Item 4F - MemoCITY OF
SOUTH LAKE
MEMORANDUM
January 17, 2025
To: Alison Ortowski, City Manager
From: David Miller, Director of Community Services
Subject: City Council approval of SPDC funding for the purchase
of athletic equipment and materials with Pioneer
Manufacturing Company, dba as Pioneer Athletics, in an
amount not to exceed $120,000.
Action
Requested: City Council approval of SPDC funding for the purchase of
athletic equipment and materials with Pioneer Manufacturing
Company, dba as Pioneer Athletics, in an amount not to
exceed $120,000.
Background
Information: The purpose of this item is for the City Council to approve
SPDC funding for athletic equipment and materials with
Pioneer Manufacturing Company, dba as Pioneer Athletics, in
an amount not to exceed $120,000.
The current backstop pads at Bicentennial Park and Bob
Jones Park fields need to be replaced. These backstop pads
are essential for everyday play on the fields, as they prevent
balls from ricocheting, going out of bounds, or traveling too
far. The primary purpose of the backstop is to reduce the
retrieval process and to enhance player safety.
The recent turf replacement project at both Bicentennial Park
and Bob Jones Park included adding brick and stone
backstops to Bicentennial Fields 5, 6, and 7 and Bob Jones
Fields 3-6. Those fields previously had chain link fence
backstops and therefore padding was not required.
Additionally, Bicentennial Fields 1-4 have padding that is aged
beyond its useful date and in need of replacement.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Alison Ortowski, City Manager
Meeting Date — January 21, 2025
Page 2 of 3
$40,866 was spent earlier this year to purchase soccer goals
for Bob Jones Park as part of the Matching Funds Program in
partnership with Grapevine Southlake Soccer Association
(GSSA). Due to the unexpected matching funds request, our
spending with this vendor will exceed $50,000 for this year.
Therefore, we are requesting SPDC and City Council
approval to increase the spending authorization for this
vendor.
Funding will be used to purchase the necessary items for
replacing the backstops at Bicentennial Park and Bob Jones
Park Fields. The current SPDC funding allocated to Pioneer
Athletics is $50,000 and staff are requesting an additional
$70,000 to complete the replacement of backstop padding at
both parks. The total cost for FY2025 with the vendor will not
exceed $120,000.
Financial
Consideration: Funding for equipment and materials from Pioneer Athletics is
allocated within the SPDC Operational Budget as well as the
remaining funds from the artificial turf project.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Performance Management & Service Delivery
and meets the corporate objective to invest to provide and
maintain high quality public assets.
Citizen Input/
Board Review: SPDC Recommendation January 21, 2025
City Council Approval January 21, 2025
Legal Review: N/A
Alternatives: Approve item as presented
Approve item with changes
Deny item
Supporting
Documents: Backstop quotes from Pioneer Manufacturing Company, dba
as Pioneer Athletics.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Alison Ortowski, City Manager
Meeting Date — January 21, 2025
Page 3 of 3
Staff
Recommendation: City Council approval of SPDC funding for the purchase of
athletic equipment and materials with Pioneer Manufacturing
Company, dba as Pioneer Athletics, in an amount not to
exceed $120,000.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
1/8/25, 3:20 PM Backstop Quote from Pioneer Athletics Quote
Pioneer Athletics
4529 Industrial Parkway
Cleveland, OH, 44135
Phone: 800-877-1500
Web: www.pioneerathletics.com
BILL TO:
CITY OF SOUTHLAKE
1400 Main St Ste 420
Southlake TX 76092-7642
United States of America
CUSTOMER P.O. NO.
FOB POINT
Quote
Pioneer Order No.:
Order Date:
Delivery Date:
Expiration Date:
Customer ID:
Currency:
TERMS
NET 15
SHIPPING TERMS
SHIP TO:
CITY OF SOUTHLAKE
200 UNITY WAY
BICENTENNIAL PARK MTC SHOP
SOUTHLAKE TX 76092
United States of America
Attn: Dave Kielich
NO. ITEM QTY. UOM
1 NEEDCODE: NEED PRODUCT CODE 1.0000 EA
NOTE: City of Southlake Backstop Padding Field 1-4
2 FREIGHT: Freight 1.0000 EA
3 BUYBOARD: BUYBOARD 665-22 1.0000 EA
CONTACT
Justin Kupper
SHIP VIA
Freight Carrier
PRICE
17, 844.6000
Total Weight (LB):
Total Volume (GAL):
734.9300
0.0000
QT-004133
1 /8/2025
2/7/2025
C 16018
USD
EXTENDED PRICE
17, 844.60
734.93
0.00
0 Sales Total:
0.00
0 Freight & Misc.:
18,579.53
Tax Total:
0.00
Total (USD):
18,579.53
Page: 1 of 1
https://pioneerathletics.crestwoodcloud.com/(W(l0))/frames/reportlauncher.aspx?id=so641000.rpx 1/1
1/8/25, 3:21 PM Backstop Quote from Pioneer Athletics Quote
Pioneer Athletics
4529 Industrial Parkway
Cleveland, OH, 44135
Phone: 800-877-1500
Web: www.pioneerathletics.com
BILL TO:
CITY OF SOUTHLAKE
1400 Main St Ste 420
Southlake TX 76092-7642
United States of America
CUSTOMER P.O. NO.
FOB POINT
Quote
Pioneer,
Order No.:
Order Date:
Delivery Date:
Expiration Date:
Customer ID:
Currency:
TERMS
NET 15
SHIPPING TERMS
SHIP TO:
CITY OF SOUTHLAKE
200 UNITY WAY
BICENTENNIAL PARK MTC SHOP
SOUTHLAKE TX 76092
United States of America
Attn: Dave Kielich
NO.
ITEM
QTY. UOM
1
NEEDCODE: NEED PRODUCT CODE
1.0000 EA
NOTE: City of Southlake Softball Fields 3-6 Backstop
Padding
2'6" tall
Field 3: 28'3", 22'2", 34'9"
Field 4: 30'7", 21'11", 29'9"
Field 5: 48'5", 20'1", 48'2"
Field 6: 49'4", 204", 46'5"
2
FREIGHT: Freight
1.0000 EA
3
BUYBOARD: BUYBOARD 665-22
1.0000 EA
CONTACT
Justin Kupper
SHIP VIA
Freight Carrier
PRICE
21, 990.1400
Total Weight (LB):
Total Volume (GAL):
824.2100
0.0000
QT-004120
1 /8/2025
2/7/2025
C 16018
USD
EXTENDED PRICE
21,990.14
824.21
0.00
0 Sales Total:
0.00
0 Freight & Misc.:
22,814.35
Tax Total:
0.00
Total (USD):
22,814.35
Page: 1 of 1
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1/8/25, 3:22 PM Backstop Quote from Pioneer Athletics Quote
Pioneer Athletics
4529 Industrial Parkway
Cleveland, OH, 44135
Phone: 800-877-1500
Web: www.pioneerathletics.com
Quote
Pioneer Order No.:
Order Date:
Delivery Date:
Expiration Date:
Customer ID:
Currency:
QT-003835
1 /8/2025
2/7/2025
C 16018
USD
BILL TO:
SHIP TO:
CITY OF SOUTHLAKE
CITY OF SOUTHLAKE
1400 Main St Ste 420
200 UNITY WAY
Southlake TX 76092-7642
BICENTENNIAL PARK MTC SHOP
United States of America
SOUTHLAKE TX 76092
United States of America
Attn: JOSE GUZMAN
CUSTOMER P.O. NO. TERMS
CONTACT
NET 15
Justin Kupper
FOB POINT SHIPPING TERMS
SHIP VIA
Freight Carrier
NO. ITEM
QTY. UOM PRICE
EXTENDED PRICE
1 NEEDRESALE:
1.0000 EA 19,020.8300
19,020.83
NOTE: City of Southlake Custom Backstop Padding
The height for all pads will be 2'6"
From left to right
Field 5, 48'3", 364", 48'5'
Field 6, 48'5", 35'10', 48'1"
Field 7, 30'0", 21'9", 30'0"
7-8 week lead time
2 FREIGHT: Freight
1.0000 EA 732.3800
732.38
3 BUYBOARD: BUYBOARD 665-22
1.0000 EA 0.0000
0.00
NOTE: List Price 20,021.93
Discounted 5%
Total Weight (LB):
Total Volume (GAL):
0 Sales Total:
0.00
0 Freight & Misc.:
19,753.21
Tax Total:
0.00
Total (USD):
19,753.21
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