALLIANCE FOR UNITY AND CULTURE AND THE COMMUNITY ENGAGEMENT COMMITTEE. 4H. APPROVE ORDINANCE NO. 1263, 1ST READING, AMENDING DIVISION 2, ARTICLE V, "BOARDS AND COMMISSIONS AND COMMITTEES" OF CHAPTER 2, "ADMINISTRATION," OF THE CODE OF ORDINANCES TO REMOVE THE COMMUNITY ENGAGEMENT COMMITTEE AND CREATE THE ALLIANCE FOR COMMUNITY ENGAGEMENT. (IF APPROVED, THE PUBLIC HEARING WILL BE HELD ON AUGUST 16, 2022.) 41. ORDINANCE NO. 1228A, 1ST READING, AN ORDINANCE AMENDING ARTICLE V, "BOARDS, COMMISSIONS, AND COMMITTEES," OF CHAPTER 2, "ADMINISTRATION;" AND ARTICLE XII, "BUILDING BOARD OF APPEALS," OF CHAPTER 4.5, "BUILDINGS AND BUILDING REGULATIONS;" AND DIVISION 2, "PARK AND RECREATION BOARD," OF ARTICLE III, REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 2, 2022 Page 3 of 7 "BOARDS," OF CHAPTER 12, "PARKS AND RECREATION," OF THE SOUTHLAKE CODE OF ORDINANCES. (IF APPROVED, THE PUBLIC HEARING WILL BE HELD ON AUGUST 16, 2022.) APPROVED Motion was made to approve the Consent Agenda Items 4A-4I, as written, including moving Items 7A and 8A from the Regular Agenda to the Consent Agenda, as follows: - Item 7A - Ordinance No. 1261, 1st Reading, an ordinance amending Chapter 18, Section 18-79 of the Southlake City Code establishing a new speed limit on a portion of North White Chapel between Southlake Boulevard (FM 1709) and State Highway 114 to 35 miles per hour. - Item 8A - Resolution No. 22-019, appointing a member to fill the vacancy for the Alternate 4 position on the Zoning Board of Adjustment— appointing Al Karmali. Motion: Williamson Second: McCaskill Ayes: McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Absent: Talley, Robbins Approved: 5-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Huffman opened the public forum at 7:33pm. Joe Kienast, 1518 Main Street, spoke about car rallies, advertising on building walls, and support for the police department. Deanna Kienast, 1518 Main Street, spoke about car rallies. Anthony Series, 201 Bob Olink Drive, spoke about the Myers Meadow, unfinished community wall by TxDOT. There being no one else wishing to speak, Mayor Huffman closed the public forum at 7:45pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ZA22-0025, SITE PLAN FOR LOT 2, BLOCK 16, SOUTHLAKE TOWN SQUARE ADDITION, PHASE IV ON PROPERTY DESCRIBED AS LOT 2, BLOCK 16, SOUTHLAKE TOWN SQUARE ADDITION, PHASE IV, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 500 RESERVE STREET, REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 2, 2022 Page 4 of 7 SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6A and answered questions from Council. Mayor Huffman opened the public hearing at 8:12pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 8:12pm. Motion was made to approve Item 6A, ZA22-0025, Site Plan for Lot 2, Block 16, Southlake Town Square Addition, Phase IV on property described as Lot 2, Block 16, Southlake Town Square Addition, Phase IV, City of Southlake, Tarrant County, Texas, and located at 500 Reserve Street, Southlake, Texas. Current Zoning: "DT" Downtown District, subject to Staff Report dated July 26, 2022, and Site Plan Review Summary No. 2, dated July 26, 2022. Motion: Williamson Second: McCaskill Ayes: McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Absent: Talley, Robbins Approved: 5-0 6B. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR SOUTHLAKE TOWN SQUARE BLOCK 16, LOT 2 OUTDOOR PATIO WITHIN THE CITY RIGHT OF WAY OF DIVISION STREET AND RESERVE STREET FOR THE DEVELOPMENT LOCATED AT 500 RESERVE STREET. APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6B and answered questions from Council. Motion was made to approve Item 6B, Encroachment and Joint Use Agreement for Southlake Town Square Block 16, Lot 2 outdoor patio within the City right of way of Division Street and Reserve Street for the development located at 500 Reserve Street, subject to Staff Report dated August 2, 2022, and noting the following: - Approving the encroachment and Joint Use Agreement for the installation of an outdoor patio area within the city right-of-way of Reserve Street. Motion: Williamson Second: McCaskill Ayes: McCaskill, Huffman, Smith, Torres-Lepp, Williamson REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 2, 2022 Page 5 of 7 Nays: None Absent: Talley, Robbins Approved: 5-0 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. ORDINANCE NO. 1261, 1ST READING, AN ORDINANCE AMENDING CHAPTER 18, SECTION 18-79 OF THE SOUTHLAKE CITY CODE ESTABLISHING A NEW SPEED LIMIT ON A PORTION OF NORTH WHITE CHAPEL BETWEEN SOUTHLAKE BOULEVARD (FM 1709) AND STATE HIGHWAY 114 TO 35 MILES PER HOUR. (IF APPROVED, THE PUBLIC HEARING WILL BE HELD ON AUGUST 16, 2022) APPROVED UNDER CONSENT 8. RESOLUTIONS: 8A. RESOLUTION NO. 22-019, APPOINTING A MEMBER TO FILL THE VACANCY FOR THE ALTERNATE 4 POSITION ON THE ZONING BOARD OF ADJUSTMENT. APPROVED UNDER CONSENT 9. OTHER ITEMS FOR CONSIDERATION: 9A. SV22-0007, CONSIDERATION OF A VISUAL ART WALL MURAL FOR LULULEMON LOCATED AT 233 GRAND AVENUE, SOUTHLAKE. TABLED INDEFINATELY Senior Director of Planning and Development Services Ken Baker presented Item 9A and answered questions from Council. Although not a public hearing, Mayor Huffman opened a public hearing at 7:54pm. Mary Huffman, 350 Central Avenue #501, spoke in opposition to this request. Jim Manskey, 350 Central Avenue #308, spoke in opposition to this request. There being no one else wishing to speak, Mayor Huffman closed the public hearing at 8:02pm. Motion was made to TABLE INDEFINATELY Item 9A, SV22-0007, Consideration of a Visual Art Wall Mural for Lululemon located at 233 Grand Avenue, Southlake. Motion: Williamson Second: McCaskill Ayes: McCaskill, Huffman, Smith, Torres-Lepp, Williamson REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 2, 2022 Page 6 of 7 Nays: None Absent: Talley, Robbins Approved to TABLE INDEFINATELY: 5-0 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Huffman adjourned the meeting at 8:15pm. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. MINUTES APPROVED ON THIS, THE 16TH DAY OF AUGUST 2022. 20/`^- John Hu m ✓arl ``�����iirrr,,,� Mayor ATTEST: ``` v H LA O 2s<< Am +7' el y, TRMC= "' City ecretary • *** \`` ‘ REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 2, 2022 Page 7 of 7