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REGULAR CITY COUNCIL MEETING MINUTES: DECEMBER 16, 2008
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Andy Wambsganss, Mayor Pro Tern John Terrell
(arrived at 7:18 p.m.), Deputy Mayor Pro Tern Gregory Jones (arrived at 6:10 p.m.) and
Councilmembers Laura K. Hill, Pamela Muller, Virginia M. Muzyka, and Vernon Stansell
(arrived at 6:00 p.m.).
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager / Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Ortowski, Community Relations Officer Pilar Schank, Information
Systems Technician Sam Cobb, Interim Director of Community Services Chris Tribble,
Director of Economic Development Greg Last, Director of Finance Sharen Jackson,
Assistant Director of Finance Sean Leonard, Alternate Municipal Judge Gary Lee Hach,
Director of Human Resources Kevin Hugman, Chief of Fire Services Mike Starr,
Director of Planning and Development Services Ken Baker, Chief Building Official Paul
Ward, Planner II Clayton Comstock, Director of Public Works Robert H. Price, Deputy
Director of Public Works Gordon Mayer, City Attorney E. Allen Taylor and City Secretary
Lori Payne.
WORK SESSION:
Agenda Item No. 1. Call to order. The work session was called to order by Mayor
Wambsganss at 5:22 p.m.
Agenda Item No. 2. Invocation. Chaplain of the Month, David Whitington, gave the
invocation. Mayor Wambsganss led the pledge of allegiance.
Agenda Item No. 3. Discuss all items on tonight's meeting agenda. City Council
reviewed the consent agenda items with city staff.
Mayor Wambsganss closed the work session at 5:40 p.m.
REGULAR SESSION:
Agenda Item No. 1. Call to order. The regular session was called to order by Mayor
Wambsganss at 5:40 p.m.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 16, 2008
Page 1 of 12
Agenda Item No. 2A. Executive Session. Mayor Wambsganss announced City Council
would be going into Executive Session pursuant to the Texas Government Code
Section 551.071, consultation with attorney, Section 551.074, deliberation regarding
personnel matters, and Section 551.087, deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 5:40 p.m.
Executive Session began at 6:40 p.m. and ended at 6:54 p.m.
Agenda Item No. 2B. Reconvene. Mayor Wambsganss reconvened the regular meeting
at 7:07 p.m. and asked if any action was necessary from Executive Session. No action
was necessary.
Agenda Item No. 3A1. Mayor's Report - update of upcoming meetings and events.
Mayor Wambsganss announced upcoming meetings and events.
Agenda Item No. 3131. City Manager's Report - Ordinance and project priority schedule.
City Manager Yelverton presented this item to Council.
Agenda Item No. 3132. City Manager's Report - 2009 submittal schedule. City Manager
Yelverton presented this item to Council.
CONSENT AGENDA: Consent agenda items are considered to be routine by the City
Council and are enacted with one motion. Mayor Wambsganss read the items into the
record.
Agenda Item No. 4A. Approve minutes from the December 2, 2008 regular City Council
meeting. The minutes were approved as presented.
Agenda Item No. 4B. Resolution No. 08-064, Appoint four members to serve on the
Board of Directors of the Tax Increment Reinvestment Zone Number One, City of
Southlake, Texas. A presentation was not made on this item. Council approved the
reappointments of Mayor Andy Wambsganss and Councilmembers Laura K. Hill and
Vernon Stansell and the appointment of Councilmember Pamela Muller for two year
terms. In accordance with Section 4.21 of the City Charter, the caption for this item is
listed as follows:
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS
TO THE BOARD OF DIRECTORS FOR THE TAX INCREMENT REINVESTMENT
ZONE NUMBER ONE OF THE CITY OF SOUTHLAKE; PROVIDING AN EFFECTIVE
DATE.
Agenda Item No. 4C. Resolution No. 08-062, Appoint a Chairperson of the Board of
Directors of Tax Increment Reinvestment Zone Number One for the 2009 calendar year.
A presentation was not made on this item. Council appointed Councilmember Virginia
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 16, 2008
Page 2 of 12
M. Muzyka as Chair for the 2009 calendar year. In accordance with Section 4.21 of the
City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING A
CHAIRPERSON OF THE BOARD OF DIRECTORS OF TAX INCREMENT
REINVESTMENT ZONE NUMBER ONE, AND PROVIDING AN EFFECTIVE DATE.
Agenda Item No. 4D. Approve the 2009 Community Service Agreement with Apex Arts
League. A presentation was not made on this item.
Agenda Item No. 4E. Approve the 2009 Community Service Agreement with ARTSNET.
A presentation was not made on this item.
Agenda Item No. 4F. Approve the 2009 Community Service Agreement with Metroport
Meals On Wheels. A presentation was not made on this item.
Agenda Item No. 4G. This item was intentionally left blank.
Agenda Item No. 4H. Approve a renewal contract with American Landscape Systems
for landscape maintenance for Town Square and Grand Avenue public areas,
McPherson, Summit and Central Parks in the amount of $73,050. A presentation was
not made on this item.
Agenda Item No. 41. Approve a renewal contract with TruGreen LandCare for landscape
of city facilities and rights-of-ways in the amount of $90,964. Council tabled this item to
the January 20, 2009 City Council meeting.
Agenda Item No. 4J. Approve a renewal contract with Crowley Sports Officials for sports
officiating and scorekeeping services in the amount of $100,130. A presentation was not
made on this item.
Agenda Item No. 4K. Approve Change Order No. 1 for the construction contract with
JLB Contracting in the amount of $88,961.56 for paving, drainage, and utility
improvements to Shumaker Lane and Sunshine Lane. A presentation was not made on
this item.
Agenda Item No. 4L. Approve a right-of-way encroachment agreement with Peggy A.
Young adjacent to a 1.68 acre tract in the George W. Main Survey, Abstract No. 1098
located at 165 South Kimball Avenue. A presentation was not made on this item.
Agenda Item No. 4M. Approve a contract with Jacobs, Carter and Burgess for the
engineering design of sidewalks along F.M. 1709 (Southlake Boulevard) in the amount
not to exceed $138,000. A presentation was not made on this item.
Agenda Item No. 4N. ZA08-108, Plat Revision for Lot 2R1, Block A, Ravenaux Village
(Countryside Bible Church) being a revision of property currently described as Lot 2R
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 16, 2008
Page 3 of 12
Block A, Ravenaux Village and being located at 250 Countryside Court. Current Zoning:
S-P-1 Detailed Site Plan District. SPIN Neighborhood #11. A presentation was not
made on this item.
Agenda Item No. 40. Ordinance 480-312a, 1St Reading (ZA08-100), Zoning Change
and Site Plan for Southlake Boulevard Presbyterian Church on property being described
as Lots 3 and 14, Block 6, Southridge Lakes Addition and being located at 1452 West
Southlake Boulevard and 1470 Corporate Circle. Current Zoning: CS Community
Service District and C3 General Commercial District. Requested Zoning: CS Community
Service District. SPIN Neighborhood #13. Director Baker presented this item to Council
during the work session.
Agenda Item No. 4P. Ordinance No. 949, 1St Reading, Appoint an alternate municipal
Wu~ dge. A presentation was not made on this item. Council reappointed Gary Lee Hach
as alternate municipal judge for a two year term.
Agenda Item No. 4Q. Ordinance No. 480-578, 2nd Reading (ZA08-075), Zoning Change
and Development Plan for Ridgeview at Southlake being Tracts 2A, 2A1, 2A5C, and
2A6, W.R. Eaves Survey, Abstract No. 500 and Tracts 1 and 1C, Thomas J. Thompson
Survey, Abstract No. 1502, and located at 505, 507, 511, 515, and 519 Davis
Boulevard. Current Zoning: AG Agricultural District, S-P-1 Detailed Site Plan District,
and SF-20A Single Family Residential District. Proposed Zoning: TZD Transition Zoning
District. SPIN Neighborhood #16. The applicant requested to table this item to the
January 6, 2009 City Council meeting.
Agenda Item No. 4R. ZA08-102, Preliminary Plat for Ridgeview at Southlake beinq
Tracts 2A, 2A1, 2A5C, and 2A6, W.R. Eaves Survey, Abstract No. 500 and Tracts 1 and
1 C, Thomas J. Thompson Survey, Abstract No. 1502, and located at 505, 507, 511,
515, and 519 Davis Boulevard. Current Zoning: AG Agricultural District, S-P-1 Detailed
Site Plan District, and SF-20A Single Family Residential District. Proposed Zoning: TZD
Transition Zoning District. SPIN Neighborhood #16. The applicant requested to table
this item to the January 6, 2009 City Council meeting.
Agenda Item No. 4S. ZA07-144, Site Plan for Lot 1, Players Circle on property being
legally described as Lot 1, Block 1, Players Circle Addition and being located at 1901
West Southlake Boulevard. Current Zoning: C3 General Commercial District. SPIN
Neighborhood #16. The applicant requested to table this item to the January 6, 2009
City Council meeting.
Agenda Item No. 4T. ZA08-080, Site Plan for Southlake Regional Medical Center on
property being legally described as the remainder of Block 1, Brightbill Addition, and
being Tracts 3E1A, 3E1B and 3E1C, Larkin H. Chivers Survey, Abstract No. 300. The
property is located at 440 East Highland Street and 335 East State Highway 114.
Current Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #11. The
applicant requested to table this item to the January 6, 2009 City Council meeting.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 16, 2008
Page 4 of 12
Agenda Item No. 4U. ZA08-104, Plat Revision for Lots 1-5, Block 1, Southlake Regional
Medical Center being a replat of property currently described as the remainder of Block
1, Brightbill Addition, and being Tracts 3E1A, 3E113 and 3E1C, Larkin H. Chivers
Survey, Abstract No. 300 and being located at 440 East Highland Street and 335 East
State Highway 114. Current Zoning: S-P-2 Generalized Site District. SPIN
Neighborhood #11. The applicant requested to table this item to the January 6, 2009
City Council meeting.
Agenda Item No. 613. Ordinance No. 480-572, 2nd Reading (ZA08-084), Zoning Change
for 210 South Peytonville Avenue on property being Tract 3C2A, W. R. Eaves Survey,
Abstract No. 500. Current Zoning: S-P-2 Generalized Site Plan District. Requested
Zoning: a zoning district which represents the highest and best use of property as
provided in the City's Comprehensive Zoning Ordinance No. 480, as amended. SPIN
Neighborhood #16. City Council withdrew this item due to the property owner's
objection.
Motion was made to approve consent agenda items 4A; 413 to reappointment Mayor
Andy Wambsganss and Councilmembers Laura K. Hill and Vernon Stansell and the
appointment of Councilmember Pamela Muller to Tax Increment Reinvestment Zone
Number One for two year terms; 4C to appoint Virginia M. Muzyka as Chair of Tax
Increment Reinvestment Zone Number One for the 2009 calendar year; 4D; 4E; 4F; 41-1;
to table item 41 to the January 20, 2009 City Council meeting; 4J; 4K; 4L; 4M; 4N
subject to Revised Plat Review Summary No. 1, dated December 9, 2008; 40 subject to
the requirements in the Planning and Zoning Commission's motion, noting the trees to
be used will be live oaks rather than cedar elms, and subject to Site Plan Review
Summary No. 4, dated December 9, 2008; 4P to reappoint Gary Lee Hach as alternate
municipal judge for a two year term beginning February 1, 2009; to table item 4Q at the
applicant's request to the January 6, 2009 City Council meeting; to table item 4R at the
applicant's request to the January 6, 2009 City Council meeting; to table item 4S at the
applicant's request to the January 6, 2009 City Council meeting; to table item 4T at the
applicant's request to the January 6, 2009 City Council meeting; to table item 4U at the
applicant's request to the January 6, 2009 City Council meeting; and to withdraw item
613 and dismissing the case from consideration.
Motion: Muzyka
Second: Hill
Ayes: Hill, Jones, Muller, Muzyka, Stansell, Wambsganss
Nays: None
Approved: 6-0
REGULAR AGENDA:
Agenda Item No. 5. Public Forum. This item was heard later in the meeting.
Agenda Item No. 6A. Ordinance No. 480-571 2nd Reading (ZA08-083) Zoning Change
for 200 South Peytonville Avenue being Tract 3C2 W. R. Eaves Survey Abstract No
500, and being located at 200 South Peytonville Avenue. Current Zoninq: S-P-2
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 16, 2008
Page 5 of 12
Generalized Site Plan. Requested Zoning: a zoning district which represents the highest
and best use of property as provided in the City's Comprehensive Zoning Ordinance
No. 480, as amended. SPIN Neighborhood #16. Director Baker presented this item
along with items 6C, 6D and 6E. In accordance with Section 4.21 of the City Charter,
the caption for this item is listed as follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS
TRACT 3C02, SITUATED IN THE W.R. EAVES SURVEY, ABSTRACT NO. 500,
BEING APPROXIMATELY 1 ACRE, AND MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A" FROM "S-P-2" GENERALIZED SITE PLAN DISTRICT
WITH "0-1" OFFICE DISTRICT USES TO "0-1" OFFICE DISTRICT, AS DEPICTED
ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT "B", OR OTHER ZONING DISTRICT WHICH REPRESENTS
THE HIGHEST OR BEST USE OF PROPERTY AS PROVIDED IN THE CITY'S
COMPREHENSIVE ZONING ORDINANCE NO. 480, AS AMENDED, SUBJECT TO
THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE
ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS
AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
Mayor Wambsganss opened the public hearing.
Mayor Wambsganss read comment cards from those that were in favor of items 6A, 6C,
6D and 6E:
Jeanie and Larry Akard, 260 South Peytonville Avenue, Southlake, Texas;
Don, Louise, and Vicky Davis, 200 South Peytonville Avenue, Southlake, Texas;
Jennifer Gray, 1400 Civic Place, Southlake, Texas; and,
Lamar and Wanda May, 280 South Peytonville Avenue, Southlake, Texas.
The following individual addressed City Council specifically regarding item 6B which
was withdrawn and dismissed by City Council: Joel Lenamon, 4016 Gateway, Suite
130, Colleyville, Texas, owner of property at 210 South Peytonville Avenue spoke
regarding the proposed plan.
Mayor Wambsganss closed the public hearing. Council discussed this item.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 16, 2008
Page 6 of 12
Motion was made to approve Ordinance No. 480-571, 2"d Reading (ZA08-083), Zoning
Change for 200 South Peytonville Avenue as presented; granting requested variances;
and noting the requirement of a right-in/right-out driveway between 260 and 280 South
Peytonville Avenue.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Muller, Muzyka, Terrell, Stansell, Wambsganss
Nays: None
Approved: 7-0
Agenda Item No. 6C. Ordinance No. 480-573, 2"d Reading (ZA08-085) Zoning Change
for 240 South Peytonville Avenue on property being Lot 3, Akard Addition. Current
Zoning: S-P-2 Generalized Site Plan District. Requested Zoning: S-P-1 Detailed Site
Plan District or a zoning district which represents the highest and best use of propert
y
as provided in the City's Comprehensive Zoning Ordinance No. 480, as amended. SPIN
Neighborhood #16. Director Baker presented this item along with items 6A, 6D and 6E.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT
3 AKARD ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE AND MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-2"
GENERALIZED SITE PLAN DISTRICT WITH "O-1" OFFICE DISTRICT USES TO "S-P-
1" DETAILED SITE PLAN DISTRICT WITH "0-1" OFFICE DISTRICT USES, AS
DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B", OR OTHER ZONING DISTRICT WHICH
REPRESENTS THE HIGHEST OR BEST USE OF PROPERTY AS PROVIDED IN THE
CITY'S COMPREHENSIVE ZONING ORDINANCE NO. 480, AS AMENDED, SUBJECT
TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE;
CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS
OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST,
MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND
AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
No one spoke during the public hearing.
Motion was made to approve Ordinance No. 480-573, 2nd Reading (ZA08-085), Zoning
Change for 240 South Peytonville Avenue as presented; granting requested variances;
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 16, 2008
Page 7 of 12
and noting the requirement of a right-in/right-out driveway between 260 and 280 South
Peytonville Avenue.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Muller, Muzyka, Terrell, Stansell, Wambsganss
Nays: None
Approved: 7-0
Agenda Item No. 6D. Ordinance No. 480-574, 2nd Reading (ZA08-086) Zoning Change
for 260 South Peytonville Avenue on property being Lot 2, Akard Addition. Current
Zoning: S-P-2 Generalized Site Plan District. Requested Zoning: 0-1 Office District or a
zoning district which represents the highest and best use of Property as provided in the
City's Comprehensive Zoning Ordinance No. 480, as amended. SPIN Neighborhood
#16. Director Baker presented this item along with items 6A, 6C and 6E. In accordance
with Section 4.21 of the City Charter, the caption for this item is listed as follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT
2 AKARD ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE AND MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-2"
GENERALIZED SITE PLAN DISTRICT WITH "O-1" OFFICE DISTRICT USES TO "O-1"
OFFICE DISTRICT, AS DEPICTED ON THE APPROVED CONCEPT PLAN
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", OR OTHER
ZONING DISTRICT WHICH REPRESENTS THE HIGHEST OR BEST USE OF
PROPERTY AS PROVIDED IN THE CITY'S COMPREHENSIVE ZONING
ORDINANCE NO. 480, AS AMENDED, SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF, PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
No one spoke during the public hearing.
Motion was made to approve Ordinance No. 480-574, 2nd Reading (ZA08-086), Zoning
Change for 260 South Peytonville Avenue as presented; granting requested variances;
and noting the requirement of a right-in/right-out driveway between 260 and 280 South
Peytonville Avenue.
Motion: Terrell
Second: Muzyka
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 16, 2008
Page 8 of 12
Ayes: Hill, Jones, Muller, Muzyka, Terrell, Stansell, Wambsganss
Nays: None
Approved: 7-0
Agenda Item No. 6E. Ordinance No. 480-575, 2nd Reading (ZA08-087), Zoning Change
for 280 South Peytonville Avenue on property being Lot 1, Akard Addition. Current
Zoning: S-P-2 Generalized Site Plan District. Requested Zoning: 0-1 Office District or a
zoning district which represents the highest and best use of property as provided in the
City's Comprehensive Zoning Ordinance No. 480, as amended. SPIN Neighborhood
#16. Director Baker presented this item along with items 6A, 6C, and 6D. In accordance
with Section 4.21 of the City Charter, the caption for this item is listed as follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT
1 AKARD ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE AND MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-2"
GENERALIZED SITE PLAN DISTRICT WITH "0-1" OFFICE DISTRICT USES TO "0-1"
OFFICE DISTRICT, AS DEPICTED ON THE APPROVED CONCEPT PLAN
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", OR OTHER
ZONING DISTRICT WHICH REPRESENTS THE HIGHEST OR BEST USE OF
PROPERTY AS PROVIDED IN THE CITY'S COMPREHENSIVE ZONING
ORDINANCE NO. 480, AS AMENDED, SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
No one spoke during the public hearing.
Motion was made to approve Ordinance No. 480-575, 2nd Reading (ZA08-087), Zoning
Change for 280 South Peytonville Avenue as presented; granting requested variances;
and noting the requirement of a right-in/right-out driveway between 260 and 280 South
Peytonville Avenue.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Muller, Muzyka, Terrell, Stansell, Wambsganss
Nays: None
Approved: 7-0
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 16, 2008
Page 9 of 12
Agenda Item No. 6F. CP08-001, Comprehensive Plan Amendment for Regents Park for
an amendment to the City's Master Plan proposing a change in the Land Use
Designation from Low Density Residential to Office Commercial on property located at
2580 and 2530 West Southlake Boulevard. SPIN Neighborhood #15 Planner Comstock
presented this item to Council along with Item 6G. Applicants Skip Blake from Blake
Architects and Derek Daguire, 3000 Spring Valley, Bedford, Texas answered Council's
questions.
No one spoke during the public hearing.
Motion was made to approve CP08-001, Comprehensive Plan Amendment for Regents
Park for an amendment to the City's Master Plan proposing a change in the Land Use
Designation from Low Density Residential to Office Commercial on property located at
2580 and 2530 West Southlake Boulevard as presented.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Muller, Muzyka, Terrell, Wambsganss
Nays: Stansell
Approved: 6-1
Agenda Item No. 6G. Ordinance No. 480-577 2nd Reading (ZA08-044) Zoning Change
and Site Plan for Regents Park on property described as Tracts 2C14 and 2C15 Jesse
G. Allen Survey, Abstract No. 18 and being located at 2580 West Southlake Boulevard
and 2530 West Southlake Boulevard. Current Zoninq: SF-1A Single Family Residential
District. Requested Zoning: S-P-1 Detailed Site Plan District SPIN Neighborhood #15
Planner Comstock presented this item to Council along with Item 6F. Applicants Skip
Blake from Blake Architects and Derek Daguire, 3000 Spring Valley, Bedford, Texas
answered Council's questions. In accordance with Section 4.21 of the City Charter, the
caption for this item is listed as follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS TRACTS 2C14
AND 2C15 JESSE G. ALLEN SURVEY, ABSTRACT NO. 18, SOUTHLAKE, TARRANT
COUNTY, TEXAS BEING APPROXIMATELY 3.54 ACRES AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "SF-1A" SINGLE FAMILY
RESIDENTIAL DISTRICT TO "S-P-1" DETAILED SITE PLAN DISTRICT, AS
DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 16, 2008
Page 10 of 12
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
No one spoke during the public hearing.
Motion was made to approve Ordinance No. 480-577, 2nd Reading (ZA08-044), Zoning
Change and Site Plan for Regents Park granting the requested variance; noting and
recommending that a common access easement on the buffer area between the
western stub and western property line be reserved; and subject to Site Plan Review
Summary No. dated December 10, 2008.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Muller, Muzyka, Terrell, Stansell, Wambsganss
Nays: None
Approved: 7-0
Agenda Item No. 5. Public Forum. No one spoke during the public forum.
Mayor Wambsganss called for a break and stated that Council will have a group photo
taken. After the photo shoot, Mayor Wambsganss said Council would be going into
Executive Session pursuant to the Texas Government Code Section 551.074,
deliberation regarding personnel matters. City Council adjourned for a break and for
Executive Session at 7:48 p.m.
Executive Session began at 8:11 p.m. and ended at 8:57 p.m.
Mayor Wambsganss reconvened the meeting at 8:57 p.m. and asked if any action was
necessary from Executive Session.
Mayor Wambsganss asked if there was any action relating to the extension of the City
Manager's contract.
Motion was made to approve an employment agreement for the City Manager as
discussed in executive session with the City Attorney specifically amending the
agreement dates to run from January 1, 2009 to December 31, 2010 which will be
approved by the Mayor after discussion with the City Attorney; the City Manager's
salary will be $150,000; the monthly automobile allowance will be $600 per month; and
the deferred compensation will be $600 per month not to exceed $7,200 per year.
Motion: Terrell
Second: Jones
Ayes: Hill, Jones, Muller, Muzyka, Terrell, Stansell, Wambsganss
Nays: None
Approved: 7-0
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 16, 2008
Page 11 of 12
Mayor Wambsganss asked if there is any action relating to the extension of the City
Secretary's contract.
Motion was made to approve an employment agreement for the City Secretary as
discussed in executive session with the term being January 1, 2009 to December 31,
2010 with the agreement being amended to reflect those dates with the approval of the
Mayor; the City Secretary's salary will be $82,000; and including a provision for a
monthly automobile allowance at $2,400 per year or $200 per month.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Muller, Muzyka, Terrell, Stansell, Wambsganss
Nays: None
Approved: 7-0
Agenda Item No. 11. Meeting adjourned. Mayor Wambsganss adjourned the meeting at
9:00 P.M.
*An audio recording of this meeting will be permanently retained in the City
Secretary's Office.
Andy W~amb~sgans~s~~~
Mayor
ATTEST:
Lori Payne, T C
City Secretary
aW
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 16, 2008
Page 12 of 12
CITY OF
SOUTHLAKE
MEMORANDUM
December 16, 2008
TO: Honorable Mayor & Members of the City Council
FROM: Shana K. Yelverton, City Manager
SUBJECT: 2009 Submittal and Meeting Schedules
Attached are the 2009 submittal and meeting schedules for the Zoning Board of
Adjustments, Planning and Zoning Commission and City Council. The March 17th, 2009
City Council meeting, March 19th, 2009 Planning and Zoning Commission meeting and the
corresponding submittal deadlines are deleted due to conflicts with the area school districts'
spring break. The November 26th, 2009 and December 24th, 2009 Zoning Board of
Adjustments meetings are deleted due to holiday conflicts.
Please feel free to contact Ken Baker with any questions you may have at (817) 748-8067.
1*0 '
20
09 SUBMITT
AL SCHEDU
LE
Pre-Submittal/ DRC
Deadline
Staff DRC Meeting
Review Comments
(See Note 8)
Formal Submittal
Deadline
Planning & Zoning
Meeting
City Council Meeting
11/10/08
11/19/08
11120108
12/01/08
12/18/08
01/06/09
12/01/08
12/10/08
12/11/08
12/22/08
01/08/09
01/20/09
12/13/08
1223/08
1223108
01/05/09
01122/09
02/03/09
12130/08
01/08/09
01/09/09
0120/09
02/05/09
02/17/09
01/12/09
01/21/09
01/22109
02/02/09
02/19/09
03/03/09
01/26109
03/02/09
02/04/09
03/11/09
02105/09
03/12/09
02/16/09
03/23109
03/05/09
04109/09
04/07/09
04/21109
03/16/09
03125109
03/26/09
04/06/09
04123/09
05/05/09
03130/09
04/08/09
04/09/09
04120/09
05/07/09
05/19/09
04/13/09
04/22/09
04/23/09
05/04/09
05/21/09
06102/09
04127/09
05/06/09
05/07/09
05/18/09
06/04/09
06/16/09
05/11/09
05/20/09
05/21/09
06/01/09
06/18109
07/07/09
06/01/09
06/10/09
06/11/09
06122/09
07/09/09
07/21/09
06/15/09
06/24109
06/25/09
07106/09
07/23/09
08/04/09
06/29/09
07/08/09
07/09/09
07/20/09
08/06/09
08/18/09
07/13/09
07/22/09
07/23109
08/03/09
08/20/09
09/01109
07127/09
08/05/09
08/06/09
08/17/09
09/03/09
09/15/09
08110/09
08/19/09
08/20/09
08/31/09
09/17/09
10/06/09
08/31/09
09/09/09
09/10/09
09/21/09
10/08/09
10/20/09
09/14/09
09/23/09
09/24/09
10/05109
10/22/09
11/03/09
09/28/09
10/07/09
10/08/09
10119/09
11/05/09
11/17/09
10/12/09
10/21/09
10/22/09
11/02/09
11/19109
12/01/09
10/26/09
11104/09
11/05/09
11/16109
12/03/09
12/15/09
11/09/09
11/18/09
11/19/09
11/30/09
12/17/09
01/05/10
11/30/09
12/09/09
12/10/09
12/21/09
01/07/10
01/19/10
12/13/09
12/23/09
1223109
01/04/10
01/21/10
02/02/10
12/29/09
01/07/10
01/08/10
01119110
02/04/10
02/16110
. Vue to a contact with spring /wean, all associatea aates nave peen aeletea.
Applications will not be accepted for the formal submittal and public hearing processes until the review letter for the case is in complicance
with city ordinances and codes and any variance/waiver requests have been documented in writing and fully justified. Please note that for cases
not receiving a clean review letter, the public hearing dates will be later than those direcly in line with the pre-submittal deadline.
ALL SUBMITTALS ARE DUE IN THE PLANNING DEPARTMENT BY 5:00 PM
1) SPIN (Southlake Program for the Involvement of Neighborhoods) is an informal, voluntary forum available for applicants to communicate
with the residents surrounding the property where they are proposing activity Taking advantage of the SPIN process is strongly recommended
by P&Z and City Council. SPIN meetings are held the second and fourth Mondays of the month and are assigned on a first come basis. Please
call 817-748-8005 for more information.
2) Although a complete pre-submittal is received by the deadline, the case may be moved to a later DRC meeting in accordance with the current
case management and submittal policies. Pre-submittals may be required to appear before the Park Board to discuss park dedication issues. For
further details, please contact the Community Services Department at 817-748-8184.
3) Applicants are encouraged to attend all Development Review Committee (DRC) meetings after the initial DRC meeting for the case. These
meetings are held at City of Southlake Town Hall, 1400 Main Street, 2:00 p.m. Note that DRC is a working staff committee and cannot make
recommendations to the Planning and Zoning Commission and City Council.
4) If the pre-submittal needs revisions per DRC, resubmittals must be made in accordance with the pre-submittaVDRC submittal dates. If review
is clean, in accordance with current submittal policies, a formal submittal may be made on the next date in the Formal Submittal column.
5) All variance requests must be addressed in writing and submitted with the formal submittal. Although a complete formal submittal is received
by the deadline, the case may be moved to a later meeting date. Development cases will be placed on the appropriate Planning & Zoning
Commission and City Council agendas in accordance with the limitations of Resolution No. 97-22.
6) If no revisions are needed per the Planning & Zoning Commission, the case will be placed on the City Council agenda in accordance with the
column for City Council meetings. If revisions are needed, resubmittals may be required in accordance with the submittal dates in the Pre-
submittal column. Although a complete resubmittal is recieved by the deadline, the case may be moved to a later DRC meeting date in accordance
with the current submittal policies.
Rezoning requests require two City Council approvals.
8) All review comments will be available after 5.00 PM on the City's Website athiip://www.cityofsouthiake.com under "Development Activities"
Each request being considered by the Planning & Zoning Commission and City Council must be represented by the Applicant, Owner or other designee. All
P&Z and City Council meetings will be held in the Council Chambers, City of Southlake Town Hall, 1400 Main Street. P&Z work session begins at 6 p.m. with the
regular meeting beginning at 6:30 p.m., and the City Council work session begins at 5:00 p.m. with the regular meeting beginning at 6 p.m., unless otherwise posted.
City of Southlake
BOARD OF ADJUSTMENT
7.1119 C»hmittal Schedule
Submittal Deadline
ZBA Meeting
12-15-08
01-15-09
12-29-08
01-29-09
01-12-09
02-12-09
01-26-09
02-26-09
02-09-09
03-12-09
02-23-09
03-26-09
03-16-09
04-16-09
03-30-09
04-30-09
04-13-09
05-14-09
04-27-09
05-28-09
05-11-09
06-11-09
05-26-09 Tues
06-25-09
06-15-09
07-16-09
06-29-09
07-30-09
07-13-09
08-13-09
07-27-09
08-27-09
08-10-09
09-10-09
08-24-09
09-24-09
09-14-09
10-15-09
09-28-09
10-29-09
10-12-09
11-12-09
11-09-09
12-10-09
12-14-09
01-14-10
12-28-09
01-28-10
01-11-10
02-11-10
All meetings will be held at Town Hall, 1400 Main Street, City of Southlake, in the
City Council Chambers, , unless otherwise posted. Each request being
considered by the Board shall be represented by the Applicant, Owner or other
designee.
JANUARY 2009
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City of Southlake, Texas
MEMORANDUM
December 16, 2009
TO: Honorable Mayor and Members of the City Council
FROM: Shang K. Yelverton, City Manager
SUBJECT: Ordinance Priorities
During the course of the fiscal year, department directors are responsible for managing many projects
and priorities. Many of these items require Council review. Our challenge is to ensure that these
projects and priorities are developed in a high quality manner and that we manage them through the
review and approval process in a way that ensures adequate staff and public input, as well as sufficient
review time for Councilmembers. In a busy city like Southlake, it becomes important to prioritize
items since everything cannot be accomplished at once.
Worksession topics and ordinances are a particularly important element of City Council packet and
agenda mangement. This packet contains our plan for addressing worksession topics and ordinance
needs in FY 2009. Please note that:
• Identified ordinance projects have been grouped by quarters of the fiscal year. Note that we are
already concluding FY 2009 Q1 which is why you have already seen some of these items;
• Schedules have been set based on a number of factors including: the need for advisory
committee review, expected preparation time, and agenda loads;
We have made Council meeting agendas a priority as we have developed this schedule
considering ordinances at 2 am is clearly not an ideal scenario;
• Summary sheets have been developed for each proposed ordinance that describes the origin of
the idea, the expected outcome, and a staff contact.
As you know, we have already begun to implement this schedule.
It is my intention to provide you quarterly status reports as a part of my Daily Update so that you can
track the projects in which you have most interest.
Please let me know if you have comments or questions.
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