2024-04-16 Regular CC MeetingCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA APRIL 16, 2024
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order.
2. Invocation: Clayton Reed
3. Honors & Recognition: Proclamation recognizing World Autism Day
4. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
5. Recognition for outgoing Mayor John Huffman. Reception to follow in the lobby.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
1. Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
April 16, 2024
Page 2 of 6
1. A Salute to Future Defenders: A Ceremony for Military -Bound
Graduates
B. City Manager's Report
1. Keep Southlake Beautiful — Southlake Recycles Day
2. Monthly Financial Report (Written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the April 2, 2024, Regular City Council meeting.
B. Approve a Professional Services Agreement (PSA) with TSK to provide a
concept plan feasibility study for the Southlake Town Hall Plaza Renovation
Project in an amount not to exceed $194,800.
C. Approve a professional services agreement with CityBase in an amount not
to exceed $58,500 for financial data consulting services.
D. Excuse the absences of Planning and Zoning Commissioners Gina Phalen
and Lora Gunter from the April 4, 2024, Regular Planning and Zoning
Commission meeting.
E. Excuse the absence of Planning and Zoning Commissioner Gina Phalen
from the April 18, 2024, Regular Planning and Zoning Commission meeting.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1269-B, CP24-0001, 2nd Reading, amendment to the City
of Southlake Consolidated Future Land Use Plan, an element of the
Southlake Comprehensive Plan for The Overlook, for property described as
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
April 16, 2024
Page 3 of 6
a portion of Tract 3C, W.W. Hall Survey Abstract 695, City of Southlake,
Tarrant County, Texas and located at 240 N. Carroll Avenue, Southlake,
Texas. Current Zoning: "AG" Agricultural District. SPIN Neighborhood #7.
PUBLIC HEARING
B. Ordinance No. 480-810, ZA23-0072, 2nd Reading, Zoning Change and
Development Plan for The Overlook and WillowTree Gardens, for property
described as Tracts 3C, and portions of Tracts 3D03, and 3D03A, W.W.
Hall Survey Abstract 695, City of Southlake, Tarrant County, Texas and
located at 240 N. Carroll Avenue, Southlake, Texas. Current Zoning: "AG"
Agricultural District and "SF-1A" Single Family Residential District.
Proposed Zoning: "TZD" Transitional Zoning District. SPIN Neighborhood
#7. PUBLIC HEARING
C. Ordinance No. 480-812, ZA23-0073, 2nd Reading, Zoning Change and Site
Plan for Tommy's Car Wash, for property described as Lot 13, Block 3R,
Cimmarron Acres, City of Southlake, Tarrant County, Texas and located at
101 N. Pearson Lane, Southlake, Texas. Current Zoning: "C-2" Local Retail
Commercial District. Requested Zoning: "S-P-2" Generalized Site Plan
District. SPIN Neighborhood #11. PUBLIC HEARING
D. Ordinance No. 895-E, 2nd Reading, adopting the 2024 Water Conservation
Plan. PUBLIC HEARING
E. Ordinance No. 662-G, 2nd Reading, adopting the 2024 Drought
Contingency Plan. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. Approve contract change orders with GeoSurfaces for work required to
complete the synthetic turf, ballfield fencing, and amenities project at
Bicentennial Park and Bob Jones Park for a total contract amount not to
exceed $12,015,000.
B. Approve an engineering services agreement with Baird, Hampton & Brown
(BHB) in an amount not to exceed $70,000 for engineering services,
structural design, and construction administration support.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
April 16, 2024
Page 4 of 6
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street,�S+o' IMg44, Texas, on Friday, April 12, 2024, by 5:00 p.m.,
pur ant to the TexasGo6 rnmeoNde, Chapter 551.
f=
�U N
Mnf5relWy, TRMG _
City Yecretary
If you plan to attend this" ,t� and have a disability that requires special needs, please
advise the City Secretary's Mice 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
April 16, 2024
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Michael Fisher et al v. City of Southlake et al; Civil Action No. 4:23-cv-01102-0.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regardinq prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
April 16, 2024
Page 6 of 6
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system, 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
‘ ' CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES APRIL 16, 2024
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Shawn McCaskill,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Amy Torres-
Lepp, and Randy Williamson
CITY COUNCIL ABSENT: Councilmember Ronell Smith
STAFF PRESENT: City Manager Alison Ortowski, Assistant to the City Manager Bora
Sulollari, Corporate Business Manager Major Youngblood, Senior Director of Human
Resources Stacey Black, Director of Communications Pilar Schank, Operations Manager
Customer Service Melody Andersen, Chief Financial Officer Sharen Jackson, Police
Chief James Brandon, Assistant Police Chief Ashleigh Casey, Fire Chief Mike Starr,
Director of Community Services David Miller, Assistant to the Community Services
Director Milenka Lopez, Director of Economic Development and Tourism Daniel Cortez,
Director of Planning and Development Services Dennis Killough, Director of Public Works
Rob Cohen, City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER.
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor Huffman led the pledges of allegiance
to the United States and Texas Flags.
3. HONORS & RECOGNITION: PROCLAMATION RECOGNIZING WORLD
AUTISM DAY
Miss Southlake 2024 Annette Addo-Yobo, spoke about World Autism Day, recognized on
April 2; provided information about her platform and accepted the proclamation.
4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 2024
Page 1 of 9
5. RECOGNITION FOR OUTGOING MAYOR JOHN HUFFMAN. RECEPTION TO
FOLLOW IN THE LOBBY.
Following the recognition for outgoing Mayor John Huffman, a reception was held in the
lobby.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 6:47pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551 .071
consultation with city attorney. City Council adjourned for Executive Session at 6:47pm.
There was no Executive Session held after the reception honoring outgoing Mayor John
Huffman in the lobby. The Mayor and Council members had dinner with Commissioner
Gary Fickes in the executive conference room.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:26pm.
3. REPORTS:
3A. MAYOR'S REPORT
3A1. A SOLUTE TO FUTURE DEFENDERS: A CEREMONY FOR MILITARY-BOUND
GRADUATES
Mayor Huffman shared the following information from the City of Southlake Social Media
post: Are you a Carroll ISD or high school senior residing in Southlake that is heading to
the Military Academy, ROTC, or enlistment after school? We want to hear from you! At
the City of Southlake, one of our biggest priorities is honoring those who make the ultimate
decision to serve our nation. Please consider filling out the form [found on the City of
Southlake FaceBook post] with key information for future communications and possible
opportunities to highlight our deserving Hometown Heroes.
Deputy Mayor Pro Tem Kathy Talley shared information about the 2024 Art in the Square
event scheduled for Friday, April 26 through Sunday, April 28, 2024 in Southlake Town
Square.
3B. CITY MANAGER'S REPORT
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 2024
Page 2 of 9
3B1. KEEP SOUTHLAKE BEAUTIFUL — SOUTHLAKE RECYCLES DAY
City Manager Alison Ortowski invited Assistant to the Director for Community Services
Milenka Lopez to speak about the Keep Southlake Beautiful — Southlake Recycles Day.
3B2. MONTHLY FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE APRIL 2, 2024, REGULAR CITY COUNCIL
MEETING.
4B. APPROVE A PROFESSIONAL SERVICES AGREEMENT (PSA) WITH TSK TO
PROVIDE A CONCEPT PLAN FEASIBILITY STUDY FOR THE SOUTHLAKE
TOWN HALL PLAZA RENOVATION PROJECT IN AN AMOUNT NOT TO
EXCEED $194,800.
4C. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH CITYBASE IN
AN AMOUNT NOT TO EXCEED $58,500 FOR FINANCIAL DATA CONSULTING
SERVICES.
4D. EXCUSE THE ABSENCES OF PLANNING AND ZONING COMMISSIONERS
GINA PHALEN AND LORA GUNTER FROM THE APRIL 4, 2024, REGULAR
PLANNING AND ZONING COMMISSION MEETING.
4E. EXCUSE THE ABSENCE OF PLANNING AND ZONING COMMISSIONER GINA
PHALEN FROM THE APRIL 18, 2024, REGULAR PLANNING AND ZONING
COMMISSION MEETING.
APPROVED
Motion was made to approve Consent Items 4A-4E, as written, including moving Items
9A and 9B from the Regular Agenda to the Consent Agenda, noting the following:
- Item 9A — Approving contract change orders with GeoSurfaces for work required
to complete the synthetic turf, ballfield fencing, and amenities project at
Bicentennial Park and Bob Jones Park for a total contract amount not to exceed
$12,015,000.
- Item 9B - Approving an engineering services agreement with Baird, Hampton &
Brown (BHB) in an amount not to exceed $70,000 for engineering services,
structural design, and construction administration support.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 2024
Page 3 of 9
Nays: None
Absent: Smith
Approved: 6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:36pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:36pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1269-B, CP24-0001, 2ND READING, AMENDMENT TO THE
CITY OF SOUTHLAKE CONSOLIDATED FUTURE LAND USE PLAN, AN
ELEMENT OF THE SOUTHLAKE COMPREHENSIVE PLAN FOR THE
OVERLOOK, FOR PROPERTY DESCRIBED AS A PORTION OF TRACT 3C,
W.W. HALL SURVEY ABSTRACT 695, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 240 N. CARROLL AVENUE,
SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT.
SPIN NEIGHBORHOOD #7. PUBLIC HEARING
APPROVED TO TABLE TO THE MAY 7, 2024, CITY COUNCIL MEETING
Director of Planning and Development Services Dennis Killough presented Item 6A and
explained that the applicant has requested to table this item to the May 7, 2024, City
Council meeting.
Mayor Huffman opened the public hearing at 7:37pm.
There being no one wishing to speak, Mayor Huffman stated the public hearing would
continue during the May 7, 2024 City Council meeting.
Motion was made to APPROVE TO TABLE TO THE MAY 7, 2024 CITY COUNCIL
MEETING, Item 6A, Ordinance No. 1269-B, CP24-0001, 2nd Reading, amendment to the
City of Southlake Consolidated Future Land Use Plan, an element of the Southlake
Comprehensive Plan for The Overlook, for property described as a portion of Tract 3C,
W.W. Hall Survey Abstract 695, City of Southlake, Tarrant County, Texas and located at
240 N. Carroll Avenue, Southlake, Texas.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved TO TABLE: 6-0
REGULAR CITY COUNCIL AIEETING .MINUTES, APRIL 16, 202-1
Page 4 of 9
6B. ORDINANCE NO. 480-810, ZA23-0072, 2ND READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR THE OVERLOOK AND WILLOWTREE
GARDENS, FOR PROPERTY DESCRIBED AS TRACTS 3C, AND PORTIONS
OF TRACTS 3D03, AND 3D03A, W.W. HALL SURVEY ABSTRACT 695, CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 240 N.
CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG"
AGRICULTURAL DISTRICT AND "SF-IA" SINGLE FAMILY RESIDENTIAL
DISTRICT. PROPOSED ZONING: "TZD" TRANSITIONAL ZONING DISTRICT.
SPIN NEIGHBORHOOD #7. PUBLIC HEARING
APPROVED TO TABLE TO THE MAY 7, 2024, CITY COUNCIL MEETING
Director of Planning and Development Services Dennis Killough presented Item 6B and
explained that the applicant has requested to table this item to the May 7, 2024, City
Council meeting.
Mayor Huffman opened the public hearing at 7:37pm.
A Public Comment Form was received by Rosemary Troxi, 707 Malton Lane, Southlake,
to speak in opposition of this item; however, Ms. Troxi was not present for the meeting.
There being no one wishing to speak, Mayor Huffman stated the public hearing would
continue during the May 7, 2024 City Council meeting.
Motion was made to APPROVE TO TABLE TO THE MAY 7, 2024 CITY COUNCIL
MEETING, Item 6B, Ordinance No. 480-810, ZA23-0072, 2nd Reading, Zoning Change
and Development Plan for The Overlook and WillowTree Gardens, for property described
as Tracts 3C, and portions of Tracts 3D03, and 3D03A, W.W. Hall Survey Abstract 695,
City of Southlake, Tarrant County, Texas and located at 240 N. Carroll Avenue,
Southlake, Texas.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved TO TABLE: 6-0
6C. ORDINANCE NO. 480-812, ZA23-0073, 2ND READING, ZONING CHANGE
AND SITE PLAN FOR TOMMY'S CAR WASH, FOR PROPERTY DESCRIBED
AS LOT 13, BLOCK 3R, CIMMARRON ACRES, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 101 N. PEARSON LANE,
SOUTHLAKE, TEXAS. CURRENT ZONING: "C-2" LOCAL RETAIL
COMMERCIAL DISTRICT. REQUESTED ZONING: "S-P-2" GENERALIZED
SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #11. PUBLIC HEARING
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 202-1
Page 5 u f.9
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6C and
answered questions from the Council.
Mayor Huffman opened the public hearing at 7:39pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:39pm.
Motion was made to approve Item 6C, Ordinance No. 480-812, ZA23-0073, 2nd Reading,
Zoning Change and Site Plan for Tommy's Car Wash, for property described as Lot 13,
Block 3R, Cimmarron Acres, City of Southlake, Tarrant County, Texas and located at 101
N. Pearson Lane, subject to the Staff Report dated April 9, 2024, and Site Plan Review
Summary No. 3, dated March 15, 2024.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved: 6-0
ORDINANCE NO. 480-812
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON LOT 13, BLOCK 3R OF THE CIMARRON ACRES,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "C-2" LOCAL RETAIL DISTRICT TO
"S-P-2" GENERALIZED SITE PLAN DISTRICT, AS DEPICTED ON THE APPROVED
SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B",
SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE;
CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS
OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST,
MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND
AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
6D. ORDINANCE NO. 895-E, 2ND READING, ADOPTING THE 2024 WATER
CONSERVATION PLAN. PUBLIC HEARING
APPROVED
Director of Public Works Rob Cohen presented Item 6D and answered questions from
the Council.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 2024
Page 6 01.9
Mayor Huffman opened the public hearing at 7:40pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:40pm.
Motion was made to approve Item 6D, Ordinance No. 895-E, 2nd Reading, adopting the
2024 Water Conservation Plan.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved: 6-0
ORDINANCE NO. 895-E
AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING THE WATER
CONSERVATION PLAN FOR THE CITY OF SOUTHLAKE, TEXAS; ESTABLISHING
RESTRICTIONS ON CERTAIN WATER USES; ESTABLISHING REQUIREMENTS FOR
IRRIGATION SYSTEMS; ESTABLISHING BEST MANAGEMENT PRACTICES;
ESTABLISHING PENALTIES FOR THE VIOLATION OF AND PROVISIONS FOR
ENFORCEMENT OF THESE RESTRICTIONS; ESTABLISHING PROCEDURES FOR
GRANTING VARIANCES; AND PROVIDING CUMULATIVE AND SEVERABILITY AND
SAVINGS CLAUSES; AND AN EFFECTIVE DATE.
6E. ORDINANCE NO. 662-G, 2ND READING, ADOPTING THE 2024 DROUGHT
CONTINGENCY PLAN. PUBLIC HEARING
APPROVED
Director of Public Works Rob Cohen presented Item 6E and answered questions from the
Council.
Mayor Huffman opened the public hearing at 7:41pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:41pm.
Motion was made to approve Item 6E, Ordinance No. 662-G, 2nd Reading, adopting the
2024 Drought Contingency Plan.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved: 6-0
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 2024
Page 7 of 9
ORDINANCE NO. 662-G
AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING THE DROUGHT
CONTINGENCY I EMERGENCY WATER MANAGEMENT PLAN FOR THE CITY OF
SOUTHLAKE, TEXAS; ESTABLISHING CRITERIA FOR THE INITIATION AND
TERMINATION OF DROUGHT RESPONSE STAGES FOR LOCAL WATER DELIVERY
LIMITATIONS AND COMPLIANCE WITH THE CITY OF FORT WORTH'S DROUGHT
CONTINGENCY/EMERGENCY WATER MANAGEMENT PLAN; ESTABLISHING
RESTRICTIONS ON CERTAIN WATER USES; ESTABLISHING PENALTIES FOR THE
VIOLATION OF AND PROVISIONS FOR ENFORCEMENT OF THESE
RESTRICTIONS; ESTABLISHING PROCEDURES FOR GRANTING VARIANCES; AND
PROVIDING CUMULATIVE AND SEVERABILITY AND SAVINGS CLAUSES; AND AN
EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. APPROVE CONTRACT CHANGE ORDERS WITH GEOSURFACES FOR
WORK REQUIRED TO COMPLETE THE SYNTHETIC TURF, BALLFIELD
FENCING, AND AMENITIES PROJECT AT BICENTENNIAL PARK AND BOB
JONES PARK FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED
$12,015,000.
APPROVED UNDER CONSENT
9B. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH BAIRD,
HAMPTON & BROWN (BHB) IN AN AMOUNT NOT TO EXCEED $70,000 FOR
ENGINEERING SERVICES, STRUCTURAL DESIGN, AND CONSTRUCTION
ADMINISTRATION SUPPORT.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:42pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 7T" OF MAY 2024.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 2024
Page 8of9
coL.. ..A.., v(Ait
Shawn McCaskill
Mayor
A *T: .•`‘‘soUTHtA 11ii
Z
Amy qD le �; MO : ,1, ;j,
City Secretary IN • I.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 202=1
Page 9 qf 9