2024-03-19 Regular CC MeetingCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA MARCH 19,202
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order.
2. Invocation: Clayton Reed
3. Overview of Police K9 Program
4. Lead and Copper Program Update
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
1. Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding a Notice of Claim for 1100
Raven Bend Court.
c. Seek advice of the city attorney regarding Ordinance No. 1252, 2021
International Residential Code.
d. Seek advice of the city attorney regarding potential contract renewal
with Barnes & Thornburg.
B. Reconvene: Action necessary on items discussed in Executive Session.
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City Council meeting agenda
March 19, 2024
Page 2 of 5
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Monthly Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the March 5, 2024, Regular City Council meeting.
B. Excuse the absence of Councilmember Randy Robbins from the March 5,
2024, Regular City Council meeting.
C. Approve the 2023 Annual Comprehensive Financial Report
D. Approve ZA24-0004, Plat Revision for Lot 1 R, Lot 2, and Lot 3, Malik
Estates Addition, being a revision of Lot 1, Malik Estates Addition, and
Tracts 1A01A2B and 1A01A2C, Ben J. Foster Survey Abstract No 519, City
of Southlake, Tarrant County, Texas, and located at 905-925 Randol Mill
Ave., Southlake, Texas. Current Zoning: "SF-1X Single Family Residential
District and "SF-30" Single Family Residential District. SPIN Neighborhood
#5.
E. Approve an Encroachment and Joint Use Agreement for a retaining wall
within the utility easement located at 2105 W. Southlake Blvd.
F. Excuse the absence of Planning and Zoning Commissioner Gina Phalen
from the March 7, 2024, Regular Planning and Zoning Commission
meeting.
G. Excuse the absence of Planning and Zoning Commissioners Daniel Kubiak
and Stacy Driscoll from the March 21, 2024, Regular Planning and Zoning
Commission meeting.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
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City of Southlake
City Council meeting agenda
March 19, 2024
Page 3 of 5
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items: (There are no
items on this agenda.)
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SV24-0001, Sign Variances for Public Storage, located at 950 S. Kimball
Ave., Southlake, Texas.
B. SV24-0002, Sign Variances for Top Kids Gym & Sports, located at 407 S.
Pearson Lane, Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, So%Wthlake,,,,Texas, on Friday, March 15, 2024, by 5:00 p.m.,
kuantto Texas G��dd�, Chapter 551.
A RMCCit =U
If you plan to attend this p6plic Meetingan�Aave a disability that requires special needs, please
advise the City Secretary's',IQVi,'d'b*o►,--hours in advance at 817-748-8016 and reasonable
unfit,
accommodations will be made to assist you.
City of Southlake values. -
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City of Southlake
City Council meeting agenda
March 19, 2024
Page 4 of 5
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Michael Fisher et al v. City of Southlake et al; Civil Action No. 4:23-cv-01102-0.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
City of Southlake values. -
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City of Southlake
City Council meeting agenda
March 19, 2024
Page 5 of 5
property, including infrastructure, to an act of terrorism, 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
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1 CITY OF
SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES MARCH 19, 2024
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Shawn McCaskill,
Deputy Mayor Pro Tem Kathy Talley, and Councilmembers Randy Robbins, Ronell Smith,
Amy Torres-Lepp, and Randy Williamson
STAFF PRESENT: City Manager Alison Ortowski, Assistant to the City Manager Bora
Sulollari, Corporate Business Manager Major Youngblood, Senior Director of Human
Resources Stacey Black, Director of Communications Pilar Schank, Chief Financial
Officer Sharen Jackson, Police Chief James Brandon, Assistant Police Chief Ashleigh
Casey, Fire Chief Mike Starr, Director of Community Services David Miller, Director of
Economic Development and Tourism Daniel Cortez, Director of Planning and
Development Services Dennis Killough, Director of Public Works Rob Cohen, City
Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER.
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor Huffman led the pledges of allegiance
to the United States and Texas Flags.
3. OVERVIEW OF POLICE K9 PROGRAM
Assistant Police Chief Ashleigh Casey provided an overview of the Police K9 Program.
Officer Nate Andersen and K9 Zeusz were also present for the presentation.
4. LEAD AND COPPER PROGRAM UPDATE
Public Works Environmental and Regulatory Supervisor Madisson Dunn provided an
update on the Lead and Copper Program.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2024
Page 1 of 4
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 5:50pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney. City Council adjourned for Executive Session at 5:50pm.
Executive Session began at 6:00pm and concluded at 6:40pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 6:45pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3B1. MONTHLY FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE MARCH 5, 2024, REGULAR CITY COUNCIL
MEETING.
4B. EXCUSE THE ABSENCE OF COUNCILMEMBER RANDY ROBBINS FROM
THE MARCH 5, 2024, REGULAR CITY COUNCIL MEETING.
4C. APPROVE THE 2023 ANNUAL COMPREHENSIVE FINANCIAL REPORT
4D. APPROVE ZA24-0004, PLAT REVISION FOR LOT 1 R, LOT 2, AND LOT 3,
MALIK ESTATES ADDITION, BEING A REVISION OF LOT 1, MALIK ESTATES
ADDITION, AND TRACTS 1A01A2B AND 1A01A2C, BEN J. FOSTER SURVEY
ABSTRACT NO 519, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2024
Page 2 Of 4
AND LOCATED AT 905-925 RANDOL MILL AVE., SOUTHLAKE, TEXAS.
CURRENT ZONING: "SF-IA" SINGLE FAMILY RESIDENTIAL DISTRICT AND
"SF-30" SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD
#5.
4E. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR A
RETAINING WALL WITHIN THE UTILITY EASEMENT LOCATED AT 2105 W.
SOUTHLAKE BLVD.
4F. EXCUSE THE ABSENCE OF PLANNING AND ZONING COMMISSIONER GINA
PHALEN FROM THE MARCH 7, 2024, REGULAR PLANNING AND ZONING
COMMISSION MEETING.
4G. EXCUSE THE ABSENCE OF PLANNING AND ZONING COMMISSIONERS
DANIEL KUBIAK AND STACY DRISCOLL FROM THE MARCH 21, 2024,
REGULAR PLANNING AND ZONING COMMISSION MEETING.
APPROVED
Motion was made to approve Consent Items 4A-4G, as written, and moving Items 9A &
9B from the Regular Agenda to the Consent Agenda, noting the following:
- Item 9A:
o Approving SV24-0001, Sign Variances for Public Storage, located at 950 S.
Kimball Ave., subject to Staff Report dated March 12, 2024, with sign
variances allowing:
• The attached upper-story building sign as presented.
• With maximum letter height of 26 inches, where the maximum
permitted height is 16 inches.
• And allowing a minimum depth for sign letters of inch, where the
minimum depth permitted is 2 inches.
- Item 9B:
o Approving SV24-0002, Sign Variances for Top Kids Gym & Sports, located
at 407 S. Pearson Lane, subject to Staff Report dated March 12, 2024, with
the Alternative Option granting variances to allow:
• A flat panel sign in a non-industrial area.
• with white panel color, which is not permitted.
• and allowing a maximum sign area of approximately 28.10 square
feet, where the maximum area permitted is 25 square feet.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR AGENDA:
REGULAR CITY COUNCIL MEETING MINUTES, AL-iRCH 19, 2024
Page 3 of 4
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:00pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:00pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.)
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV24-0001, SIGN VARIANCES FOR PUBLIC STORAGE, LOCATED AT 950 S.
KIMBALL AVE., SOUTHLAKE, TEXAS
APPROVED UNDER CONSENT
9B. SV24-0002, SIGN VARIANCES FOR TOP KIDS GYM & SPORTS, LOCATED AT
407 S. PEARSON LANE, SOUTHLAKE, TEXAS.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:00:10pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 2ND OF APRIL 2024.
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REGULAAI V"K COUNCIL MEETING MINUTES, MARCH 19, 202-1
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