Item 4ACITY OF
SOUTHLAKE ITEM 4A
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES JANUARY 7. 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli, Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James
Brandon, Assistant City Manager/Senior Director of Human Resources Stacey Black,
Assistant to the City Manager Bora Sulollari, Chief Financial Officer Sharen Jackson,
Police Chief Ashleigh Casey, Interim Fire Chief Jeremy Wilson, Director of Economic
Development and Tourism Daniel Cortez, Director of Community Services Fince
Espinoza, Director of Planning and Development Services Dennis Killough, Deputy
Director of Public Works Administration Lauren LaNeave, City Attorney Cara White, and
City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:31 pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance
to the United States and Texas Flags and Cub Scout Pack 928 joined.
3. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tern Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 5:37pm.
2A. EXECUTIVE SESSION
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Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; and Section 551.087 deliberation regarding economic
development negotiations. The City Council adjourned for Executive Session at 5:37pm.
Executive Session began at 5:49pm and concluded at 6:32pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 6:42pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor McCaskill explained that staff would monitor the winter weather situation and keep
everyone informed later this week.
3B. CITY MANAGER'S REPORT
3131. EMPLOYEE SAFETY COMMITTEE HIGHLIGHTS
City Manager Ortowski invited Deputy Director of Human Resources Chad Minter and
Purchasing Manager Tim Slifka to provide the Employee Safety Committee highlights.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE DECEMBER 3, 2024, REGULAR CITY
COUNCIL MEETING.
4B. CONSIDER CANCELING THE MARCH 18, 2025, REGULAR CITY COUNCIL
MEETING AND THE MARCH 20, 2025, REGULAR PLANNING AND ZONING
COMMISSION MEETINGS.
4C. RATIFY EXPENDITURES WITH MILLER PRO AUDIO, LLC, DBA EAGLE AVL,
FOR FY 2024 IN EXCESS OF $50,000.
4D. APPROVE THE PURCHASE OF SOFTWARE SUPPORT SERVICES AND
HOSTING FROM DATA TRANSFER SOLUTIONS IN AN AMOUNT NOT TO
EXCEED $57,000.
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4E. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH KIMLEY HORN
TO PROVIDE DESIGN, CONSTRUCTION DOCUMENTS, AND OPINION OF
PROBABLE CONSTRUCTION COST FOR E. HIGHLAND REALIGNMENT IN
AN AMOUNT NOT TO EXCEED $175,000.
4F. APPROVE AN ENCROACHMENT LICENSE AGREEMENT FOR A PAVED
PRIVATE DRIVE AND CAR WASH LANE, CONCRETE CURB, AND
SCREENING WALL WITHIN THE UTILITY EASEMENT BEING LOCATED AT
3230 W. SOUTHLAKE BOULEVARD.
4G. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR A
SCREENING WALL WITHIN THE UTILITY EASEMENT BEING LOCATED AT
702 S. WHITE CHAPEL BOULEVARD.
4H. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR A
BASKETBALL GOAL WITHIN THE DRAINAGE EASEMENT BEING LOCATED
AT 104 LEGACY COURT.
41. EXCUSE THE ABSENCES OF PLANNING AND ZONING COMMISSIONERS
DANIEL KUBIAK AND MIKE FORMAN FROM THE JANUARY 9, 2025,
REGULAR PLANNING AND ZONING COMMISSION MEETING.
APPPOVFn
Deputy Mayor Pro Tern Kathy Talley presented the items for consideration on the
Consent Agenda.
Motion was made to approve Consent Items 4A-41, as written.
Motion: Talley
Second: Williamson
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 8:16pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 8:16pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
Councilmember Torres-Lepp recused herself from this agenda item.
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6A. ORDINANCE NO. 480-825, ZA24-0059, 2ND READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR CARROLL CROSSING ON PROPERTY
DESCRIBED AS TRACTS 3D AND 3CO2, W. R. EAVES SURVEY ABSTRACT
NO. 500, AND LOCATED AT 1963 W SOUTHLAKE BLVD., AND 200 S.
PEYTONVILLE AVE. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN
DISTRICT AND "0-1" OFFICE DISTRICT. REQUESTED ZONING: "TZD"
TRANSITION ZONING DISTRICT. SPIN NEIGHBORHOOD #10. PUBLIC
HEARING
MOTION TO APPROVE FAILED
Director of Planning and Development Services Dennis Killough presented Item 6A and
answered questions from the Council.
Mayor McCaskill opened a public hearing at 7:31 pm.
The following persons spoke in opposition to this request:
Josie Yeager, 1402 Vino Rosso Ct.
Srikanth Gaddam, 608 Indian Paintbrush Way
Sasidhar Telluri, 1916 Shooting Star Ln.
Sanjay Veerabathina, 1921 Big Bend Cove
Paul Segal, 903 Meadow Ln.
Jolyn Potenza, 1000 Independence Ct.
Melissa Parrott, 1901 White Oak Clearing
Hilary Rabeler, 602 Stonebury Dr.
Rosanne Swacker, 605 Stonebury Dr.
Georgia Eddleman, 908 Edgemeer Ln.
The following persons did not wish to speak, but wished to register their opposition to this
request:
Richard Novack, 1401 Park PI.
Patty Yeager, 1402 Vino Rosso Ct.
Jen Velasco, 822 Longhorn Hollow
Rachael Segal. 903 Meadow Ln.
Lorrine Segal, 903 Meadow Ln.
Rashan Mizrahi, 620 Fairway View Ter.
Trish Rylee, 1655 Randol Mill Ave.
Chris Rylee, 1655 Randol Mill Ave.
Renee Thomas, 2113 Vail Rd.
Leigh Wambsganss, PO Box 94017
Adam Butcher, 129 Welford Ln.
Amber Butcher, 129 Welford Ln.
LuAnn Montgomery, 305 Gregg Ct.
Danielle Nolan, 1113 Merlot Dr.
Christina Taggart, 700 S. White Chapel Blvd.
Kim Roberts, 1206 Oakwood Trl.
Ganesh S., Southlake
Renee Enriquez, 1401 Park PI.
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Larry Strand, 260 S. Peytonville — signature provided by Hilary Rabeler
Leigh Huang, 407 Indian Paintbrush Way — signature provided by Hilary Rabeler
Mark Lewandowski, 405 Indian Paintbrush Way — signature provided by Hilary Rabeler
Roberta Hill, 515 Indian Paintbrush Way— signature provided by Hilary Rabeler
Hyn Duk Tak, 501 Indian Paintbrush Way — signature provided by Hilary Rabeler
Murtaza Natalwalla, 103 Killdeer Ct. — signature provided by Hilary Rabeler
Karthikeyan Pitchumani, 101 Starling Ct. — signature provided by Hilary Rabeler
The following person spoke about the request, not in support or opposition:
Karla Chase, 506 Stonebury Dr.
There being no one else wishing to speak, Mayor McCaskill closed the public hearing at
8:04pm.
Motion was made to approve Item 6A, Ordinance No. 480-825, ZA24-0059, 2nd Reading,
Zoning Change and Development Plan for Carroll Crossing on property described as
Tracts 3D and 3CO2, W. R. Eaves Survey Abstract No. 500, and located at 1963 W
Southlake Blvd., and 200 S. Peytonville Ave., subject to the Staff Report dated December
31, 2024, and Development Plan Review Summary No. 4, dated December 31, 2024,
and noting the following:
- Approving the zoning change and development plan from S-P-1 Detailed Site Plan
District and 0-1 Office District to "TZD" Transition Zoning District as presented.
- Accepting the applicant's willingness to prohibit residences from exiting onto S.
Peytonville Ave. during school zone hours through deed restrictions, signage and
gate operations and further requiring installation of emergency access controls
meeting the Fire Department requirements.
- Also, requiring installation of vertical traffic delineators along southbound S.
Peytonville Ave. meeting the City Engineer's requirements to prevent traffic from
the residential portion of the development from entering the left turn lane into
Carroll Senior High School.
- The applicant must abide by a maximum 35% garage width ratio to lot width.
Motion:
Williamson
Second:
Robbins
Ayes:
Robbins, Smith, Williamson
Nays:
Talley, Scharli, McCaskill
Recused:
Torres-Lepp
Motion FAILED:
3-3
6B. ORDINANCE NO. 480-826, ZA24-0064, 2ND READING, ZONING CHANGE
AND CONCEPT PLAN FOR DAKOTA'S ON PROPERTY DESCRIBED AS LOT
1 R1 R2, BLOCK 1, SABRE GROUP CAMPUS ADDITION, AND LOCATED AT
1901 W. KIRKWOOD BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING:
"NRPUD" NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT.
REQUESTED ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #1. PUBLIC HEARING
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APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6B and
answered questions from the Council.
Mayor McCaskill opened the public hearing at 6:55pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
6:55pm.
Motion was made to approve Item 6B, Ordinance No. 480-826, ZA24-0064, 2nd Reading,
Zoning Change and Concept Plan for Dakota's on property described as Lot 1 R1 R2,
Block 1, Sabre Group Campus Addition, and located at 1901 W. Kirkwood Blvd., subject
to the Staff Report dated December 31, 2024, and Concept Plan Review Summary No.
3, dated November 25, 2024, and noting:
- Approval of the zoning change from "NRPUD" Non-residential Planned Unit
Development to "S-P-2" Generalized Site Plan District, as presented, granting the
requested driveway stacking depth variance and deferring the required traffic
impact analysis until site plan submittal, noting that any recommendations of the
study will be addressed as part of the site plan consideration.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
ORDINANCE NO. 480-826
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT
1 R1 R2, BLOCK 1, SABRE GROUP CAMPUS ADDITION, AN ADDITION TO THE CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS BEING APPROXIMATELY 6.007
ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM
"NR-PUD" NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT TO "S-P-
2" GENERALIZED SITE PLAN DISTRICT WITH "C-3" LOCAL RETAIL COMMERCIAL
DISTRICT USES, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE
SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
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PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV24-0012, SIGN VARIANCES FOR THE RESIDENCES AT SOUTHLAKE
LOCATED IN SOUTHLAKE TOWN SQUARE.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9A and
answered questions from the Council.
Although not required, Mayor McCaskill opened a public hearing at 8:20pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
8:20pm.
Motion was made to approve Item 9A, SV24-0012, Sign Variances for The Residences
at Southlake located in Southlake Town Square, subject to the Staff Report dated
December 31, 2024, and noting the following:
- Variances for three signs —
o One off -site development sign located at the southeast corner of Central
Avenue and the East State Highway 114 frontage road.
o Two 5' x 25' banners on the west elevation construction fence located at
1530 Meeting Street.
Also noting:
- Approving the duration of all signs to be allowed until July 31, 2025, or until
construction is complete.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 8:21 pm.
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*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 21ST OF JANUARY 2025.
Shawn McCaskill
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
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