2023-03-07 Regular CC MeetingCiiv OF
SEXASOUTHLAKE
REGULAR CITY COUNCIL MEETING AGENDA MARCH 7, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order.
2. Invocation: Clayton Reed
3. Retirement of Police K-9 Duco
4. Southlake Business Spotlight — Trophy Blooms
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subiect matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
2. Section 551.072: Deliberation regarding real property
a. Discuss the acquisition of real property for public purposes.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 7, 2023
Page 2 of 5
Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2017-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Economic Development and Tourism Department Highlights
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the February 21, 2023, regular City Council meeting.
B. Excuse the absence of Mayor Pro Tern Randy Williamson from the March
7, 2023, regular City Council meeting.
C. Approve the purchase of software support services and annual
maintenance from Tyler Technologies in an amount not to exceed
$229,000.
D. Approve the purchases of Cisco SMARTnet from Presidio in an amount not
to exceed $60,200.
E. Approve Ordinance No. 1270, 1st Reading, changing the street name of a
portion of Parkwood Drive to Olivia Court, extending from the intersection
of East Southlake Boulevard to the terminus at 400 Parkwood Drive.
F. Approve Resolution No. 23-005, Certifying unopposed candidates for the
May 6, 2023, General Election.
G. Approve Resolution No. 23-006, Cancelling the May 6, 2023, General
Election.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 7, 2023
Page 3 of 5
H. Approve to TABLE: SV23-0002, Sign Variance for Shake Shack located at
125 Central Ave., Southlake, Texas. (The applicant has requested to be
tabled to the March 21, 2023, regular City Council meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items: (There are no
items on this agenda.)
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify tha,�th�_ove agenda was posted on the official bulletin boards at Town
Hall, 1400 Maim,;t,.'buthlake, Texas, on Friday, March 3, 2023, by 5:00 p.m.,
ppf,puant to thezTd;cA's Goverrrt nt Code, Chapter 551.
tt T.
Amy e y, T�hAC•.,,
City Secre ary �'o,, "** %,,S
If you plan to attend this p"JAc�meeting and have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 7, 2023
Page 4 of 5
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. City of Southlake v. Town of Westlake, Texas, Supreme Court Case No. 22-0188;
Court of Appeals No. 02-21-00241-CV; and Trial Court No. 2020-007041-1.
2. Constance Westfall v. Jose Luna, et al; Cause No. 4:15-cv-00874-0.
3. Myra Nunez v. City of Southlake; Cause No. 048-330936-21.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 7, 2023
Page 5 of 5
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
1 CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES MARCH 7, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Deputy Mayor Pro Tern Shawn
McCaskill, and Councilmembers Kathy Talley, Randy Robbins, Ronell Smith, and Amy
Torres-Lepp
CITY COUNCIL ABSENT: Mayor Pro Tern Randy Williamson
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Major Youngblood, Deputy Director of
Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Fire Chief Mike
Starr, Director of Community Services Chris Tribble, Operations Manager of Special
Projects Robert Briggs, Director of Economic Development and Tourism Daniel Cortez,
Economic Development Specialist Stephanie Bernard, Marketing and Tourism Manager
Hillary Cromer, Director of Planning and Development Services Dennis Killough, Director
of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Amy Shelley
WORK SESSION:
1. CALL TO ORDER.
Work Session was called to order by Mayor John Huffman at 5:30 p.m.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. RETIREMENT OF POLICE K-9 DUCO
Police Chief James Brandon highlighted the service of Police K-9 Duco.
4. SOUTHLAKE BUSINESS SPOTLIGHT —TROPHY BLOOMS
Economic Development Specialist Stephanie Bernard provided a video which spotlighted
the Southlake business, Trophy Blooms.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2023
Page 1 of 4
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 5:47 p.m.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072 deliberation regarding real property; and
Section 551.087 deliberation regarding economic development negotiations. City Council
adjourned for Executive Session at 5:47 p.m. Executive Session began at 6:00 p.m., and
concluded at 7:03 p.m.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:09 p.m.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3B1. ECONOMIC DEVELOPMENT AND TOURISM DEPARTMENT HIGHLIGHTS
Economic Development Specialist Stephanie Bernard and Marketing and Tourism
Manager Hillary Cromer provided highlights from the Economic Development and
Tourism departments.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE FEBRUARY 21, 2023, REGULAR CITY
COUNCIL MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH ?, 2023
Page 2 of 4
4B. EXCUSE THE ABSENCE OF MAYOR PRO TEM RANDY WILLIAMSON FROM
THE MARCH 7, 2023, REGULAR CITY COUNCIL MEETING.
4C. APPROVE THE PURCHASE OF SOFTWARE SUPPORT SERVICES AND
ANNUAL MAINTENANCE FROM TYLER TECHNOLOGIES IN AN AMOUNT
NOT TO EXCEED $229,000.
4D. APPROVE THE PURCHASES OF CISCO SMARTNET FROM PRESIDIO IN AN
AMOUNT NOT TO EXCEED $60,200.
4E. APPROVE ORDINANCE NO. 1270, 1ST READING, CHANGING THE STREET
NAME OF A PORTION OF PARKWOOD DRIVE TO OLIVIA COURT,
EXTENDING FROM THE INTERSECTION OF EAST SOUTHLAKE
BOULEVARD TO THE TERMINUS AT 400 PARKWOOD DRIVE.
4F. APPROVE RESOLUTION NO. 23-005, CERTIFYING UNOPPOSED
CANDIDATES FOR THE MAY 6, 2023, GENERAL ELECTION.
4G. APPROVE RESOLUTION NO. 23-006, CANCELLING THE MAY 6, 2023,
GENERAL ELECTION.
4H. APPROVE TO TABLE: SV23-0002, SIGN VARIANCE FOR SHAKE SHACK
LOCATED AT 125 CENTRAL AVE., SOUTHLAKE, TEXAS. (THE APPLICANT
HAS REQUESTED TO BE TABLED TO THE MARCH 21, 2023, REGULAR CITY
COUNCIL MEETING.)
APPROVED
Motion was made to approve Consent Items 4A-4H, as written.
Motion: McCaskill
Second: Robbins
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp
Nays: None
Absent: Williamson
Approved: 6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:25 p.m.
Colleen Golestan, 708 Bryson Way, spoke about inclusion.
Kimberly Best, 1601 Tuscan Ridge Ct., spoke about a drilling accident.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2023
Page 3 of 4
There being no one else wishing to speak, Mayor Huffman closed the public forum at 7:32
p.m.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.)
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:32 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 21ST OF MARCH 2023.
Joiruff Irr
Mayor
ATTEST: H
A S Ile , TRMS>. ; c„
City Secrtary ;~
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REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2023
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