2023-01-17 Regular CC Meetingci,r or
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA JANUARY 17, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Updates
4. Southlake Sister Cities Membership Mug Artwork Contest Winners
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
c. Seek advice of the city attorney regarding drainage easements.
d. Seek advice of the city attorney regarding Garden District Site Plan
ZA21-0025 and Carillon Parc ZA18-0006 and ZA20-0029.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 17, 2023
Page 2 of 6
2. Section 551.074: Deliberation regarding personnel matters
a. Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of the City Manager, City Secretary,
and Associate Judge.
3. Section 551.087: Deliberation regarding_ economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2017-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Southlake Public Library Highlights
2. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the January 3, 2023, regular City Council meeting.
B. Authorize expenditures with Odessa Pumps for the purchase of two new
wastewater pumps along with any needed repairs to existing pumps in an
amount not to exceed $150,000.
C. Award the contract for the construction of the Timarron Creek and BB-8
Erosion Protection project to David-Tehoungue, Ltd., Co. in an amount not
to exceed $205,000.
D. Variance request to the Section 5.06 of the Subdivision Ordinance No. 483,
as amended, requiring a minimum 5-foot-wide residential sidewalk along
the street frontage for property described as Lot 20, I.G. Belcher No. 30
Addition, and located at 1055 N. Westpark Circle, Southlake, Denton
County, Texas.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 17, 2023
Page 3 of 6
E. Approve a one (1) year extension of the validity of Case ZA21-0102, Final
Plat for Pemberton, on property described as Tract 5A03, Samuel Freeman
Survey, No. 525 Addition, City of Southlake, Tarrant County, Texas, located
at 603 N. Kimball Avenue, Southlake, Texas. Current Zoning: "SF-20A"
Single Family Residential District. SPIN Neighborhood #4.
F. Excuse the absence of Councilmember Amy Torres-Lepp from the January
3, 2023, regular City Council meeting.
G. Excuse the absence of Planning and Zoning Commissioner Michael
Springer from the January 5, 2023, regular Planning and Zoning
Commission meeting.
H. Ordinance No. 1269, 1st Reading, adopting the City of Southlake
Consolidated Future Land Use Plan, an element of the Southlake
Comprehensive Plan.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items: (There are no
items on this agenda.)
7. Ordinances, first readings, and related items:
A. Ordinance No. 1268, 1st Reading, amending Chapter 9.5, Article II, of the
Southlake Code of Ordinances.
B. Ordinance No. 480-797, ZA22-0059, 1st Reading, Zoning Change and
Concept Plan for The Madhani Residence on property described as Tract
813, John J. Freshour Survey Abstract No. 521, located at 2260 Johnson
Road, City of Southlake, Tarrant County, Texas. Current Zoning: "AG"
Agricultural District. Proposed Zoning: "SF-1A" Single Family Residential
District. SPIN Neighborhood #11.
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
?VzV-4?
January 17, 2023
Page 4 of 6
11, Adjournment
CERTIFICATE
I hereby certify that the above a enda was posted on the official bulletin boards at Town
" 1 C;i�.Texas, on Friday, January 13, 2023, by 5:00 p.m.,
Hall, 1400 Main StreetA�4ChA- le
hTJ rsuant to the Texa$"RAL� tide, Chapter 551.
%AmIle City kJRMC
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Cit retary
If you plan to attend this and have a disability that requires special needs, please
advise the City Secretary's Acce 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity + Innovation + Accountability + Commitment to Excellence + Teamwork
City of Southlake
City Council meeting agenda
January 17, 2023
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
2. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian
and Melissa Reukema
3. City of Southlake v. Town of Westlake, Texas; Cause No. 2020-007041.
4. Constance Westfall v. Jose Luna, et al; Cause No. 4:15-cv-00874-0.
5. Myra Nunez v. City of Southlake; Cause No. 048-330936-21.
Section 551.072: Deliberation regarding real property_ The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 17, 2023
Page 6 of 6
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(D: Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
leCITY OF
( SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES JANUARY 17, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Shawn McCaskill, and Councilmembers Kathy Talley, Randy
Robbins, Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Major Youngblood, Deputy Director of
Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Deputy Fire Chief
Jeremy Wilson, Fire Marshal Kelly Clements, Senior Director of Human Resources
Stacey Black, Director of Community Services Chris Tribble, Director of Economic
Development and Tourism Daniel Cortez, Director of Planning and Development Services
Dennis Killough, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City
Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATES
Mark Gilbert, President of the Southlake Chamber of Commerce, provided an update
about Chamber events.
4. SOUTHLAKE SISTER CITIES MEMBERSHIP MUG ARTWORK CONTEST
WINNERS
Southlake Sister Cities was not in attendance for the meeting; therefore, this item was
rescheduled.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 17, 2023
Page 1 of 5
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
CITY COUNCIL ABSENT: Councilmember Randy Robbins
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 5:44pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney, and Section 551.074 deliberation regarding personnel
matters, and Section 551.087 deliberation regarding economic development negotiations.
City Council adjourned for Executive Session at 5:44pm. Executive Session began at
5:56pm and concluded at 7:15pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:18pm.
As a result of Executive Session, a motion was made to approve an amendment to the
City Manager's contract to include a 5-percent pay increase effective January 1, 2023.
Motion: Williamson
Second: McCaskill
Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Absent: Robbins
Approved: 6-0
Another result of Executive Session, a motion was made to approve an amendment to
the City Secretary's contract to include a 10-percent pay increase effective January 1,
2023, with an expiration of December 31, 2023.
Motion: Williamson
Second: McCaskill
Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Absent: Robbins
Approved: 6-0
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 17, 2023
Page 2 of 5
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3B1. SOUTHLAKE PUBLIC LIBRARY HIGHLIGHTS
No highlights were provided at this time.
3B2. FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE JANUARY 3, 2023, REGULAR CITY
COUNCIL MEETING.
4B. AUTHORIZE EXPENDITURES WITH ODESSA PUMPS FOR THE PURCHASE
OF TWO NEW WASTEWATER PUMPS ALONG WITH ANY NEEDED REPAIRS
TO EXISTING PUMPS IN AN AMOUNT NOT TO EXCEED $150,000.
4C. AWARD THE CONTRACT FOR THE CONSTRUCTION OF THE TIMARRON
CREEK AND BB-8 EROSION PROTECTION PROJECT TO DAVID-
TEHOUNGUE, LTD., CO. IN AN AMOUNT NOT TO EXCEED $205,000.
4D. VARIANCE REQUEST TO THE SECTION 5.06 OF THE SUBDIVISION
ORDINANCE NO. 483, AS AMENDED, REQUIRING A MINIMUM 5-FOOT-WIDE
RESIDENTIAL SIDEWALK ALONG THE STREET FRONTAGE FOR
PROPERTY DESCRIBED AS LOT 20, I.G. BELCHER NO. 30 ADDITION, AND
LOCATED AT 1055 N. WESTPARK CIRCLE, SOUTHLAKE, DENTON
COUNTY, TEXAS.
4E. APPROVE A ONE (1) YEAR EXTENSION OF THE VALIDITY OF CASE ZA21-
0102, FINAL PLAT FOR PEMBERTON, ON PROPERTY DESCRIBED AS
TRACT 5A03, SAMUEL FREEMAN SURVEY, NO. 525 ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 603 N. KIMBALL
AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-20A" SINGLE
FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #4.
4G. EXCUSE THE ABSENCE OF COUNCILMEMBER AMY TORRES-LEPP FROM
THE JANUARY 3, 2023, REGULAR CITY COUNCIL MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 17, 2023
Page 3 of 5
4H. EXCUSE THE ABSENCE OF PLANNING AND ZONING COMMISSIONER
111 MICHAEL SPRINGER FROM THE JANUARY 5, 2023, REGULAR PLANNING
AND ZONING COMMISSION MEETING.
41. ORDINANCE NO. 1269, 1ST READING, ADOPTING THE CITY OF
SOUTHLAKE CONSOLIDATED FUTURE LAND USE PLAN, AN ELEMENT OF
THE SOUTHLAKE COMPREHENSIVE PLAN.
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4I, as written, and moved
Items 7A and 7B from the Regular Agenda to the Consent Agenda.
Items 4A-4C; 4E-41; 7A and 7B:
Motion: Williamson
Second: McCaskill
Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Absent: Robbins
Approved: 6-0
Item 4D:
Motion: Williamson
Second: McCaskill
Ayes: Talley, McCaskill, Smith, Torres Lepp, Williamson
Nays: None
Abstain: Huffman
Absent: Robbins
Approved: 6-0-1
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:21pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:21pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.)
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 1268, 1ST READING, AMENDING CHAPTER 9.5, ARTICLE
II, OF THE SOUTHLAKE CODE OF ORDINANCES.
APPROVED UNDER CONSENT
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 17, 2023
Page 4 of 5
7B. ORDINANCE NO. 480-797, ZA22-0059, 1ST READING, ZONING CHANGE AND
CONCEPT PLAN FOR THE MADHANI RESIDENCE ON PROPERTY
DESCRIBED AS TRACT 8B, JOHN J. FRESHOUR SURVEY ABSTRACT NO.
521, LOCATED AT 2260 JOHNSON ROAD, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT.
PROPOSED ZONING: "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT.
SPIN NEIGHBORHOOD #11.
APPROVED UNDER CONSENT
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:21 pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 71-" OF FEBRUARY 2023.
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REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 17, 2023
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