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Item 4F - MemoM E M O R A N D U M February 18, 2025 To: Alison Ortowski, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4F Approve Tree Services Contracts with Looks Great Services of MS, Inc., The Paysage Group, LLC, dba Smith Lawn and Tree, and The F.A. Bartlett Tree Expert Company. Action Requested: Approval of contracts for tree services with Looks Great Services of MS, Inc., The Paysage Group, LLC, dba Smith Lawn and Tree and The F.A. Bartlett Tree Expert Company. Background Information: In November 2024 the City released a request for proposal for citywide tree services. The proposal included the City of Keller and City of North Richland Hills as participating cities. The City of Southlake is the lead agency. The proposal included service requirements from each of the cities. By combining the individual city services together under one contract, all cities benefit from the expanded purchasing power. In FY 2024, Southlake spent $144,000 on tree services. With the addition of the services of the cities of Keller and North Richland Hills the total amount spent by all cities was $345,000. This combining of services provides all three cities with additional purchasing power. Contract term is one year with the option of four (4) one (1) year annual renewals at the discretion of the City. The multi-city contracts will provide tree services for the City of Southlake, City of Keller, and City of North Richland Hills to include:  Tree Pruning  Roadway Right of Way clearing  Tree removal  Tree and brush debris removal  Stump grinding  Tree and brush fertilization services  Tree and brush pesticide services Financial Considerations: City of Southlake tree services are budgeted in department maintenance accounts. FY 2024 disbursements were $144,000. Strategic Link: Focus Areas: Safety & Security, Infrastructure & Development, Partnerships & Volunteerism, Performance Management & Service Delivery F2 – Investing to provide & maintain high quality public assets B2 – Collaborating with select partners to implement service solutions Citizen Input/ Board Review: None Legal Review: Attorney reviewed original proposal documents as to form. Alternatives: Deny approval and re-bid citywide tree services. Supporting Documents: Contract documents. Staff Recommendation: Approve contract awards for this multiple city service. GTY Or SOUTHLAKE 19 February 18,2025 Looks Great Services of MS,Inc 1501 Hwy 13 N Columbia,Mississippi 39429 Attn:Mr.Sean Simons Subject:Award Notification for Provide Tree Services RFP241 IB200TS240010 Dear Mr.Simons: The City of Southlake is pleased to inform you that Looks Great Services of MS,Inc.,of Columbia,Mississippi is one of three (3)vendors being awarded Provide Tree Services RFP24llB200TS240010. The award and this agreement are based on your proposal to the City,copy enclosed.This is a multiple vendor award contract.Your company's portion of the award is attached. This award was approved by the City of Southlake City Council on The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded All Categories Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by City procurement card or purchase order Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of award and is eligible for up to four(4)one(1)year annual renewals City Contact: Junior Camacho 817-748-8357 Send all billing to: City of Southlake accountspavable&ci.southlake.tx.us(preferred)or 1400 Main Street,Suite 420,Accounts Payable,Southlake,TX 76092 Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka,CPPO,CPPB Purchasing Manager City of Southlake 1400 Main Street,Suite 420 Southlake,Texas 76092 tslifka@ci.southlake.tx.us Attest: Amy Shelley,TRMC Contract and Award Accepted: City Secretary Signed: Date: Approved as to Form and Legality: Mayor Shawn McCaskill City of Southlake City Attorney Looks Great Services Pricing Schedule RFP240010 Primary Responses Numeric Text Tree Services With Arborist,per Scope of Services k ( Tree Pruning Services with a Two(2)Man Crew I and Equipment1 Per H ! $150.00 N/A $150.00 4„ 4 { Tree Pruning Services with a Three(3)Man Crew #t-2 1 Per Hr $225.00 N/A $225.00 and Equipment MTree Pruning Services with a Four(4)Man Crew #1 3 1 Per Hr $275.00 N/A I $275.00 and Equipment _ I I ON k � _•: _ _ 17 . Tree Services Without Arborist,per Scope of Services ....-.... -- ` Tree Pruning Services with a Two(2)Man Crew #2-1 1 Per Hr $140.00 N/A $140.00 and Equipment I #2 2 Tree Pruning Services with a Three(3)Man Crew t per Hr $z1o.0o N/A $zlo.00 and Equipment Tree Pruning Services with a Four(4)Man Crew I #2-3 i 1 Per Hr $255.00 N/A $255.00 and Equipment j MEMO TO kwI Roadway Right-Of-Way Clearing,per Scope of Services #3 1 2 Man Crew(1)Tree Climber—(1)Ground Man 1 Per H $140.00 N/A $140.00 #3-2 3 Man Crew(2)Tree Climber—(1)Ground Man 1 Per Hr $210 00 N/A $210 00 ft II p #3 3 4 Man Crew 2 Tree Climber—2 Ground Man 1 Per Hr $255.00 N/A $255.00 e � gn a x s�F R � � T Additional Services f #4-1 Tree Cabling/Bracing,(2)Man Crew li 1 Per Hr $195.00 N/A $1ss.00 I I #4-2 Air Spade Services with(2)Man Crew 1 Per Hr S 215.00 N/A $215.00 x - nalCr - -- - �- ---- - P li i #4 3 Additional Crew Member for Traffic Control,Tree 1 Per Hr $45 00 N/A $a5.0o I Pruning or Tree Removal Services 1 � #44 Knuckleboom Truck for Debris Removal with 1 Per Hr S 245A0 N/A $245.00 Operator i. r' #4-5 Bucket Truck with Operator 1 Per Hr $125.00 :rvices a th and wt $125.00 tvv Stump Grinding to Include All Stumps s #4-6 1 Per Each $265.00 N/A $205.00 Regardless of Diameter,per Scope of Services T a Cost Per Hour for Certified Arborist to Consult, #4-7 - Perform and/or Supervise Work as Required or 1 1 Per Hr $145.00 N/A $145.00 . •x _ ,) Requested Chemical Application-Soil Injection/Foliar.per Scope of Services Not Bidding Chemical Application—Soil Injection I Foliar.Per gIQ$Iifz, #5-1 Inch 1 Per Inch Not BiddingChemical Application—Soil Injection I Foliar.Per Nu><1SId:• #5-2 1 Per 59.Ft fir'j Sq.Ft. b Not Biddinga Chemical Application—Soil Injection I Foliar.Per _3 Gallon 1 Per Gallon � s i Fertilization-Soil Injection/Foliar,per Scope of Services Not Bidding #a 1 Fertilization—Soil Injection/Foliar.Per Inch- Not t Per inch n 3 , �. Bidding Id' #s-2 Fertilization Soil Injection I Foliar Per Sq.Ft. 1 Per sq.R. f� Nat Bidding i " #sue Fertilization—Soil Injection I Foliar.Per Gallon 1 Per Gallon IW®R pa"EM Additional Vendor Fees Not Listed I All Travel Charges Should be Included in Rates Listed.If There Are Additional Travel Charges � Not Bidding ,,NO'ti9 F'[F�:i: #7-1 Required,List as a Per Mile Cost.(Not Applicable 1 Per Mile for Southlake,Keller,and North Richland Hills � `7 Services Discount Percentage for Materials As Required Not Bidding #7-2 1 Per Each (i.e.,organic mulch,mulch,etc....) Not Bidding -'Ntld4. #7J Available Additional Vendor Items or Fees Not 1 Per Each Specifically Listed Not Bidding iNae'Bld`;: #7-4 Available Additional Vendor Items or Fees Not 1 per Each Specifically Listed m! Available Additional Vendor Items of Fees Not Not Bidding 1�1o'13tfL #7-5 1 Per Each Specifically Listed 012, —�'£� ems. M1111, .-�:1,��-�. µ'Se SS.'v- k` � Y `awl i k �-0- >a`1s,�,` '�'&`x" Appendix B — Proposal Submittal Checklist: (To Assist in Determining Validity of Proposal) X Appendix B(pages 9 through 18)must be included in the proposal submittal X Appendix C Conflict of Interest Form(page L8) must be included in the proposal submittal. X Form 1295 Certificate of Interested Party must be included in the proposal submittal. See Page 2. X HB 89, SB 252,SB 13,and SB 19 Acknowledgment. See Page 15. X Vendor Equipment List. See Page 8. _X_International Society of Arboriculture(ISA)Certification or Equivalent Submitted. See Page 7. Chemical Applicator License or Equivalent Submitted.See Page 8. All proposals submitted to the City of Southlake shall include this page Proposal. 79 rN@Naffi t RFP2411B200TS240010 F Provide Tree Services C 3:00 P.M. (CST), Friday December 27, 2024 ���caBy� to,: � � /f�o�xh1�.I�e�b�o firehub:com/�ogin rr Pr.larmatm � Y Looks Great Services of MS,Inc t 1501 Hwy 13 N s Columbia MS 39429 ° eraOR ;Viers j 27-4125328 g r &2" 601-736-1924 214-315-7053 ..._._ EGLf,Adessr Seansimons@looksgreatservices.com Pratoser-Aamtharizatian I,tfe> esrgae :fie the authority to Execute this Proposal nn its entirety as submitted and enter into a contract Pri rated l aane and Pos�tidm of Authorized Repr ntat' Sean ns Re 'oral Vice President Sr e afAuthioriaedRepresentative: S` edthis. 10 (day)of December (month), 2024 (year) City of Southlake - RFP2411B200TS240010 - Page 9 of 19 Appendix B—Proposal(continued) I. REQUIRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE CONSIDERED COMPLETE,AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY,PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or Service Description: Proposers should utilize this section to describe the technical aspects,capabilities,features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used. B. Additional Hardware Descriptions: Proposers should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed. C. Guarantees and Warranties: Each Proposer shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Proposer with the Proposal submitted. D. Project Schedule/Delivery Date: Proposer must provide a project schedule noting all projected completion dates for segments of the Project,from start-up to completion,and all delivery dates for goods covered by the RFP. The Proposal must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Pricing: Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery, labor, insurance,taxes,overhead,and profit. B. Schedule of Pricing: Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: For this procurement the schedule of pricing is not available in hardcopy.You may access it via the online portal (https://southlake.bonfirehub.com/login). To submit your schedule of pricing, please download the Bid Table and fill it in accordingly per the sample below. For instructions on how to complete Bid Tables, please refer to this article on Bonfire's Support Website. Please note: even if you do not have additional responses, you must download and re- upload the blank document. This is to confirm that you do not require any additional costs. If you have any additional items,please fill out the Additional Responses template accordingly. 3. Term of Contract and Option to Extend Any contract resulting from this RFP shall be effective for twelve months from date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract: City of Southlake - RFP2411B200TS240010 - Page 10 of 19 A. Option Clause: It is agreed that City will have the option to extend the contract for up to four(4) additional years, in one-year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one-year extension.The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement.Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing.Requests for price adjustments must be solely for the purpose of accommodating an increase in the contractor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation if/when the option to extend is exercised. The percent quoted will be a maximum. In addition,the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0%escalation. C. Price Increases Upon Extension: If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be four percent(4%)per year. The City shall have authority,in its reasonable discretion,to determine the validity of any change in Contractor's rates. City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. First Additional Year Escalation Percentage............................................. N/A % Second Additional Year Escalation Percentage ............................................. N/A % Third Additional Year Escalation Percentage................................................. N/A % Fourth Additional Year Escalation Percentage ......................................... N/A % 4. Proposer's Experience/Staff A. Project Team: Identify all members of the Proposer's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of Staff: If an assigned staff person must be removed or replaced for any reason,the replacement person must be approved by City prior to joining the project. C. Business Establishment: State the number of years the Proposer's business has been established and operating. If Proposer's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present,must be provided; State the number of years' experience the business has: 25 ; and the number of employees: 225 D. Project Related Experience: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer's ability to logically plan and complete the requested project. City of Southlake - RFP2411B200TS240010 - Page 11 of 19 5. References Proposer shall provide four(4)references where Proposer has performed similar to or the same types of services as described herein. Reference#1: Client/Company Name: Town of Flower Mound Contact Name: Contact Title: John Haven Manager Phone: 817-980-1306 Email: john.havens@flower-mound.com Date and Scope of Work Provided: Scope of Work: Provide tree pruning and brush maintenance services,tree removal-services, tree debris removal services, stump grinding services, and roadway right-way clearing services since January 2023. Reference#2: Client/Company Name: City of Wynne,Arkansas Contact Name: Contact Title: Jennifer Hobbs Mayor Phone: Email: hobbs ci o 662-256-5721 j @ tS' fwnne.com3' Date and Scope of Work Provided: Debris Reduction and Removal,Hazardous Tree and Limb Removal,Reporting and Documentation of Debris Cleanup, Subcontractor Management from April through June 2023. Reference#3: Client/Company Name: City of Winona,Mississippi Contact Name: Contact Title: Aaron Dees Mayor Phone: Email: 662-283-1232 ma or winonams.or Date and Scope of Work Provided: Debris Reduction and Removal,Hazardous Tree and Limb Removal,Reporting and Documentation of Debris Cleanup, Subcontractor Management from March 2023 through May 2023. Reference 44: Client/Company Name: City of Da11as,Texas Contact Name: Contact Title: Eduardo Reyes Assistant Director of Operations Phone: Email: 662-256-5721 Eduardo.reyes@dallas.gov Date and Scope of Work Provided: Debris reduction and removal. City of Southlake - RFP2411B200TS240010 - Page 12 of 19 6. Trade Secrets and/or Confidential Information Trade Secrets and/or Confidential Information: This proposal_(does) X (does not) contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. 7. Federal,State and/or Local Identification Information A. Centralized Master Bidders List registration number: B. Prime contractor HUB/MWBE registration number: WBE2002997 C. An individual Proposer acting as a sole proprietor must also enter the Proposer's Social Security Number:# - - 8. Emergency Business Services Contact Notice During a natural disaster, or homeland security event, there may be a need for the City of Southlake to access your business for products or services after normal business hours and/or holidays. The City may request City employee pick up or vendor delivery of product or services. For this purpose,a primary and secondary emergency contact name and phone number are required. It is critical the vendor's emergency contact information remains current. City shall be contacted by E- mail with any change to a contact name or phone number of these emergency contacts. Updates may be emailed to vendors(a,ci.southlake.tx.us. All products or services requested during an emergency event are to be supplied as per the established contract prices, terms and conditions. The vendor shall provide the fee (pricing) for an after-hours emergency opening of the business, if any. In general, orders will be placed using a City of Southlake procurement card(Master Card)or City issued Purchase Order. The billing is to include the emergency opening fee,if applicable. The contractor shall provide the names, phone numbers and fee (pricing), if any, for an after-hours emergency opening of the business listed below. Business Name: Looks Great Services of MS, Inc Contract#: RFP2411B200TS240010 Description: Tree Service Primary Contact(Name): Sean Simons Primary Contact Phone Numbers:Home: 214-315-7053 Cell: 214-315-7053 Secondary Contact(Name): Jerry Day Secondary Contact Phone Numbers: Home: 405-727-0117 Cell: 405-727-0117 After Hours emergency opening fee, if applicable: $ N/A City of Southlake - RFP2411B200TS240010 - Page 13 of 19 9. Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFP from the successful Proposer. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Proposer and be responsible for ensuring full compliance with the RFP specifications.Prior to other governmental entities placing orders, the City will notify the successful Proposer of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. [x] Yes, Others can purchase [ ] No, Only the City can purchase II. CONTRACT TERMS AND CONDITIONS. EXCEPT WHERE PROPOSER MAKES SPECIFIC EXCEPTION IN THE SUBMITTED PROPOSAL, ANY CONTRACT RESULTING FROM THIS RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH PROPOSER HEREBY ACKNOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMITTING A PROPOSAL: 1. Delivery of Products and/or Services A. Payment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City,payment terms for the City are Net 30 days upon receipt of invoice. B. Warranty of Products and Services: All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Proposal,to the satisfaction of City and in accordance with the specifications,terms,and conditions of the Scope of Services,and all services performed shall be warranted to be of a good and workmanlike quality, in addition to,and not in lieu of,any other express written warranties provided. C. Late Delivery or Performance: If Proposer fails to deliver acceptable goods or services within the timeframes established in the Project Schedule,the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer, who agrees to pay such costs within ten days of invoice. D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder, if any,the title and risk of loss of the goods shall not pass to City until City actually receives,takes possession,and accepts the goods and the installation of such goods,has tested the system, and determined that it is in good and acceptable working order. 2. Miscellaneous A. Independent Contractor: Proposer agrees that Proposer and Proposer's employees and agents have no employer-employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract,City shall not be responsible for the Federal Insurance Contribution Act(FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assignments:The rights and duties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. City of Southlake - RFP241IB200TS240010 - Page 14 of 19 C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Proposer or Proposer's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. D. Gratuities/Bribes:Proposer certifies that no bribes in the form of entertainment,gifts,or otherwise, were offered or given by the successful Proposer,or its agent or representative,to any City officer, employee or elected representative,with respect to this RFP or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. Financial Participation: Proposer certifies that it has not received compensation from the City to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Required Licenses: Proposer certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Authority to Submit Proposal and Enter Contract: The person signing on behalf of Proposer certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind the Proposer to any resulting contract. H. Compliance with Applicable Law: Proposer agrees that the contract will be subject to,and Proposer will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. I. Compliance with HB 89:Proposer agrees per HB 89 vendor shall not boycott Israel at any time while providing products or services to the City of Southlake. [x] Yes, we agree [ ] No, we do not agree [ ] N/A J. Compliance with SB 252: Proposer agrees per SB 252 vendor shall not do business with Iran, Sudan or a foreign terrorist organization while providing products or services to the City of Southlake. [x] Yes, we agree [ ] No,we do not agree K. Compliance with SB 13: Proposer agrees per SB 13 vendor does not boycott energy companies as those terms are defined in the Texas Government Code § 809.001, and will not boycott energy companies during the term of any contract with the City of Southlake. [x] Yes, we agree [ ] No, we do not agree L. Compliance with SB 19: Proposer agrees per SB 19 vendor does not have a practice, policy, guidance,or directive that discriminates against a firearm entity or firearm trade association as those terms are defined in the Texas Government Code § 2274.001, and that vendor will not so discriminate during the term of any contract with the City of Southlake. [x] Yes, we agree [ ] No, we do not agree 3. Financial Responsibility Provisions A. Insurance:The Proposer,consistent with its status as an independent contractor,shall carry,and shall require any of its subcontractors to carry, and list the City of Southlake, its officers, and employees as an additional insured,at least the following insurance in such form,with such companies, and in such amounts(unless otherwise specified)as City may require: i. Worker's Compensation and Employer's Liability insurance, including All States Endorsement,to the extent required by federal law and complying with the laws of the State of Texas; City of Southlake - RFP241IB200TS240010 - Page 15 of 19 ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non-owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000)Combined Single Limit Bodily Injury and Property Damage. B. Indemnification: Proposer agrees to defend, indemnify and hold harmless the City,all of its officers, Council members, agents and employees from and against all claims, actions, suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses,arising out of,connected with,or resulting from any acts or omissions of Proposer or any agent,employee, subcontractor, or supplier of Proposer in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. City of Southlake - RFP2411B200TS240010 - Page 16 of 19 Appendix C — Form CIQ INFORMATION REGARDING VENDOR CONFLICT OF INTEREST O IECTIONN IRE WHO: The following persons must file a Conflict of Interest Questionnaire with the City if the person has an employment or business relationship with an officer of the City that results in taxable income exceeding$2,500 during the preceding twelve—month period,or an officer or a member of the officer's family has accepted gifts with an aggregate value of more than$250 during the previous twelve—month period and the person engages in any of the following actions: 1. contracts or seeks to contract for the sale or purchase of property, goods or services with the City, including any of the following: a. written and implied contracts, utility purchases, purchase orders, credit card purchases and any purchase of goods and services by the City; b. contracts for the purchase or sale of real property,personal property including an auction of property; c. tax abatement and economic development agreements; 2. submits a bid to sell goods or services,or responds to a request for proposal for services; 3. enters into negotiations with the City for a contract;or 4. applies for a tax abatement and/or economic development incentive that will result in a contract with the City THE FOLLOWING ARE CONSIDERED OFFICERS OF THE CITY: 1. Mayor and City Council Members; 2. City Manager; 3. Board and Commission members and appointed members by the Mayor and City Council; 4. Directors of 4A and 4B development corporations; 5. The executive directors or managers of 4A and 4B development corporations;and 6. Directors of the City of Southlake who have authority to sign contracts on behalf of the City. EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government official was a political contribution,a gift to a member of the officer's family from a family member;a contract or purchase of less than$2,500 or a transaction at a price and subject to terms available to the public; a payment for food, lodging, transportation or entertainment;or a transaction subject to rate or fee regulation by a governmental entity or agency. WHAT: A person or business that contracts with the City or who seeks to contract with the City must file a"Conflict of Interest Questionnaire"(FORM CIQ)which is available online at www.ethics.state.tx.us and a copy of which is attached to this guideline. The form contains mandatory disclosures regarding "employment or business relationships" with a municipal officer. Officials may be asked to clarify or interpret various portions of the questionnaire. WHEN:The person or business must file: 1. the questionnaire—no later than seven days after the date the person or business begins contract discussions or negotiations with the municipality,or submits an application,responds to a request for proposals or bids, correspondence,or other writing related to a potential contract or agreement with the City;and 2. an updated questionnaire—within seven days after the date of an event that would make a filed questionnaire incomplete or inaccurate. It does not matter if the submittal of a bid or proposal results in a contract.The statute requires a vendor to file a FORM CIQ at the time a proposal is submitted or negotiations commence. WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance Department. The Finance Department is required by law to post the statements on the City's website. ENFORCEMENT: Failure to file a questionnaire is a Class C misdemeanor punishable by a fine not to exceed $500.It is an exception to prosecution that the person files a FORM CIQ not later than seven business days after the person received notice of a violation. NOTE:The City does not have a duty to ensure that a person files a Conflict of Interest Questionnaire. City of Southlake - RFP241IB200TS240010 - Page 17 of 19 CONFLICT OF INTEREST OUESTIONNAIRE FORM CIO For vendor doing,business with local governmental entity This questionnaire reflects changes made to the law by H.B.23,84th Log.,Regular Session. OFFlCEU3EONLY This questionnaire.Is being filed in ancordance:with Chapter 176,Local Government Code,by vendor who has a business relationship:as defined by Section 17&001(1-a)with a local governmental entity and the Date Received vendor meets requirements under Section 11&.606(a). By low this quegdonnaire must be flied with the recgds administrator of the local governmental entity not later than the 7th business.day after the dabs.the vendor becomes aware of fads that require the statement to be flied., See Section 176.008(a-1),Local Government Code. A vendor commits an offense if the vendor knowingly.violates Section 176.008,Local Government Code.An offense under this section is a misdernearim t Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update toa p mvkm*flied questionnaire.(The law requires that you file an updated completed questionnaire:with the appropriate filing authority not later than the 7111 business day after the date on which you.became aware that the originally flied questionnaire was Incomplete or Inaccurate.) S Nameof local.governmerrt officer about whom the Information Is being disclosed. N/A Name cf'ixficer 4j Describe.each employmetrt or other business relationship with the local govemment officer,or a family member of the officer,as described byl%ctlon 176.003(ax2XA).Also describearry family relationship with the local government officer. Completasubparts Aand B"foreach employmentor business relationship described.Attach additional pages to this Form CIO as necessary. A, Is the local government officer or a.family member of the officer receiving or likely to receive taxable income, other than investment Income,from the vendor? Yes ED No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local govemment officer or a family member of the officer AND the taxable income is.not received from the local governmental entFty? ED Yes Q No AJ Describe each employment or business relationship that the vendor named In Section 1 maintains with a corporation or other business entity with respect to: the kcal government officer as an officer or director,or holds an ownership:interest of one percent or more. 6 ElCheck this box if the vendor has given the local government officer or afamily member of the officer one or more gifts as described In Section 1'76.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). S5�07— Z�7 12/20/2024 nature07 vendbr0alfbusIness;with the governmental entity Date Form provided by Texas Ethics.Commission www.ethies.state.tx.us Revised 1/1/2021 City of Southlake - RFP2411B200TS240010 - Page 18 of 19 CERTIFICATE OF INTERESTED PARTIES FORM 3.295 1of1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2024-1252102 Looks Great Services of MS, Inc Columbia, MS United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/26/2024 being filed. City of Southlake,Texas Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. RFP 241113200TS240010 Provide Tree Services 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary Agoglia, Kristian Columbia, MS United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Sean Simons and my date of birth is 11/4/1984 My address is 1129 S Cedar Hill Rd Cedar Hill TX 75104 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Dallas County, State of Texas on the 26 day of December,20 24 (month) (year) Signature of authorized a ent of-contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.5dd2ace2 Looks Great Services Provide Tree Services Issued by: Date: City of Southlake, TX 12/27/2024 =g": Solicitation No. RFP 2411B200TS240010 =9: Offeror's name,address,telephone, CITY OF and facsimile numbers: SOUTHLAKE Looks Great Services of MS, Inc. 1501 Highway 13 North Columbia,MS 39429 Telephone:601-736-0037 Persons authorized to negotiate www.looksgreatservices.com on the offeror's behalf: =dj: Extent of Agreement with Terms: By fact of signature contained herein,Looks Great Services Yolanda Agoglia Kristian Agoglia of Mississippi,Inc.agrees to the extent of the agreement President Vice President with all terms,conditions and provisions included in the Looks Great Services of MS,inc. Looks Great Services of MS,inc. solicitation and agrees to furnish any or all items upon which Tel:631-662-5817 Tel:516-369-8445 prices are offered at the price set opposite each item.The Fax:601-736-1924 Fax:601-736-1924 proposal is in all respects fair and in good faith without yolanda@looksgreatservices.com kristian@looksgreatservices.com collusion or fraud. Persons authorized as point of -dj: Authorized signature: contact: Jerry Day Sean Simons Contractor's DUNS Number: 05-769-6240 Commercial Contracts Manager Regional Vice President Looks Great Services of MS,inc. Looks Great Services of MS,inc. Tel:405-727-0117 Tel:214-315-7053 WBENC WOSB Number: WOSB210490 Fax:601-736-1924 Fax:601-736-1924 „ jerryday@looksgreatservices.com seansimons@looksgreatservices.com :e: This proposal includes data that shall not be disclosed outside the City and shall not be duplicated,used,or disclosed—in whole or in part—for any purpose other than to evaluate this proposal.If,however,a contract is awarded to this offeror as a result of-or in connection with-the submission of this data,the City shall have the right to duplicate,use,or disclose the data to the extent provided in the resulting contract.This restriction does not limit the City's right to use Certified u ; information contained in this data if it is obtained from another source without restriction.The data subject to this restriction are contained on every page of ,♦Y 1JL1 '� I' this proposal;and use or disclosure of data contained on this sheet is subject to the restrictions on this,the title page of this proposal WomeTes Business Enterprise MEMBER Tab 1 — Bid Documents Looks Great Services of MS,Inc.Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. S C l-FYITY of OF KE Provide Tree Services City of Southlake,TX 2 •r�iy U U U � IZ•I � `� OCd 03 �` ' U U T� U z � � p 00 o C� U o Q Cn d O o p ,Cd to cd dst Y Cd O U Wo W wm U o N G�.l R3 V 1 T O W m x Eno cn x a F O CIO un 03 0 � N Cd ct too d .� O4-4 crs O� V F, cd U cv H cnci Q .r..i o CD C a3 O PC 4 o oa en .PM14 CJ � 7'y y a u U o ca .pooCs CL U �4 0 ?� - v G cn �i Ja 4-o ° Q CD cn •� '� U vs es o a d V w y w vo o c C 2 us Z L CS3 S V ` Q ui C AC�® DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 12/11/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Cadence Insurance,A Gallagher Company PHONE Daphne Coleman FAX 16 Thompson Park c No Ext:601-554-7321 ac No):877-288-0152 Hattiesburg MS 39401 ADDRESS: da hne.coleman cadenceinsurance.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:American Guarantee and Liability Ins CO 26247 INSURED LOOKGRE-01 INSURER B:Markel American Ins.Co. 28932 Looks Great Services of MS, Inc.1501 Highway 13 North INSURER C:Old Republic Insurance Co. 24147 Columbia MS 39429 INSURER D:Illinois Union Insurance Company 27960 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:51423037 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS C X COMMERCIAL GENERAL LIABILITY Y Y MWZY31369224 2/1/2024 2/1/2025 EACH OCCURRENCE $2,000,000 CLAIMS-MADE F71 OCCUR DAMAGE TO REN PREMISES Ea occuTEDrrence $500,000 MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY ECT �LOC PRODUCTS-COMP/OP AGG $4,000,000 PRO- OTHER: Per Project Agg Cap $10,000,000 C AUTOMOBILE LIABILITY Y Y MWTB31369124 2/1/2024 2/1/2025 COMBINED SINGLE LIMIT $2,000,000 Ea accident IX ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ X HIRED X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident A X UMBRELLA LIAB X OCCUR Y Y AUC019344808 2/1/2024 2/1/2025 EACH OCCURRENCE $8,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $8,000,000 DED I X I RETENTION$ $ C WORKERS COMPENSATION Y MWC31369024 2/1/2024 2/1/2025 X . STATUTE ERH AND EMPLOYERS'LIABILITY Y/N ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 B Rented/Leased Equipment MKLM41M0054280 4/14/2024 4/14/2025 Per Item/Occurrence $300,000 D Pollution CPYG28206690004 1/12/2023 1/12/2025 Occur/Agg $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE FOR BIDDING PURPOSES- THE FOLLOWING COVERAGES/PROVISIONS/ENDORSEMENTS ARE PROVIDED TO CERTIFICATE HOLDER(S)AND ANY OTHER PERSON(S)OR ORGANIZATION(S)ONLY WHEN THE NAMED INSURED HAS AGREED TO DO SO IN A WRITTEN CONTRACT/AGREEMENT- General Liability: Blanket Additional Insured coverage provided applying on a primary and non-contributory basis. Blanket Waiver of Subrogation. See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Southlake ACCORDANCE WITH THE POLICY PROVISIONS. 1400 Main Street, Suite 420 Purchasing Division, Department of Finance Southlake TX 76092 AUTHORIZED REPRESENTATIVE United States T ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: LOOKGRE-01 LOC#: A�� ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED Cadence Insurance,A Gallagher Company Looks Great Services of MS,Inc. 1501 Highway 13 North POLICY NUMBER Columbia MS 39429 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE Liability assumed in an"Insured Contract'as defined by policy. Blanket Additional Insured—Lessors of Leased Equipment. Blanket 30 Day Notice of Cancellation Automobile Liability: Blanket Additional Insured. Blanket Primary&Non-Contributory Blanket Waiver of Subrogation. Blanket 30 Day Notice of Cancellation Workers Compensation: Blanket Waiver of Subrogation. Blanket Alternate Employer Blanket 30 Day Notice of Cancellation Officers Excluded:Kristian Agoglia and Yolanda Agoglia Rented/Leased Equipment: Blanket Loss Payee in favor of lessor of leased equipment. ACORD 101 (2008101) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Tab A — Experience and Qualifications Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. SOUTHLAKE Provide Tree Services 19 City of Southlake,TX 3 11 Letter of Transmittal December 26, 2024 RE: Provide Tree Services Dear City of Southlake: Enclosed you will find the proposal for Looks Great Services of MS, Inc. (LGS). This response provides a concise, but detailed look at LGS and its tree trimming and debris operation experience and performance. The scope of work will vary and LGS will continue to work with the City to ensure that all items in the scope of work are handled in the most efficient way as to reduce the impact on the City's residents. LGS will make it a top priority to continue to complete the work in a timely manner and in accordance with all local, state, and federal regulations. LGS remains committed to providing all necessary resources needed to perform the scope of work as per the specifications. LGS is also committed to maintaining any applicable licenses or certifications necessary. This proposal is in all respects fair and in good faith without collusion or fraud. LGS has a solid background and by submission of this proposal confirms that it has not performed substandard work. LGS has 20 years of experience in helping places like the City of Southlake with tree removal and disposal services.Having managed more than 100 contracts across the Eastern United States and Puerto Rico, LGS is adept in assembling successful recovery teams. In addition to LGS' management team,an extensive cadre of local and national subcontractors,who are prequalified with LGS,are available to respond to the needs of the City. LGS understands the importance of having a knowledgeable team that is familiar with FEMA regulations and is adaptable to all requirements specified by the City. LGS will appoint dedicated team members to work with the City to provide technical assistance, operational methodology, and quality control. In addition, LGS management will oversee the DBE/MBE subcontractor utilization, local landfill coordination, and environmental concerns and safety compliance remain a top priority. LGS meets or exceeds the licensing and insurance requirements needed for these types of projects. Specifically, LGS has an aggregate of 10 million dollars in liability coverage and a 2-million-dollar environmental pollution policy. For convenience, a certificate of insurance has been included in this proposal. LGS takes great pride in the services it provides and looks forward to getting the opportunity to continue working with the City of Southlake and provide the same outstanding services. Sincerely, Kristian Agoglia Vice President Looks Great Services of MS, Inc. Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. ®CITY iLAI<E Provide Tree Services City of Southlake,TX 4 . .t Executive Summary In 1999 Looks Great Services, Inc.was founded in New York. The company has recruited, developed, and trained a team of individuals able to respond to client needs professionally and courteously. In the spring of 2005,Looks Great Services of Charlotte was launched in North Carolina. In addition to the same services offered in New York, Charlotte added the manufacturing of vegetation products, such as mulch and topsoil, and moved into the land clearing/development industry. In the spring of 2010, Looks Great Services of MS was established opening operations in Columbia, MS, and has the designation as a woman-owned small business. The increased demand for companies that provide utility line clearing as well as right-of-way clearing and maintenance in the mid-south region has allowed the company to continue its steady expansion to over 200 full-time employees. With locations in the Northeast, Mid-Atlantic, and Mid-South regions and 25 years of vegetative management experience, we are strategically positioned to provide vegetation services across the East Coast and beyond. In addition to the LGS equipment,we have pre-approved contractors who will provide additional labor and equipment immediately. We can quickly expand our services to over 1,000 pieces of equipment to meet the requirements necessary to handle any disaster. From destructive insects to winter ice damage, LGS is prepared to respond to situations anywhere in the United States. Our storm damage relief team is available to townships, cities, counties, and states. In cooperation with other professional organizations, today, LGS is continually asked to provide leadership, equipment, and personnel to aid in vegetation management. Services Provided by Looks Great Services Looks Great Services Principals/Authorized Representatives • Hazardous Tree Removal(Leaners) • Hazardous Tree Trimming(Hangers) Yolanda Agoglia, President • Stump Removals 1501 Highway 13 North • Vegetative Debris Removal(ROW& ROE) Columbia, MS 39429 • Pre-Disaster Management and Planning Phone: 601-736-0037 • FEMA Public Assistance Program Guidance Fax:601-736-01924Cell: 631-662-5817 • 72 Hour Emergency Road Clearance Email: yolanda(cD-looksgreatservices.com • C&D Debris Removal (ROW&ROE) • TDMS Management&Operation • Final Debris Disposal Kristian Agoglia, Vice President • Demolition 1501 Highway 13 North • Sand Screening &Beach Restoration Columbia, MS 39429 • Canal&Waterway Debris Removal Phone: 601-736-0037 • Vehicle&Watercraft Removal Fax:601-736-01924 • White Goods Disposal Cell: 516-369-8445 • Household Hazardous Waste(HHW) Email: kristian(a-)-looksgreatservices.com • Aerial Video and Imagery Damage Survey(Drone) Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. SOUTHLAKE Provide Tree Services 13 City of Southlake,TX 5 J Company Overview Synopsis Year Established: 1999 Current number of employees: 225 Bonding Capacity: $200 Million Successfully completed disaster projects: 110+ Experienced Management LGS has more than 250 full-time employees that are „a managed by several dozen professionals. These : professions include degrees in Business and Finance, TDSS Occupational Safety, Biology, Emergency and Disaster Management, Construction Management, Civil Engineering, Construction Engineering, Marketing, and Accounting. Members of management are also FEMA trained, NIMS trained, and OSHA Safety training. LGS has a wide array of experience in different geographical areas ranging from Maryland to Kansas and Texas to Florida, and even Puerto Rico. One of the core strengths of LGS' management is its ability to adapt. One occasion in particular was when a client in Mississippi did not have the local resources to operate its own landfill. LGS managed to hire a local subcontractor to provide oversight services and LGS self- performed the landfill operations.This accomplished multiple things that the client was ecstatic over: landfill operations were unimpeded, local minority subcontractor participation was utilized, and LGS brought a more positive economic impact to the client than was anticipated. LGS also has a strong commitment to safety. LGS has one of the lowest EMR ratings in its industry and prides itself on maintaining an exceptional safety record. LGS management instills a "Brother's Keeper" mentality in its approach to safety. Final Haul-Out Financial Stability When it comes to finances, resources are not an obstacle for LGS. With a bonding capacity of 200 million dollars, and the ability to cash-flow multiple projects simultaneously, LGS' financial stability is without question solid. LGS also has the rare distinction of having no debt on any equipment or resources. Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. ©SOUTHLAKE Provide Tree Services City of Southlake,TX 6 Company Contacts Company Information Looks Great Services of MS, Inc. Tel: 601-736-0037 Fax: 601-736-1924 info@looksgreatservices.com Key Personnel Yolanda Agoglia Kristian Agoglia Sean Simons id it I Y Looks Great � Lucas Jerry . Servic Max Elkins Melvin . . Personnel Information Operations Manager Project Manager Kristian Agoglia Sean Simons Corporate Vice President Regional Vice President Tel: 516-369-8445 Tel: 214-315-7053 kristian@looksgreatservices.com seansimons(c)iooksgreatservices.com Additional Personnel Jerry Day Don Lucas Commercial Contracts Manager Debris Site Manager Tel: 405-727-0017 Tel:601-818-2552 jerryday@looksgreatservices.com donIucas@looksgreatservices.com Melvin Sorto Max Elkins Field Operations Manager Executive Director of Contracting Tel: 631-326-7305 Tel: 601-408-9472 melvinsorto@looksgreatservices.com maxelkins@looksgreatservices.com Looks Great Services of MS,Inc.Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. CITY OF®$OUTFiLAICE Provide Tree Services City of Southlake,TX 7 11 Personnel Assigned to the Project Years Experience In Debris Name Role Removal CertificationslDegrees EmailAddress I8A Certified Arborist, ISA Tree Risk&Assessment, EHAP Certified and OSHA 10 Certification Sean Simons ProjecUOperationManager 9years seansimons@tooksgreatservices.com ISA CertifiiedArborist, ISA Certified tkilityArborist, TCIA Certified Safety Professional,and KristianAgog6 EHAP Certifieda Vice President 25year5 kristianaw+liar@tonky�r atservi-ec..om ISA Certified Arborist and FEMA Debris Management,B.SinBiotogy and MSin Emergency and Disaster Sean Hunt Executive Vice President 20 years Management ;Pnnhunt(a)Inoks gr P arsaN es.rnm ISA Certified Arborist and B.S. 1erryDay Contact Manager 30 years Business Administration iP.rrAiy(@Inoksi,rP;itservices.com MDOT Storm Water Management Training,HAZMATCertitiedandA.A. DonLucas Debris Site Manager 16years in Mechanics dnnkicasralonk,orParsarNcec.cnm EHAP Certification,ATSA Certified Instructor,Railroad Worker MelvinSorto Field Operation Manager 23years Certification,OSHA10Certified Melvinsoror-Nooks rmatsandces.cnm Looks Great Services of INS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. ®SOUTFiLAKE Provide Tree Services City of Southlake,TX 8 Kristian Agoglia Professional Experience November 2010-Present Looks Great Services of MS, Inc. Vice President Helped form Looks Great Services of MS, Inc.and participate daily in operations, lead management and procurement duties, and ensure the standards of performance established are continually met by personnel. Has been involved in more than 110 disaster projects since 2002, including simultaneously managing 10+ projects at one time during Sandy in 2012-2013, 5 contracts in 2017 during Hurricane Irma, 6 contracts in 2017 after a string of Mississippi tornadoes, and 11 contracts in 2020 after a tornado/straight-line wind outbreak. 1999-Present Looks Great Services, Inc. CEO Since inception, as owner and CEO of LGS, participated daily in operations, lead management and administrative duties, and ensured the standards of performance established are continually met by personnel. 1990-1999 T&K Landscaping Company Partner Started a small landscaping and lawn maintenance business during high school years. Expanded into tree pruning, maintenance, and removal. Grew business steadily during the successful pursuit of bachelor's and master's degrees. Certifications ISA Certified Arborist ISA Certified Utility Arborist Specialist TCIA Certified Safety Professional EHAP Training Certified OSHA 10 Certification Education REGENT UNIVERSITY—Virginia Beach,VA—Master of Divinity—1999 LIBERTY UNIVERSITY—Lynchburg,VA—Bachelor of Science—1996 Looks Great Services of MS,Inc.Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. CITY OF®SOUTF-iLAICE Provide Tree Services City of Southlake,TX 9 z Project Manager Sean Simons- Dallas, Texas Professional Experience April 2022-Present Looks Great Services of MS, Inc. Regional Vice President/Project Manager Dedicated and experienced arborist with a strong background in tree maintenance and management. Proven track record of success in providing high-quality services to clients primarily focusing on large-scale vegetation management contracts such as this RFP. Sean currently resides in Dallas, Texas, and is a lifelong Dallas area resident. In addition to vegetation management contracts, Sean oversees all facets of Looks Great Services' Emergency Response Division for projects within his local area. Coordinates, delegates, and manages the entire life cycle—from procurement to active project closeout to ensure they are on time, within budget, and performed according to specifications. Currently managing multiple projects for the City of Dallas, Town of Flower Mound, City of Round Rock, and more. 2015—2022 Arbor Masters Tree Service, Inc. Branch Manager of Texas Participated daily in operations, lead management, and administrative duties, and ensured the standards of performance and safety established were continually met by personnel. Procurement of new tree maintenance agreements and maintaining contracts such as the City of Dallas,Arlington, Fort Worth, Grapevine, and many other municipal contracts in the Texas region. Scheduling 8 tree trimming crews, 2 stump grinding operations, and hauling services. Certifications: ISA Certified Arborist#TX4489A ISA Tree Risk and Assessment Qualification EHAP Certified First Aid/CPR Certified OSHA 10 Certification Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. ®SOUTHLAKE Provide Tree Services City of Southlake,TX 10 Sean Hunt Professional Experience April 2022-Present Looks Great Services of MS, Inc. Executive Vice President/Project Manager Oversee all facets of Looks Great Services' Emergency Response Division. Coordinates, delegates, and manages the entire life cycle—from procurement to active project closeout to ensure they are on time, within budget, and performed according to specifications. Currently managing a multi-county project for the Virginia Department of Transportation from a snow storm earlier in 2022. 2004-2022 Michael's Tree and Loader Service, LLC CFO/Vice President Participated daily in operations, lead management and administrative duties, and ensured the standards of performance established are continually met by personnel. Managed 48 FEMA events including managing crews on multiple, simultaneous events, including 3 parishes during Hurricane Katrina, 3 cities in Connecticut in 2011 and crews on 5 contracts during Hurricane Sandy in 2012- 2013. Exceedingly well versed in FEMA rules and guidelines. Certifications ISA Certified Arborist FEMA Debris Management Education CHRISTIAN BROTHERS UNIVERSITY—Memphis, TN—B.S. in Science in Biology—2004 AMERICAN MILITARY UNIVERSITY—Memphis,TN—M.S. in Emergency and Disaster Management—2010 Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. ©$OUTFiLAI<E Provide Tree Services City of Southlake,TX 11 1 Don Lucas Professional Experience November 2012-Present Looks Great Services of MS, Inc. Debris Site Manager Oversee the daily operations for Looks Great Services. Coordinates, delegates, and manages existing projects to ensure they are on time, within budget, and performed according to specifications. Specialized in logistics of material hauled onto and away from dump sites on a production-oriented schedule, and material reduction in Hurricane Sandy. Ensured proper size control and safety of handled material with management of full-scale equipment operations during Hurricane Sandy. Oversaw multiple dump sites after Hurricane Sandy that totaled over 1.1 million cubic yards of debris. Oversaw storm debris cleanup after the Louisville, MS tornado, Itawamba, MS tornado,and the Tupelo, MS tornado for the Mississippi Department of Transportation.Oversaw multiple dumpsites throughout 5 counties in Mississippi during a 2017 tornado outbreak and again in 2020 during a tornado/straight-line wind outbreak. In 2021, managed debris sites in 3 counties in Alabama after Hurricane Zeta. 2006—November 2012 Joe McGee Construction Company Consultant Worked in conjunction with Vice President, Senior Engineer and Senior Estimator on bidding proposed projects. Responsible for locating necessary fill material sites for proposed projects. Researched all soils and existing landscapes and structures on all proposed projects. Coordinated scheduling of existing projects to ensure timely completion. Responsible for ensuring all project problems are identified and corrective measures are implemented. Worked alongside Senior Estimator to ensure that job costs do not exceed budgeted amounts.Worked closely with the Senior Engineer to ensure that all projects are being completed according to plans. Experienced in Federal design/build projects, working with government officials to create good relations and project success. 1974-2006 T.L. Wallace Construction Co., Inc. President Began early on as a Project Superintendent to eventually became President of the company. Beginning in 1986, responsibilities included overall company management, overseeing projects, budgets, potential projects, bidding, personnel staffing, and equipment management. Contracted over $140 million worth of heavy highway construction projects under contract at one time with MDOT, ALDOT, and LDOT. Managed approximately $800 million worth of construction projects with a majority of the work being with MDOT. Oversaw individual projects ranging from $1 million to $25 million. Managed a fleet of 150 pieces of heavy equipment. Initiated and coordinated remarkable hauling of dirt for Nissan site to include 78 trucks in a two-mile haul and supporting equipment to place and compact dirt. Managed and coordinated Interstate 10 Emergency Bridge Replacement across the Pascagoula River after Hurricane Katrina. The project was complete in 21 days, 10 days ahead of schedule. Certifications MDOT Storm Water Management Training Course Hazardous Materials Certification Trenching and Excavating Training CPR/First Aid/BBP/AED Certified OSHA 10/OSHA 30 Certification Education PEARL RIVER COMMUNITY COLLEGE—Poplarville, MS—A.A. in Mechanics—1971 Looks Great Services of MS,Inc. CI Y OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 07-Y OF AKE Provide Tree Services 13 City of Southlake,TX 12 rr - Bonding, Insurance, Licenses, and Certifications Letter of Bonding � CADENCE Q Insurance September 19,2023 To Whom It May Concern: Per your request for evidence of bond ability,this letter is to advise you that Looks Great Services of MS, Inc.is set up for bonding with Fidelity and Deposit Company of Maryland. Our company represents Looks Great Services of MS,Inc.for all of their bonding needs and has found them to be an outstanding contractor,with a good reputation in the construction industry.Based on their past experience,we will consider single jobs of$100,000,000.00 with an aggregate program of $200,000,000.00.Fidelity and Deposit Company of Maryland will favorably consider providing a 100% Performance and 100%Payment bond,providing a contract is awarded to,and executed by Looks Great Services of MS,Inc. Issuance of final bonds will be subject to standard underwriting at the time of the final bond request, which will include but not be limited to the receipt of current financial information,acceptability of the contract documents,bond forms,and financing.The Surety and Cadence Insurance,Inc.along with their agents and owners assume no liability to you or any third party for failure to issue any bonds. If I can be of additional assistance,please do not hesitate to call. Sincerely, Da 'd R.Fortenberry 26 Thompson Park-Hattiesburg,MS 39402 601-544-8703-Fax 877-288-oi52-w .cadenceinsurance.com Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. SOUTHLAKE Provide Tree Services 13 City of Southlake,TX 14 tl Certificate of Insurance ACO CERTIFICATE OF LIABILITY INSURANCE °A;Jr5t2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements. PRODUCER NAME Daphne Coleman________.___._ Cadence Insurance,A Gallagher Company PHONE FAX -- 16 Thompson Park E MAa 601554 7321 Alc.NCI:877-288-0152 Hattiesburg MS 39401 da hne.coleman cadencelnsurance.00m INSURERS AFFORDING COVERAGE NAIC• INSURER A:American Guarantee and Liability Ins Co 26247 INSURED LOOKGRE•01 INSURERS:Markel American Ins.Co. 28932 Looks Great Services of MS,Inc. 1501 Highway 13 North INsuRERc:Old Republic Insurance Co. 24147 Columbia MS 39429 INSURER o:Illinois Union Insurance Company 27960 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:116077975 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. L�R� TYPEOFINSURANCE IDOL SUER POLICYNUMBER POLICY IDOYEFF MMIO NYY LIMITS C X COMMERCIAL GENERAL LIABILITY Y Y MV0n1369224 2/12024 2112025 EACH OCCURRENCE 1 S2,000,000 .i CLAIMS-MADE�OCCUR PREMI ESl ,=u c S50D,000 MED D(P(Arty one peracn) I S 5,000 PERSONAL a ADV INJURY 152,000,000 f';GEN'L AGGREGATE UMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY I X 'Pa FRI LOC PRODUCTS-COMPIOP AGG $4,000,000 OTHER: Per Pmkmt Ann Cap I S 10,000,ODO C I AUTOMOBILELIABIUTY Y Y MWTB31369124 2112024 2112025 C ajd�t ING UMI $2.000.000 __... JX ANY AUTO BODILY INJURY(Per Person) S OWNED AUTOS EOBODILY INJURY(Par accident) S HIRAUTOS ONLVH AUTOSAUTOS ONLY ALMOS ONLLYY _PPeramAeTMntOjIMAGE S 5 A I X UMBREIA LIAR X OCCUR Y Y AUC019344808 ! 2112024 2112025 EACH OCCURRENCE 58,000,000 EXCESS UAB CLAIMS-MADE AGGREGATE SS.000,000 Om I X I RETENTION S S O IWORKERSCOMPENSATION Y MVVC31369024 21I2024 2112025 X PER OTIi- AND EMPLOYERS LIABILITY YIN �' T UTE iANYPROPRIETORIPARTNER/EXECImVE E] NIA EL EACH ACCIDENT 51,OOD,000 !OFRCI7RI MEMBEREXCLUDEDT j(Mandetorytn NH) EL DISEASE-EA EMPLOYEEI S 1,000,000 !If yes,descibe under ES C;ORIPnON OF OPERATIONS below I E.L.DISEASE-POLICY LIMB 51,Oo0,DOD B i Ranted/Leased Equipment MKLM41MODS3557 41142023 41142024 �P-11t—Omurrence $3D0,000 D 1 Pollution CPYG28206690004 1/122023 1/122025 0-MIA99 $2,000.000 i I DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Adddbnal Remarks Schedule,may beattached lflum space is required) THE FOLLOWING COVERAGES/PROVISIONSIENDORSEMENTS ARE PROVIDED TO CERTIFICATE HOLDER(S)AND ANY OTHER PERSONS)OR ORGANIZATION(S)ONLY WHEN THE NAMED INSURED HAS AGREED TO DO SO IN A WRITTEN CONTRACT/AGREEMENT- General Liability: Blanket AddiDGnal Insured coverage provided applying on a primary and non-contributory basis. Blanket Waiver of Subrogation. Liability assumed in an`Insured Contract"as defined by policy. See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. For Information Purposes-Please contact Cadence Insurance to be AUTHOR®REPRESENTATIVE added as a Certificate Holder It _ m 1989-2015 ACORD CORPORATION,All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. ®SOUTHLAKE Provide Tree Services City of Southlake,TX 15 } WBENC WOSB Certification o= _n o� J � w ms � w O 5 vial w51 x y N E7 UJ k K Wkg a 3s WX py.CC mZ U v >0 m: d1 °J h IND (� '� H a.. vJ v9 C W' o z 3 3+ P4 A O` 1 h o icy . -� U OV y G LU Z W9 z43 v W WWU z= W41 jU m J vJ y� W Z o_ ;LL o pz j= W z o � s W "Cq o V " W NNN 3s vC A� yy N ed�1 N Tz;I W w U� zz� 3 O y �A Q 0�0 o X - J N U .V•K'y N n-O�O •U V q ^ V O " U V� o NU n y z o" " c z<x U a 335 z�a Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. SOUTHLAKE Provide Tree Services City of Southlake,TX 16 r Financial Capability FIRST SO BANK "The People's Choice Community Bank" 1075 HM 98•P.O.BOX 20 COLUMtBIA,MS 3M429.0268 601-736-078 June 22,2022 Re:Looks Great Services of MS,Inc. To Whom It May Concern: Looks Great Services of MS,Inc. has been a customer of First Southern Bank for many years and they are in good standing with us. At this time,Looks Great Services of MS,Inc.has sufficient working capital to support and fund projects up to$10,000,000.00. Sincerely, Len Cooke EVP/CLO Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. SOUTHLAKE Provide Tree Services City of Southlake,TX 17 OEM _ QDHORNE 66 txoox Road Sunsfte too t00 Ridgeland.IdS 39157 601.326.1000 888821.0202 HORNECOM January 10,2022 Re: Looks Great Services,Inc. Looks Great Services of MS,Inc. To Whom It May Concern: Please let this letter serve as evidence of financial capacity of the Looks Great Services("LGS") Companies. I have served as the outside accountant for the past 2 years. The LGS Companies have more than adequate capacity to fund contract operational expenses as needed. The combined companies have in excess of S I 0 million dollars of working capital. Should you need any further information or have any questions regarding this letter,please feel free to call me at(601)-326-1326. Sincerely, HO 1 7es T.Winbome,CPA Partner Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. ®SOUTI-(LAKE Provide Tree Services City of Southlake,TX 18 1 - Current & Pre-Event Contracts Customer Name Award .. City of Bentonville,Arkansas—Tomado June 12111,2024 Benton County,Arkansas—Tornado June 121h,2024 City of Rogers,Arkansas—Tornado May 28th•2024 t._._....___-_ Caldwell County,Kentucky—Tornado May 28 -2024 Florida State University—Tomado May 10th,2024 Jasper County,Mississippi—Tornado September 25th,2023 City of Hendersonville,Tennessee m—Toado September 14th,2023 -_..._.- _ .._--- ------ City of Wynne Arkansas—Tornado April 10Ih,2023 --'- ---......- - _...... _._ _ ... --- -' I— ..__--- Panola C _ -ounty,Mississippi—Tornado April 4th,2023 City of Winona,Mississippi—Tornado April 2"tl,2023 Montgomery County,Mississippi—Tornado April 2"',2023 City of Wynne,Arkansas—Tornado March 311t,2023 Cross County,Arkansas—Tornado March 315`,2023 City of Amory,Mississippi—Tornado March 24 th 2023 City of Eutaw,Alabama—Tornado February 11t,2023 Dallas County,Alabama—Tornado January 21It,2023 Elmore County,Alabama—Tornado January 19th,2023 Recent Simultaneous Contract Experience -a 2024 Florida,Arkansas,&Kentucky Tornadoes: On May 10th,Florida State University in Tallahassee,FL,was struck by three EF-2 tornadoes. Just sixteen days later, on May 26th, r Rogers,AR, and Bentonville,AR,were both hit by an EF-2 tornado, while Caldwell County, KY, faced the devastation of an EF-3 tornado. In both instances, within hours of the storms passing, Looks Great Services personnel were on the road, mobilizing quickly to assist in disaster recovery and debris removal efforts. These powerful tornadoes generated over one million cubic yards of debris. = 2023 Mississippi&Arkansas Tornadoes: On March 24th, 2023, an EF-4 tornado struck Amory, MS while other tornadoes struck the town of Winona, MS as well as Panola County, MS & Montgomery County, MS. LGS was awarded for all 4 projects. Recovery efforts began immediately following the award.All projects are operational within 48 hours of the Notice to Proceed. One week later, on March 31st, 2023, an EF-3 tornado struck Wynne,AR, and Cross County,AR in which LGS was also awarded both projects. LGS responded immediately and was more than capable of handling multiple projects in multiple states utilizing internal crews, as well as pre-screened subcontractors led by a team of experienced LGS project managers. LGS far exceeded client expectations on all five projects delivering exceptional results and maximizing FEMA reimbursement for all parties involved. LGS collected, processed, and disposed of over 1 million cubic yards of debris resulting from the devasting damages in all Counties/Cities impacted by the tornadoes. Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. SOUTHLAKE Provide Tree Services © City of Southlake,TX 19 2023 Alabama Tornadoes: Starting in January of 2023 LGS was awarded Eutaw,AL, Dallas County,AL, and Elmore County,AL when multiple tornadoes touched down throughout the State of Alabama. LGS was once again activated through a cooperative County purchasing agreement through the Association of Alabama County Commissions of Alabama (ACCA). LGS performed all jobs simultaneously and was able to complete all projects successfully on time collecting over 300,000 cubic yards of debris along with the hazardous tree pruning and removals managing numerous disposal sites throughout the state. - 2022 Hurricane Ian: Before Hurricane Ian made landfall LGS was initially activated and mobilized over 200 personnel, over 100 pieces of equipment, in place ready to assist for Florida Power&Light. LGS performed so highly that Florida Power&Light kept LGS assisting the restoration efforts throughout the duration of the initial activation. LGS was then activated as the prime contractor for the City of Oviedo, FL and was also staged prior to Hurricane Ian making landfall. LGS then performed the cleanup efforts including debris removal, tree trimming/removal, debris reduction, hauling, and more for the City of Oviedo once again exceeding expectations.Then, after Hurricane Ian made landfall LGS was asked to assist other entities throughout the entire State of Florida including Hardee County, FL, Seminole County, FL, New Smyrna, FL, Holly Hill, FL, Florida Department of Transportation in Hardee County, FL&Lee County, FI as well as Florida New College. 2022 Tornadoes: LGS was awarded Caldwell County, Marshall County, Princeton, KY, Lincoln County, MS, and Hendersonville, TN in early 2022. By utilizing a combination of subcontractors and self-performing management and tree trimming, LGS jointly completed 5 contracts at one time. Collectively this amounted to more than 800,000 yards of debris in 3 separate states. LGS successfully completed all work on time and in accordance with all specifications. • 2021 Hurricane Zeta: LGS has the District 3 contract for the Association of County Commissions of Alabama, which contains 13 counties in this District. After Hurricane Zeta caused a significant amount of damage in this District,LGS was activated by 3 counties at the same time.With the help of local subcontractors, LGS collectively managed, hauled, reduced, and disposed of more than 400,000 yards of vegetative debris in Dallas, Marengo, and Wilcox Counties within a 4-month period. LGS successfully completed all work in a timely manner and in accordance with all specifications. • 2020 Tornadoes: In 2020, one of the largest tornado outbreaks occurred in Mississippi. LGS was awarded 3 separate contracts by the MS Department of Transportation as well contracts with Jasper County, Jefferson Davis County, Lawrence County, Marion County, and Jones County. LGS simultaneously completed all of these contracts within a 4-month period and collectively processed more than 550,000 CY of debris. LGS successfully completed all work in a timely manner and in accordance with all specifications. • 2017 Hurricane Irma: In 2017, Hurricane Irma caused widespread damage in Florida, Georgia,and South Carolina. LGS was awarded 3 separate contracts by Florida: Florida City, Miami Shores, and El Portal. LGS simultaneously completed all these contracts within a 3-month period and collectively processed more than 225,000 CY of debris. LGS successfully completed all work in a timely manner and in accordance with all specifications. Looks Great Services of MS,Inc. IT�r Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. CI-FY of ®S OF KE Provide Tree Services City of Southlake,TX 20 men - 1 - Large-Scale Past Performance Since 2001 LGS has been involved in FEMA reimbursed projects. LGS works in compliance with the law, the regulations, and FEMA's codified policies regarding the FEMA Public Assistance(PA) Program. Below is a list of the individual FEMA contracts LGS has managed as the prime contractor that involved more than 250,000 CY of debris removed in the past 10 years. TOTAL FEDERAL -• �� • DOLLARCONTACT AMOUNTCY AMOUNT- INVOICED City of Amory,MS 3/29/2023- !520,202 $3,455,274.64 TBD Corey Glenn, Mayor DR-4697-MS 1VI312023 mayorglenn@cityofamoryms.com 662-256-5721 Cityr of Wynne,AR 3/2/2023- 26q 186 $8,156,419.95 TBD Jennifer Hobbs, Mayor DR-4698-AR 6/20/2023 jhobbs@cityofwynne.com 870-238-0027 Virginia DOT M/2022- 463,6915 $4,100,376.30 TBD Adam Medek, Project Director DR-04630 8!7/2022 adam@medekcorp.com 913-439-9366 Caldwell County,KY 12/15/2021 309,795 $2,431,930.21 $2,431,930.21 Jeff Boone, Magistrate DR-4630 411612022 Jeftboone@caldwellcourthouse.com 270-365-6660 1212212021 539,410 $6,159,788.61 $6,159,788.61 Kevin Neal,Jud a Executive Marshall County,KY g DR-4630 -412112022 Kevin.neal@marshallcountyky.gov 270-527-4750 Association of County 12/14/2020 406,446 $6, _13,884.04 $_6,913,884.04 Heath Sexton, County Engineer Commissions of AL- -411612021 hsexton@dallascounty-al.org Dallas,Marengo,and 334-874-2503 Wilcox Counties- Ken Atkins, County Engineer Hurricane Zeta marengoengineer@bellsouth.net DR-4573 334-295-2236 David Butts, County Engineer wceng3@outlook.com 334-682-4725 Marion,Lawrence 514/2020- 536,681 $6,765,705.01 $6,765,705.01 Les Dungan, County Engineer Jefferson Davis,and 8/9/2020 /es@dunganeng.com Jasper Counties- 601-441-6411 Mississippi Tornado Jeff Dungan, County Engineer DR-4536 jeff@dunganeng.com 601-731-2600 Daniel Russum, County Engineer drussum@_clarkengineers.com 601-649-5900 Puerto Rico DTOP 12/2017- 319,320 $39,000,000.00 TBD Elias Tirado Huertas, Director DR-4339 Present (To Date) (To Date) etirado@dtop.pr.gov Nassau County,NY 10/2012- 2,074,770 $60,398,300.00 $60,398,300.00 Richard ladevaio, Superintendent DR-4085 5/2013 riadevaio@nassaucountyny.gov 516-571-6824 Long Beach,NY 1012012- 455,000 $17,000,0001.00 $17,000,000.00 Jim LaCarrubba, Commissioner DR-4085 412013 jiacarrubba@longbeachny.org 516-431-1000 Nassau County,NY 8/2011- 580,000 $6,697,200.00 $6,697,200.00 Richard ladevaio, Superintendent DR-4021 1/2012 riadevaio@nassaucountyny.gov 516-571-6824 Looks Great Services of MS,Inc.Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. CI OF 07 TY Y OF AKE Provide Tree Services City of Southlake,TX 21 Previous Work and Experience Since 2001, LGS has been involved in FEMA reimbursed projects. LGS works in compliance with the law, the regulations, and FEMA's codified policies regarding the FEMA Public Assistance(PA) Program. Below is an additional comprehensive list of the FEMA contracts LGS has been a part of.These total over 130,000 leaners and hangers and more than 6.8 million cubic yards of debris removed. LGS is still in Louisiana, Florida,and Puerto Rico completing FEMA contracts for South Louisiana Electric Cooperative Association, Tyndall Air Force Base, Puerto Rico Department of Transportation and Public Works, and Puerto Rico Department of Sports and Recreation. • PC=Prime -• • • D �, • • • OR AMOUNTCLIENT NAME EVENT TE Sub DATE PROFESSIONAL SERVICE AGREEMENT Jasper County,MS Tornado 'September PC $506,23125 N/A 2023 Hendersonville, TN Tornado September PC EST.' N/A 2023 $750,000 Panola County,MS i Tomado Apri12023 PC $343,625.00 DR-4697 Winona,MS Tomado April 2023 PC $456,918.51 DR-4697 Montgomery County, Tomado April 2023 PC $361,464.00 DR-4697 MS Cross County,AR Tomado March 2023 PC $562,552.05, N/A Eutaw,AL Tornado February PC $232,852.83 FEMA-4684-DR 12023 Dallas County,AL Tomado January 2023 PC $389,366.93 N/A Elmore County,AL Tomado January 2023 PC $446,107.93 FEMA-4684 DR Virginia DOT Snowstorm May 2022 S EST., 49341-003 $10,000,000.00 St.Louis,MO Straight- April 2022 PS $152,152.00 N/A Line Wind Tyndall AFB Hurricane April 2022 PC EST. BPA#FA481922Q0005 Michael $750,000.00 Hendersonville,TN Tomado February PC $146,303.55 DR-4630 2022 Lincoln County,MS Hurricane January 2022 PC $198,230.26 DR-4626 Ida Caldwell County,KY Tomado January 2022 PC $852,301.97 DR-4630 Marshall County,KY Tomado January 2022 PC $4,807,883.24 DR-4630 Caldwell County,KY Tomado December PC $1,579,628.24 NTP 12.22.21 2021 Marshall County,KY Tornado December PC $1,351,905.37 NTP 12.17.21 _ 2021 South LA Electric Hurricane September PC EST. N/A Coop, Ida 2021 - $12,600,000.00 Brookhaven,MS Hurricane September PC $60,575.00 N/A Ida 2021 Harrison County,MS Hurricane August 2021 PC $690,025.36 210610 Ida Jefferson County,MS Ice-Storm August 2021 PC $1,936,061.40 FEMA-TBD Mississippi DOT Ice-Storm June 2021 PC $1,227,126.20 CMEP7000012771 Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. SOUTHLAKE Provide Tree Services City of Southlake,TX 22 'i Prime O , =PURCHASE ORDER I Prime I CONTRACT I, TO • TASK •I• CLIENT NAME EVENT AMOUNT I DATE I PROFESSIONAL Subcontractor SERVICE AGREEMENT Cleveland,MS Straight- June 2021 'PC $300,408.00 NTP 6.14.21 Line Wind Jackson,MS Tomado June 2021 PS $78,460.00 NTP 6.3.21 Natchez,MS Ice Storm March 2021 PC $627,179.31 FEMA-TBD ............- _ ACCA Marengo !Hurricane February iPC $1,743,685.42 FEMA-DR-4573 County,AL---.._. - Zeta 2021 ACCA Wilcox County, 'Hurricane January2021 PC $1,394,919.74 FEMA-DR-4573 AL Zeta - ---- _ ACCA Dallas County, Hurricane December PC $3,775,278.88 FEMA-DR-4573 AL Zeta 2020 Jefferson Davis Tomado Apri12020 PC $1,563,514.48 FEMA-DR-4551-MS ACCA Pike County, Tomado April 2020 PC $400,064.00 Region 3 Contract AL Jasper County,MS Tomado April2020 PC $1,899,079.90 FEMA-DR-4551-MS Mississippi DOT Tomado Apri12020 PC $177,064.50 MP-7000-16(231) --- - - --- - - -- - _:--- - _.. — - -- - --- - - - Mississippi DOT Tomado April 2020 PC $50,500.00 MP-7000-39(225) Jones Coun MS Tomado Ap ril pri12020 ''PC $660,797.34 FEMA-DR-4551-MS Lawrence County,MS Tomado Apri12020 PC $1,320,274.77 FEMA-DR-4551-MS Marion County,MS Tomado April 2020 PC $812,029.88 FEMA-DR-45)0(-MS Mississippi DOT Tornado Apr112020 PC $1,411,516.90 MP-7000-16(223) Lawrence County,MS Tomado Apri12020 PC $582,705.23 FEMA-DR-4536-MS Jefferson Davis Tornado Apri12020 PC $3,471,894,.22 FEMA-DR-4536-MS County,MSMississippi DOT Tomado October 2019 PC $256,000.00 STP-0028-00(007) Yazoo County, MS Tomado October 2019 PC $168,866.00 FEMA-DR-4450-MS Columbus,MS Tomado April 2019 PC $271,601.40 FEMA-DR-4429-MS Puerto Rico DRD Hurricane March, 2019 PC EST.: 2018-000-177 Maria $9,000,000.00 Univ. of NC, Hurricane September, PS $76,695.00 N/A Wilmington Florence 2018 St.James Plantation, Hurricane September PS $2,934,958.75 N/A NC Florence 2018 USACE/Power Secure Hurricane April, 2018 PS $2,000,000.00 N/A Maria _. _ - .._ --- - Puerto Rico DOH Hurricane February, PS $1,000,000.00 DOH-RFP-17-18-03 Maria 2018 Puerto Rico DTOP Hurricane December, PC EST.' 2018-060-177 Maria 2017 $40,000,000.00 Florida City,FL Hurricane September, PC $3,866,287.87 FEMA-DR-433412017-004 Irma 2017 Village of El Portal, Hurricane September, PC $1,680,800.67 FEMA-DR-4334 FL Irma 2017 Miami Shores Village, Hurricane September, PC $983,796.51 FEMA-DR-4334 FL Irma 2017 McIntosh County,GA Hurricane September, S $100,728.00 FEMA-DR-4334 Irma 2017 Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. SOUTHLAKE Provide Tree Services City of Southlake,TX 23 • PC=Prime -• • =PURCHASE • D EVENT CLIENT NAME �, CONTRACT TO • = TASK •-• AMOUNT �.TE Subcontractor PSA PROFESSIONAL SERVICE AGREEMENT Volusia County,FL Hurricane September, 'S $462,575.00 FEMA-DR-4334 Irma 2017 Claiborne County Tornado September, PC $1,346,973.73 DR 4314-MS 2017 Central,LA Flooding August, 2017 PC $4,006,000.00 2017-001 Holmes County,MS Tornado June, 2017 PC $4,047,248.40 DR-4314-MS -- _ —..:-- - ---. ...--.. -_...__. _.. - Durant,MS Tornado June, 2017 PC $1,775,021.45 DR-4314-MS Mississippi DOT Tornado June, 2017 PC $2,017,183.71 MP-3000-26(114) Yazoo County, MS Tornado June, 2017 PC $3,61Q554.90 DR-4314-MS MontgomeryCounty, Tomado May, 2017 PC $_2,461,467.85 DR-4314-MS MS _ Skidaway island, GA Hurricane October, 2016 S $1,042,106.25 N/A Mathew Hilton Head,.SC Hurricane October, 2016 S $586,730.00 N/A Matthew _ , Benton County,MS Tornado February, PC $530,428.40 504248-MS 2016 Marsl►all County,MS Tomado February, PC $4,230,407.00 DR-4248-MS 2016 Marion County,MS Tornado December, PC $955,958.66 RFP-2015-01 2014 City of Columbia MS ' Tomado December, PC $164,500.00 N/A 2014 Lowndes County,MS Tornado May, 2014 PC $430,402.19 DR 4175-MS Mississippi DOT Tomado May, 2014 PC $342,652.22 14-2100-991-01 Itawamba Co Mississippi DOT Tornado May, 2014 PC $88,971.97 14-2100-991-03 Winston Co MS DOT Lowndes Co Tomado May, 2014 PC $85,579.13 14-2100-991-02 Itawamba County,MS Tornado May, 2014 'PC $695,844.02 N/A US Anny Corps of Hurricane March, 2013 PC $2,145,149-40 C#W912DS-13-C-0024 Engineers _ Sandy US Army Corps of Hurricane March, 2013 PC $1,171,605.00 C#W912DS-13-C-0018 ...Sandy Central Park Hurricane October, 2013 PC 5105,200.00 C#CPC13-01 Conservancy Sandy__ Village of Freeport, Hurricane October, 2012 PC $181,000.00 NTP 10.31.12 NY Sandy Freeport Electric,NY Hurricane October, 2012 PC $186,200.00 NTP 10.31.12 Sandy _ Garden City,NY Hurricane October, 2012 PC $4,152,100.00 NTP 10.31.12 Sandy Town of Hempstead, Hurricane October, 2012 PC $4,858,000.00 NTP 11.8.12 NY Sandy Town of Huntington, Hurricane October, 2012 PC $7,545,500.00 NTP 11.1.12 NY Sandy - Long Island Railroad Hurricane October, 2012 PC $985,700.00 NTP 10.21.12 - Sandy Looks Great Services of MS,Inc. of Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. CITY CITY OF AI<E Provide Tree Services City of Southlake,TX Y4 y I I 1O# PURCHASE I .1. I Prime II TO . I �I� CLIENT I �I S= AMOUNT 1 =DATE PROFESSIONAL SUbcontractor SERVICE AGREEMENT City of Long Beach, Hurricane October, 2012 PC $17,500,000.00 NTP 10.30.12 NY National Grid>LIPA Hurricane October,2012 ;PC $4,000,700.0.00 N/A Sandy Nassau County,NY Hurricane October, 2012 PC $60,398,300.00 NTP 10.26.12 --- ---- - -- Sandy.-- ------— - -- - - Nit DOT,NY Hurricane October,2012 PC $78 800.00 C#PAA05522 Virginia DOT Windstorm July, 2012 PS $1,758,000.00 N/A SUNY,NY Hurricane August-, 2011 PC $72,500.00 C#T001673 Irene Suffolk County Water Hurricane August, 2011 PC $27,800.00 C#6556 Authori Irene Nassau County,NY Hurricane August, 2011 PC $6,697,200.00 PSA -8.26.11 Irene Huntington,NY Hurricane August, 2011 PC $1,287,300.00 PO#3115025 Irene Village of Freeport, Hurricane August, 2011 iPC $550,000.00 NTP 8.28.11 New York Irene .. Freeport Electric Hurricane August, 2011 PC $50,700.00 NTP 8.28.11 Irene --- -- ......... NYS DOT,NY Hurricane August, 2011 PC $103,200.00 C#PAA05522 Irene National Grid Hurricane August, 2011 PC $113,000.00 N/A Irene Jackson County,AL Tomado April, 2011 S $478,000.00 N/A Nassau unly,NY Microburst June, 2010 PC $151,000.00 N/A National Grid,NY Microburst June, 2010 PC $342,000.00 N/A Suffolk County Water Tomado April, 2010- PC $42,000.00 Contract#6556 .. -----.. . NYS DOT,NY Hazardous June, 2009 PC $879,000.00 C#D260430 Tree Removal _ - NYS DOT,NY Hazardous March,2009 PC $686,000.00 C#D260430 Tree Removal Long Island Railroad Hazardous January, 2009 PC $450,000.00 N/A Tree Removal Beaumont& Hurricane September, S $521,000.00 N/A Jefferson Co, TX Ike 2008 stoney- Brook-State Hazardous February, S $380,060.00 N/A University,NY Tree 2008 Removal University of Ice Storm February, S $76,000.00 N/A Oklahoma 2008 midwest City,OK Ice Storm January, 2008 PS $175,000.00 N/A Keyspan Energy,NY LIPA - July, 2007 PC $3,400,000.00 N/A Storm Hardening Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. SOUTHLAKE Provide Tree Services a City of Southlake,TX 26 CONTRACT# PC=Prime -• • =PURCHASE ORDER PS=Prime CLIENTNAME EVENT D, CONTRACT • • = TASK •-D AMOUNT - =DATE • =PROFESSIONAL Subcontractor SERVICE AGREEMENT Missouri DOT ' Winter I March, 2007 .'PS $192,000.00 WA Storm -- St Louis,MO Windstorm July, 2006 PS $295,000.00 N/A Columbia,MS7 Hurricane August, 2005 PS $5,600,000.00 N/A Katrina _...._. - - - ----.. -- - New Orleans,LA Hurricane August, 2005 S $168,000.00 N/A Katrina Miami,FL Hurricane August, 2005 PS $160,000.00 N/A Katrina Coral Gables,FL Hurricane August, 2005 PS $79,000.00 N/A Katrina Florida Keys Hurricane July, 2005 PS $135,000.00 N/A Dennis Wichita,KS Ice Storm January, 2005 'PS $210,000.00 N/A Lakeland,FL Hurricane September, PS $146,000.00 N/A Jeanne 2004 Gainesville,FL Hurricane September, PS $187,000.00 N/A Jeanne 2004 Oviedo,FL Hurricane September, PS $466,000.00 N/A Francis 2004 Winter Park,FL Hurricane August 2004 PS $82,000.00 N/A Charlie Virginia Beach, VA Hurricane September, S $180,000.00 N/A Isabel 2003 --. ... - _._.. - - - _ Memphis, TN Windstorm July, 2003 PS $130,000.00 N/A Raleigh,NC Ice Storm December, S $326,000.00 N/A 2002 New Haven,CT Ice Storm November, S $65,000.00 N/A 2002 Kansas City,MO Ice Storm January, 2002 PS $160,000.00 N/A Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. ®SOUTHLAKE Provide Tree Services City of Southlake,TX 26 Previous Project Details 2005—Hurricane Katrina rv, Open Air Burning Operation Location: Columbia, Mississippi Date: August 2005 Revenue: $5,600,000.00 Client: Mississippi Dept.of Trans.as prime subcontractor for T.L. Wallace Construction, Inc. Contact: Tommy Wallace 800 Hwy 98 Bypass Columbia, MS 39429 Phone: 601-736-4525 info@tiwallace.com Executing Requirements LGS was tasked with Hazardous Tree Removal, Hazardous Limb Removal and Right of Way(ROW) loading and hauling of vegetative debris generated by Hurricane Katrina. In addition, LGS managed and operated five(5)TDSRS'for the project. • LGS mobilized 25 tree trimming crews and 55 hauling crews. • Establishment, operation, and management of 5 TDSRS. • All reduction site operations approved and permitted by the Mississippi Department of Environmental Quality and closed out without issue. • 1.4 million cubic yards were removed from Mississippi state roads in Marion and Covington Counties. • State roads were restored and resulting debris was eliminated as a safety hazard, reduced in volume, and disposed of to eliminate storage issues and future health concerns. Looks Great Services of MS,Inc. OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. CITY CITY OF AKE Provide Tree Services City of Southlake,TX 27 • Letters of recommendation from County Engineers and MDOT Construction Engineers for enabling smooth operations. _yl i =— i� r�i � I�•f i Hazard Tree Removal(Leaner) Meeting Operational Challenges A focus in our operations on MDOT highways was safety. LGS'safety operations for MDOT, especially traffic control safety, provided a true test and verification(QED)of our written program manuals, procedures, and previous experience. Our team demonstrated proficiency by establishing protection zones on major highways and utilizing federal guidelines and manuals on uniform traffic control devices. LGS successfully performed debris removal operations on major highways without any safety violation nor, most importantly,without any accidents or incidents. Local Small Business Subcontracting Efforts As a small business, LGS worked successfully to utilize other small business concerns during our Katrina recovery efforts. Most of the overhead trimming and debris removal from the state roads was conducted by small business concerns. Looks Great Services subcontracted to numerous companies located within the affected area. 2011 —Hurricane Irene �� II SRS Traffic Control and Safety Operations Location: Nassau County, NY Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.Provide Tree Services ©SOUTHLAKE City of Southlake,Tx 28 NEW Date: August 2011 Revenue: $6,697,200 Client: Nassau County, NY Department of Public Works Contact: John Gallo Superintendent of Highways 170 Cantiague Rock Road Hicksville, NY 11801 Executing Requirements LGS was tasked with Hazardous Tree Removal and Hazardous Limb Removal and Right of Way (ROW) loading and hauling of vegetative debris generated by Hurricane Irene. In addition, LGS managed and operated a TDSRS for the project. • Pre-positioned 60 crews to perform Emergency Road Clearance immediately after winds dropped below Tropical Storm force strength • This was a pre-position contract competitively bid and awarded • LGS mobilized the 60 emergency road clearance crews in less than 48 hours prior to landfall • All work performed on a time and material basis per direction of client • Performed Hazardous Tree and Limb Removal on over 8,000 trees • Removed, processed and disposed over 580,000 Cubic Yards of vegetative debris Meeting operational challenges • All access to Long Island closed, preventing mobilization: LGS worked with NYCDOT and the Port Authority of New York and New Jersey to open bridges and airports that had been closed to the public. Our actions allowed much needed emergency crews and assets to access Long Island to expand our capabilities. • Multi jurisdictional coordination: Nassau County is a suburban county on Long Island, located immediately east of New York City. The population from the 2010 census was estimated at 1.344 million. Under a disaster declaration,the county is the lead agency for the 129 cities, towns,villages, and hamlets located within its boundaries. During Hurricane Irene, Nassau County relied upon Looks Great Services to successfully execute their pre-positioned debris management plan. The challenge encountered was coordinating with 129 different incorporated governments to enable debris removal to operate smoothly and in an orderly fashion. Many of these agencies were facing an unprecedented and unplanned community issue. By implementing LGS' established and proven plans and utilizing LGS' experienced managers to advise, guide and help these agencies, LGS successfully enabled these governments to assist their communities in an expedited and coordinated manner. Local small business subcontracting efforts Looks Great Services'commitment to small business subcontracting partners resulted in 70% of the work being performed by local companies. 100% of the work was completed by small business concerns. Looks Great Services of MS,Inc. OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. CITY CITY OF AKE Provide Tree Services City of Southlake,TX 29 2012—Hurricane Sandy 7 Pre-Segregation Debris Piles Post-Segregation Debris Piles Location: City of Long Beach, NY Date: October 2012—May 2013 Revenue: $17,000,000 Client: City of Long Beach, NY Contact: Jim LaCarrubba Commissioner of Public Works 1 West Chester Street Long Beach, NY 11561 (516)431-1000 jlacarrubba@longbeachny.org Executing Requirements Sandy made land fall on October 29, 2012. The following morning reports came into the Nassau County Emergency Operation Center(EOC)about the status on Long Beach. There were reports of houses on fire, people trapped,first responder equipment destroyed, and roads were impassable for emergency workers. LGS was contacted by the Counties EOC asking if we knew how to help in this dire situation. Since all communication was cut off between the EOC and Long Beach, there was no way to assess needs. Within two hours LGS implemented our emergency clearing plan and mobilized twenty-five heavy equipment clearing crews. With the assistance of an emergency escort, our crews gained access to the affected city. Our immediate response cleared the city's roads of 120,000 cubic yards of sand and allowed emergency response crews to reach citizens in need. The situation in Long beach was so critical our operations ran 24 hours a day for several weeks. LGS assisted the city with other needs such as: • The removal and disposal of over 260,000 cubic yards of C&D that was generated as a result of buildings flooded by the storm surge. • LGS worked with the EPA and NYDEC to make sure all debris removal (sand and C&D)was done within the guidelines of all regulatory agencies. LGS made certain that all permits were secured and in place. Meeting Operational Challenges • No Available Temporary Debris Site: Long Beach Island had no suitable location to set up a temporary debris site to accept the 260,000 yards of construction debris produced from flooded homes and buildings. Looks Looks Great Services of MS,Inc. OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. CITY®CrrY OF AI<E Provide Tree Services City of Southlake,TX 30 Great Services identified a suitable location 4 miles out of the city's limit and secured the necessary license and permits on behalf of the city. Once secured and opened,the site became the base of operation for the recover mission for not only our operation but also for the US EPA. C&D Barging Site • C&D debris contained co-mingled waste streams: LGS determined that the C&D material contained Household Hazardous Waste(HHW)that required segregation, containment, and packaging by classification.To address this need, LGS worked with the US EPA and implemented operations that included curb side segregation and pick up of HHW, municipal waste, and C&D debris.Additional hazardous wasted segregation crews worked at the debris site removing and processing contaminated material. LGS successfully removed 30,000lbs of HHW because of our segregation operation. HHW Collection Site • Removal, cleaning,testing and placement of sand: The city of Long Beach was buried in sand from a foot storm surge. Every home and building experienced substantial flooding and sand displacement. Thousands of yards of sand were Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. ®SOUTHLAKE Provide Tree Services City of Southlake,TX 31 - 11 removed from the basements of buildings and placed in the streets by residents for pick up. This posed a unique challenge to LGS since the sand needed to be processed and tested before it could be relocated. We implemented our Beach Sand Recovery Plan that was reviewed and accepted by the New York State Department of Environmental Conservation Agency as an acceptable method. LGS secured state issued permits to commence sand screening and testing. 195,000CY of sand was recovered from the streets, rights-of-way, and private property. The sand was cleaned,tested and placed back on the beach as emergency protective berm. Sand Reclamation and Screening Site Clean Sand Coming Off the Screen onto the Beach Local Small Business Subcontracting Efforts Looks Great Services performed over$17,000,000 in recovery work for the City of Long Beach. Operations took place over a six-month period and all work performed was completed by small business companies. Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.Provide Tree Services ®SOUTFiL AKE City of Southlake,TX 32 2012—Hurricane Sandy Nickerson Beach Park—C&D TDSRS TDSRS Site Plan Location: Nassau County, NY Date: October 2012 Revenue: $62,000,000 Client: Nassau County, NY Department of Public Works Contact: John Gallo Superintendent of Highways 170 Cantiague Rock Road Hicksville, NY 11801 Executing requirements Nickerson Beach Park—TDSRS In preparation for Hurricane Sandy, the Nassau County Department of Public Works activated its pre- existing debris management contract with Looks Great Services, Inc. (LGS). Once activated, LGS mobilized 70 clearing crews with equipment and 210 personnel which were prepositioned throughout Nassau County.All crews were staged for response before Hurricane Sandy made landfall. To meet the substantial mobilization request of the county, LGS utilized its relationships, reputation, and financial stability to secure assets to quickly respond to the needs of the county. LGS relationships with national companies such as Weeks Marine, Bergeron Emergency Services, BMI, Hertz Equipment Rental, and many others, have proven to be reliable sources that can be called upon during widespread disaster events such as Hurricane Sandy. LGS also has strong ties with small companies, such as us, including La May and Sons, Edgewood Industries, DLI, Stoney Creek Industries, Medek Tree Service, Michael's Tree Service,and H2 Construction, LLC, as well as dozens of other large and small businesses from across the country. During Hurricane Sandy recovery operations for Nassau County, LGS operated and managed 11 separate TDSRS'.The majority of TDSRS processed, reduced, and disposed the following: • 657,000 cubic yards of vegetative debris • 260,000 cubic yards of C&D debris • Hundreds of abandoned vehicles were processed at three aggregation sites • Processed hundreds of tons of Hazardous Waste including sewage, and HHW • Collected, and processed thousands of white goods and a-Waste Looks Great Services of MS,Inc.Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. S CITY OF l-FY OF KE Provide Tree Services City of Southlake,TX 33 r /1 In response to widespread flood damage, Looks Great Services deployed teams of trained Hazardous Waste Specialists within the county to properly segregate, containerize and dispose of Household Hazardous Waste in compliance with local and federal safety, health and environmental regulations and standards. Proper personal protective equipment, environmental protection measures, cross- contamination prevention practices, and environmental monitoring (i.e..- continual air monitoring)were adhered to following LGS's written Environmental Protection Plan and LGS Site Specific Health and Safety Plan which were approved by the NY Department of Environmental Conservation, US EPA and OSHA. LGS'dedicated staff gained additional experience in large scale disaster recovery projects in the aftermath of Hurricane Sandy.As part of our operations with Nassau County, NY, we provided Construction and Demolition (C&D)material removal for the Villages of Bay Park, Oceanside, Baldwin, Atlantic Beach, East Atlantic Beach, Lido Beach, Point Lookout, and the City of Long Beach. The C&D collected was removed from Long Island by our barging operations and relocated to an approved landfill near Albany, NY, over 170 miles away. We worked closely with the New York State Department of Environmental Conservation, US EPA, and the US Coast Guard compliance officers to meet all state and federal transportation and disposal requirements. Looks Great Services' barging operation included quality control measures such as air and water quality testing, and the deployment of small boats, booms and other containment systems to monitor waterways and prevent contamination of the fragile estuaries.As a result of our actions, all waterways and the surrounding fragile ecosystems were protected. LGS managed all FEMA eligible vegetative debris,removal from within Nassau County, NY. LGS provided collection, staging, reduction, and final disposal services. The resulting wood chips were removed from Long Island by barge to approved sites in NJ and PA for beneficial re-use. Looks Great Services operations resulted in the following completed tasks: • 1,157,770 CY of vegetative debris hauled, processed, and disposed • 10,520 hazardous trees removed • 21,275 hazardous limbs removed • 10,272 loads of debris hauled Meeting operational challenges • All Long Island landfills were at or near capacity: One week into the recovery effort, it became apparent that all Long Island landfills had become overwhelmed by the number of debris generated by Hurricane Sandy. One by one the disposal sites began to close. Nassau County requested that LGS find a quick solution to this major problem because the county's reduction sites were quickly reaching capacity and facing closure by state regulators. LGS presented the county with multiple options including trucking, rail transportation and barging. The county made the determination after verification of LGS'data, that barging was the most efficient and cost-effective solution.An additional benefit of barging was the reduction of truck haul distances and reduction of the hazard to the public in bypassing high density population areas. • Household hazardous waste extensively comingled: The storm surge from Hurricane Sandy created a devastating effect to the south shore of Nassau County. Water levels reached from two to four miles inland, flooding many homes and businesses.The county's need to establish a large C&D debris TDSRS centrally located to the devastation,was identified immediately after the storm surge subsided. Although the county had Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. ®SOUTHLAKE Provide Tree Services City of Southlake,TX 34 a debris management plan in place, it did not include handling and processing commingled construction debris, nor household hazardous waste. LGS provided collection of C&D materials, providing segregation of household hazardous waste,white goods, and e-waste. Looks Great Services initiated our Hurricane Sandy Response and Recovery Plan. This plan established the parameters for handling comingled waste streams and was approved by the NYS DEC. We initiated curbside and TDSRS segregation of commingled materials.As a result of our efforts the C&D TDSRS successfully processed 10,000 to 15,000 CY of debris per day without any interruption or delay of operations. One of the most critical challenges was the fact that Nickerson Beach Park, the location of the TDSRS for C&D and HHW, is immediately adjacent to the beach on the Atlantic Ocean. LGS successfully implemented environmental protection measures that prevented contamination of this critical and fragile environment to the praise of the NYS DEC, and US EPA,who were co-located at the site with LGS. • Debris streams contaminated with raw sewage: Hurricane Sandy flooding caused a power outage for Nassau County's Bay Park Sewage Treatment facility. This plant processes 40%of the county's sewage, averaging 72 million gallons per day. Raw sewage overflowed the plant and flooded entire neighborhoods up to three feet deep. The county relied on LGS to immediately respond by providing biohazard decontamination and clean-up crews. LGS provided complete biohazard management with appropriate hauling, processing, and disposal measures incorporated in accordance with state and Federal regulations. • Extreme safety hazards: The population density in Nassau County is 4,600 people per square mile. The volume of people and traffic exposed to LGS operations on a daily basis posed a unique challenge. Crews were limited by the government to roadways that generally see high volumes of traffic and were unable to utilize parkways due to height limitations and restrictions. Debris crews were assigned additional traffic control personnel and equipment above the normal requirement levels to protect the public during debris removal operations. • Limited open space in urban area, limiting large TDSRS': Population density created debris site availability challenges. Lack of open space prompted LGS to consider a smaller TDSRS'. The production goal set by LGS was to collect 20,000 cubic yards of vegetative debris per day.As a result, many smaller TDSRS'were established across the county. Logistically the use of many sites multiplied the need for additional assets such as personnel, management, equipment,and quality control measures. Looks Great Services met this need by providing the additional assets and personnel as required. At the height of operations, LGS crews were collecting 32,000 CY of debris per day, 60%above our own self- imposed goal. LGS opened, managed, and successfully closed out 11 sites within the boundaries of Nassau County. Local small business subcontracting efforts For Hurricane Sandy, LGS again relied heavily on our small business debris management contacts to assist us in contract performance for Nassau County. Eighty percent(80%)of our subcontractors were small business concerns, with the majority coming from the declared area. Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.Provide Tree Services ®SOUTHLAKE City of Southlake,TX 35 r� 2018—Hurricane Maria Location: West Zone - Date: December 2017 K Revenue: $39,000,000 Client: Puerto Rico Department of Transportation and Public Works Contact: Elias Tirado Huertas Director Apartado 41269 San Juan, PR 00940-1269 Executing Requirements Crews Mobilizing in Puerto Rico LGS was tasked with Hazardous Tree Removal and Hazardous Limb Removal and Right of Way (ROW) loading and hauling of vegetative debris generated by Hurricane Maria. In addition, LGS managed and operated five DMS and three FDS for the project. • Positioned crews to perform emergency road clearance immediately after NTP • This was a post-disaster contract competitively bid and awarded • LGS mobilized 60+road clearance crews and debris consolidation crews • All work performed on a time and material basis and unit price per direction of client • Performed Hazardous Tree Removals on 8,091 trees to date • Trimmed 59,580 Hazardous Limbs to date • Removed, processed and disposed over 319,320 CY of vegetative debris Meeting operational challenges Tree Removal • Access to areas in Puerto Rico closed, preventing mobilization: LGS worked with DTOP to open roads and ROW that had been closed to the public. Our actions allowed much needed crews and assets to access Puerto Rico to expand our capabilities. LGS also relied on its experienced crews in navigating the isolated terrain and one-lane mountain passes with equipment to coordinate the cleanup of mudslides and hazardous trees. • Multi jurisdictional coordination: Puerto Rico's West Zone is a mix of suburban and rural areas covering more than 700 square miles. The population from the 2018 census was estimated at 554,142. Under the disaster declaration, DTOP is the lead agency for the 15 municipalities located within Zone 4. After Hurricane Maria, DTOP relied upon Looks Great Services to successfully execute their debris management plan. The challenge encountered was coordinating with 15 municipalities and a multitude of incorporated governments to enable debris removal to operate smoothly and in an orderly fashion. Many of these agencies were facing an unprecedented and unplanned community issue. By implementing LGS' established and proven plans and utilizing LGS' experienced managers to advise,guide and help these agencies, LGS successfully enabled these governments to assist their communities in an expedited and coordinated manner. Local small business subcontracting efforts Looks Great Services' commitment to small business subcontracting partners resulted in 70%of the work being performed by local companies. 100% of the work was completed by small business concerns. Looks Great Services of MS,Inc. CITY OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. ©CITY OF AKE Provide Tree Services City of Southlake,TX 36 2020—Jefferson Davis County Tornado Location: Jefferson Davis County, MS Date: April 2020 Revenue: $3,471,890 Client: Jefferson Davis County s Board of Supervisors Contact: Les Dungan County Engineer 1574 Highway 98 East Columbia, MS 39429 601-441-6411 Executing Requirements April 13, 2020 Tornado Track LGS was tasked with Hazardous Tree Removal and Hazardous Limb Removal and Right of Way (ROW) loading and hauling of vegetative and C&D debris generated by the largest tornado in Mississippi's history. In addition, LGS managed and operated the county's landfill(FDS), due to the lack of county resources. • This was a post-disaster contract competitively bid and awarded � f • LGS mobilized 30 debris crews and 10 trimming crews .t • All work performed on a unit price basis per direction of client • Performed Hazardous Tree Removals on 2,913 trees to date • Trimmed 2,215 Hazardous Limbs to date q�k • Removed, processed and disposed over 237,697 CY of vegetative and C&D debris Meeting operational challenges • Landfill Management: LGS worked with Jefferson Davis County to create a Temporary Debris Site adjacent to the landfill. One of the challenges was that the landfill could not accept the debris volume. LGS reduced the debris, transported it to the landfill,and operated the landfill.Our experience with operating final disposal sites allowed for the landfill to accept all the debris and have room for other DOT contracts to dispose of debris as well. This benefited the county by them receiving additional money from the tipping fees. • Multi-event coordination: Due to a second, straight-line wind disaster 2 weeks after the tornado, another set of contracts was issued. The widespread damage from 2 overlapping storms required LGS to provide an extra level QC in the operation plan. In response, the County relied upon Looks Great Services to successfully execute their debris management plan.The challenge encountered was coordinating with 2 agencies and 4 separate contracts to manage the debris from both storms smoothly. By implementing LGS' established and proven plans and utilizing LGS'experienced managers to advise, guide and help the county, LGS successfully enabled all contracts to be expedited and in a coordinated manner. Looks Great Services of MS,Inc. OF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. CITY CITY OF AKE Provide Tree Services City of Southlake,TX 37 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of i Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2024-1252102 Looks Great Services of MS, Inc Columbia, MS United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/26/2024 being filed. City of Southlake,Texas Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. RFP 2411B200TS240010 Provide Tree Services Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary Agoglia, Kristian Columbia,MS United States X 5 Check only if there is NO Interested Parry. ❑ 6 UNSWORN DECLARATION My name is Sean Simons and my date of birth is 11/4/1984 My address is 1129 S Cedar Hill Rd Cedar Hill TX 75104 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Dallas County, State of Texas on the 26 day of December,20 24 (month) (year) Signature of authorized a ent of-contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.5dd2ace2 Appendix A — Scope of Services 1. Project Title: Provide Tree Services 2. Scope of Services Contact Questions about the technical nature of the Scope of Services,etc.may be directed to TIM SLIFKA,Phone. 817.748.8312,e-mail:tslifka@ci.southlake.tx.us. 3. Special Conditions The following special conditions shall prevail over areas of conflict in previous pages: The City of Southlake(Lead Agency)has interlocal agreements with the City of Keller and the City of North Richland Hills and they have expressed an interest in being participating entities in this bid. Vendor MUST check yes in the Cooperative Governmental Purchasing Notice on page fourteen(14)to be considered for award of this bid.Failure to check yes may result in bid rejection. 4. Proposal Evaluation Factors Emphasis Factor 40% Vendor Ability to Provide Required Services 35% Vendor Experience Providing Required Services 20% Vendor Overall Price for Services 5% Vendor Past Experience with City(s) 5. Brand Manufacture Reference The City has determined that any manufacturer's brand defined in the Scope of Services meets the City's product and support need. The manufacturer's reference is not intended to be restrictive and is only descriptive of the type and quality the City desires to purchase. Quotes for similar manufactured products of like quality will be considered if the Proposal is fully noted with the manufacturer's brand name and model. The City reserves the right to determine products and support of equal value, and whether other brands or models meet the City's product and support needs. 6. Key Events Schedule Proposal Release Date December 6,2024 Deadline for Submittal of Written Questions December 18,2024 Sealed Proposals Due to and Opened by City Shown on First Page of this RFP Anticipated Committee Evaluation Review Date February 2025 Anticipated Award Date February 2025 7. Scope of Services The City of Southlake is seeking a vendor(s)for Arboricultural services to provide tree pruning,tree removal, tree and brush debris removal, stump grinding, roadway right of way clearing, and tree fertilization and pesticide applications.The City of Southlake is issuing this bid as the Lead Agency, in cooperation with the City of Keller and the City of North Richland Hills,whose requirements are incorporated herein. By mutual consent,the successful vendor and the other participating entities may formally establish separate contracts which reference the terms and conditions, and resultant contract. Purchasing limits and authorities may be modified by the participating entities to conform to their own policies,regulations and guidelines. Proposer MUST check yes in the Cooperative Governmental Purchasing Notice on page fourteen(14) to be considered for award of this bid. Failure to check yes may result in submission rejection. It is estimated the three participating cities will spend approximately$345,000 annually on these services and products.The City does not guarantee an estimate of annual services rendered.No minimum job may be required by the vendor. City of Southlake - RFP2411B200TS240010 - Page 6 of 19 While vendor is performing any and all tree related services for the City of Southlake,they shall comply with the City of Southlake Tree Preservation Ordinance# 585E or current version, and the following conditions shall be met and shall be in compliance with all applicable American National Standard Institute,ANSI A300 Pruning standards,and ANSI Z133.1 Safety standards or revisions. This contract may be awarded to multiple vendors. The City of Southlake prefers vendors which have under their employ at all times at least one employee who holds an International Society of Arboriculture (ISA) certification and shall ensure this certification is maintained throughout the contract period. Work shall be performed or supervised by an ISA Certified Arborist,when required or requested by Southlake.Certification documentation must be submitted with the proposal. This contract may also be awarded to multiple vendors which are not required to employ a certified arborist.The participating cities each have different requirements for their tree services which may or may not require a company which maintains an arborist on staff. The schedule of pricing will reflect this requirement. Tree trimming shall be done is such a manner to protect current tree health with all possible regard for future growth and development with particular attention to the following: No damage shall be done to the cambium layer of tree trunks or parent limbs Loosening or stripping of bark is not acceptable Leaving branch stubs is not acceptable Climbing spikes or irons shall not be used on any tree unless the City has determined the tree must be removed. Any exceptions must be mutually agreed upon by both parties prior to commencement of each project Pruning or trimming services around high voltage powerlines are coordinated through the electrical provider and are not part of this contract. Vendors shall supply and shall be responsible for all required personnel,materials,equipment,traffic control devices,flaggers,signage,safety equipment,debris clean up and haul off,and any TxDOT related lane closure requirements connected with these services. Care should be taken to avoid conflicts with vehicular and pedestrian traffic. Where conflicts are unavoidable, an approved traffic control plan will be required. All vendor travel time should be included in submitted bid pricing. Any deviation to this must be listed in the Schedule of Pricing. A. Tree Pruning Services: These services shall include an assortment of practices for hazard reduction and maintenance which shall include,but not be limited to,crown cleaning,crown thinning,crown raising,crown reduction or shaping,visibility pruning,and crown restoration. B. Roadway Right of Way Cleariniz: These services shall include pruning limbs and other woody vegetation to a minimum distance of five(5) linear feet from edge of roadway pavements and to a minimum height of fourteen (14)vertical feet above roadway surface unless otherwise directed by authorized City personnel. C. Air Spading Services:These services shall use high-pressure air jet spray(s)to reduce compacted soil beneath and around a tree. D. Tree Cabling Services: These services shall be used as/where required to install cables between branches or trunks to support the tree structure and reduce the risk of breakage. E. Tree Removal Services: These services shall include removal of predetermined trees of varying diameters in City of Southlake Right of Way,Parks,and other City owned and maintained properties with tree stumps to be left at surrounding ground levels unless otherwise directed by authorized City of Southlake personnel. City of Southlake - RFP241IB200TS240010 - Page 7 of 19 F. Stump Grinding: Per section 12.3 of the City of Southlake Tree Preservation Ordinance 585E all stumps of street and park trees shall be removed below the surface of the ground.These services shall include tree stump grinding regardless of diameter to a minimum of six(6)inches below surrounding ground levels unless otherwise directed by authorized City of Southlake personnel.This shall include any exposed root flare per direction of authorized City of Southlake personnel. Once removed,the stump area should be level to area grade. Grind material may be used to level area. Additional fill material may be required to level area to surrounding grade per individual City requirements. G. Fertilization Application Services: Vendor shall provide fertilization programs when requested by the City and all distribution of chemicals shall be within strict accordance with federal,state,county and local laws and regulations. H. Chemical Application Services: Vendor shall provide pest control and chemical application services when requested by the City to control pests and diseases as needed.Vendor shall provide a schedule of applications to the City. The vendor providing any chemical application shall have a minimum of one(1)Texas Department of Agriculture(TDA)License holder and all chemical applications shall comply with all TDA, TCEQ,and other jurisdictional regulations. Vendor must submit at least one (1) applicator license with proposal submission. The Vendor shall be responsible for the selection and proper application of insecticides, fungicides, and herbicides. Any property damage resulting from the use of such chemicals shall be the responsibility of the Vendor. I. Vendor Response Time: Vendor shall respond,and tree services shall commence within forty-eight (48) hours for emergency tree services after initial notification by City of Southlake personnel. Vendor shall respond and tree services shall commence within seventy-two (72) hours for non- emergency tree services after initial notification by City of Southlake personnel. H. Interlocal Agreement: By mutual consent,the successful vendor and the other participating entities may formally establish separate contracts that reference the terms and conditions, and resultant contract. Purchasing limits and authorities may be modified by the participating entities to conform to their own policies,regulations and guidelines. Under no circumstances would the City of Southlake be involved in the resultant contract between the vendor and the other entities represented herein, other than the City of Southlake cooperative contract being referenced by the other resultant contracts.Each participating entity is responsible for administering their respective contracts,invoices,payments,and other correspondence. 1. Vendors Equipment:Vendor must submit with their proposal a list of all vehicles and equipment the vendor shall utilize while providing these services per the Scope of Services. All vendors' vehicles and equipment shall be marked clearly identifying vendor, maintained in a good, safe, working condition, suitable for their intended purpose and operated by fully qualified and licensed personnel as required. J. All vendor employees while working on City property shall wear uniforms to serve as a means of identifying the vendor's employees. All work crews must contain at least one member of the crew which must understand and speak the English language to be able to communicate with City staff. K. Work Scheduling and Hours: Standard work hours shall be Monday through Friday from 7:OOAM to 5:00 PM. Any other time period, including weekends, must be authorized by the City. Except for emergency situations, no machinery, including chain saws and chippers, is to be used between the hours of 7:00 PM to 7:00 AM. City of Southlake - RFP241113200TS240010 - Page 8 of 19 CITY Or SOUTHLAKE 19 February 18,2025 The Paysage Group dba Smith Lawn and Tree 3200 Handley Ederville Rd. Richland Hills,Texas 76118 Attn:Mr.Glen Jennings Subject:Award Notification for Provide Tree Services RFP2411B200TS240010 Dear Mr.Jennings: The City of Southlake is pleased to inform you that The Paysage Group dba Smith Lawn and Tree,of Richland Hills,Texas is one of three (3) vendors being awarded Provide Tree Services RFP2411B200TS240010. The award and this agreement are based on your proposal to the City, copy enclosed. This is a multiple vendor award contract. Your company's portion of the award is attached.This award was approved by the City of Southlake City Council on The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded All Categories Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by City procurement card or purchase order Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of award and is eligible for up to four(4)one(1)year annual renewals City Contact: Junior Camacho 817-748-8357 Send all billing to: City of Southlake accountspayable@ci.southlake.tx.us(preferred)or 1400 Main Street,Suite 420,Accounts Payable,Southlake,TX 76092 Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka,CPPO,CPPB Purchasing Manager City of Southlake 1400 Main Street,Suite 420 Southlake,Texas 76092 tslifkanci.southlake.tx.us Attest: Amy Shelley,TRMC Contract and Award Accepted: City Secretary Signed: Date: Approved as to Form and Legality: Mayor Shawn McCaskill City of Southlake City Attorney Smith Lawn and Tree Pricing Schedule RFP240010 Primary Responses -_ _ _ - y Numeric I TeX Tree Services With Arborist,per Scope of Services Tree Pruning ServlCesgWltph a Two(2)Man Crew 1 Per Hr $140.00 o a we:mmerewe ; S 140.00 and Euimeat i 1 1 , Tree Pruning Services with a Three(3)Man Crew #1-2 1 Per Hr $210.00 5210.00 y and Equipment #t-3 Tree Pruning Services with a Four(4)Man Crew 1 Per Hr $250.00 rw weenn enremers and Equipment $250.00 I I Tree Services Without Arborist,per Scope of Services r Tree Pruning Services with a Two(2)Man Crew #2-1 1 1 Per Hr $140 00 n.neeerse mmem.rs $140.00 and Equipment : � ' I Tree Pruning Services with a Three(3)Man Crew _2 and Equipment 1 Per Hr S 190.00 o v—eve $190.00 i #2 3 Tree Pruning Services with a Four(4)Man Crew 1 per Hr $240.00 $240.00 and Equipment Roadway Right-Of-Way Clearing,per Scope of Services #3 1 2 Man Crew 1 Tree Climber 1 Ground Man 1 Per Hr $15m oo i oee eeee­reai.rs $150.00 I a p' � #3-2 3 Man Crew(2)Tree Climber-(1)Ground Man t Per Hr $1so 00 o —a eeve 190.00$190.00 i n #3-3 4 Man Crew 2 Tree Climber- 2 Ground Man t Per Hr $240.00 !r,»o�eeeRa renvea�.rs' - r O O � 1 $240.00 KIZ ON MINN. s�a..�3.f.�1"Additional Services ff4-1 ', Tree Cabling/Bracing,(2)Man Crew 1 Per Hr $150 00 nerve ft i $150.00 i J f I4 #4-2 Air Spade Services with(2)Man Crew 1 Per Hr $160.00 0neeu emrewers $160.00 Additional Crew Member for Traffic Control,Tree�'�, #4-3 $55.Oo 1 Per Hr $55.00 FrneM - �7 Pruning or Tree Removal Services I �t Knuckleboom Truck for Debris Removal with #4-4 1 Per Hr $200.00 T.ro n,,,,e,m eouers $200.00 Operator I #4-5 Bucket Truck with Operator ', 1 Per Hr $t50 00 ——e—y ewers $150.00 #4-6 Stump Grinding to Include All Stumps 1 Per Each S 100.00 $100.00 Regardless of Diameter,per Scope of Services ex. Cost Per Hour for Certified Arborist to Consult, 'i #4-7 Perform and/or Supervise Work as Required or 1 Per Hr $75.00 Seenryume $75.00 Requested 3s s { Chemical Application-Soil Injection/Foliar.per Scope of Services ,, ra Chemical Application—Soil Injection I Foliar.Per, $8.00 #5-1 1 Per Inch $8.00 eam eaves a.+nn oaN, Inch ' : 3 Chemical Application—Soil Injection/Foliar.Per #5-2 S Ft. 1 Per Sq.Ft. S 0.40 Forty cents S 0.40 y Chemical Application—Soil Injection I Foliar.Per #5-3 Gallon 1 Per Gallon $2.50 we eamrsana area $2.50 gp7 4— Fertilization-Soil Injection/Foliar,per Scope of Services a #5-1 Fertilization Soil Injection I Foliar.Per Inch. 1 Per Inch $8.00 $8.00 I ' #e-2 Fertilization—Soil Injection I Foliar.Per Sq.Ft. 1 Per Sq.Ft 50.40 Forty cents $0.40 #5-3 Fertilization—Soil Injection/Foliar.Per Gallon 1 Per Gallon $2.50 $2.50 Additional Vendor Fees Not Listed y ' All Travel Charges Should be Included in Rates Listed.If There Are Additional Travel Charges #7-1 Required,List as a Per Mile Cost.(Not Applicable 1 Per Mile $0.00 Zero S o.00 for Southlake,Keller,and North Richland Hills Services) I 'J Discount Percentage for Materials As Required u #7-2 (i.e.,organic mulch,mulch,etc....) 1 Per Each $o.00 Zero $o.00 i, 1 e I #7 3 Available Additional Vendor Items or Fees Not 1 per Eacn $o.00 Zero $o.00 Specifically Listed #74 Available Additional Vendor Items or Fees Not 1 Per Each $0.00 Zero $0.00 Specifically Listed I Available Additional Vendor Items of Fees Not #7-5 Specifically Listed 1 Per Each $0.00 Zero $0.00 £� z Appendix B — Proposal Submittal Checklist: (To Assist in Determining Validity of Proposal) Appendix B(pages 9 through L8)must be included in the proposal submittal Appendix C Conflict of Interest Form(page L8)must be included in the proposal submittal. Form 1295 Certificate of Interested Party must be included in the proposal submittal.See Page 2. HB 89,SB 252,SB 13,and SB 19 Acknowledgment.See Page 15. Vendor Equipment List.See Page 8. V--International Society of Arboriculture(ISA)Certification or Equivalent Submitted.See Page 7. _Chemical Applicator License or Equivalent Submitted.See Page 8. All proposal.,, submitted to (lit City of Southlake shall include this page with the submitted Proposal. RFP2410200TS240010 = a Te Provide Tree Services +SST W 3:00 P.M. (CST), Friday .December 27, 2024 Ill � 1 II I 1 I e•y' �a:>��:�3;1�. . hops aso�thlake. g I�u� m �ec�� anicaIly �to�. bonfirehub.com/lo in *�z 'euires email account lo= :and a :assword= --- - -- `�-. The Paysage Group DBA Smith Lawn and Tree s• 3200 Handley Ederville Rd. r J b Ci r States Richland Hills, TX. 76118 e ecs} 26-2604447 _ ,x�Ident�ca�on _um e�;��i, a' 817-921-2222 817-595-7334 Ph9nOWN 5er. II. � w; 1+ Tess,'; glen@smithdfw.com ProuoserAuthortzation ..�->� S I the anderstgned;have'the authority to execute th s Proposal mats entir,`ety as submitted and enter►ato a contract an`behalf oi`ihe Propo'sec - = � Glen Jennm s[Director of Tree Care YruitedName and Pos�uor of Autliortzed Re cese, tapve g _ _ _ Signature of Authonzea Representative signed'this 6 -'- (ii )of_DeCeRlber '(months,2024 (year) I City of Southlake - RFP2411 B200TS240010 - Page 9 of 19 Appendix B—Proposal(continued) I. REOUIRED .PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE C.O,NDERED COMPLETE,AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY,PROPOSER MUST SUBMITALL OF THE FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or Service Description: Proposers should utilize this section to describe the technical aspects,capabilities,features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used. B. Additional Hardware Descriptions: Proposers should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed. C. Guarantees and Warranties: Each Proposer shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Proposer with the Proposal submitted. D. Project ScheduldDelivery Date: Proposer must provide a project schedule noting all projected completion dates for segments of the Project,from start-up to completion,and all delivery dates for goods covered by the RFP. The Proposal must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Pricin97, Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery,labor,insurance,taxes,overhead,and profit. B. Sehedule of Pricing: Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: For this procurement the schedule of pricing is not available in hardcopy.You may access it via the online portal (http§t?-L/southlake.bonfl-rehub.com/,Iovin). To submit your schedule of pricing, please download the Bid Table and fill it in accordingly per the sample below. For instructions on how to complete Bid Tables, please refer to this article on Bonfire's Support Website. Please note: even if you do not have additional responses, you must download and re- upload the blank document.This is to confirm that you do not require any additional costs. If you have any additional items,please fill out the Additional Responses template accordingly. 3. Term of Contract and Option to Extend Any contract resulting from this RFP shall be effective for twelve months from date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract: City of Southlake - RFP2411 B200TS240010 - Page 10 of 19 A. Option Clause: It is agreed that City will have the option to extend the contract for up to four(4) additional years, in one-year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one-year extension.The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement.Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the contractor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation if/when the option to extend is exercised. The percent quoted will be a maximum. In addition,the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0%escalation. C. Price_Increases Upon Extension: If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be four percent(4%)per year. The City shall have authority,in its reasonable discretion,to determine the validity of any change in Contractor's rates. City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. First Additional Year Escalation Percentage...................................... 0 % Second Additional Year Escalation Percentage............................................. 0 % Third Additional Year Escalation Percentage................................................. 0 % Fourth Additional Year Escalation Percentage ......................................... 0 % 4. Proposer's Experience/Staff A. Project Team.: Identify all members of the Proposer's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of Staff. If an assigned staff person must be removed or replaced for any reason,the replacement person must be approved by City prior to joining the project. C. Business,Establishment:State the number of years the Proposer's business has been established and operating. If Proposer's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present,must be provided; State the number of years' experience the business has: 24 ; and the number of employees: 50 plus D. Project Related Experience: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer's ability to logically plan and complete the requested project. City of Southlake - RFP2411B200TS240010 - Page I i of 19 5. References Proposer shall provide four(4)references where Proposer has performed similar to or the same types of services as described herein. Reference#1: Client/Company Name: City of Fort Worth Contact Name: Contact Title: Craig Fox Phone: Emaih cral foX fortworthtexas. ov 817-392-1234 g @ g Date and Scope of Work Provided: Feb. 2017 to present time Tree Pruning and Removal Services, hauling tree debris and stump grinding Reference#2: Client/Company Name: City of Southlake Contact Name: Junior Camacho Contact Title: Supervisor Tarlton Plank Alex Stroud Phone 682-785-7923 Email: fcamacho@ci.southlake.tx.us Date and Scope of Work Provided: 2016 to present Tree Pruning and Removal Services Reference#3: Client/Company Name: City of Grapevine Contact Name: Luke WOlfard Contact Title: Park Maintenence Supervisor Phone: 817-410-3188 Email: lwolfard@grapevinetexas.gov Date and Scope of Work Provided: Feb. 2017 to present time Tree Pruning and Removal Services Reference#4: Client/Company Name: FWISD Contact Name: Contact Title: Joe Flores Supervisor Phone: 817-800-1474 Email: joe.flores@fwisd.org Date and Scope of Work Provided: 2018 to present time City of Southlake - RFP2411 B200TS240010 - Page 12 of 19 6. Trade Secrets and/or Confidential Information Trade Secrets and/or Confidential Information: This proposal_(does)V(does not) contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. 7. Federal,State and/or Local Identification Information A. Centralized Master Bidders List registration number: B. Prime contractor HUB/MWBE registration number: N/A C. An individual Proposer acting as a sole proprietor must also enter the Proposer's Social Security Number:# - - S. Emergency Business Services Contact Notice During a natural disaster,or homeland security event,there may be a need for the City of Southlake to access your business for products or services after normal business hours and/or holidays. The City may request City employee pick up or vendor delivery of product or services. For this purpose,a primary and secondary emergency contact name and phone number are required. It is critical the vendor's emergency contact information remains current. City shall be contacted by E- mail with any change to a contact name or phone number of these emergency contacts.Updates may be emailed to vendorsCa ci.southlake.tx us. All products or services requested during an emergency event are to be supplied as per the established contract prices, terms and conditions. The vendor shalt provide the fee (pricing) for an after-hours emergency opening of the business, if any. In general, orders will be placed using a City of Southlake procurement card(Master Card)or City issued Purchase Order. The billing is to include the emergency opening fee,if applicable. The contractor shall provide the names, phone numbers and fee (pricing), if any, for an after-hours emergency opening of the business listed below. Business Name: The Paysage Group dba Smith Lawn and Tree Contract#: Provide Tree Services Description: Tree Services Primary Contact(Name):Glen Jennings Primary Contact Phone Numbers: Home: 817-845-9650 Cell: 817-845-9650 Secondary Contact(Name):Bud Reid Secondary Contact Phone Numbers: Home: 817-647-5541 Cell: 817-647-5541 After Hours emergency opening fee,if applicable:$500 City of Southlake - RFP2411 B200TS240010 - Page 13 of 19 9. Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFP from the successful Proposer. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Proposer and be responsible for ensuring full compliance with the RFP specifications.Prior to other governmental entities placing orders, the City will notify the successful Proposer of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. IM Yes, Others can purchase [ ] No, Only the City can purchase II. CONTRACT TERMS AND t qRtEPT WHERE PROPOSER MAKES SPECIFIC EXCEPTION IN THE SUBMITTED PROPOSAL,ANY CONTRACT RESULTING FROM THIS RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS,. WHICH PROPOSER HEREBY ACKNOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMITTING A PROPOSAL: 1. Delivery of Products and/or Services A. PavmenE Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City,payment terms for the City are Net 30 days upon receipt of invoice. B. Warranty of`Products.and Services:All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Proposal,to the satisfaction of City and in accordance with the specifications,terms,and conditions of the Scope of Services,and all services performed shall be warranted to be of a good and workmanlike quality, in addition to,and not in lieu of,any other express written warranties provided. C. Late Delivery or Performance: If Proposer fails to deliver acceptable goods or services within the timeframes established in the Project Schedule,the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer, who agrees to pay such costs within ten days of invoice. D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder,if any,the title and risk of loss of the goods shall not pass to City until City actually receives,takes possession,and accepts the goods and the installation of such goods,has tested the system,and determined that it is in good and acceptable working order. 2. Miscellaneous A. Independent Contractor: Proposer agrees that Proposer and Proposer's employees and agents have no employer-employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract,City shall not be responsible for the Federal Insurance Contribution Act(FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assignments:The rights and duties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. City of Southlake - RFP2411 B200TS240010 - Page 14 of 19 C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor,goods, and services which may be provided to the City by Proposer or Proposer's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. D. Gratuities IBribes:Proposer certifies that no bribes in the form of entertainment,gifts,or otherwise, were offered or given by the successful Proposer, or its agent or representative,to any City officer, employee or elected representative,with respect to this RFP or any contract with the City,and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. Financial Participation: Proposer certifies that it has not received compensation from the City to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Required Licenses: Proposer certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Authority to Submit Proposal and Enter Contract:The person signing on behalf of Proposer certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind the Proposer to any resulting contract. H. Compliance with Applicable Law: Proposer agrees that the contract will be subject to,and Proposer will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. I. Com2liance with HB 89:Proposer agrees per HB 89 vendor shall not boycott Israel at any time while providing products or services to the City of Southlake. M Yes,we agree [ ] No, we do not agree [ ] N/A VV J. Compliance with SB 252: Proposer agrees per SB 252 vendor shall not do business with Iran, Sudan or a foreign terrorist organization while providing products or services to the City of Southlake. [X] Yes, we agree [ ] No,we do not agree K. Compliance with SB 13: Proposer agrees per SB 13 vendor does not boycott energy companies as those terms are defined in the Texas Government Code § 809.001, and will not boycott energy companies during the term of any contract with the City of Southlake. KA Yes,we agree [ ] No,we do not agree L. Compliance with SB 19: Proposer agrees per SB 19 vendor does not have a practice, policy, guidance,or directive that discriminates against a firearm entity or firearm trade association as those terms are defined in the Texas Government Code § 2274.001, and that vendor will not so discriminate during the term of any contract with the City of Southlake. M Yes,we agree [ ] No, we do not agree 3. Financial Responsibility Provisions A. Insurance:The Proposer,consistent with its status as an independent contractor,shall carry,and shall require any of its subcontractors to carry, and list the City of Southlake.its officers,and employees as an additional insured,at least the following insurance in such form, with such companies,and in such amounts(unless otherwise specified)as City may require: i. Worker's Compensation and Employer's Liability insurance, including All States Endorsement,to the extent required by federal law and complying with the laws of the State of Texas; City of Southlake - RFP2411 B200TS240010 - Page 15 of 19 ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non-owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000)Combined Single Limit Bodily Injury and Property Damage. B. Indemnification: Proposer agrees to defend, indemnify and hold harmless the City,all of its officers, Council members, agents and employees from and against all claims,actions, suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses,arising out of,connected with,or resulting from any acts or omissions of Proposer or any agent,employee,subcontractor, or supplier of Proposer in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. City of Southlake - RFP2411 B200TS240010 - Page 16 of 19 Appendix C — Form CIQ INFORNI,ATIOTi REGARDING V MDOR CONFLICT OF INTEREST OUESTIONNAIRE WHO: The following persons must file a Conflict of Interest Questionnaire with the City if the person has an employment or business relationship with an officer of the City that results in taxable income exceeding$2,500 during the preceding twelve—month period,or an officer or a member of the officer's family has accepted gifts with an aggregate value of more than$250 during the previous twelve—month period and the person engages in any of the following actions: 1. contracts or seeks to contract for the sale or purchase of property,goods or services with the City, including any of the following: a. written and implied contracts, utility purchases, purchase orders, credit card purchases and any purchase of goods and services by the City; b. contracts for the purchase or sale of real property,personal property including an auction of property; c_ tax abatement and economic development agreements; 2. submits a bid to sell goods or services,or responds to a request for proposal for services; 3. enters into negotiations with the City for a contract;or 4. applies for a tax abatement and/or economic development incentive that will result in a contract with the city THE FOLLOWING ARE CONSIDERED OFFICERS OF THE CITY: 1. Mayor and City Council Members; 2. City Manager; 3. Board and Commission members and appointed members by the Mayor and City Council; 4. Directors of 4A and 4B development corporations; 5. The executive directors or managers of 4A and 4B development corporations;and b. Directors of the City of Southlake who have authority to sign contracts on behalf of the City. EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government official was a political contribution,a gift to a member of the officer's family from a family member;a contract or purchase of less than$2,500 or a transaction at a price and subject to terms available to the public; a payment for food, lodging, transportation or entertainment;or a transaction subject to rate or fee regulation by a governmental entity or agency. WHAT: A person or business that contracts with the City or who seeks to contract with the City must file a"Conflict of Interest Questionnaire"(FORM CIQ)which is available online at www.ethics.state:tx.us and a copy of which is attached to this guideline. The form contains mandatory disclosures regarding "employment or business relationships" with a municipal officer. Officials may be asked to clarify or interpret various portions of the questionnaire. WHEN:The person or business must file: 1. the questionnaire—no later than seven days after the date the person or business begins contract discussions or negotiations with the municipality,or submits an application,responds to a request for proposals or bids, correspondence,or other writing related to a potential contract or agreement with the City;and 2. an updated questionnaire—within seven days after the date of an event that would make a filed questionnaire incomplete or inaccurate. It does not matter if the submittal of a bid or proposal results in a contract.The statute requires a vendor to file a FORM CIQ at the time a proposal is submitted or negotiations commence. WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance Department.The Finance Department is required by law to post the statements on the City's website. ENFORCEMENT:Failure to file a questionnaire is a Class C misdemeanor punishable by a fine not to exceed $500.It is an exception to prosecution that the person files a FORM CIQ not later than seven business days after the person received notice of a violation. NOTE:The City does not have a duty to ensure that a person files a Conflict of Interest Questionnaire. City of Southlake - RFP241I B200TS240010 - Page 17 of 19 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing businessi with local governrimmtal entity This gmdannaire refiecis changes made to tin law by H2.23,dtth Lg.,Regular Saloon. OFRCEllBECNLY Thin questionnaire In being filed in accordenoe with Chapter 175,local Government Code,by a vendor who Date Pacetvad has a business rela0anship as defined by Section 176.001(1-a)with a local governmental entity and the vendor meets requirements under Section 176.OW4 ft law this q nstionnalre must be filed with the recada administrator of the local governmental entity not Wer than the 71h business day after the date the vendor becomes aware of(acts that requlre the statement to be Mod See Section 176.006(a-1),Local Government Cods. A vendor ocmmits an offenae i the vendor knowingly violates Section 176.006,Local Government Code.An offenss under this section Is a misdemeanor. 1 Nomeal vendor who lose business rdMk letup with local governmental a ntlty. 2 Check ithls box R arafill an u too law requires that u Olean you � P� PhrllMdqu�lonnairo-(The re4 Yo updated completed questionnaire with the appropriate filling authority not later than the 701 business day after the date on which you became aware that the originally filed questionnaire was Incomplete or Inatxurate.) 3 Name of local government officer about whom the information In being disclosed. Name of Officer AJ Deecribe each employment or other buninew relationship with the local goverment officer,or a family member of the officer,as described by Section 176M3(ax2)(A).Also describe any family relationship whit the local goverment officer: Complete subpo is A and B foreach ompioyment or business cab donshlp dea dbod.Attach additional pages to this Form CIO saw nwowwT. A. Is the local government officer or a family member of the officer receiving or fikely to receive taxable income, other than investment Income,from the vendor? QYes Q No B. Is the vendor receiving or likely to receive taxable Income,other than investment Income,from or at the direction of the local government officer or a fancily member of the officer AND the taxable Income Is not received from the local governmental entity? ED Yes El No 51 Deacdbs each empk ncwnt or buslneas relationship that the vendor rwmod In Swoon 1 malntdns wfth a eorporadon or other busircese entity with moped to which the local government officer servos as an officer or dhoctor,or hoids.an ownership Interest of one percent or more. s ❑ Check this box If the vendor has given the local government officer or a family member of the officer one or more gifts as described In Section 176.003(a)(2)(B),excluding glffs described In Section 176.003(a-1). 7 N/A Signature of vendor doing business with the govemmentat entity Data Form provkled by Texas Ethics Commission www.elhlcs.state-bn.us Revised 1112021 City of Southlake - RFP2411B200TS240010 - Page 18 of 19 Appendix D— No Intent to Submit Form If your firm has chosen not to submit a proposal for this procurement,please complete this form and submit to: City of Southlake Purchasing Division,Department of Finance 1400 Main Street,Suite 420 Southlake,Texas 76092 Please check all items that apply: ❑ Do not sell the item(s)required ❑ Cannot provide Insurance required ❑ Cannot be competitive ❑ Cannot submit electronically ❑ Cannot meet specifications highlighted in the attached ❑ Cannot comply with Indemnification request requirement ❑ Job too large ❑ Job too small ❑ Do not wish to do business with the City of Southlake ❑ Other: Company Name(Please print): Authorized Officer Name(Please print),- Telephone:( Fax: City of Southlake - RFP2411B200TS240010 - Page 19 of 19 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2024-1246353 Smith Lawn and Tree Richland Hills,TX United States Date Fled: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/06/2024 being filed. City of Southlake Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. RFP2411B200TS240010 Provide Tree Services 4 Nature of interest Name of Interested Parry City,State,Country(place of business) (check applicable) Controlling. Intermediary 5 Check only if there is NO Interested Parry. X 6 UNSWORN DECLARATION My name is Russell.Simpler and my date of birth is 1/1/1983 Myaddressis 3200 Handley Ederville Rd Richland Hills TX 76118 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tarrant County, State of Texas on the 6th day of Decembe 20 24 (month) (year) o Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.5dd2ace2 Appendix A — Scope of Services 1. Project Title: Provide Tree Services 2. Scope of Services Contact Questions about the technical nature of the Scope of Services,etc.may be directed to TIM SLIFKA,Phone. 817.748.8312,e-mail:tslifka@ci.southlake.tx.us. 3. Special Conditions The following special conditions shall prevail over areas of conflict in previous pages: The City of Southlake(Lead Agency)has interlocal agreements with the City of Keller and the City of North Richland Hills and they have expressed an interest in being participating entities in this bid. Vendor MUST check yes in the Cooperative Governmental Purchasing Notice on page fourteen(14)to be considered for award of this bid.Failure to check yes may result in bid rejection. 4. Proposal Evaluation Factors Emphasis Factor 40% Vendor Ability to Provide Required Services 35% Vendor Experience Providing Required Services 20% Vendor Overall Price for Services 5% Vendor Past Experience with City(s) 5. Brand Manufacture Reference The City has determined that any manufacturer's brand defined in the Scope of Services meets the City's product and support need. The manufacturer's reference is not intended to be restrictive and is only descriptive of the type and quality the City desires to purchase. Quotes for similar manufactured products of like quality will be considered if the Proposal is fully noted with the manufacturer's brand name and model. The City reserves the right to determine products and support of equal value, and whether other brands or models meet the City's product and support needs. 6. Key Events Schedule Proposal Release Date December 6,2024 Deadline for Submittal of Written Questions December 18,2024 Sealed Proposals Due to and Opened by City Shown on First Page of this RFP Anticipated Committee Evaluation Review Date February 2025 Anticipated Award Date February 2025 7. Scope of Services The City of Southlake is seeking a vendor(s)for Arboricultural services to provide tree pruning,tree removal, tree and brush debris removal, stump grinding, roadway right of way clearing, and tree fertilization and pesticide applications. The City of Southlake is issuing this bid as the Lead Agency, in cooperation with the City of Keller and the City of North Richland Hills,whose requirements are incorporated herein. By mutual consent, the successful vendor and the other participating entities may formally establish separate contracts which reference the terms and conditions, and resultant contract. Purchasing limits and authorities may be modified by the participating entities to conform to their own policies,regulations and guidelines. Proposer MUST check yes in the Cooperative Governmental Purchasing Notice on page fourteen(14) to be considered for award of this bid. Failure to check yes may result in submission rejection. It is estimated the three participating cities will spend approximately$345,000 annually on these services and products.The City does not guarantee an estimate of annual services rendered.No minimum job may be required by the vendor. City of Southlake - RFP2411B200TS240010 - Page 6 of 19 While vendor is performing any and all tree related services for the City of Southlake,they shall comply with the City of Southlake Tree Preservation Ordinance # 585E or current version, and the following conditions shall be met and shall be in compliance with all applicable American National Standard Institute,ANSI A300 Pruning standards,and ANSI Z133.1 Safety standards or revisions. This contract may be awarded to multiple vendors. The City of Southlake prefers vendors which have under their employ at all times at least one employee who holds an International Society of Arboriculture (ISA) certification and shall ensure this certification is maintained throughout the contract period. Work shall be performed or supervised by an ISA Certified Arborist,when required or requested by Southlake.Certification documentation must be submitted with the proposal. This contract may also be awarded to multiple vendors which are not required to employ a certified arborist.The participating cities each have different requirements for their tree services which may or may not require a company which maintains an arborist on staff. The schedule of pricing will reflect this requirement. Tree trimming shall be done is such a manner to protect current tree health with all possible regard for future growth and development with particular attention to the following: No damage shall be done to the cambium layer of tree trunks or parent limbs Loosening or stripping of bark is not acceptable Leaving branch stubs is not acceptable Climbing spikes or irons shall not be used on any tree unless the City has determined the tree must be removed. Any exceptions must be mutually agreed upon by both parties prior to commencement of each project Pruning or trimming services around high voltage powerlines are coordinated through the electrical provider and are not part of this contract. Vendors shall supply and shall be responsible for all required personnel,materials,equipment,traffic control devices,flaggers,signage,safety equipment,debris clean up and haul off,and any TxDOT related lane closure requirements connected with these services. Care should be taken to avoid conflicts with vehicular and pedestrian traffic. Where conflicts are unavoidable, an approved traffic control plan will be required. All vendor travel time should be included in submitted bid pricing. Any deviation to this must be listed in the Schedule of Pricing. A. Tree Pruning Services: These services shall include an assortment of practices for hazard reduction and maintenance which shall include,but not be limited to, crown cleaning,crown thinning,crown raising,crown reduction or shaping,visibility pruning,and crown restoration. B. Roadway Right of Way Clearing: These services shall include pruning limbs and other woody vegetation to a minimum distance of five(5) linear feet from edge of roadway pavements and to a minimum height of fourteen(14) vertical feet above roadway surface unless otherwise directed by authorized City personnel. C. Air Spading Services:These services shall use high-pressure air jet spray(s)to reduce compacted soil beneath and around a tree. D. Tree Cabling Services: These services shall be used as/where required to install cables between branches or trunks to support the tree structure and reduce the risk of breakage. E. Tree Removal Services: These services shall include removal of predetermined trees of varying diameters in City of Southlake Right of Way,Parks,and other City owned and maintained properties with tree stumps to be left at surrounding ground levels unless otherwise directed by authorized City of Southlake personnel. City of Southlake - RFP241IB200TS240010 - Page 7 of 19 F. Stump Grinding: Per section 12.3 of the City of Southlake Tree Preservation Ordinance 585E all stumps of street and park trees shall be removed below the surface of the ground.These services shall include tree stump grinding regardless of diameter to a minimum of six(6)inches below surrounding ground levels unless otherwise directed by authorized City of Southlake personnel.This shall include any exposed root flare per direction of authorized City of Southlake personnel. Once removed,the stump area should be level to area grade. Grind material may be used to level area. Additional fill material may be required to level area to surrounding grade per individual City requirements. G. Fertilization Application Services: Vendor shall provide fertilization programs when requested by the City and all distribution of chemicals shall be within strict accordance with federal,state,county and local laws and regulations. H. Chemical Application Services: Vendor shall provide pest control and chemical application services when requested by the City to control pests and diseases as needed.Vendor shall provide a schedule of applications to the City.The vendor providing any chemical application shall have a minimum of one(1)Texas Department of Agriculture(TDA)License holder and all chemical applications shall comply with all TDA,TCEQ,and other jurisdictional regulations. Vendor must submit at least one (1) applicator license with proposal submission. The Vendor shall be responsible for the selection and proper application of insecticides, fungicides, and herbicides. Any property damage resulting from the use of such chemicals shall be the responsibility of the Vendor. I. Vendor Response Time: Vendor shall respond,and tree services shall commence within forty-eight (48) hours for emergency tree services after initial notification by City of Southlake personnel. Vendor shall respond and tree services shall commence within seventy-two (72) hours for non- emergency tree services after initial notification by City of Southlake personnel. H. Interlocal Agreement: By mutual consent,the successful vendor and the other participating entities may formally establish separate contracts that reference the terms and conditions, and resultant contract. Purchasing limits and authorities may be modified by the participating entities to conform to their own policies,regulations and guidelines. Under no circumstances would the City of Southlake be involved in the resultant contract between the vendor and the other entities represented herein, other than the City of Southlake cooperative contract being referenced by the other resultant contracts.Each participating entity is responsible for administering their respective contracts,invoices,payments,and other correspondence. I. Vendors Equipment:Vendor must submit with their proposal a list of all vehicles and equipment the vendor shall utilize while providing these services per the Scope of Services. All vendors' vehicles and equipment shall be marked clearly identifying vendor, maintained in a good, safe, working condition, suitable for their intended purpose and operated by fully qualified and licensed personnel as required. I All vendor employees while working on City property shall wear uniforms to serve as a means of identifying the vendor's employees. All work crews must contain at least one member of the crew which must understand and speak the English language to be able to communicate with City staff. K. Work Scheduling and Hours: Standard work hours shall be Monday through Friday from 7:OOAM to 5:00 PM. Any other time period, including weekends, must be authorized by the City. Except for emergency situations, no machinery, including chain saws and chippers, is to be used between the hours of 7:00 PM to 7:00 AM. City of Southlake - RFP241113200TS240010 - Page 8 of 19 CITY OF SOUTHLAKE 19 February 18,2025 The F.A.Bartlett Tree Expert Company 1900 Brumlow Avenue Southlake,Texas 76092 Attn:W.Matthew Farin Subject: Award Notification for Provide Tree Services RFP2411B200TS240010 Dear Mr.Farin: The City of Southlake is pleased to inform you that The F.A.Bartlett Tree Expert Company of Southlake,Texas is one of three (3)vendors being awarded Provide Tree Services RFP2411B200TS240010. The award and this agreement are based on your proposal to the City,copy enclosed. This is a multiple vendor award contract.Your company's portion of the award is attached. This award was approved by the City of Southlake City Council on The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded All Categories Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by City procurement card or purchase order Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of award and is eligible for up to four(4)one(1)year annual renewals City Contact: Junior Camacho 817-748-8357 Send all billing to: City of Southlake accountspayable@ci.southlake.tx.us(preferred)or 1400 Main Street, Suite 420,Accounts Payable,Southlake,TX 76092 Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka,CPPO,CPPB Purchasing Manager City of Southlake 1400 Main Street,Suite 420 Southlake,Texas 76092 tslifka@ci.southlake.tx.us Attest: Amy Shelley,TRMC Contract and Award Accepted: City Secretary Signed: Date: Approved as to Form and Legality: Mayor Shawn McCaskill City of Southlake City Attorney FA Bartleet Tree Expert Pricing Schedule RFP240010 Primary Responses Numeric Tent Tree Services With Arborist,per Scope of Services ''9 I Tree Pruning Seanid Equipment o(2)Man Crew _ I I #1-1 1 Per Hr $210.00 na j $210.00 f #1 2 Tree Pruning Services with a Three(3)Man Crew 1 Per Hr $315.00 na $315.00 and Equipment I #1 3 Tree Pruning Services with a Four(4)Man Crew and Equipment ! 1 Per Hr $420.00 na $420.00 Tree Services Without Arborist,per Scope of Services _ I Tree Pruning Services with a Two 2 Man Crew #2 1 1 Per Hr $210.00 na $210.00 and Equipment i #2 2 Tree Pruning Services with a Three(3)Man Crew! 1 Per Hr $315.00 na $315.00 and Equipment !Tree Pruning Services wit a Four(4)Man Crew #2 3 1 Per Hr $420.00 i na $420.00 and Equipment i Roadway Right-Of-Way Clearing,per Scope of Services L 2 Man Crew(1)Tree Climber—(1)Ground Man l 1 Per Hr $210.00 na $210.00 3 Man Crew(2)Tree Climber—(1)Ground Man 1 Per Hr $31500 na $315.00 'i 4 Man Crew(2)Tree Climber—(2)Ground Man 1 Per Hr $420 00 na $420.00 i i gig I H" Wni' m Additional Services 4 , - - - -- _. _ T #4-1 , Tree Cabling/Bracing,(2)Man Crew 1 Per Hr $250.00 na $250.0o i I I l I I' #4-2 Air Spade Services with(2)Man Crew 1 Per Hr $250.00 na $250.00 #a 3 Additional Crew Member for Traffic Control,Tree 1 Per Hr $105.00 na j $105.00 Pruning or Tree Removal Services - Not Bidding 1 #44 Knuckk:boom Truck for Debris Removal with 1 Per Hrnow Operator g s„ rr #4-5 Bucket Truck with Operator t Per Hr $210.00 na $210.00 r it Stump Grinding to Include All Stumps r 1 #4-6 1 Per Each S 150.00 na $150.00 Regardless of Diameter,per Scope of Services Cost Per Hour for Certified Arborist to Consult, #4-7 Perform and/or Supervise Work as Required or 1 Per Hr S 105.00 na S 105.00 I' } Requested Chemical Application-Soil Injection/Foliar.per Scope of Services Chemical Application—Soil Injection/Foliar.Per, 1 Per Inch S 15.00 na : S 15.00 Inch#s-2 Chemical Application—Soil Injection I Foliar.Per. i per Sq.Ft. $oao na S o.3o it I Sq.Ft. 1 �3 Chemical Application—Soil Injection f Foliar.Per Gallon 1 Per Gallon $a.0o na $a.00 4 Fertilization-Soil Injection/Foliar,per Scope of Services r Fertilization—Soil Injection I Foliar.Per Inch. 1 1 Per Inch a 12.00 na $12.00 i #6-2 Fertilization—Soil Injection/Foliar.Per Sq.Ft. 1 Per Sq.Ft $0.30 na S o.30 #6-3 Fertilization—Soil Injection/Foliar.Per Gallon 1 Per Gallon $a.00 na $a.oa cg Ly- Additional Vendor Fees Not Listed tit All Travel Charges Should be Included in Rates a . Listed.If There Are Additional Travel Charges Not Bidding ti 'ft11 #7-1 Required,List as a Per Mile Cost.(Not Applicable! 1 Per Mile a for Southlake,Keller,and North Richland Hills �r Services) i Discount Percentage for Materials As Required Not Bidding dye #7-2 - 1 Per Each (i.e.,organic mulch,mulch,etc....) Not Bidding #7-3 'Available Additional Vendor Items or Fees Not icy 1 Per Each �.,_: �_:� Specifically Listed a $ Available Additional Vendor Items or Fees Not Not Bidding 7 $�Id��! 974 1 Per Each Specifically Listed , Not Bidding ,islb'�dj #7-5 Available Additional Vendor Items of Fees Not 1 Per Each ,w{ Specifically Listed I P ��`A xr�.,Y Skm s'7'2 y -i r:S,r 7? 6r -N-e i g 3 1 c s� !R a'.' - Appendix B— Proposal Submittal Checklist:(To Assist in Determining Validity of Proposal) Appendix B(pages 9 through L8)must be included in the proposal submittal Appendix C Conflict of Interest Form(page 18J must be included in the proposal submittal. Form 1295 Certificate of Interested Party must be included in the proposal submittal.See Page 2. �HB 89,SB 252,SB 13,and SB 19 Acknowledgment.See Page 15. Vendor Equipment List.See Page 8. International Society of Arboriculture(ISA)Certification or Equivalent Submitted.See Page 7. Chemical Applicator License or Equivalent Submitted.See Page 8. All proposals submitted to the City of Southlake shall include this page with the submitted Proposal. R," Number: RFP2411B200TS240010 Project Title: Provide Tree Services Submittal 3:00 P.M. (CST) y. , Friday December 27, 2024 "Deaf line: Submit Electronically* to: https://southlake.bonfirehub.com/login * Requires email account login and password. Pro ser Information: Pro poser's Lexal Name: The F.A. Bartlett Tree Expert Company Address: 1900 Brumlow Avenue • _ State&Zip, Southlake, TX 76092 Federal Employers Identification Number# 06-0254490 Phone Number: 817 656-8733 E-Mail Address: msmith@Bartieff.com Proposer Authorization I,the undersigned,have the authority to execute this Proposal in its entirety as submitted and enter into a contract on behalf of the Proposer. Printed Name and Position of Authorized R..epr., tine: Matthew Farin,Executive Vice President Signature of Authorized Representative: L '�+ Signed this 19th (day)of December (month), 2024 (year) City of Southlake - RFP2411 B200TS240010 - Page 9 of 19 Appendix B—Proposal(continued) 1. REQUIRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE CONSIDERED COMPLETE,AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY,PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or Service Description: Proposers should utilize this section to describe the technical aspects,capabilities,features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used. B. Additional Hardware Descriptions: Proposers should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the,goods and/or services proposed. C. Guarantees and Warranties: Each Proposer shall submit a complete copy of any warranties.or guarantees provided by the manufacturer or Proposer with the Proposal submitted. D. Project Schedule/Delivery Date: Proposer must provide a project schedule noting all projected completion dates for segments of the Project,from start-up to completion,and all delivery dates for goods covered by the RFP. The Proposal must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Pricing: Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery,labor, insurance,taxes,overhead,and profit. B. Schedule of Pricing: Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: For this procurement the schedule of pricing is not available in hardcopy.You may access it via the online portal (https://southiake.bonfirehub.com/login). To submit your schedule of pricing, please download the Bid Table and fill it in accordingly per the sample below. For instructions on how to complete Bid Tables, please refer to this article on Bonfire's Support Website. Please note: even if you do not have additional responses, you must download and re- upload the blank document. This is to confirm that you do not require any additional costs. If you have any additional items,please fill out the Additional Responses template accordingly. 3. Term of Contract and Option to Extend Any contract resulting from this RFP shall be effective for twelve months from date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract: City of Southlake - RFP2411 B200TS240010 - Page 10 of 19 A. Option Clause: It is agreed that City will have the option to extend the contract for up to four(4) additional years, in one-year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one-year extension.The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement.Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing.Requests for price adjustments must be solely for the purpose of accommodating an increase in the contractor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation if/when the option to extend is exercised. The percent quoted will be a maximum. In addition,the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0%escalation. C. Price Increases Upon Extension: If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be four percent(4%)per year. The City shall have authority,in its reasonable discretion,to determine the validity of any change in Contractor's rates. City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. First Additional Year Escalation Percentage............................................. 0 % Second Additional Year Escalation Percentage............................................. b Third Additional Year Escalation Percentage 0 % ................................................. Fourth Additional Year Escalation Percentage......................................... _0 % 4. Proposer's Experience/Staff A. Project Team: Identify all members of the Proposer's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of Staff: If an assigned staff person must be removed or replaced for any reason,the replacement person must be approved by City prior to joining the project. C. Business Establishment: State the number of years the Proposer's business has been established and operating. If Proposer's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals,if different than present,must be provided; State the number of years' experience the business has: U-7 —; and the number of employees: 30 D. Project Related Experience: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer's ability to logically plan and complete the requested project. City of Southlake - RFP2411B200TS240010 - Page 1 I of 19 5. References Proposer shall provide four(4)references where Proposer has performed similar to or the same types of services as described herein. Reference#1: Client/Company Name: C; 4- o-� o,-�hto k-e, Contact Name: Contact Title: o,f' ?CA.0 kS rIC LtVr Phone: Email: - L. 5 9- A-o ca o lake.}x Date and Scope of Work Provided: u ��2arr• v� 2oay Pr�cr•:r,� Y'{ry,,O, ,..l 5� i s zOj4on, p1Ck.,4 Reference#2: Client/Company Name: IC,;-V 04 No CI-\ICAn d - 1ks Contact Name: Contact Title: O ex— Phone: Email: Date and Scope of Work Provided: \Iegr o-P aoa4 : pr L^i(\g; C'e rf\ov Q.lS, 1;�x4.N I t 7 k+'0r l) Reference#3: Client/Company Name: ,r- Contact Name: Contact Title: C CL e ,r Phone: Email: — 00 Date and Scope of Work Provided: [o-[!o- 2y :.�C�.rcn� Qnc1s YGw�ovc�l5 Reference#4: Client/Company Name: c��ure Contact Name: Contact Title: O W r\E r Phone: Email: Date and Scope of Work Provided: yftr -6 �a� lace"koets -sr- pru.n;r� reYn-t, a,(s fcr+; l; Zak P\&e% - Mec. L44- care- --rec A-metes' City of Southlake - RFP2411B200TS240010 - Page 12 of 19 6. Trade Secrets and/or Confidential Information Trade Secrets and/or Confidential Information: This proposal_(does) !/ (does not) contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. 7. Federal,State and/or Local Identification Information A. Centralized Master Bidders List registration number: B. Prime contractor HUB/MWBE registration number: C. An individual Proposer acting as a sole proprietor must also enter the Proposer's Social Security Number: # 8. Emergency Business Services Contact Notice During a natural disaster,or homeland security event,there may be a need for the City of Southlake to access your business for products or services after normal business hours and/or holidays. The City may request City employee pick up or vendor delivery of product or services. For this purpose,a primary and secondary emergency contact name and phone number are required. It is critical the vendor's emergency contact information remains current. City shall be contacted by E- mail with any change to a contact name or phone number of these emergency contacts.Updates may be emailed to vendorsg_ci.southlake tx us. All products or services requested during an emergency event are to be supplied as per the established contract prices, terms and conditions. The vendor shall provide the fee (pricing) for an after-hours emergency opening of the business, if any. In general, orders will be placed using a City of Southlake procurement card(Master Card)or City issued Purchase Order. The billing is to include the emergency opening fee,if applicable. The contractor shall provide the names, phone numbers and fee (pricing), if any, for an after-hours emergency opening of the business listed below. Business Name: I�alr�-I�tf IIree Ex pesAt3 Contract#: Description: / Primary Contact(Name): nA 1 G�Q 0.1 5 vh/ t h Primary Contact Phone Numbers:Home:9 7--656- 973 3 Cell: 2I7- Secondary Contact(Name): (a m eron S G o f,1 Secondary Contact Phone Numbers: Home: 317-36 l -S5 7 t Cell: J Q' y56' t 3 t7 After Hours emergency opening fee, if applicable: $ D,00 City of Southlake - RFP241 I B200TS24001 0 - Page 13 of 19 9. Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFP from the successful Proposer. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Proposer and be responsible for ensuring full compliance with the RFP specifications.Prior to other governmental entities placing orders, the City will notify the successful Proposer of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. [vJ Yes, Others can purchase [ ] No, Only the City can purchase H. CONTRACT TERMS AND CONDITIONS. EXCEPT WHERE PROPOSER MAKES SPECIFIC EXCEPTION IN THE SUBMITTED PROPOSAL,ANY CONTRACT RESULTING FROM THIS RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH PROPOSER HEREBY ACKNOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMITTING A PROPOSAL: 1. Delivery of Products and/or Services A. Payment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City,payment terms for the City are Net 30 days upon receipt of invoice. B. Warranty of Products and Services:All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Proposal,to the satisfaction of City and in accordance with the specifications,terms,and conditions of the Scope of Services,and all services performed shall be warranted to be of a good and workmanlike quality, in addition to,and not in lieu of,any other express written warranties provided. C. Late Delivery or Performance: If Proposer fails to deliver acceptable goods or services within the timeframes established in the Project Schedule,the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer, who agrees to pay such costs within ten days of invoice. D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder, if any,the title and risk of loss of the goods shall not pass to City until City actually receives,takes possession,and accepts the goods and the installation of such goods,has tested the system,and determined that it is in good and acceptable working order. 2. Miscellaneous A. Independent Contractor: Proposer agrees that Proposer and Proposer's employees and agents have no employer-employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract,City shall not be responsible for the Federal Insurance Contribution Act(FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assignments:The rights and duties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. City of Southlake - RFP241 1 B200TS24001 0 - Page 14 of 19 C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor,goods, and services which may be provided to the City by Proposer or Proposer's vendor(s),and if the City requests,a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. D. Gratuities/Bribes:Proposer certifies that no bribes in the form of entertainment,gifts,or otherwise, were offered or given by the successful Proposer,or its agent or representative,to any City officer, employee or elected representative,with respect to this RFP or any contract with the City,and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. Financial Participation: Proposer certifies that it has not received compensation from the City to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Required Licenses:Proposer certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Authority to Submit Proposal and Enter Contract:The person signing on behalf of Proposer certifies that the signer has authority to submit the Proposal on behalf ofthe Proposer and to bind the Proposer to any resulting contract. H. Compliance with Applicable Law: Proposer agrees that the contract will be subject to,and Proposer will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. I. Compliance with HB 89:Proposer agrees per HB 89 vendor shall not boycott Israel at any time while providing products or services to the City of Southlake. 1A Yes,we agree [ ] No,we do not agree [ ] N/A J. Compliance with SB 252: Proposer agrees per SB 252 vendor shall not do business with Iran,, Sudan or a foreign terrorist organization while providing products or services to the City of Southlake. [\A Yes,we agree [ ] No,we do not agree K. Compliance with SB 13: Proposer agrees per SB 13 vendor does not boycott energy companies as those terms are defined in the Texas Government Code § 809.001, and will not boycott energy companies during the term of any contract with the City of Southlake. [\4 Yes,we agree [ ] No,we do not agree L. Compliance with SB 19: Proposer agrees per SB 19 vendor does not have a practice, policy, guidance,or directive that discriminates against a firearm entity or firearm trade association as those terms are defined in the Texas Government Code § 2274.001, and that vendor will not so discriminate during the term of any contract with the City of Southlake. 1\1 Yes,we agree [ ] No,we do not agree 3. Financial Responsibility Provisions A. Insurance:The Proposer,consistent with its status as an independent contractor,shall carry,and shall require any of its subcontractors to carry,and list the City of Southlake its officers and employees as an additional insured at least the following insurance in such form,with such companies,and in such amounts(unless otherwise specified)as City may require: i. Worker's Compensation and Employer's Liability insurance, including All States Endorsement,to the extent required by federal law and complying with the laws of the State of Texas; City of Southlake - RFP241 IB200TS240010 - Page 15 of 19 ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements,for at least One Million Dollars($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non-owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000)Combined Single Limit Bodily Injury and Property Damage. B. Indemnification: Proposer agrees to defend,indemnify and hold harmless the City, all of its officers, Council members, agents and employees from and against all claims, actions, suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses,arising out of,connected with,or resulting from any acts or omissions of Proposer or any agent,employee,subcontractor,or supplier of Proposer in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. City of Southlake - RFP241IB200TS240010 - Page 16 of 19 Appendix C —Form CIQ INFORMATION REGARDING VENDOR CONFLICT OF INTEREST O 1FSTIONNAIRE WHO: The following persons must file a Conflict of Interest Questionnaire with the City if the person has an employment or business relationship with an officer of the City that results in taxable income exceeding$2,500 during the preceding twelve—month period,or an officer or a member of the officer's family has accepted gifts with an aggregate value of more than$250 during the previous twelve—month period and the person engages in any of the following actions: 1. contracts or seeks to contract for the sale or purchase of property,goods or services with the City, including any of the following: a. written and implied contracts,utility purchases, purchase orders, credit card purchases and any purchase of goods and services by the City; b. contracts for the purchase or sale of real property, personal property including an auction of property; c. tax abatement and economic development agreements; 2. submits a bid to sell goods or services,or responds to a request for proposal for services; 3. enters into negotiations with the City for a contract;or 4. applies for a tax abatement and/or economic development incentive that will result in a contract with the City THE FOLLOWING ARE CONSIDERED OFFICERS OF THE CITY: 1. Mayor and City Council Members; 2. City Manager, 3. Board and Commission members and appointed members by the Mayor and City Council; 4. Directors of 4A and 4B development corporations; 5. The executive directors or managers of 4A and 4B development corporations;and 6. Directors of the City of Southlake who have authority to sign contracts on behalf of the City. EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government official was a political contribution,a gift to a member of the officer's family from a fam ily member;a contract or purchase of less than $2,500 or a transaction at a price and subject to tenns available to the public; a payment for food, lodging, transportation or entertainment;or a transaction subject to rate or fee regulation by a governmental entity or agency. WHAT: A person or business that contracts with the City or who seeks to contract with the City must file a"Conflict of Interest Questionnaire"(FORM CIQ)which is available online at www.ethies.state.te.usand a copy of which is attached to this guideline. The form contains mandatory disclosures regarding "employment or business relationships" with a municipal officer. Officials may be asked to clarify or interpret various portions of the questionnaire. WHEN:The person or business must file: 1. the questionnaire—no later than seven days after the date the person or business begins contract discussions or negotiations with the municipality,or submits an application,responds to a request for proposals or bids, correspondence,or otherwriting related to a potential contract or agreement with the City;and 2. an updated questionnaire—within seven days after the date of an event that would make a filed questionnaire incomplete or inaccurate. It does not matter if the submittal of a bid or proposal results in a contract.The statute requires a vendor to file a FORM CIQ at the time a proposal is submitted or negotiations commence. WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance Department. The Finance Department is required by law to post the statements on the City's website. ENFORCEMENT:Failure to file a questionnaire is a Class C misdemeanor punishable by a fine not to exceed $500.It is an exception to prosecution that the person files a FORM CIQ not later than seven business days after the person received notice of a violation. NOTE:The City does not have a duty to ensure that a person files a Conflict of interest Questionnaire. City of Southlake - RFP241111200TS240010 - Page 17 of 19 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governum tal entity 11"gteadonndrs ns1safa ohanM/mach to tlu law by H.B.23,84th Lao.,ftutar Sseafom OFFICE tW ONLY This giheobmairo 4 b&V filed In accordanoe weh Chapter 178,Local(ioMemment Cade.by a vendor who has a txrakwu relationship as defined by Section 176Aol(I-A)with a local govwnmgnlal entity and the cue RBOe vender meals n qulreme1ft under Section 176.00ga). By law We questlonnsim must be filed with the nrcards admkdorator of the local govhrrnmwdel entity not later than the 7th IXWMas day after the doe the vendor becomes aware of fear that requite the statement to be feed See Section 178.000(a-i�Local(jovernmant Code. A vendor c ananits an offense r the vendor knowkph vloides Section 178.006,local Gzmmment Code.An ollenne under this section is a mbdemeanor. t NWm of vattdorwho hsa busintt g mbdon Mlp whh lwdgammnwnod m ty. The F.A. Bartlett Tree Expert Company s Check We box"you asti0ng an update loa pevkw*flbd gttatlorw alm. completed auestlomalre with the apploprige ml C�raw requires that you fib an updated you became aware that the filing y not later than the 71h business day after the date on which originally flied questionnaire was incomplete or kwlxarrats.) Named k=l government oftipr about whom the Information le being dlsNoeed. None Name of CNfltar 4 Deaaibe each employment or outer business nisdorehip with the local gaverraw t offlcey or a family member of the offloer,as described by Section 17UO3(aj(2)(A).Also describe any badly ells It A hit w tie local dQCOMp esubprtsA=WBforemdtemphipuntorbusleaate adma dpdascrbed AttadradditlaWpa goverrarwMtothisFotm y. A. Is the local govemment officer or a fatally member of the officer receiving or likely to receive taxable income, other than Investment kxxww,from the vendor? ED Yes a No B. Is the vendor receiving or likely to receive taxable Income,other than Investment income,from or at the direction of the locai goverment after or a family member of the dkw AND the taxable income Is not received from the local governmental entity? ED Yes ED No e Dsscrlhe each ampioymmt or business rabllanship that theventlor matted fin Section 1 nroalrlahta with a corporation or other business atdty with respect to which go klral goverrsnant officer serves ae an officer or director,or holds an ownwahip tntwest of one parent or more. 6 Check this box Ii the vendor has given the local govermnerlt officer or a family rnember of the officer one or more gifts as described In Section 176.003(a)(2)(B),excluding gifts described in Section 176.003(a-1). 7 12/19/2024 S%PWre of entity cola Form ceded by Texas Ethics Commlesion www.ethlaa.atate.ix.ua Revlaed 111no21 City of Southlake - RFP244110200TS240010 - Page 18 of 19 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loft Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 it there are no interested parties. CERTIFICA"nON OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. The F.A.Bartlett Tree Expert Company 2024-1251311 Stamford,CT United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/19/2024 being filed. City of Southlake Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract RFP2411B200TS240010 Tree Services 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Farin,Matthew Stamford,CT United States X Ingram,James Stamford,CT United States X Donnelly,Carol Stamford,CT United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Matthew Fal in and my date of birth is December 30, 1969 My address is 18 Boggs Hill Rd Newtown CT , 06470 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Fairfield County, State of Connecticut —on the19th day of December,20 24 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.5dd2ace2 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofi Complete Nos.1-4 and 6 it there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. The F.A.Bartlett Tree Expert Company 2024-1251311 Stamford,CT United States Date Filed: 2 Name of governmental entky or state agency that Is a party tothecontivaIMEF a orm is 12/19/2024 being filed. City of Southlake Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract RFP2411B200TS240010 Tree Services 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling intermediary Farin,Matthew Stamford,CT United States X Ingram,James Stamford,CT United States X Donnelly,Carol Stamford,CT United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Matthew Farin and my date of birth is December 30, 1969 My address is 18 Boggs Hill Rd Newtown CT , 06470 USA (street) (city) (state) (zip code) (country) declare under penalty of perjury that the foregoing is true and correct Executed in Fairfield County, State of Connecticut —on the l9th day of December,20 24 . (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.5dd2ace2 Appendix A — Scope of Services 1. Project Title: Provide Tree Services 2. Scope of Services Contact Questions about the technical nature of the Scope of Services,etc.may be directed to TIM SLIFKA,Phone. 817.748.8312,e-mail:tslifka@ci.southlake.tx.us. 3. Special Conditions The following special conditions shall prevail over areas of conflict in previous pages: The City of Southlake(Lead Agency)has interlocal agreements with the City of Keller and the City of North Richland Hills and they have expressed an interest in being participating entities in this bid. Vendor MUST check yes in the Cooperative Governmental Purchasing Notice on page fourteen(14)to be considered for award of this bid.Failure to check yes may result in bid rejection. 4. Proposal Evaluation Factors Emphasis Factor 40% Vendor Ability to Provide Required Services 35% Vendor Experience Providing Required Services 20% Vendor Overall Price for Services 5% Vendor Past Experience with City(s) 5. Brand Manufacture Reference The City has determined that any manufacturer's brand defined in the Scope of Services meets the City's product and support need. The manufacturer's reference is not intended to be restrictive and is only descriptive of the type and quality the City desires to purchase. Quotes for similar manufactured products of like quality will be considered if the Proposal is fully noted with the manufacturer's brand name and model. The City reserves the right to determine products and support of equal value, and whether other brands or models meet the City's product and support needs. 6. Key Events Schedule Proposal Release Date December 6,2024 Deadline for Submittal of Written Questions December 18,2024 Sealed Proposals Due to and Opened by City Shown on First Page of this RFP Anticipated Committee Evaluation Review Date February 2025 Anticipated Award Date February 2025 7. Scope of Services The City of Southlake is seeking a vendor(s)for Arboricultural services to provide tree pruning,tree removal, tree and brush debris removal, stump grinding, roadway right of way clearing, and tree fertilization and pesticide applications. The City of Southlake is issuing this bid as the Lead Agency,in cooperation with the City of Keller and the City of North Richland Hills,whose requirements are incorporated herein. By mutual consent,the successful vendor and the other participating entities may formally establish separate contracts which reference the terms and conditions, and resultant contract. Purchasing limits and authorities may be modified by the participating entities to conform to their own policies,regulations and guidelines. Proposer MUST check yes in the Cooperative Governmental Purchasing Notice on page fourteen(14) to be considered for award of this bid. Failure to check yes may result in submission rejection. It is estimated the three participating cities will spend approximately$345,000 annually on these services and products. The City does not guarantee an estimate of annual services rendered.No minimum job may be required by the vendor. City of Southlake - RFP241113200TS240010 - Page 6 of 19 While vendor is performing any and all tree related services for the City of Southlake,they shall comply with the City of Southlake Tree Preservation Ordinance 9 585E or current version, and the following conditions shall be met and shall be in compliance with all applicable American National Standard Institute,ANSI A300 Pruning standards,and ANSI Z133.1 Safety standards or revisions. This contract may be awarded to multiple vendors. The City of Southlake prefers vendors which have under their employ at all times at least one employee who holds an International Society of Arboriculture (ISA) certification and shall ensure this certification is maintained throughout the contract period. Work shall be performed or supervised by an ISA Certified Arborist,when required or requested by Southlake.Certification documentation must be submitted with the proposal.This contract may also be awarded to multiple vendors which are not required to employ a certified arborist.The participating cities each have different requirements for their tree services which may or may not require a company which maintains an arborist on staff. The schedule of pricing will reflect this requirement. Tree trimming shall be done is such a manner to protect current tree health with all possible regard for future growth and development with particular attention to the following: No damage shall be done to the cambium layer of tree trunks or parent limbs Loosening or stripping of bark is not acceptable Leaving branch stubs is not acceptable Climbing spikes or irons shall not be used on any tree unless the City has determined the tree must be removed. Any exceptions must be mutually agreed upon by both parties prior to commencement of each project Pruning or trimming services around high voltage powerlines are coordinated through the electrical provider and are not part of this contract. Vendors shall supply and shall be responsible for all required personnel,materials,equipment,traffic control devices,flaggers,signage,safety equipment,debris clean up and haul off,and any TxDOT related lane closure requirements connected with these services. Care should be taken to avoid conflicts with vehicular and pedestrian traffic. Where conflicts are unavoidable, an approved traffic control plan will be required. All vendor travel time should be included in submitted bid pricing. Any deviation to this must be listed in the Schedule of Pricing. A. Tree Pruning Services: These services shall include an assortment of practices for hazard reduction and maintenance which shall include,but not be limited to,crown cleaning,crown thinning,crown raising,crown reduction or shaping,visibility pruning,and crown restoration. B. Roadway Right of Way Clearing: These services shall include pruning limbs and other woody vegetation to a minimum distance of five(5) linear feet from edge of roadway pavements and to a minimum height of fourteen(14) vertical feet above roadway surface unless otherwise directed by authorized City personnel. C. Air Spading Services:These services shall use high-pressure air jet spray(s)to reduce compacted soil beneath and around a tree. D. Tree Cabling Services: These services shall be used as/where required to install cables between branches or trunks to support the tree structure and reduce the risk of breakage. E. Tree Removal Services: These services shall include removal of predetermined trees of varying diameters in City of Southlake Right of Way,Parks,and other City owned and maintained properties with tree stumps to be left at surrounding ground levels unless otherwise directed by authorized City of Southlake personnel. City of Southlake - RFP2411B200TS240010 - Page 7 of 19 F. Stump Grinding_ Per section 12.3 of the City of Southlake Tree Preservation Ordinance 585E all stumps of street and park trees shall be removed below the surface of the ground.These services shall include tree stump grinding regardless of diameter to a minimum of six(6)inches below surrounding ground levels unless otherwise directed by authorized City of Southlake personnel.This shall include any exposed root flare per direction of authorized City of Southlake personnel. Once removed, the stump area should be level to area grade. Grind material may be used to level area. Additional fill material may be required to level area to surrounding grade per individual City requirements. G. Fertilization Application Services: Vendor shall provide fertilization programs when requested by the City and all distribution of chemicals shall be within strict accordance with federal,state,county and local laws and regulations. H. Chemical Application Services: Vendor shall provide pest control and chemical application services when requested by the City to control pests and diseases as needed.Vendor shall provide a schedule of applications to the City.The vendor providing any chemical application shall have a minimum of one(1)Texas Department of Agriculture(TDA)License holder and all chemical applications shall comply with all TDA,TCEQ,and other jurisdictional regulations. Vendor must submit at least one (1) applicator license with proposal submission. The Vendor shall be responsible for the selection and proper application of insecticides, fungicides, and herbicides. Any property damage resulting from the use of such chemicals shall be the responsibility of the Vendor. I. Vendor Response Time: Vendor shall respond,and tree services shall commence within forty-eight (48) hours for emergency tree services after initial notification by City of Southlake personnel. Vendor shall respond and tree services shall commence within seventy-two (72) hours for non- emergency tree services after initial notification by City of Southlake personnel. H. Interlocal Agreement: By mutual consent,the successful vendor and the other participating entities may formally establish separate contracts that reference the terms and conditions, and resultant contract. Purchasing limits and authorities may be modified by the participating entities to conform to their own policies,regulations and guidelines. Under no circumstances would the City of Southlake be involved in the resultant contract between the vendor and the other entities represented herein, other than the City of Southlake cooperative contract being referenced by the other resultant contracts.Each participating entity is responsible for administering their respective contracts,invoices,payments,and other correspondence. I. Vendors Equipment:Vendor must submit with their proposal a list of all vehicles and equipment the vendor shall utilize while providing these services per the Scope of Services. All vendors' vehicles and equipment shall be marked clearly identifying vendor, maintained in a good, safe, working condition, suitable for their intended purpose and operated by fully qualified and licensed personnel as required. I All vendor employees while working on City property shall wear uniforms to serve as a means of identifying the vendor's employees. All work crews must contain at least one member of the crew which must understand and speak the English language to be able to communicate with City staff. K. Work Scheduling and Hours: Standard work hours shall be Monday through Friday from 7:OOAM to 5:00 PM. Any other time period, including weekends, must be authorized by the City. Except for emergency situations, no machinery, including chain saws and chippers, is to be used between the hours of 7:00 PM to 7:00 AM. City of Southlake - RFP2411B200TS240010 - Page 8 of 19