2023-03-21 Regular CC MeetingCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA MARCH 21 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Update
4. Baylor Scott & White Medical Center - Grapevine Update
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
c. Seek advice of the city attorney on property damage claim relating
to building inspection.
2. Section 551.074: Deliberation regarding personnel matters
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 21, 2023
Page 2 of 6
a. Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline, or dismissal of the Associate Judge.
3. Section 551.087: Deliberation re ag rding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2017-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. Ethics Awareness Month
B. City Manager's Report
1. Women's History Month
2. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the March 7, 2023, regular City Council meeting.
B. Approve Resolution No. 23-008, authorizing the City Manager to execute
the global opioid settlement documents.
C. Authorize expenditures with TransCore for the installation of traffic signal
network communications in an amount not to exceed $75,000.
D. Approve the 2022 Annual Comprehensive Financial Report.
E. Approve a contract renewal for Parks janitorial services with PureService
Corporation in an amount not to exceed $75,800.
F. Approve an Encroachment and Joint Use Agreement of a wrought iron
fence with brick columns within a drainage easement and utility easement
located at 1480 Brown Lane.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 21, 2023
Page 3 of 6
G. Approve the purchase of software and support services from SHI
Government Solutions for Microsoft Licenses in an amount not to exceed
$192,000.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1270, 2"d Reading, changing the street name of a portion of
Parkwood Drive to Olivia Court, extending from intersection of E. Southlake
Boulevard to the current terminus at the current address of 400 Parkwood
Drive. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SV23-0002, Sign Variance for Shake Shack located at 125 Central Ave.,
Southlake, Texas.
B. SV23-0003, Sign Variance for Acadia Services located at 351 W. Southlake
Blvd., Southlake, Texas.
C. SV23-0004, Sign Variance for XO Marriage located at 1021 Grace Ln.,
Southlake, Texas.
D. Award bid to North Rock Construction for the construction of a pickleball
complex at Bicentennial Park in an amount not to exceed $3,665,000.
E. Approve the Holiday Lighting Contract with Christmas By Zenith in an
amount not to exceed $253,000.
F. Approve the lease of fiber internet access from Spectrum in an amount not
to exceed $196,000.
10. Other items for discussion: (There are no items on this agenda.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 21, 2023
Page 4 of 6
11. Adjournment
CERTIFICATE
I hereby certify that the above agepda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, S a, ' e,as, on Friday, March 17, 2023, b 5:00 m.,
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pursuant to the Texas Go,0rq enfiY • e : hapter 551.
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City Secretary % ....
If you plan to attend this publicIfiv pw��have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 21, 2023
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. City of Southlake v. Town of Westlake, Texas; Supreme Court Case No. 22-0188;
Court of Appeals No. 02-21-00241-CV; and Trial Court No. 2020-007041-1.
2. Myra Nunez v. City of Southlake; Cause No. 048-330936-21.
Section 551.072: Deliberation regarding real property.. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 21, 2023
Page 6 of 6
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safgt . The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
1 CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES MARCH 21, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Shawn McCaskill, and Councilmembers Kathy Talley, Randy
Robbins, Ronell Smith, and Amy Torres-Lepp
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Major Youngblood, Deputy Director of
Communications Pilar Schank, Corporate Videographer Mikaela Hall, Chief Financial
Officer Sharen Jackson, Fire Chief Mike Starr, Director of Community Services Chris
Tribble, Operations Manager of Special Projects Robert Briggs, Director of Economic
Development and Tourism Daniel Cortez, Director of Planning and Development Services
Dennis Killough, Director of Public Works Rob Cohen, Assistant City Attorney Cara White,
and City Secretary Amy Shelley
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:46 p.m.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE
Chair-elect Carl Chester of the Southlake Chamber of Commerce provided the update.
4. BAYLOR SCOTT & WHITE MEDICAL CENTER - GRAPEVINE UPDATE
Grapevine President Naman Mahajan of Baylor Scott & White Medical Center updated
the Council on the center's activities.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023
Page 1 of 8
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 6:02 p.m.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551 , Texas Government Code, Section 551.071
consultation with city attorney; Section 551 .074 deliberation regarding personnel matters;
and Section 551 .087 deliberation regarding economic development negotiations. City
Council adjourned for Executive Session at 6:02 p.m. Executive Session began at 6:10
p.m., and concluded at 7:16 p.m.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:19 p.m.
3. REPORTS:
3A. MAYOR'S REPORT
3A1. ETHICS AWARENESS MONTH
Mayor Huffman explained that March is National Ethics Awareness Month, and we
wanted to take a moment to honor the ethics we adhere to and discuss some recent
changes we've made to our City ethics program. City staff has been working on the Do
the Right Thing, Always., ethics campaign. We started with the approval of the ethics
ordinance in the fall of 2022. We then updated our code of conduct and are rolling out
ethics awareness messaging to City employees, and Boards and Commission members.
He then read the proclamation recognizing Ethics Awareness Month.
3B. CITY MANAGER'S REPORT
3B1. WOMEN'S HISTORY MONTH
City Manager Shana Yelverton introduced Corporate Videographer Mikaela Hall who
provided a presentation about Women's History Month, specifically to the City of
South lake.
3B2. FINANCIAL REPORT (WRITTEN)
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023
Page 2 of 8
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE MARCH 7, 2023, REGULAR CITY COUNCIL
MEETING.
4B. APPROVE RESOLUTION NO. 23-008, AUTHORIZING THE CITY MANAGER
TO EXECUTE THE GLOBAL OPIOID SETTLEMENT DOCUMENTS.
4C. AUTHORIZE EXPENDITURES WITH TRANSCORE FOR THE INSTALLATION
OF TRAFFIC SIGNAL NETWORK COMMUNICATIONS IN AN AMOUNT NOT
TO EXCEED $75,000.
4D. APPROVE THE 2022 ANNUAL COMPREHENSIVE FINANCIAL REPORT.
4E. APPROVE A CONTRACT RENEWAL FOR PARKS JANITORIAL SERVICES
WITH PURESERVICE CORPORATION IN AN AMOUNT NOT TO EXCEED
$75,800.
4F. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT OF A
WROUGHT IRON FENCE WITH BRICK COLUMNS WITHIN A DRAINAGE
EASEMENT AND UTILITY EASEMENT LOCATED AT 1480 BROWN LANE.
4G. APPROVE THE PURCHASE OF SOFTWARE AND SUPPORT SERVICES
FROM SHI GOVERNMENT SOLUTIONS FOR MICROSOFT LICENSES IN AN
AMOUNT NOT TO EXCEED $192,000.
APPROVED
Motion was made to approve Consent Items 4A-4G, as written, including moving Items
9E and 9F from the Regular Agenda to the Consent Agenda for approval.
The following person provided a speak card, but did not speak:
Item 4E — Colleen Golestan, 708 Bryson Way, opposition.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023
Page 3 of 8
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:23 p.m.
John Fahoum, 212 Montrose Lane, spoke about bike mobility.
Colleen Golestan, 708 Bryson Way, provided a speaker card, but was not present to
speak about the Carillon Parc Board Committee.
There being no one else wishing to speak, Mayor Huffman closed the public forum at 7:27
p.m.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1270, 2ND READING, CHANGING THE STREET NAME OF A
PORTION OF PARKWOOD DRIVE TO OLIVIA COURT, EXTENDING FROM
INTERSECTION OF E. SOUTHLAKE BOULEVARD TO THE CURRENT
TERMINUS AT THE CURRENT ADDRESS OF 400 PARKWOOD DRIVE.
PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6A and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:39 p.m.
The following person provided a speaker card in support of this item, but did not wish to
speak:
Eric Karl, 604 Northwood Ct.
There being no one else wishing to speak, Mayor Huffman closed the public hearing at
7:40 p.m.
Motion was made to approve Item 6A, Ordinance No. 1270, 2nd Reading, changing the
street name of a portion of Parkwood Drive to Olivia Court, extending from the intersection
of E. Southlake Boulevard to the current terminus at the 400 Parkwood Drive, subject to
Staff Report dated March 14, 2023.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR CITY COUNCIL MEETING MINUTES, MARCH21, 2023
Page 4 of 8
ORDINANCE NO. 1270
AN ORDINANCE CHANGING THE NAME OF A PORTION OF A STREET LOCATED
WITHIN THE CITY PRESENTLY KNOWN AS "PARKWOOD DRIVE", EXTENDING
FROM THE INTERSECTION OF E. SOUTHLAKE BOULEVARD TO THE TERMINUS
AT 400 PARKWOOD DRIVE AND FURTHER DESCRIBED IN "EXHIBIT A"; PROVIDING
A SEVERABILITY CLAUSE; AND PROVIDING FOR THE REPEAL OF INCONSISTENT
ORDINANCES.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV23-0002, SIGN VARIANCE FOR SHAKE SHACK LOCATED AT 125
CENTRAL AVE., SOUTHLAKE, TEXAS.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9A and
answered questions from Council.
Although not a public hearing, Mayor Huffman opened a public hearing at 7:45 p.m.
There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:45
p.m.
Motion was made to approve Item 9A, SV23-0002, Sign Variance for Shake Shack
located at 125 Central Ave., subject to Staff Report dated March 14, 2023, and noting the
following:
- Allowing the painted mural sign on the north elevation of the building with a larger
than permitted sign area of approximately 215.4 square as presented. Per the Sign
Board's suggestion, applicant has signed a licensing agreement with CISD and has
revised the mural to include the dragon.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2U 23
Page 5 of 8
9B. SV23-0003, SIGN VARIANCE FOR ACADIA SERVICES LOCATED AT 351 W.
SOUTHLAKE BLVD., SOUTHLAKE, TEXAS.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9B and
answered questions from Council.
Although not a public hearing, Mayor Huffman opened a public hearing at 7:55 p.m.
There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:55
p.m.
Motion was made to approve Item 9B, SV23-0003, Sign Variance for Acadia Services
located at 351 W. Southlake Blvd., subject to Staff Report dated March 14, 2023, and
noting the following:
- Approving Option A, as presented.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
9C. SV23-0004, SIGN VARIANCE FOR XO MARRIAGE LOCATED AT 1021 GRACE
LN., SOUTHLAKE, TEXAS.
TABLED INDEFINATELY
Director of Planning and Development Services Dennis Killough presented Item 9C and
answered questions from Council.
Motion was made to approve to table indefinitely, Item 9C, SV23-0004, Sign Variance
for XO Marriage located at 1021 Grace Ln.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved TO TABLE INDEFINATELY 7-0
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023
Page 6 of 8
9D. AWARD BID TO NORTH ROCK CONSTRUCTION FOR THE CONSTRUCTION
OF A PICKLEBALL COMPLEX AT BICENTENNIAL PARK IN AN AMOUNT
NOT TO EXCEED $3,665,000.
APPROVED
Director of Community Services Chris Tribble presented Item 9D and answered questions
from Council.
The following person submitted a speaker card in opposition to this item, but did not wish
to speak:
Colleen Golestan, 708 Bryson Way
Motion was made to approve Item 9D, Award bid to North Rock Construction for the
construction of a pickleball complex at Bicentennial Park in an amount not to exceed
$3,665,000.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
9E. APPROVE THE HOLIDAY LIGHTING CONTRACT WITH CHRISTMAS BY
ZENITH IN AN AMOUNT NOT TO EXCEED $253,000.
APPROVED UNDER CONSENT
9F. APPROVE THE LEASE OF FIBER INTERNET ACCESS FROM SPECTRUM IN
AN AMOUNT NOT TO EXCEED $196,000.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 8:44 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 4TH OF APRIL 2023.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023
Page 7 of 8
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REGULAR CITY COUNCIL MEETING MINUTES, MARCH21, 2023
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