2025-01-21 Regular CC MeetingCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA JANUARY 21, 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order.
2. Invocation: Clayton Reed
3. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
1. Section 551.071: Consultation with citv atto
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding legal issues related to the
City's Consolidated Future Land Use Plan as it pertains to the
Medium Density Residential and other land use categories.
c. Seek advice of the city attorney regarding legal issues related to
Oncor Electric Delivery Company NTU, LLC v. City of Southlake et
al; Cause No. 25-0139-158.
d. Seek advice of the city attorney regarding Ordinance No. 635-D.
2. Section 551.074: Deliberation regarding personnel matters.
a. Deliberate the appointment, employment, evaluation, or duties of the
City Manager.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 21, 2025
Page 2 of 5
3. Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2017-03
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Southlake Open Rewards
2. Monthly Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the January 7, 2024, Regular City Council meeting.
B. Approve the FY 2025 Teen Court Interlocal Agreement.
C. Resolution No. 25-001, appointing a Chair to the Tax Increment
Reinvestment Zone Number One Board of Directors for the 2025 calendar
year.
D. Approve an Encroachment and Joint Use Agreement for a retaining wall
within the drainage easement being located at 1100 Raven Bend Court.
E. Approve an Engineering Services Agreement with Freese and Nichols to
provide engineering design, bidding, and construction phase services for
T.W. King Pump Station Phase 1 Final Design in an amount not to exceed
$1,150,000.
F. Approve Southlake Parks Development Corporation (SPDC) funding with
Pioneer Manufacturing Company, dba Pioneer Athletics, for Equipment and
Materials in an amount not to exceed $120,000.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 21, 2025
Page 3 of 5
G. TABLE: ZA24-0066, Site Plan for Southlake Medical Office Building at 451
E. S.H. 114, on property described as Lot 2R, Block 1, Southlake Medical
District, an addition to the City of Southlake, Tarrant County, Texas. Current
Zoning: "S-P-2" Generalized Site Plan District. SPIN Neighborhood #7.
(Request to table this item to the February 4, 2025, City Council meeting.)
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items: (There are no
items on this agenda.)
7. Ordinances, first readings, and related items: (There are no item tems on this agenda.)
& Resolutions.- (There are no items on this agenda.)
9. Other items for consideration:
A. ZA24-0072, Preliminary Plat for Brumlow East, on property described as a
portion of Tract 1A, Harrison Decker Survey Abstract 438, and Tracts 2EO4,
2EO6 and a portion of Tract 2EO7A, John N. Gibson Survey Abstract 591,
�City of Southlake, Tarrant County, Texas and located at 1719 E. Continental
Blvd. and 1451 — 1537 Brumlow Ave., Southlake, Texas. Current
Zoning:Transon Zoning District. SPIN Neighborhood #8.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Soqthlft, Texas, on Friday, January 17, 2025, by 5:00 p.m.,
Texas e nt to the TexG %%% I
vniff,40:Pp de, Chapter 551.
Am 'i-ei'lIV, RMC U
City' cre
If you plan to attend this'ppbbm.eQtin� at -have a disability that requires special needs, please
advise the City SecretaiN 1*oe J�Aours in advance at 817-748-8016 and reasonable
accommodations will be made you.
City of Southlake values:
Integrity * Innovation + Accountability + Commitment to Excellence * Teamwork
City of Southlake
City Council meeting agenda
January 21, 2025
Page 4 of 5
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Michael Fisher et al v. City of Southlake et al; Civil Action No. 4:23-cv-01102-0.
2. Nellie Hall v. The Marq Southlake and City of Southlake; Cause No. 096-358874-
24.
3. Oncor Electric Delivery Company NTU, LLC v. City of Southlake et al; Cause No.
25-0139-158.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 21, 2025
Page 5 of 5
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
9 CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES JANUARY 21, 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli, Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James
Brandon, Assistant City Manager/Senior Director of Human Resources Stacey Black,
Assistant to the City Manager Bora Sulollari, Director of Communications Pilar Schank,
Chief Financial Officer Sharen Jackson, Assistant Police Chief Jose Luna, Interim Fire
Chief Jeremy Wilson, Deputy Director of Economic Development and Tourism Robert
Briggs, Economic Development and Tourism Specialist Dylan Duque, Operations
Manager Customer Service Melody Andersen, Director of Information Technology Blair
Halbert, Director of Community Services David Miller, Director of Planning and
Development Services Dennis Killough, Deputy Director of Public Works Administration
Lauren LaNeave, City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:31 pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance
to the United States and Texas Flags.
3. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tern Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately followinq the work session
CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 5:35pm.
REGULAR CITY COUNCIL MEETING MINUTES, .IANUARY21, 2025
Page 1 q1'5
Prior to the closing of the executive session, Councilmember Randy Robbins had to leave
for a work -related event.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.074 deliberation regarding personnel matters;
and Section 551.087 deliberation regarding economic development negotiations. The
City Council adjourned for Executive Session at 5:35pm. Executive Session began at
5:45pm and concluded at 7:29pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 7:30pm
As a result of the Executive Session, a motion was made to approve
the City Manager's contract to extend for a period of one year,
compensation to align with the 65th percentile of the market, with a
February 1, 2025.
Motion:
Talley
Second:
Williamson
Ayes:
Talley, Scharli, McCaskill, Smith, Williamson
Nays:
None
Absent:
Robbins
Approved:
5-0
an amendment to
ind to adjust the
effective date of
Mayor McCaskill announced the resignation of Councilmember Amy Torres-Lepp due to
personal issues effective immediately.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3131. SOUTHLAKE OPEN REWARDS
City Manager Ortowski introduced Economic Development and Tourism Specialist Dylan
Duque to provide information about the Southlake Open Rewards Program.
3132. MONTHLY FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
REGULAR CITYCOUNCIL MEETING MINUTES, JANUARY21, 2025
Page 2 of 5
4. CONSENT:
4A. APPROVE MINUTES FROM THE JANUARY 7, 2024, REGULAR CITY
COUNCIL MEETING.
4B. APPROVE THE FY 2025 TEEN COURT INTERLOCAL AGREEMENT.
4C. RESOLUTION NO. 25-001, APPOINTING A CHAIR TO THE TAX INCREMENT
REINVESTMENT ZONE NUMBER ONE BOARD OF DIRECTORS FOR THE
2025 CALENDAR YEAR.
4D. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR A
RETAINING WALL WITHIN THE DRAINAGE EASEMENT BEING LOCATED AT
1100 RAVEN BEND COURT.
4E. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH FREESE AND
NICHOLS TO PROVIDE ENGINEERING DESIGN, BIDDING, AND
CONSTRUCTION PHASE SERVICES FOR T.W. KING PUMP STATION PHASE
1 FINAL DESIGN IN AN AMOUNT NOT TO EXCEED $1,150,000.
4F. APPROVE SOUTHLAKE PARKS DEVELOPMENT CORPORATION (SPDC)
FUNDING WITH PIONEER MANUFACTURING COMPANY, DBA PIONEER
ATHLETICS, FOR EQUIPMENT AND MATERIALS IN AN AMOUNT NOT TO
EXCEED $120,000.
4G. TABLE: ZA24-0066, SITE PLAN FOR SOUTHLAKE MEDICAL OFFICE
BUILDING AT 451 E. S.H. 114, ON PROPERTY DESCRIBED AS LOT 2R,
BLOCK 1, SOUTHLAKE MEDICAL DISTRICT, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #7. (REQUEST
TO TABLE THIS ITEM TO THE FEBRUARY 4, 2025, CITY COUNCIL MEETING.)
Deputy Mayor Pro Tern Kathy Talley presented the items for consideration on the
Consent Agenda.
Motion was made to approve Consent Items 4A-4G, as written.
Motion:
Talley
Second:
Williamson
Ayes:
Talley, Scharli,
Nays:
None
Absent:
Robbins
Approved:
5-0
McCaskill, Smith, Williamson
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY21, 2025
Page 3 of 5
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 7:37pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 7:37pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.)
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. ZA24-0072, PRELIMINARY PLAT FOR BRUMLOW EAST, ON PROPERTY
DESCRIBED AS A PORTION OF TRACT 1A, HARRISON DECKER SURVEY
ABSTRACT 438, AND TRACTS 2E04, 2E06 AND A PORTION OF TRACT
2E07A, JOHN N. GIBSON SURVEY ABSTRACT 591, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 1719 E. CONTINENTAL
BLVD. AND 1451 —1537 BRUMLOW AVE., SOUTHLAKE, TEXAS. CURRENT
ZONING: "TZD" TRANSITION ZONING DISTRICT. SPIN NEIGHBORHOOD #8.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9A and
answered questions from the Council.
Although not required, Mayor McCaskill opened a public hearing at 7:47pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
7:47pm.
Motion was made to approve Item 9A, ZA24-0072, Preliminary Plat for Brumlow East, on
property described as a portion of Tract 1A, Harrison Decker Survey Abstract 438, and
Tracts 2E04, 2E06 and a portion of Tract 2E07A, John N. Gibson Survey Abstract 591,
City of Southlake, Tarrant County, Texas and located at 1719 E. Continental Blvd. and
1451 — 1537 Brumlow Ave., subject to the Staff Report dated January 14, 2025, and Plat
Review Summary No. 1, dated January 9, 2025, and noting:
- Granting the requested variance to the expiration of plats, approving that the
validity of the preliminary plat and any subsequent final plat be extended for a
period of 2-years, with a total approval of 4-years, from approval date due to the
length of time needed for floodplain reclamation and Corp of Engineers Letter of
Map Revision (LOMR) approval.
REGULAR CITYCOUNCIL MEETING MINUTES, .IANUARY21, 2025
Page 4 o f 5
Motion:
Williamson
Second:
Talley
Ayes:
Talley, McCaskill, Smith, Williamson
Nays:
Scharli
Absent:
Robbins
Approved:
4-1
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 7:49pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 4T" OF FEBRUARY 2025.
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ShAlAfn McCaskill
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REGULAR CITYCOUNCIL MEETING MINUTES, JANUARY21, 2025
Page 5 of '5