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2025-005 ResolutionRESOLUTION NO. 25-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TARRANT AND DENTON COUNTIES, TEXAS, ORDERING A GENERAL ELECTION TO BE HELD ON MAY 3, 2025, FOR THE PURPOSE OF ELECTING CITY COUNCIL PLACE 3, PLACE 4, AND PLACE 5 FOR A TERM OF THREE YEARS; ESTABLISHING ELECTION DAY VOTING LOCATION; CANDIDATE FILING PERIOD; EARLY VOTING; RUNOFF ELECTION; METHOD OF VOTING; AND PUBLICATION AND POSTING REQUIREMENTS; AND AUTHORIZING JOINT ELECTION AGREEMENTS AND SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas ("City") is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and, WHEREAS, the City of Southlake Charter provides that City Elections shall be held in accordance with the laws of the State of Texas; and, WHEREAS, Section 41.001(a)(1-2) of the Texas Election Code establishes the first Saturday in May as a uniform election date for the purposes of conducting a General Election; and, WHEREAS, Section 3.004(b) of the Texas Election Code provides that the governing body of a municipality shall be the authority to order a General Election for the purposes of electing members to the governing body; and, WHEREAS, the City will enter into joint election agreements and contracts for general election services with Tarrant and Denton Counties pursuant to Texas Election Code ("Code) Sections 31.092 and 271.002. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TARRANT AND DENTON COUNTIES, TEXAS: SECTION 1. THAT the recitals set forth above are true and correct and are hereby incorporated into and made a part of this Resolution. SECTION 2. General Election Called. An election is hereby called to elect persons to Council Places 3, 4, and 5 to serve from May 2025 until May of 2028, or until their successors are duly elected and qualified. The election shall be held on May 3, 2025 between the hours of 7:00 a.m. until 7:00 pm. Polling location in Southlake includes: Southlake Town Hall 3rd floor, Training Rooms 313-3D 1400 Main Street Southlake, TX 76092 Qualified Tarrant County Southlake voters will also be able to cast their ballots at any countywide polling location on Election Day. SECTION 3. Application for Place on Ballot. Qualified persons may file as candidates by filing with the City Secretary, or her designee, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, beginning January 15, 2025 and ending February 14, 2025. SECTION 4. Joint Election Agreements Approved. The Mayor is authorized to enter into joint election agreements and other contracts as necessary for election services with Tarrant and Denton Counties conducted under the authority of Chapter 271 of the Election Code (the "Agreements"). The election shall be conducted pursuant to the election laws of the State of Texas. SECTION 5. Early Voting. a. Early voting by personal appearance. Early voting by personal appearance will be held jointly with other political subdivisions in Tarrant and Denton Counties beginning on April 21, 2025, and will continue through April 29, 2025, at the locations established by Tarrant and Denton Counties on the dates and times as follows or as may be amended by either County, per the Contract: April 21 Closed — County Holiday April 22 — April 25 8:00 a.m. — 5:00 p.m. April 26 7:00 a.m. — 7:00 p.m. April 27 10:00 a.m. — 4:00 p.m. April 28 — April 29 7:00 a.m. — 7:00 p.m. The main early voting locations shall be located at: Tarrant County Tarrant County Elections Center 2700 Premier Street Fort Worth, TX 76111 Denton County Denton County Elections Center 701 Kimberly Drive, Suite A100 Denton, TX 76208 Early Voting for Southlake Tarrant County residents include: Southlake Town Hall 3rd Floor, Training Rooms 3B-3D 1400 Main Street Southlake, Texas, 76092. Early Voting for Southlake Denton County residents include: Trophy Club Municipal Utility District No. 1 100 Municipal Drive Trophy Club, Texas 76262 Additional Early Voting locations will be identified in the Contracts executed with the Tarrant and Denton Counties Elections Administrators. b. Early voting by mail. The Tarrant County and Denton County Chief Elections Administrators, or their designee, are hereby designated as the Early Voting Clerk for the Southlake's General Election. Both Chief Election Administrators may appoint other deputy early voting clerks as necessary. Applications for early voting by mail may be delivered to the Chief Election Administrators beginning January 1, 2025, but not later than April 22, 2025, if delivered by mail to: Tarrant County Early Voting Clerk Tarrant County Elections Center 2700 Premier Street Fort, Worth, TX 76111 Fax: 817-884-1755 Email: votebymail@tarrantcounty.com Denton County Early Voting Clerk Denton County Elections Office 701 Kimberly Drive, Suite A100 Denton, TX 76208 Fax: 940-349-3201 Email elections dentoncounty.cQov Early voting by mail ballots shall be mailed to the Chief Elections Administrators at the same address. Pursuant to House Bill 3107, the early voting clerk's email address, phone number and internet website are as follows: Tarrant County Denton County Early Voting Clerk Early Voting Clerk electionsinfo@tarrantcountv.com elections nmdentoncounty.dov 817-831-8683 940-349-3200 htips://www.tarrantCOLintvtx.cov/elections https://www.votedenton.g v c. Early voting by Ballot Board. Early voting, both by personal appearance and by mail, shall be canvassed by the Early Voting Ballot Board, which is hereby created. The Presiding Election Judge and Alternate Presiding Election Judge, as set forth in the Agreements, shall serve as the presiding officer and alternate presiding officers, respectively, of the Early Voting Ballot Board. The other election officers serving at the election shall serve as the other members of the Early Voting Ballot Board. SECTION 6. Runoff Election. In accordance with Section 2.025 of the Texas Election Code in the event no candidate receives a majority of votes for an office, there shall be a runoff election held on June 7, 2025. The polling place on Election Day for the runoff election shall be at the same polling places as those of the original election, or as amended, and the hours of voting shall be between 7:00 a.m. and 7:00 p.m. Early voting by personal appearance shall be held at the same locations set out in Section 5 on the dates and times as follows or as may be amended by Tarrant and Denton County: May 26 Closed — County Holiday May 27 — 30 8:00 a.m. — 5:00 p.m. May 31 7:00 a.m. — 7:00 p.m. June 1 10:00 a.m. — 4:00 p.m. June 2 — 3 7:00 a.m. — 7:00 p.m. SECTION 7. Method of Voting. Early voting by personal appearance and voting on Election Day shall be conducted exclusively on Tarrant and Denton County's Hart InterCivic Verity Voting System. All expenditures necessary for the conduct of the election, the purchase of materials therefore, and the employment of all election officials are hereby authorized and shall be conducted in accordance with the Agreements and the Code. SECTION 8. Governing Law and Qualified Voters. The election shall be held in accordance with the Constitution of the State of Texas and the Code, and all resident qualified voters of the City shall be eligible to vote at the election. SECTION 9. Publication and Posting of Notice of Election. Notice of the election shall be given as required by Chapter 4 of the Code. SECTION 10. Necessary Actions. The Mayor is authorized to execute a joint election agreement and contract for election services with Tarrant and Denton County whereby Tarrant and Denton Counties will provide all material, supplies and personnel to hold the election contemplated hereby, including any runoff election which may be required, and will be responsible for coordinating, supervising ad administering the joint election This resolution shall be construed with any action of the governing bodies of other Tarrant and Denton County political subdivisions providing for the conduct of a joint election as herein contemplate. The Mayor and the City Secretary of the City, in consultation with the City Attorney, are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Code in carrying out and conducting the election, whether or not expressly authorized herein. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TARRANT AND DENTON COUNTIES, TEXAS, ON THIS THE 4TH DAY OF FEBRUARY 2025. APPROVED: S a Wk McCaskillsoUTH4.Yo &S: ry yMC Citya',/'���i�' • •* •* is . • •```����� A PROVE AS TO FO AND LEGALIff: Cara White, City AYorney