Item 4ACITY OF
SOUTHLAKE
TEXAS ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES JANUARY 21, 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli, Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James
Brandon, Assistant City Manager/Senior Director of Human Resources Stacey Black,
Assistant to the City Manager Bora Sulollari, Director of Communications Pilar Schank,
Chief Financial Officer Sharen Jackson, Assistant Police Chief Jose Luna, Interim Fire
Chief Jeremy Wilson, Deputy Director of Economic Development and Tourism Robert
Briggs, Economic Development and Tourism Specialist Dylan Duque, Operations
Manager Customer Service Melody Andersen, Director of Information Technology Blair
Halbert, Director of Community Services David Miller, Director of Planning and
Development Services Dennis Killough, Deputy Director of Public Works Administration
Lauren LaNeave, City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:31 pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance
to the United States and Texas Flags.
3. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tern Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 5:35pm.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 21, 2025
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Prior to the closing of the executive session, Councilmember Randy Robbins had to leave
for a work -related event.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.074 deliberation regarding personnel matters;
and Section 551.087 deliberation regarding economic development negotiations. The
City Council adjourned for Executive Session at 5:35pm. Executive Session began at
5:45pm and concluded at 7:29pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 7:30pm.
As a result of the Executive Session, a motion was made to approve an amendment to
the City Manager's contract to extend for a period of one year, and to adjust the
compensation to align with the 65th percentile of the market, with an effective date of
February 1, 2025.
Motion:
Talley
Second:
Williamson
Ayes:
Talley, Scharli, McCaskill, Smith, Williamson
Nays:
None
Absent:
Robbins
Approved:
5-0
Mayor McCaskill announced the resignation of Councilmember Amy Torres-Lepp due to
personal issues effective immediately.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3B1. SOUTHLAKE OPEN REWARDS
City Manager Ortowski introduced Economic Development and Tourism Specialist Dylan
Duque to provide information about the Southlake Open Rewards Program.
3132. MONTHLY FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 21, 2025
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4. CONSENT:
4A. APPROVE MINUTES FROM THE JANUARY 7, 2024, REGULAR CITY
COUNCIL MEETING.
4B. APPROVE THE FY 2025 TEEN COURT INTERLOCAL AGREEMENT.
4C. RESOLUTION NO. 25-001, APPOINTING A CHAIR TO THE TAX INCREMENT
REINVESTMENT ZONE NUMBER ONE BOARD OF DIRECTORS FOR THE
2025 CALENDAR YEAR.
4D. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR A
RETAINING WALL WITHIN THE DRAINAGE EASEMENT BEING LOCATED AT
1100 RAVEN BEND COURT.
4E. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH FREESE AND
NICHOLS TO PROVIDE ENGINEERING DESIGN, BIDDING, AND
CONSTRUCTION PHASE SERVICES FOR T.W. KING PUMP STATION PHASE
1 FINAL DESIGN IN AN AMOUNT NOT TO EXCEED $1,150,000.
4F. APPROVE SOUTHLAKE PARKS DEVELOPMENT CORPORATION (SPDC)
FUNDING WITH PIONEER MANUFACTURING COMPANY, DBA PIONEER
ATHLETICS, FOR EQUIPMENT AND MATERIALS IN AN AMOUNT NOT TO
EXCEED $120,000.
4G. TABLE: ZA24-0066, SITE PLAN FOR SOUTHLAKE MEDICAL OFFICE
BUILDING AT 451 E. S.H. 114, ON PROPERTY DESCRIBED AS LOT 2R,
BLOCK 1, SOUTHLAKE MEDICAL DISTRICT, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #7. (REQUEST
TO TABLE THIS ITEM TO THE FEBRUARY 4, 2025, CITY COUNCIL MEETING.)
APPPOVFn
Deputy Mayor Pro Tern Kathy Talley presented the items for consideration on the
Consent Agenda.
Motion was made to approve Consent Items 4A-4G, as written.
Motion:
Talley
Second:
Williamson
Ayes:
Talley, Scharli, McCaskill, Smith, Williamson
Nays:
None
Absent:
Robbins
Approved:
5-0
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 21, 2025
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REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 7:37pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 7:37pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.)
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. ZA24-0072, PRELIMINARY PLAT FOR BRUMLOW EAST, ON PROPERTY
DESCRIBED AS A PORTION OF TRACT 1A, HARRISON DECKER SURVEY
ABSTRACT 438, AND TRACTS 2E04, 2E06 AND A PORTION OF TRACT
2E07A, JOHN N. GIBSON SURVEY ABSTRACT 591, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 1719 E. CONTINENTAL
BLVD. AND 1451 — 1537 BRUM LOW AVE., SOUTH LAKE, TEXAS. CURRENT
ZONING: "TZD" TRANSITION ZONING DISTRICT. SPIN NEIGHBORHOOD #8.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9A and
answered questions from the Council.
Although not required, Mayor McCaskill opened a public hearing at 7:47pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
7:47pm.
Motion was made to approve Item 9A, ZA24-0072, Preliminary Plat for Brumlow East, on
property described as a portion of Tract 1A, Harrison Decker Survey Abstract 438, and
Tracts 2E04, 2E06 and a portion of Tract 2E07A, John N. Gibson Survey Abstract 591,
City of Southlake, Tarrant County, Texas and located at 1719 E. Continental Blvd. and
1451 — 1537 Brumlow Ave., subject to the Staff Report dated January 14, 2025, and Plat
Review Summary No. 1, dated January 9, 2025, and noting:
- Granting the requested variance to the expiration of plats, approving that the
validity of the preliminary plat and any subsequent final plat be extended for a
period of 2-years, with a total approval of 4-years, from approval date due to the
length of time needed for floodplain reclamation and Corp of Engineers Letter of
Map Revision (LOMR) approval.
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Motion:
Williamson
Second:
Talley
Ayes:
Talley, McCaskill, Smith, Williamson
Nays:
Scharli
Absent:
Robbins
Approved:
4-1
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 7:49pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 4T" OF FEBRUARY 2025.
Shawn McCaskill
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 21, 2025
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