2023-10-17 Regular CC MeetingUCITY OF
U TEXAS
SOUTHLAKE
REGULAR CITY COUNCIL MEETING AGENDA OCTOBER 17, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding an off -site lease
agreement for office space.
c. Seek advice of the city attorney regarding an amendment to
Ordinance No. 1228A, Boards, Commissions, and Committees.
d. Seek advice of the city attorney regarding settlement agreement
between Roger Best, Et Al vs. Vann/Elli, Inc. and the City of
Southlake; Cause No. 141-337858-22.
2. Section 551.072: Deliberation regarding real property.
a. Deliberate the acquisition of real property for public purposes.
3. Section 551.074: Deliberation regarding personnel matters.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17, 2023
Page 2 of 6
a. Deliberate the appointment, employment, or duties of the City
Manager.
4. Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2023-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Monthly Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 3, 2023, regular City Council meeting.
B. Approval for permanent large plans and historical map scanning services
with Armstrong Archives, LLC., in an amount not to exceed $100,000.
C. Item left blank intentionally.
D. Approve an Encroachment and Joint Use Agreement of two existing garage
structures within a utility easement located at 500 Bent Wood Lane.
E. Approve the renewal of a contract with Tactical Systems Network (TSN) for
Town Hall and Champions Club Security in an amount not to exceed
$381,000.
F. Approve ZA23-0052, Plat Revision for Lot 1 R2, R.P. Estes Subdivision
(formerly advertised as Lot 2R1) being a revision of the remainder of Tract
1, R.P. Estes Subdivision, City of Southlake, Tarrant County, Texas, and
located at 974 W. Dove Road, Southlake, Texas. Current Zoning: "AG"
Agricultural District. SPIN Neighborhood #5.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17, 2023
Page 3 of 6
G. Approve the annual contract with Presidio for premium support for Rubrik
backup and recovery appliance in an amount not to exceed $60,500.
H. Ratify expenditures related to the Town Hall Plaza Park project concept
design and surveying services performed by TBG Partners in an amount
not to exceed $56,500.
Approve Ordinance No. 1279, 1 st Reading, adopting the 2024 Standards of
Care for the recreation programs for elementary school -age children
operated by the Community Services Department.
J. Approve Facilities Utilization Agreement with Dragon Youth Baseball.
K. Approve Facilities Utilization Agreement with The Miracle League of
Southlake.
L. Approve Facilities Utilization Agreement with Southlake Girls Softball
Association.
M. Approve Ordinance No. 1280, 1st Reading, adopting the 2023 National
Electrical Code.
N. Variance to Subdivision Ordinance No. 483, as amended, Section 5.06,
requiring a minimum 5-foot-wide sidewalk along the Hillside Court street
frontage of Lot 19, J.J. Freshour No. 521 Addition, located at 2300 Hillside
Court, City of Southlake, Tarrant County, Texas.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-804, ZA23-0008, 2"d Reading, Zoning Change and Site
Plan for Southlake Marketplace, for property described as Lots 5, 6, and 7,
Block 1, Southlake Crossing Phase II, an addition to the City of Southlake,
Tarrant County, Texas and located at 2001-2115 W. Southlake Blvd.,
Southlake, Texas. Current Zoning: "C-3" General Commercial District.
Requested Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood
#10. PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17, 2023
Page 4 of 6
B. Ordinance No. 928A, 2nd Reading, an ordinance of the City Council of the
City of Southlake, Texas, repealing Article VII, "Curfew For Minors" of
Chapter 15, "Public Safety" of the Southlake City Code. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SV23-0016, Sign Variances for Valora Medical Group located at 1050 E.
S.H. 114, Suite 100, Southlake, Texas.
B. SV23-0017, Sign Variances for Pizza Hut located at 100 W. Southlake
Blvd., Suite 100, Southlake, Texas.
C. Approve a vendor/member agreement for the purchase and installation of
synthetic turf, ballfield fencing and amenities at Bicentennial Park and Bob
Jones Park with GeoSurfaces for an amount not to exceed $11,600,000 and
the reallocation of $11,600,000 of approved SPDC Capital Improvements
Program (CIP) funds from the Southlake Sports Complex (SSC) project to
this project to allow funding.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, s§onthlake, Texas, on Friday, October 13, 2023, by 5:00 p.m.,
pursuant to the Texts r6�9,nt Code, Chapter 551.
-A
Veronica Loma! , MC ° x
Deputy City Secretary co
If you plan to attend,this p t mee g and have a disability that requires special needs, please
advise the City Secr' fy,� i W6 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17, 2023
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Roger Best, Et Al vs. Vann/Elli, Inc, and the City of Southlake; Cause No. 141-
337858-22.
2. Athenna Havard vs. the City of Southlake, et al.; Cause No. 141-343085-23.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17, 2023
Page 6 of 6
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism, 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
lugCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 17, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Shawn McCaskill,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Ronell Smith,
Amy Torres-Lepp, and Randy Williamson
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Senior Director of Human Resources Stacey Black, Director of
Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Police Chief
James Brandon, Deputy Fire Chief Jeremy Wilson, Director of Community Services David
Miller, Operations Manager of Customer Service Melody Anderson, Director of Economic
Development and Tourism Daniel Cortez, Director of Planning and Development Services
Dennis Killough, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City
Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 5:37pm.
2A. EXECUTIVE SESSION
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 17, 2023
Page 1 of 8
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072 deliberation regarding real property;
Section 551.074 deliberation regarding personnel matters; and Section 551.087
deliberation regarding economic development negotiations. City Council adjourned for
Executive Session at 5:37pm. Executive Session began at 5:45pm and concluded at
6:53pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 6:57pm.
As a result of Executive Session, a motion was made to declare Alison Ortowski as the
lone finalist for the position of City Manager for the City of Southlake and further instruct
Senior Director of Human Resources Stacey Black to negotiate an employment contract
with Mrs. Orlowski to be approved by the City Council at a future date.
Motion:
McCaskill
Second:
Talley
Ayes:
Talley, Robbins, McCaskill,
Nays:
None
Absent:
None
Approved:
7-0
Huffman, Smith, Torres-Lepp, Williamson
Another result of Executive Session, a motion to approve the settlement, contingent on
City Council approval, negotiated at the October 9, 2023 mediation in Roger Best and
Kimberly Best v. Vann/Elli, Inc. et al., Cause No. 141-337858-22, to resolve all of plaintiffs'
claims, asserted and unasserted, against the City of Southlake pursuant to the terms
discussed in executive session and to be accomplished through settlement and dismissal
documents approved by the City's defense counsel and the City Attorney.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Absent: None
Approved: 7-0
3. REPORTS:
3A. MAYOR'S REPORT
313. CITY MANAGER'S REPORT
3131. MONTHLY FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 17, 2023
Page 2 of 8
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE OCTOBER 3, 2023, REGULAR CITY
COUNCIL MEETING.
4B. APPROVAL FOR PERMANENT LARGE PLANS AND HISTORICAL MAP
SCANNING SERVICES WITH ARMSTRONG ARCHIVES, LLC., IN AN AMOUNT
NOT TO EXCEED $100,000.
4C. ITEM LEFT BLANK INTENTIONALLY.
4D. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT OF TWO
EXISTING GARAGE STRUCTURES WITHIN A UTILITY EASEMENT LOCATED
AT 500 BENT WOOD LANE.
4E. APPROVE THE RENEWAL OF A CONTRACT WITH TACTICAL SYSTEMS
NETWORK (TSN) FOR TOWN HALL AND CHAMPIONS CLUB SECURITY IN
AN AMOUNT NOT TO EXCEED $381,000.
4F. APPROVE ZA23-0052, PLAT REVISION FOR LOT 1 R2, R.P. ESTES
SUBDIVISION (FORMERLY ADVERTISED AS LOT 2R1) BEING A REVISION
OF THE REMAINDER OF TRACT 1, R.P. ESTES SUBDIVISION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 974 W. DOVE
ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL
DISTRICT. SPIN NEIGHBORHOOD #5.
4G. APPROVE THE ANNUAL CONTRACT WITH PRESIDIO FOR PREMIUM
SUPPORT FOR RUBRIK BACKUP AND RECOVERY APPLIANCE IN AN
AMOUNT NOT TO EXCEED $60,500.
4H. RATIFY EXPENDITURES RELATED TO THE TOWN HALL PLAZA PARK
PROJECT CONCEPT DESIGN AND SURVEYING SERVICES PERFORMED BY
TBG PARTNERS IN AN AMOUNT NOT TO EXCEED $56,500.
41. APPROVE ORDINANCE NO. 1279, 1ST READING, ADOPTING THE 2024
STANDARDS OF CARE FOR THE RECREATION PROGRAMS FOR
ELEMENTARY SCHOOL -AGE CHILDREN OPERATED BY THE COMMUNITY
SERVICES DEPARTMENT.
4J. APPROVE FACILITIES UTILIZATION AGREEMENT WITH DRAGON YOUTH
BASEBALL.
4K. APPROVE FACILITIES UTILIZATION AGREEMENT WITH THE MIRACLE
LEAGUE OF SOUTHLAKE.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 17, 2023
Page 3 of 8
4L. APPROVE FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE
GIRLS SOFTBALL ASSOCIATION.
4M. APPROVE ORDINANCE NO. 1280, 1ST READING, ADOPTING THE 2023
NATIONAL ELECTRICAL CODE.
4N. VARIANCE TO SUBDIVISION ORDINANCE NO.483, AS AMENDED, SECTION
5.06, REQUIRING A MINIMUM 5-FOOT-WIDE SIDEWALK ALONG THE
HILLSIDE COURT STREET FRONTAGE OF LOT 19, J.J. FRESHOUR NO. 521
ADDITION, LOCATED AT 2300 HILLSIDE COURT, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS.
APPROVED
Motion was made to approve Consent Items 4A-4N, as written, including moving Item 6A,
from the Regular Agenda to the Consent Agenda, and noting the following:
- Item 413 — Item left blank intentionally.
- Item 6A — ACCEPTING THE APPLICANT'S REQUEST TO TABLE TO THE
NOVEMBER 7, 2023 COUNCIL MEETING - Ordinance No. 480-804, ZA23-0008,
2nd Reading, Zoning Change and Site Plan for Southlake Marketplace, for
property described as Lots 5, 6, and 7, Block 1, Southlake Crossing Phase II, an
addition to the City of Southlake, Tarrant County, Texas and located at 2001-2115
W. Southlake Blvd., Southlake, Texas.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
At this point in the meeting, Councilmember Randy Robbins left the meeting, and the
minutes reflect the vote accordingly.
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:00pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:00pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-804, ZA23-0008, 2ND READING, ZONING CHANGE AND
SITE PLAN FOR SOUTHLAKE MARKETPLACE, FOR PROPERTY
DESCRIBED AS LOTS 5, 6, AND 7, BLOCK 1, SOUTHLAKE CROSSING
PHASE II, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY,
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 17, 2023
Page 4 of 8
TEXAS AND LOCATED AT 2001-2115 W. SOUTHLAKE BLVD., SOUTHLAKE,
TEXAS. CURRENT ZONING: "C-3" GENERAL COMMERCIAL DISTRICT.
REQUESTED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #10. PUBLIC HEARING
APPROVED TO TABLE TO THE NOVEMBER 7, 2023, COUNCIL MEETING UNDER
CONSENT
6B. ORDINANCE NO. 928A, 2ND READING, AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, REPEALING ARTICLE VII,
"CURFEW FOR MINORS" OF CHAPTER 15, "PUBLIC SAFETY" OF THE
SOUTHLAKE CITY CODE. PUBLIC HEARING
APPROVED
Police Chief James Brandon presented Item 6B and answered questions from Council.
Mayor Huffman opened the public hearing at 7:01 pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:01 pm.
Motion was made to approve Item 6B, Ordinance No. 928A, 2"d Reading, an ordinance
of the City Council of the City of Southlake, Texas, repealing Article VII, "Curfew For
Minors" of Chapter 15, "Public Safety" of the Southlake City Code.
Motion:
McCaskill
Second:
Talley
Ayes:
Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays:
None
Absent:
Robbins
Approved:
6-0
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
REPEALING ARTICLE VII, "CURFEW FOR MINORS" OF CHAPTER 15, "PUBLIC
SAFETY" OF THE SOUTHLAKE CITY CODE; PROVIDING A SEVERABILITY CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV23-0016, SIGN VARIANCES FOR VALORA MEDICAL GROUP LOCATED
AT 1050 E. S.H. 114, SUITE 100, SOUTHLAKE, TEXAS.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 17, 2023
Page 5 of 8
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9A and
answered questions from Council.
Samantha Dubeck, 3605 Iron Mountain Ranch Ct., submitted a speaker card in opposition
to this item but she was not present to speak.
Motion was made to approve Item 9A, SV23-0016, Sign Variances for Valora Medical
Group located at 1050 E. S.H. 114, Suite 100, Southlake, Texas, subject to Staff Report
dated October 10, 2023, and noting the following:
- Council is following the Sign Board's recommendation of approval of the upper
story sign variance request.
- Approving only the building sign being located on the neighboring upper story
lease tenant space.
- Denying all other variances requested with respect to letter height, logo height,
sign area and colors.
- Denying black sign backer or blue letters
Motion:
McCaskill
Second:
Talley
Ayes:
Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays:
None
Absent:
Robbins
Approved: 6-0
9B. SV23-0017, SIGN VARIANCES FOR PIZZA HUT LOCATED AT 100 W.
SOUTHLAKE BLVD., SUITE 100, SOUTHLAKE, TEXAS.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9B and
answered questions from Council.
Motion was made to approve Item 9B, SV23-0017, Sign Variances for Pizza Hut located
at 100 W. Southlake Blvd., Suite 100, Southlake, Texas, subject to Staff Report dated
October 10, 2023, and noting the following:
- Approving the applicant's alternative proposal recommended by the Sign Board,
with the attached sign centered within the stucco fagade area as presented and
allowing:
o a maximum sign area of approximately 28.8 square feet
o a maximum logo area of approximately 7.47 square feet
o removal of the existing awning
o not approving the red flush mounted aluminum panel
Motion:
McCaskill
Second:
Talley
Ayes:
Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 17, 2023
Page 6 of 8
Nays:
None
Absent:
Robbins
Approved:
6-0
9C. APPROVE A VENDOR/MEMBER AGREEMENT FOR THE PURCHASE AND
INSTALLATION OF SYNTHETIC TURF, BALLFIELD FENCING AND
AMENITIES AT BICENTENNIAL PARK AND BOB JONES PARK WITH
GEOSURFACES FOR AN AMOUNT NOT TO EXCEED $11,600,000 AND THE
REALLOCATION OF $11,600,000 OF APPROVED SPDC CAPITAL
IMPROVEMENTS PROGRAM (CIP) FUNDS FROM THE SOUTHLAKE SPORTS
COMPLEX (SSC) PROJECT TO THIS PROJECT TO ALLOW FUNDING.
APPROVED
Director of Public Works Rob Cohen presented Item 9C and answered questions from
Council.
Motion was made to approve Item 9C, a vendor/member agreement for the purchase and
installation of synthetic turf, ballfield fencing and amenities at Bicentennial Park and Bob
Jones Park with GeoSurfaces for an amount not to exceed $11,600,000 and the
reallocation of $11,600,000 of approved SPDC Capital Improvements Program (CIP)
funds from the Southlake Sports Complex (SSC) project to this project to allow funding,
subject to the Memorandum dated October 17, 2023.
Motion: McCaskill
Second: Talley
Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Absent: Robbins
Approved: 6-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:41 pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 7T" OF NOVEMBER 2023.
ATTEST:
I PoiL
J h Hu n
Mayor
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 17, 2023
Page 7 of 8
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REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 17, 2023
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