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Item 4F - MemoM E M O R A N D U M February 18, 2025 To: Alison Ortowski, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4F Approve Tree Services Contracts with Looks Great Services of MS, Inc., The Paysage Group, LLC, dba Smith Lawn and Tree, and The F.A. Bartlett Tree Expert Company. Action Requested: Approval of contracts for tree services with Looks Great Services of MS, Inc., The Paysage Group, LLC, dba Smith Lawn and Tree and The F.A. Bartlett Tree Expert Company. Background Information: In November 2024 the City released a request for proposal for citywide tree services. The proposal included the City of Keller and City of North Richland Hills as participating cities. The City of Southlake is the lead agency. The proposal included service requirements from each of the cities. By combining the individual city services together under one contract, all cities benefit from the expanded purchasing power. In FY 2024, Southlake spent $144,000 on tree services. With the addition of the services of the cities of Keller and North Richland Hills the total amount spent by all cities was $345,000. This combining of services provides all three cities with additional purchasing power. Contract term is one year with the option of four (4) one (1) year annual renewals at the discretion of the City. The multi-city contracts will provide tree services for the City of Southlake, City of Keller, and City of North Richland Hills to include:  Tree Pruning  Roadway Right of Way clearing  Tree removal  Tree and brush debris removal  Stump grinding  Tree and brush fertilization services  Tree and brush pesticide services Financial Considerations: City of Southlake tree services are budgeted in department maintenance accounts. FY 2024 disbursements were $144,000. Strategic Link: Focus Areas: Safety & Security, Infrastructure & Development, Partnerships & Volunteerism, Performance Management & Service Delivery F2 – Investing to provide & maintain high quality public assets B2 – Collaborating with select partners to implement service solutions Citizen Input/ Board Review: None Legal Review: Attorney reviewed original proposal documents as to form. Alternatives: Deny approval and re-bid citywide tree services. Supporting Documents: Contract documents. Staff Recommendation: Approve contract awards for this multiple city service.