2024-11-05 Regular CC Meeting- UCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA NOVEMBER 5, 2024
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order.
2. Invocation: Clayton Reed
3. Honors & Recognition: Veteran's Day Proclamation
4. Honors & Recognition: Tree City U.S.A and Arbor Day Proclamation
5. Update on the Town Hall Plaza Park Feasibility Study
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
1. Section 551.071: Consultation with citv attorn
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding legal issues related to the
City's Consolidated Future Land Use Plan as it pertains to the
Medium Density Residential and other land use categories.
c. Seek advice of the city attorney regarding annexation of real
property.
d. Seek advice of the city attorney regarding potential contract renewal
with Barnes & Thornburg.
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City Council meeting agenda
November 5, 2024
Page 2 of 6
2. Section 551.072: Deliberation regarding real property.
a. Discuss the acquisition of real property for public purposes.
3. Section 551.087: Deliberation regarding economic development
negotiations.
b. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2017-03
c. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2024-01
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. 2024 Home for the Holidays
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 15, 2024, Regular City Council meeting.
B. Approve the cancellation of the December 17, 2024, Regular City Council
Meeting.
C. Approve ZA24-0067, Variance to the sidewalk requirements of Section 5.06
of the Subdivision Ordinance No. 483, as amended, on property described
as Lot 19, S. Freeman No. 525 Addition, Southlake, Tarrant County, Texas,
and located at 2421 Greenbough Ln.
D. Approve an Encroachment and Joint Use Agreement for a wood fence
within the drainage easement being located at 805 Victoria Lane.
REGULAR AGENDA:
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City Council meeting agenda
November 5, 2024
Page 3 of 6
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. ZA24-0036, Site Plan for Well Billion Place on property described as Lot
7R, Block A, Southlake Bank Place, and located at 3313 E. State Highway
114, Southlake, Texas. Current Zoning: "C-3" General Commercial District.
SPIN Neighborhood #8. PUBLIC HEARING
B. ZA24-0060, Site Plan for Lot 1, Block 1, Mustang Business Park, and
located at 1825 Mustang Ct., Southlake, Texas. Current Zoning: 1-1" Light
Industrial District. SPIN Neighborhood #8. PUBLIC HEARING
C. Ordinance No. 1289, 2nd Reading, adopting the 2025 Standards of Care
for the recreation programs for elementary age children operated by the
Community Services Department. PUBLIC HEARING
D. Ordinance No. 480-564F, ZA24-0042, 2nd Reading, Zoning Change and
Development Plan for Carillon Parc Plaza District, on property described as
Tracts 3A4, 3A4A, 3A5, 3A, 3A3, 3A1 B, and a portion of Tracts 1 E, 1 D, and
3A1, Larkin H. Chivers Survey, Abstract No. 300, and generally located at
the northeast corner of E. S.H. 114 and N. White Chapel Blvd., west of
Rivera Dr., and approximately 600 ft. south of E. Kirkwood Blvd., City of
Southlake, Tarrant County, Texas. Current Zoning: "ECZ" Employment
Center Zoning District. Requested Zoning: "ECZ" Employment Center
Zoning District. SPIN Neighborhood #3. PUBLIC HEARING (At the October
1, 2024, City Council meeting, this item was tabled to the November 5,
2024, City Council meeting at the applicant's request.)
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
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City of Southlake
City Council meeting agenda
November 5, 2024
Page 4 of 6
I hereby certify that the above a �q} a was posted on the official bulletin boards at Town
Hall, 1400 Main Street, So��{##1%` VfV� p, on Friday, November 1, 2024, by 5.00 p.m.,
pursuant to the Texas GoArRm-6h Cody Ehapter 551.
. cn
Amy WeyORMC
City Secretary ••....
If you plan to attend this public m,69%4i4have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values. -
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City of Southlake
City Council meeting agenda
November 5, 2024
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EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Michael Fisher et al v. City of Southlake et al; Civil Action No. 4:23-cv-01102-0.
2. Nellie Hall v. The Marq Southlake and City of Southlake; Cause No. 096-358874-
24
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
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criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values. -
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CITY OF
SOUTHLAK.E
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 5, 2024
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli, Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James
Brandon, Assistant City Manager/Senior Director of Human Resources Stacey Black,
Assistant to the City Manager Bora Sulollari, Operations Manager Customer Relations,
Melody Anderson, Chief Financial Officer Sharen Jackson, Police Chief Ashleigh Casey,
Interim Fire Chief Jeremy Wilson, Director of Community Services David Miller, Deputy
Director of Economic Development and Tourism Robert Briggs, Director of Planning and
Development Services Dennis Killough, Director of Public Works Rob Cohen, City
Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:32pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance
to the United States and Texas Flags.
3. HONORS & RECOGNITION: VETERAN'S DAY PROCLAMATION
City Manager Alison Orlowski introduced Deputy Director of Economic Development and
Tourism, Robert Briggs, who recognized Veterans Day, highlighted employee veterans,
and discussed the ways in which the community is celebrating those who have served
our country as members of the armed services.
4. HONORS & RECOGNITION: TREE CITY U.S.A AND ARBOR DAY
PROCLAMATION
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 5, 2024
Page 1 of' 7
City Manager Alison Ortowski introduced Director of Planning and Development Services
Dennis Killough, who provided information about the City's commitment to tree
preservation.
5. UPDATE ON THE TOWN HALL PLAZA PARK FEASIBILITY STUDY
This item will be discussed at a future meeting.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tern Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 5:52pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; and Section 551.087 deliberation regarding economic
development negotiations. The City Council adjourned for Executive Session at 5:52pm.
Executive Session began at 6:03pm and concluded at 6:48pm.
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli, and Ronell Smith.
CITY COUNCIL ABSENT: Councilmember Amy Torres-Lepp
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 6:53pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor McCaskill expressed his appreciation to City staff for their extensive preparations
for the November 5, 2024, Election with the lobby set up ensuring the voters were
comfortable while waiting to cast their vote.
3B. CITY MANAGER'S REPORT
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 5, 2024
Page 2 of ' 7
3131. 2024 HOME FOR THE HOLIDAYS
City Manager Orlowski introduced Festival and Events Coordinator Lauren Kimberly to
provide an update on the 2024 Home for the Holidays — Christmastime in Southlake.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE OCTOBER 15, 2024, REGULAR CITY
COUNCIL MEETING.
4B. APPROVE THE CANCELLATION OF THE DECEMBER 17, 2024, REGULAR
CITY COUNCIL MEETING.
4C. APPROVE ZA24-0067, VARIANCE TO THE SIDEWALK REQUIREMENTS OF
SECTION 5.06 OF THE SUBDIVISION ORDINANCE NO. 483, AS AMENDED,
ON PROPERTY DESCRIBED AS LOT 19, S. FREEMAN NO. 525 ADDITION,
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 2421
GREENBOUGH LN.
4D. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR A
WOOD FENCE WITHIN THE DRAINAGE EASEMENT BEING LOCATED AT 805
VICTORIA LANE.
APPROVED
Deputy Mayor Pro Tem Kathy Talley presented the items for consideration on the
Consent Agenda.
Motion was made to approve Consent Items 4A-4D, as written, and noting the following:
Motion:
Talley
Second:
Williamson
Ayes:
Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays:
None
Absent:
Torres-Lepp
Approved:
6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 7:01 pm.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 5, 2024
Page 3 of ' 7
There being no one wishing to speak, Mayor McCaskill closed the public forum at 7:01 pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ZA24-0036, SITE PLAN FOR WELL BILLION PLACE ON PROPERTY
DESCRIBED AS LOT 7R, BLOCK A, SOUTHLAKE BANK PLACE, AND
LOCATED AT 3313 E. STATE HIGHWAY 114, SOUTHLAKE, TEXAS.
CURRENT ZONING: "C-3" GENERAL COMMERCIAL DISTRICT. SPIN
NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6A and
answered questions from the Council.
Mayor McCaskill opened the public hearing at 7:06pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
7:06pm.
Motion was made to approve Item 6A, ZA24-0036, Site Plan for Well Billion Place on
property described as Lot 7R, Block A, Southlake Bank Place, and located at 3313 E.
State Highway 114, subject to the Staff Report dated October 29, 2024, and Site Plan
Review Summary No. 3, dated October 11, 2024, and noting the following:
- Approving the site plan for an approx. 5,960 sq. ft. multi -tenant commercial building
as presented.
Motion:
Talley
Second:
Williamson
Ayes:
Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays:
None
Absent:
Torres-Lepp
Approved:
6-0
6B. ZA24-0060, SITE PLAN FOR LOT 1, BLOCK 1, MUSTANG BUSINESS PARK,
AND LOCATED AT 1825 MUSTANG CT., SOUTHLAKE, TEXAS. CURRENT
ZONING: "I-1" LIGHT INDUSTRIAL DISTRICT. SPIN NEIGHBORHOOD #8.
PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6B and
answered questions from the Council.
Mayor McCaskill opened the public hearing at 7:13pm.
REGULAR CITY COUNCIL MEETING MINUTES, NO VEMBER 5, 2024
Page 4 of 7
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
7:13pm.
Motion was made to approve Item 6B, ZA24-0060, Site Plan for Lot 1, Block 1, Mustang
Business Park, and located at 1825 Mustang Ct., subject to the Staff Report dated
October 29, 2024, and noting the following:
- Approving the site plan for approx. 2,970 sq. ft. outdoor storage area as presented.
Motion:
Talley
Second:
Williamson
Ayes:
Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays:
None
Absent:
Torres-Lepp
Approved:
6-0
6C. ORDINANCE NO. 1289, 2ND READING, ADOPTING THE 2025 STANDARDS
OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY AGE
CHILDREN OPERATED BY THE COMMUNITY SERVICES DEPARTMENT.
PUBLIC HEARING
APPROVED
Recreation Programs Manager Jennifer Blackstock presented Item 6C and answered
questions from the Council.
Mayor McCaskill opened the public hearing at 7:17pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
7:17pm.
Motion was made to approve Item 6C, Ordinance No. 1289, 2nd Reading, adopting the
2025 Standards of Care for the recreation programs for elementary age children operated
by the Community Services Department, and noting the following.
- Approving the 2025 Standards of Care for the recreation programs for elementary
age children.
Motion:
Talley
Second:
Williamson
Ayes:
Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays:
None
Absent:
Torres-Lepp
Approved:
6-0
ORDINANCE NO. 1289
AN ORDINANCE ESTABLISHING STANDARDS OF CARE FOR THE RECREATION
PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE
CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
REGULAR CITY COUNCIL MEETING MINUTES, NOV'EAIBER 5, 2024
Page 5 of 7
6D. ORDINANCE NO. 480-564F, ZA24-0042, 2ND READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR CARILLON PARC PLAZA DISTRICT, ON
PROPERTY DESCRIBED AS TRACTS 3A4, 3A4A, 3A5, 3A, 3A3, 3A1 B, AND A
PORTION OF TRACTS 1E, 1D, AND 3A1, LARKIN H. CHIVERS SURVEY,
ABSTRACT NO. 300, AND GENERALLY LOCATED AT THE NORTHEAST
CORNER OF E. S.H. 114 AND N. WHITE CHAPEL BLVD., WEST OF RIVERA
DR., AND APPROXIMATELY 600 FT. SOUTH OF E. KIRKWOOD BLVD., CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN NEIGHBORHOOD #3.
PUBLIC HEARING (AT THE OCTOBER 1, 2024, CITY COUNCIL MEETING,
THIS ITEM WAS TABLED TO THE NOVEMBER 5, 2024, CITY COUNCIL
MEETING AT THE APPLICANT'S REQUEST.)
TABLED TO THE NOVEMBER 19, 2024, CITY COUNCIL MEETING
Motion was made to TABLE Item 6D, Ordinance No. 480-564F, ZA24-0042, 2nd
Reading, Zoning Change and Development Plan for Carillon Parc Plaza District.
Motion:
Talley
Second:
Williamson
Ayes:
Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays:
None
Absent:
Torres-Lepp
Approved:
6-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 7:19pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 19T" OF NOVEMBER 2024.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 5, 2024
Page 6 of ' 7
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Shawn McCaskill
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REGULAR C'ITYC'OUNCIL AIEETING AIINUTES, NO6 EMBER 5, 2024
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