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2022-04-19 Regular CC MeetingCITY OF SOUTHLAKE TEXAS REGULAR CITY COUNCIL MEETING AGENDA APRIL 19, 2022 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall WORK SESSION: 5:30 P.M. Call to order 2. Invocation: Clayton Reed 3. Southlake Chamber of Commerce Updates 4. Southlake Sister Cities International Artwork Contest Winners 5. Discuss all items on tonight's agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: Immediately following the work session Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney as to the posted subject matter of this City Council meeting. Section 551.071: Consultation with city attorney. a. Seek advice of the city attorney regarding legal issues related to legislative items (HB 1869). b. Seek advice of the city attorney regarding driveway access to FM 1938 and other construction related matters for a future subdivision located on property addressed as 208 Randol Mill Avenue and located at the northern terminus of Maranatha Way. B. Reconvene: Action necessary on items discussed in Executive Session. 3. REPORTS: City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda April 19, 2022 Page 2 of 6 A. Mayor's Report 1. Art in the Square Update B. City Manager's Report 1. National Arbor Day — 150t" Anniversary 2. Financial Report (written) CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: A. Approve minutes from the April 5, 2022, regular City Council meeting. B. Excuse the absences of Deputy Mayor Pro Tern Randy Williamson from the April 5 and April 19 regular City Council meetings. C. Consider approval of an economic development agreement between the City of Southlake, the Board of Directors of the Reinvestment Zone Number One, City of Southlake, Texas, and GPI Southlake II, L.P., a Delaware Limited Partnership. D. Approve contract award for preventative maintenance and general repair services for city vehicles and equipment to Blagg Tire and Service, LLC. E. Approve contract for preventative maintenance and general repair services for city vehicles and equipment to Grapevine Ford Lincoln. F. Approve an Engineering Services Agreement with Peloton Land Solutions. (Peloton) to provide engineering design and construction services for sanitary sewer improvements between Eagle Bend Drive and Strathmore Drive in an amount not to exceed $145,000. G. Authorize expenditures with TK Elevator Corporation (TK Elevator) for preventative and corrective maintenance services of elevators in all City facilities in an amount not to exceed $125,000. H. Approve an Encroachment and Joint Use Agreement for a retaining wall within the utility easement being located at 701 Silver Spur Court. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda April 19, 2022 Page 3 of 6 Resolution No. 22-012, authorizing a Notice of Intent to issue Certificates of Obligation. REGULAR AGENDA: 5. Public Forum. (The Public Forum will notbegin priorto 7:00 p.m. This is the public's opportunity to address the City Council about non -agenda items. During this proceeding, the City Council will not discuss, consider, or take action on any item presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 6. Ordinances, second readings, public hearings, and related items: A. Ordinance No. 1245A, 2nd Reading, revising the budget figures for Fiscal Year 2022, beginning October 1, 2021 and terminating September 30, 2022. PUBLIC HEARING B. Approve Ordinance No. 1246, 2nd Reading, Adopting the 2021 International Building Code. PUBLIC HEARING C. Approve Ordinance No. 1247, 2nd Reading, Adopting the 2021 International Energy Conservation Code. PUBLIC HEARING D. Approve Ordinance No. 1248, 2nd Reading, Adopting the 2021 International Fire Code. PUBLIC HEARING E. Approve Ordinance No. 1249, 2nd Reading, Adopting the 2021 International Mechanical Code. PUBLIC HEARING F. Approve Ordinance No. 1250, 2nd Reading, Adopting the 2021 International Plumbing Code. PUBLIC HEARING G. Approve Ordinance No. 1251, 2nd Reading, Adopting the 2021 International Fuel Gas Code. PUBLIC HEARING H. Approve Ordinance No. 1252, 2nd Reading, Adopting the 2021 International Residential Code. PUBLIC HEARING Approve Ordinance No. 1253, 2nd Reading, Adopting the 2021 International Existing Building Code. PUBLIC HEARING J. Approve Ordinance No. 1254, 2nd Reading, Adopting the 2021 International Swimming Pool and Spa Code. PUBLIC HEARING City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda April 19, 2022 Page 4 of 6 K. Approve Ordinance No. 1255, 2nd Reading, Adopting the 2021 International Property Maintenance Code. PUBLIC HEARING L. Resolution No. 22-002, ZA21-0103, Specific Use Permit for Electrical Vehicle Charging Spaces on property described as Lot 1, Block 4, Gateway Church -114 Campus, City of Southlake, Tarrant County, Texas and located at 1200 E. SH 114, Southlake, Texas. Current Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood #4. PUBLIC HEARING M. Ordinance No. 1256, 2nd Reading, amending Chapter 2, "Administration" Article VII, "Public Records" of the Southlake Code of Ordinances to update and clarify the City's active and continuing records management program. PUBLIC HEARING 7. Ordinances, first readings, and related items: (There are no items on this agenda.) 8. Resolutions: (There are no items on this agenda.) 9. Other items for consideration: (There are no items on this agenda.) 10. Other items for discussion: (There are no items on this agenda.) 11. Adjournment CERTIFICATE I hereby certify that the aboWa9enga was posted on the official bulletin boards at Town Hall, 1400 Main Street, o$TIhI��f'�s, on Thursday, April 14, 2022, by 5:00 p.m., pursuant to the Texas C ol'menf*fG :,Chapter 551. O Am eyURMC 0'v'•., City Secretary '�., °••••••'' If you plan to attend this public Mmmeand have a disability that requires special needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you. City of Southlake values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda April 19, 2022 Page 6 of 6 EXECUTIVE SESSION Section 551.071: Consultation with attorney. The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of Southlake, Southlake Police Department and Randy Baker, Individually; Civil Action No. 4:16-cv-00057. 2. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15. 3. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17. 4. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian and Melissa Reukema 5. City of Southlake v. Town of Westlake, Texas; Cause No. 2020-007041. 6. Constance Westfall v. Jose Luna, et al; Cause No. 4:15-cv-00874-0. 7. Myra Nunez v. City of Southlake; Cause No. 048-330936-21. Section 551.072: Deliberation regarding real property. The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation. The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding_ personnel matters. The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices. The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations. The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda April 19, 2022 Page 6 of 6 Section 551.089: Deliberation regarding security devices or security audits. The City Council may discuss or deliberate regarding security assessments or deployments relating to information resources technology; network security information as described by Section 2059.055(b); the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices; or results of security audits. Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism -related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d)(e): Local meetings to discuss emergency management plans reg-arding pipeline safety. The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY SOUTHOFLAKE TEXAS REGULAR CITY COUNCIL MEETING MINUTES APRIL 19, 2022 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Ter Chad Patton, and Councilmembers Kathy Talley, Randy Robbins, and Ronell Smith. CITY COUNCIL ABSENT: Deputy Mayor Pro Tern Randy Williamson STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison Ortowski, Deputy Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Police Chief James Brandon, 'Fire Chief Mike Starr, Director of Human Resources Stacey Black, Operations Manager of Special Projects Robert Briggs, Operations Manager of Customer Service Melody Andersen, Director of Economic Development and Tourism Daniel Cortez, Senior Director of Planning and Development Services Ken Baker, Director of Community Services Chris ,Tribble, Director of Public Works Rob Cohen, Interim Director of Public Works Administration Lauren LaNeave, City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO'ORDER Work Session was called to order by Mayor John Huffman at 5:30pm. 2. INVOCATION: CLAYTON REED Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of allegiance to the United States and Texas Flags. 3. SOUTHLAKE CHAMBER OF COMMERCE UPDATES Executive Chamber Board Member Mark Gilbert provided updates to the Council on the work of the Southlake Chamber of Commerce. 4. SOUTHLAKE SISTER CITIES INTERNATIONAL ARTWORK CONTEST WINNERS Southlake Sister Cities President Katy Hintze announced the Southlake Sister Cities International Artwork contest winners. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, 2022 Page 1 of 15 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Huffman reviewed the items on the consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Huffman at 5:49pm. 2A. EXECUTIVE SESSION Mayor Huffman announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney. City Council adjourned for Executive Session at 5:49pm. Executive Session began at 6:05pm and concluded at 6:15pm. 2B. RECONVENE Mayor Huffman reconvened the meeting at 6:28pm. 3. REPORTS: 3A. MAYOR'S REPORT 3A1. ART IN THE SQUARE UPDATE Councilmember Kathy Talley provided an update about the upcoming Art in the Square. 3B. CITY MANAGER'S REPORT 3B1. NATIONAL ARBOR DAY— 150T" ANNIVERSARY City Manager Shana Yelverton introduced Senior Director of Planning and Development Ken Baker who provided an overview of the 150th Anniversary of National Arbor Day. 3B2. FINANCIAL REPORT (WRITTEN) CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. CONSENT: 4A. APPROVE MINUTES FROM THE APRIL 5, 2022, REGULAR CITY COUNCIL MEETING. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, 2022 Page 2 of 15 4B. EXCUSE THE ABSENCES OF DEPUTY MAYOR PRO TEM RANDY WILLIAMSON FROM THE APRIL 5 AND APRIL 19 REGULAR CITY COUNCIL MEETINGS. 4C. CONSIDER APPROVAL OF AN ECONOMIC DEVELOPMENT AGREEMENT BETWEEN THE CITY OF SOUTHLAKE, THE BOARD OF DIRECTORS OF THE REINVESTMENT ZONE NUMBER ONE, CITY OF SOUTHLAKE, TEXAS, AND GPI SOUTHLAKE II, L.P., A DELAWARE LIMITED PARTNERSHIP. 4D. APPROVE CONTRACT AWARD FOR PREVENTATIVE MAINTENANCE AND GENERAL REPAIR SERVICES FOR CITY VEHICLES AND EQUIPMENT TO BLAGG TIRE AND SERVICE, LLC. 4E. APPROVE CONTRACT FOR PREVENTATIVE MAINTENANCE AND GENERAL REPAIR SERVICES FOR CITY VEHICLES AND EQUIPMENT TO GRAPEVINE FORD LINCOLN. 4F. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH PELOTON LAND SOLUTIONS. (PELOTON) TO PROVIDE ENGINEERING DESIGN AND CONSTRUCTION SERVICES FOR SANITARY SEWER IMPROVEMENTS BETWEEN EAGLE BEND DRIVE AND STRATHMORE DRIVE IN AN AMOUNT NOT TO EXCEED $145,000. 4G. AUTHORIZE EXPENDITURES WITH TK ELEVATOR CORPORATION (TK ELEVATOR) FOR PREVENTATIVE AND CORRECTIVE MAINTENANCE SERVICES OF ELEVATORS IN ALL CITY FACILITIES IN AN AMOUNT NOT TO EXCEED $125,000. 4H. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR A RETAINING WALL WITHIN THE UTILITY EASEMENT BEING LOCATED AT 701 SILVER SPUR COURT. 41. RESOLUTION NO. 22-012, AUTHORIZING A NOTICE OF INTENT TO ISSUE CERTIFICATES OF OBLIGATION. APPROVED Motion was made to approve the Consent Agenda Items 4A-4I, as written. Motion: Patton Second: Robbins Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp Nays: None Absent: Williamson Approved: 6-0 REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, 2022 Page 3 of 15 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Huffman opened the public forum at 7:00pm. There being no one wishing to speak, Mayor Huffman closed the public forum at 7:00pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS,, AND RELATED ITEMS: 6A. ORDINANCE NO. 1245A, 2ND READING, REVISING THE BUDGET FIGURES FOR FISCAL YEAR 2022, BEGINNING OCTOBER 1, 2021 AND TERMINATING SEPTEMBER 30, 2022. PUBLIC HEARING APPROVED Director of Human Resources Stacey Black Item 6A and answered questions from Council. Mayor Huffman opened the public hearing at 6:45pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:45pm. Motion was made to approve Item 6A, Ordinance No. 1245A, 2nd Reading, revising the budget figures for Fiscal Year 2022, beginning October 1, 2021 and terminating September 30, 2022. Motion: Patton Second: Robbins Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp Nays: None Absent: Williamson Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 1245A AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, REVISING THE BUDGET FIGURES FOR FISCAL YEAR 2022; BEGINNING OCTOBER 1, 2021, AND TERMINATING SEPTEMBER 30, 2022, AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT, PROJECT, AND ACCOUNT; REPEALING CONFLICTING ORDINANCES; PROVIDING A SAVINGS AND SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, 2022 Page 4 of 15 6B. APPROVE ORDINANCE NO. 1246, 2ND READING, ADOPTING THE 2021 INTERNATIONAL BUILDING CODE. PUBLIC HEARING APPROVED Senior Director of Planning and Development Ken Baker presented Items 6B-6K and answered questions from Council. Mayor Huffman opened the public hearings for Items 6B-6K at 6:46pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:46pm. Motion was made to approve Items 6B-6K, Ordinance Nos. 1246, 1247, 1248, 1249, 1250, 1251, 1252, 1253, 1254 and 1255 on the 2nd Reading for the 2021 International Codes. Motion: Patton Second: Robbins Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp Nays: None Absent: Williamson Approved: 6-0 In accordance with Section 4.21 of the'City Charter, the caption for this item is listed as follows: ORDINANCE 1246 AN ORDINANCE ADOPTING THE INTERNATIONAL BUILDING CODE, 2021 EDITION, REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA AND MAINTENANCE OF ALL BUILDINGS OR STRUCTURES, EXCEPT ONE- AND TWO-FAMILY DWELLINGS :AND MULTIPLE SINGLE-FAMILY DWELLINGS (TOWNHOUSES), AND INCLUDING. THE NATIONAL ELECTRICAL CODE AS REFERENCED HEREIN, IN THE CITY OF SOUTHLAKE; PROVIDING FOR THE ADOPTION OF LOCAL AMENDMENTS THERETO; PROVIDING FOR RECORDING OF SUCH CODE AS A PUBLIC RECORD; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6C. APPROVE ORDINANCE NO. 1247, 2ND READING, ADOPTING THE 2021 INTERNATIONAL ENERGY CONSERVATION CODE. PUBLIC HEARING APPROVED REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, 2022 Page 5 of 15 Senior Director of Planning and Development Ken Baker presented Items 6B-6K and answered questions from Council. Mayor Huffman opened the public hearings for Items 6B-6K at 6:46pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:46pm. Motion was made to approve Items 6B-6K, Ordinance Nos. 1246, 1247, 1248, 1249, 1250, 1251, 1252, 1253, 1254 and 1255 on the 2nd Reading for the 2021 International Codes. Motion: Patton Second: Robbins Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp Nays: None Absent: Williamson Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE 1247 AN ORDINANCE ADOPTING THE INTERNATIONAL ENERGY CONSERVATION CODE, 2021 EDITION, REGULATING THE DESIGN OF BUILDING ENVELOPES FOR ADEQUATE THERMAL RESISTANCE AND LOW AIR LEAKAGE AND THE DESIGN AND SELECTION OF MECHANICAL, ELECTRICAL, SERVICE WATER-HEATING AND ILLUMINATION SYSTEMS AND EQUIPMENT IN THE CITY OF SOUTHLAKE; PROVIDING FOR THE ADOPTION OF LOCAL AMENDMENTS THERETO; PROVIDING FOR RECORDING OF SUCH CODE AS A PUBLIC RECORD; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6D. APPROVE ORDINANCE NO. 1248, 2ND READING, ADOPTING THE 2021 INTERNATIONAL FIRE CODE. PUBLIC HEARING APPROVED Senior Director of Planning and Development Ken Baker presented Items 6B-6K and answered questions from Council. Mayor Huffman opened the public hearings for Items 6B-6K at 6:46pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:46pm. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, 2022 Page 6 of 15 Motion was made to approve Items 6B-6K, Ordinance Nos. 1246, 1247, 1248, 1249, 1250, 1251, 1252, 1253, 1254 and 1255 on the 2nd Reading for the 2021 International Codes. Motion: Patton Second: Robbins Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp Nays: None Absent: Williamson Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE 1248 AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING CHAPTER 15, ARTICLE III, "FIRE CODE" OF THE CODE OF ORDINANCES OF THE CITY OF SOUTHLAKE, TEXAS BY ADOPTING THE 2021 EDITION OF THE INTERNATIONAL FIRE CODE; REPEALING ORDINANCE NUMBER 1211 AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PRESCRIBING REGULATIONS GOVERNING CONDITIONS HAZARDOUS TO LIFE AND PROPERTY FROM FIRE AND EXPLOSION; PROVIDING FOR THE ADOPTION OF LOCAL AMENDMENTS THERETO; PROVIDING A PENALTY CLAUSE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. 6E. APPROVE ORDINANCE NO. 1249, 2ND READING, ADOPTING THE 2021 INTERNATIONAL MECHANICAL CODE. PUBLIC HEARING APPROVED Senior Director of Planning and Development Ken Baker presented Items 6B-6K and answered questions from Council. Mayor Huffman opened the public hearings for Items 6B-6K at 6:46pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:46pm. Motion was made to approve Items 6B-6K, Ordinance Nos. 1246, 1247, 1248, 1249, 1250, 1251, 1252, 1253, 1254 and 1255 on the 2nd Reading for the 2021 International Codes. Motion: Patton Second: Robbins Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp Nays: None Absent: Williamson REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, 2022 Page 7 of 15 Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE 1249 AN ORDINANCE ADOPTING THE INTERNATIONAL MECHANICAL CODE, 2021 EDITION, REGULATING THE DESIGN, INSTALLATION, MAINTENANCE, ALTERATION AND INSPECTION OF PERMANENT MECHANICAL SYSTEMS EXCEPT ONE-AND TWO-FAMILY DWELLINGS AND MULTIPLE SINGLE-FAMILY DWELLINGS (TOWNHOUSES), IN THE CITY OF SOUTHLAKE; PROVIDING FOR THE ADOPTION OF LOCAL AMENDMENTS THERETO; PROVIDING FOR RECORDING OF SUCH CODE AS A PUBLIC RECORD; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6F. APPROVE ORDINANCE NO. 1250, 2ND READING, ADOPTING THE 2021 INTERNATIONAL PLUMBING CODE. PUBLIC HEARING APPROVED Senior Director of Planning and Development Ken Baker presented Items 6B-6K and answered questions from Council. Mayor Huffman opened the public hearings for Items 6B-6K at 6:46pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:46pm. Motion was made to approve Items 6B-6K, Ordinance Nos. 1246, 1247, 1248, 1249, 1250, 1251, 1252, 1253, 1254 and 1255 on the 2nd Reading for the 2021 International Codes. Motion: Patton Second: Robbins Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp Nays: None Absent: Williamson Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE 1250 AN ORDINANCE ADOPTING THE INTERNATIONAL PLUMBING CODE, 2021 EDITION, REGULATING THE ERECTION, INSTALLATION, ALTERATION, REPAIRS, RELOCATION, REPLACEMENT, ADDITION TO, USE OR MAINTENANCE OF PLUMBING SYSTEM IN THE CITY OF SOUTHLAKE; PROVIDING FOR THE REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, 2022 Page 8 of 15 ADOPTION OF LOCAL AMENDMENTS THERETO; PROVIDING FOR RECORDING OF SUCH CODE AS A PUBLIC RECORD; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6G. APPROVE ORDINANCE NO. 1251, 2ND READING, ADOPTING THE 2021 INTERNATIONAL FUEL GAS CODE. PUBLIC HEARING APPROVED Senior Director of Planning and Development Ken Baker presented Items 6B-6K and answered questions from Council. Mayor Huffman opened the public hearings for Items 6B-6K at 6:46pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:46pm. Motion was made to approve Items 6B-6K, Ordinance Nos. 1246, 1247, 1248, 1249, 1250, 1251, 1252, 1253, 1254 and 1255 on the 2nd Reading for the 2021 International Codes. Motion: Patton Second: Robbins Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp Nays: None Absent: Williamson Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE 1251 AN ORDINANCE ADOPTING THE INTERNATIONAL FUEL GAS CODE, 2021 EDITION, REGULATING THE INSTALLAION OF FUEL-GAS PIPING SYSTEMS, FUEL GAS APPLIANCES, GASEOUS HYDROGEN SYSTEM AND RELATED ACCESSORIES EXCEPT ONE- AND TWO-FAMILY DWELLINGS AND MULTIPLE SINGLE-FAMILY DWELLINGS (TOWNHOUSES) IN THE CITY OF SOUTHLAKE; PROVIDING FOR THE ADOPTION OF LOCAL AMENDMENTS THERETO; PROVIDING FOR RECORDING OF SUCH CODE AS A PUBLIC RECORD; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, 2022 Page 9 of 15 6H. APPROVE ORDINANCE NO. 1252, 2ND READING, ADOPTING THE 2021 INTERNATIONAL RESIDENTIAL CODE. PUBLIC HEARING APPROVED Senior Director of Planning and Development Ken Baker presented Items 6B-6K and answered questions from Council. Mayor Huffman opened the public hearings for Items 6B-6K at 6:46pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:46pm. Motion was made to approve Items 6B-6K, Ordinance Nos. 1246, 1247, 1248, 1249, 1250, 1251, 1252, 1253, 1254 and 1255 on the 2nd Reading for the 2021 International Codes. Motion: Patton Second: Robbins Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp Nays: None Absent: Williamson Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE 1252 AN ORDINANCE ADOPTING THE INTERNATIONAL RESIDENTIAL CODE, 2021 EDITION FOR ONE-AND TWO-FAMILY DWELLINGS, REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA AND MAINTENANCE OF ALL ONE- AND TWO-FAMILY DWELLINGS AND MULTIPLE SINGLE-FAMILY DWELLINGS (TOWNHOUSES), IN THE CITY OF SOUTHLAKE; PROVIDING FOR THE ADOPTION OF LOCAL AMENDMENTS THERETO; PROVIDING FOR RECORDING OF SUCH CODE AS A PUBLIC RECORD PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 61. APPROVE ORDINANCE NO. 1253, 2ND READING, ADOPTING THE 2021 INTERNATIONAL EXISTING BUILDING CODE. PUBLIC HEARING APPROVED Senior Director of Planning and Development Ken Baker presented Items 6B-6K and answered questions from Council. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, 2022 Page 10 of 15 Mayor Huffman opened the public hearings for Items 6B-6K at 6:46pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:46pm. Motion was made to approve Items 6B-6K, Ordinance Nos. 1246, 1247, 1248, 1249, 1250, 1251, 1252, 1253, 1254 and 1255 on the 2nd Reading for the 2021 International Codes. Motion: Patton Second: Robbins Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp Nays: None Absent: Williamson Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE 1253 AN ORDINANCE ADOPTING THE INTERNATIONAL EXISTING BUILDING CODE, 2021 EDITION REGULATING THE REPAIR, ALTERATION, CHANGE OF OCCUPANCY, ADDITION TO AND RELOCATION OF EXISTING BUILDINGS EXCEPT ONE-AND TWO-FAMILY DWELLINGS AND MULTIPLE SINGLE-FAMILY DWELLINGS (TOWNHOUSES), IN THE CITY OF SOUTHLAKE; PROVIDING FOR THE ADOPTION OF LOCAL AMENDMENTS THERETO; PROVIDING FOR RECORDING OF SUCH CODE AS A PUBLIC RECORD; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6J. APPROVE ORDINANCE NO. 1254, 2ND READING, ADOPTING THE 2021 INTERNATIONAL SWIMMING POOL AND SPA CODE. PUBLIC HEARING APPROVED Senior Director of Planning and Development Ken Baker presented Items 6B-6K and answered questions from Council. Mayor Huffman opened the public hearings for Items 6B-6K at 6:46pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:46pm. Motion was made to approve Items 6B-6K, Ordinance Nos. 1246, 1247, 1248, 1249, 1250, 1251, 1252, 1253, 1254 and 1255 on the 2nd Reading for the 2021 International Codes. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, 2022 Page 11 of 15 Motion: Patton Second: Robbins Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp Nays: None Absent: Williamson Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE 1254 AN ORDINANCE ADOPTING THE INTERNATIONAL SWIMMING POOL AND SPA CODE, 2021 EDITION REGULATING THE CONSTRUCTION, ALTERATION, MOVEMENT, RENOVATION, REPLACEMENT, REPAIR AND MAINTENANCE OF AQUATIC RECREATION FACILITIES, POOLS AND SPAS IN THE CITY OF SOUTHLAKE; PROVIDING FOR THE ADOPTION OF LOCAL AMENDMENTS THERETO; PROVIDING FOR RECORDING OF SUCH CODE AS A PUBLIC RECORD; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6K. APPROVE ORDINANCE NO. 1255, 2ND READING, ADOPTING THE 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE. PUBLIC HEARING APPROVED Senior Director of Planning and Development Ken Baker presented Items 6B-6K and answered questions from Council. Mayor Huffman opened the public hearings for Items 6B-6K at 6:46pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:46pm. Motion was made to approve Items 6B-6K, Ordinance Nos. 1246, 1247, 1248, 1249, 1250, 1251, 1252, 1253, 1254 and 1255 on the 2nd Reading for the 2021 International Codes. Motion: Patton Second: Robbins Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp Nays: None Absent: Williamson Approved: 6-0 REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, 2022 Page 12 of 15 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as . follows: ORDINANCE 1255 AN ORDINANCE ADOPTING THE INTERNATIONAL PROPERTY MAINTENANCE CODE, 2021 EDITION REGULATING ALL EXISTING RESIDENTIAL AND NONRESIDENTIAL STRUCTURES AND ALL EXISTING PREMISES; PROVIDING FOR THE ADOPTION OF LOCAL AMENDMENTS THERETO; PROVIDING FOR RECORDING OF SUCH CODE AS A PUBLIC RECORD; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6L. RESOLUTION NO. 22-002, ZA21-0103, SPECIFIC USE, PERMIT FOR ELECTRICAL VEHICLE CHARGING SPACES ON PROPERTY DESCRIBED AS LOT 1, BLOCK 4, GATEWAY CHURCH -114 CAMPUS, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1200 E. SH 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #4. PUBLIC HEARING APPROVED Senior Director of Planning and Development Ken Baker presented Item 6L and answered questions from Council. Mayor Huffman opened the public hearing at 6:50pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:50pm. Motion was made to approve Item 6L, Resolution No. 22-002, ZA21-0103, Specific Use Permit for Electrical Vehicle Charging Spaces on property described as Lot 1, Block 4, Gateway Church -114 Campus, City of Southlake, Tarrant County, Texas and located at 1200 E. SH 114, Southlake, Texas. Current Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood #4, and noting the following: - Approval of a Specific Use Permit to allow (6) dual EV charging stations installed for the 12 dedicated parking spaces per the site plan exhibit. - Also allowing the informational signage related to the EV charging stations as presented. Motion: Patton Second: Robbins Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp Nays: None Absent: Williamson Approved: 6-0 REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, 2022 Page 13 of 15 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: RESOLUTION NO. 22-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR ELECTRIC VEHICLE CHARGING SPACES ON COMMERCIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 1200 E. SH 114, BEING DESCRIBED AS LOT 1, BLOCK 4, GATEWAY CHURCH-114 CAMPUS AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE. 6M. ORDINANCE NO. 1256, 2ND READING, AMENDING CHAPTER 2, "ADMINISTRATION" ARTICLE VII, "PUBLIC RECORDS" OF THE SOUTHLAKE CODE OF ORDINANCES TO UPDATE AND CLARIFY THE CITY'S ACTIVE AND CONTINUING RECORDS MANAGEMENT PROGRAM. PUBLIC HEARING APPROVED City Secretary Amy Shelley presented Item 6M and answered questions from Council. Mayor Huffman opened the public hearing at 6:53pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:53pm. Motion was made to approve Item 6M, Ordinance No. 1256, 2nd Reading, amending Chapter 2, "Administration" Article VII, "Public Records" of the Southlake Code of Ordinances to update and clarify the City's active and continuing records management program., and noting the following: - This ordinance updates and consolidates the City's records management policies and procedures consistent with the Local Government Records Act to achieve an efficient recordkeeping program; and, - It has further been determined that Ordinance No. 497 and Resolution No. 98-74 should be repealed and replaced to establish a clear and comprehensive records management program as set forth in Exhibit"A" attached in the proposed ordinance. Motion: Patton Second: Robbins Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp Nays: None Absent: Williamson Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 1256 AN ORDINANCE OF CITY OF SOUTHLAKE, TEXAS, AMENDING CHAPTER 2, "ADMINISTRATION,"ARTICLE VII, "PUBLIC RECORDS," OF THE SOUTHLAKE CODE REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, 2022 Page 14 of 15 OF ORDINANCES TO UPDATE AND CLARIFY THE CITY'S ACTIVE AND CONTINUING RECORDS MANAGEMENT PROGRAM; PROVIDING A SAVINGS CLAUSE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS AGENDA.) 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Huffman adjourned the meeting at 7:00pm. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. MINUTES APPROVED ON THIS, THE 3RD DAY OF MAY 2022. ``Dv �� Joh duff an .\o -(H Lgk'I'', Mayor 5 AT ST: U Amy Sh le RMC City Secretary `• ���,'***`OV REGULAR CITY COUNCIL MEETING MINUTES, APRIL 19, ,2022 Page 15 of 15