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2008-09-02
CITY OF SOUTH LADE TEXAS REGULAR CITY COUNCIL MEETING MINUTES: SEPTEMBER 2 ,2008 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Andy Wambsganss, Mayor Pro Tern John Terrell, Deputy Mayor Pro Tern Gregory Jones and Councilmembers Laura K. Hill, Pamela Muller, Virginia M. Muzyka, and Vernon Stansell. CITY COUNCIL ABSENT: None. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager / Director of Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City Manager Alison Orlowski, Community Relations Officer Pilar Schank, Manager of Technical Services Gary Gregg, Interim Director of Community Services Chris Tribble, Deputy Director of Community Services Kerry McGeath, Director of Economic Development Greg Last, Director of Finance Sharen Jackson, Assistant Director of Finance Sharon Guess, Assistant Director of Finance Sean Leonard, Director of Human Resources Kevin Hugman, Interim Chief of Police Services Robert Finn, Interim Fire Chief Mike Starr, Director of Planning and Development Services Ken Baker, Deputy Director of Planning and Development Services Dennis Killough, Chief Building Official Paul Ward, Director of Public Works Robert H. Price, Deputy Director of Public Works Gordon Mayer, Operations Manager Chuck Kendrick, Environmental Coordinator Christi Upton, City Attorney E. Allen Taylor and City Secretary Lori Payne. WORK SESSION: Agenda Item No. 1. Call to order. The work session was called to order by Mayor Wambsganss at 4:09 p.m. Agenda Item No. 2. Invocation. Chaplain of the Month, Scott Berry, gave the invocation. Mayor Wambsganss led the pledge of allegiance. Agenda Item No. 3. FY2009 Budget. City Manager Yelverton presented this item to Council. She discussed the following areas: how the City is achieving fiscal health; the various revenue funds; the multi-year projections; the target budget process; expenditures; debt management initiatives; and various fund balances. City Manager Yelverton finished her initial presentation by discussing long-term fiscal wellness. Assistant City Manager Thatcher, Director Price, Interim Director Tribble and Director Baker presented the Capital Improvement Program to Council. Council discussed this item and asked questions of staff. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 2, 2008 Page 1 of 10 Agenda Item 4. Erosion and Sediment Control. Director Price presented this item to Council and answered Council's questions. Agenda Item No. 5. Discuss all items on tonight's meeting agenda. City Council reviewed the agenda items with city staff. The following items were added to the consent agenda: to table Item 6A to the September 16, 2008 City Council meeting and to approve item 9A. Mayor Wambsganss closed the work session at 5:48 p.m. REGULAR SESSION: Agenda Item No. 1. Call to order. The regular session was called to order by Mayor Wambsganss at 5:48 p.m. Agenda Item No. 2A. Executive Session. Mayor Wambsganss announced City Council would be going into Executive Session pursuant to the Texas Government Code Section 551.071, consultation with attorney; 551.072 and Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 5:48 p.m. Executive Session began at 6:23 p.m. Executive Session ended at 6:55 p.m. Agenda Item No. 2B. Reconvene. Mayor Wambsganss reconvened the regular meeting at 7:06 p.m. and asked if any action was necessary from Executive Session. No action was necessary. Agenda Item No. 3A. Mayor's Report. Mayor Wambsganss announced upcoming meetings and events. Agenda Item No. 3A1. Proclamation for Polycystic Kidney Disease Awareness Month. Mayor Wambsganss presented the proclamation to Carolyn Morris, Jamie Cadiz and the McMillan family whose daughter, Lauren, is a poster child for this year's PKD Children's Walk. Agenda Item No. 3A2. Proclamation in recognition of the Southlake Green Dragons winning the USSSA 16U State Baseball Championship. Mayor Wambsganss presented the proclamation to Coach Dan Tanksley and team members for their recent win of the State baseball championship. Agenda Item No. 3B. City Manager's Report. A report was not given. Agenda Item No. 3C. Parks and Recreation Board Report. Park Board member Julie Landesberg updated Council on upcoming park activities and meetings. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 2, 2008 Page 2 of 10 CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council and are enacted with one motion. The Mayor read the items into the record. Agenda Item No. 4A. Approve the minutes from the August 19, 2008, regular City Council meeting. A presentation was not made on this item. The minutes were approved as presented. Agenda Item No. 413. Excuse a City Council member for absences from meetings. The Council excused the absences of Deputy Mayor Pro Tern Jones from the August 5 and the August 19, 2008 City Council meetings. Agenda Item No. 4C. Resolution No. 08-046, Annual review of Investment Policy and Investment Strategies. A presentation was not made on this item. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, ANNUAL REVIEW OF INVESTMENT POLICY AND INVESTMENT STRATGIES. Agenda Item No. 4D. Ordinance No. 945, 1St Reading, Approve a negotiated resolution between the Atmos Cities Steering Committee and Atmos Energy Corp., Mid-Tex Division ("Atmos Mid-Tex or "The Company") regarding the company's rate review mechanism filing in all cities exercising original jurisdiction: declaring existing rates to be unreasonable: adopting tariffs that reflect rate adjustments consistent with the negotiated settlement and finding the rates to be set by the attached tariffs to be iust and reasonable: approving Atmos' proof of revenues: adopting a savings clause: determining that this ordinance was passed in accordance with the requirements of the Texas Open Meetings Act; declaring an effective date; and requiring delivery of this ordinance to the company and legal counsel. A presentation was not made on this item. Agenda Item No. 4E. Ordinance No. 480-509A, 1St Reading (ZA08-072), Zoninq Change and Development Plan for Cotswold Valley (formerly known as Estancia) on property located at 579 North Kimball Avenue. Current Zoning: R-PUD - Residential Planned Unit Development. Requested Zoning: R-PUD - Residential Planned Unit Development. SPIN Neighborhood #6. A presentation was not made on this item Agenda Item No. 6A. ZA08-061, Revised Site Plan for Watermere at Southlake Clubhouse, on property being Lot 4, Block 1, Watermere Addition located at 301 Watermere Drive. Current Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #15. The applicant requested to table this item to the September 16, 2008 City Council meeting. After discussing the large number of items already on that agenda, Council agreed to table this item to the September 16, 2008 meeting or a later meeting depending on a case management analysis. Agenda Item No. 9A. Award a construction contract to Legacy Contracting LP in the amount of $776,867 for the wholesale meter station improvements and provide for REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 2, 2008 Page 3 of 10 construction phase contingencies or reject all bids. Deputy Director Mayer presented this item to Council during the work session. Motion was made to approve consent agenda items 4A; 4B to excuse the absences of Deputy Mayor Pro Tern Jones from the August 5 and the August 19, 2008 City Council meetings; 4C; 4D; 4E; to table item 6A to the September 16, 2008 City Council meeting or a later meeting depending on a case management analysis; and to approve 9A. Motion: Terrell Second: Hill Ayes: Hill, Jones, Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: None Approved: 7-0 REGULAR AGENDA: Aqenda Item No. 5. Public Forum. No one spoke. Agenda Item No. 6B. Ordinance No. 480-566, 2nd Reading (ZA08-056), Zoning Change and Concept Plan for Lots 9 - 12, J.H. Childress No. 254 Addition on property located at 3010 Lake Drive. Current Zoning: AG Agricultural District. Requested Zoning: SF-20B Single Family Residential District. SPIN Neighborhood #3. Director Baker presented this item in conjunction with item 6C. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACT 3D02, JOHN HEIRS CHILDRESS SURVEY, ABSTRACT NO. 254, BEING APPROXIMATELY 1.977 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT TO "SF-20B" SINGLE FAMILY RESIDENTIAL DISTRICT, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE, CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. No one spoke during the public hearing. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 2, 2008 Page 4 of 10 Motion was made to approve Ordinance No. 480-566, 2nd Reading (ZA08-056), Zoning Change and Concept Plan for Lots 9 - 12, J.H. Childress No. 254 Addition, as presented, noting the requested variance on the tree canopy cover, and subject to Concept Plan Review Summary No. 2, dated August 1, 2008. Motion: Stansell Second: Terrell Ayes: Hill, Jones, Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: None Approved: 7-0 Agenda Item No. 6C. ZA08-057, Plat Showing for Lots 9 - 12, J.H. Childress No. 254 Addition, being Tract 3D2, J.H. Childress Survey, Abstract No. 254, located at 3010 Lake Drive. Current Zoning: AG Agricultural District. Proposed Zoning: SF-20B Single Family Residential District. SPIN Neighborhood #3. Director Baker presented this item in conjunction with item 6B. Motion was made to approve ZA08-057, Plat Showing for Lots 9 - 12, J.H. Childress No. 254 Addition, as presented subject to Plat Review Summary No. 2, dated August 1, 2008. Motion: Stansell Second: Terrell Ayes: Hill, Jones, Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: None Approved: 7-0 Agenda Item No. 6D. Ordinance No. 941, 2nd Reading, Adopt an ordinance to dedicate a public utility easement for public purposes on city owned property at Bicentennial Park for the construction of a right turn deceleration lane along West Southlake Boulevard. Deputy Director Mayer presented this item to Council. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE DEDICATING A PUBLIC UTILITY EASEMENT FOR PUBLIC USE UPON AND ACROSS A PORTION OF CITY OWNED PROPERTY AT BICENTENNIAL PARK LOCATED AT 300 WEST SOUTHLAKE BOULEVARD, DESCRIBED AS LITTLEBERRY G. HALL SURVEY, ABSTRACT NO. 686 IN THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; DECLARING THAT SUCH EASEMENT IS NECESSARY FOR USE BY THE PUBLIC; AUTHORIZING THE MAYOR TO EXECUTE THE EASEMENT DEDICATION DOCUMENTS; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. No one spoke during the public hearing. Motion was made to approve Ordinance No. 941, 2nd Reading, Adopt an ordinance to dedicate a public utility easement for public purposes on city owned property at REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 2, 2008 Page 5 of 10 Bicentennial Park for the construction of a right turn deceleration lane along West Southlake Boulevard as presented. Motion: Terrell Second: Muzyka Ayes: Hill, Jones, Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: None Approved: 7-0 Agenda Item No. 6E. Ordinance No. 942, 1St Reading, Approve and adopt the annual budget for Fiscal Year 2009 and approve the revised budget figures for Fiscal Year 2008 and multi-year Capital Improvement Plan. Mayor Wambsganss introduced this item to Council. Staff presented this item during the work session and discussed this item with Council at that time. No one spoke during the public hearing. Motion was made to approve Ordinance No. 942, 1St Reading, Approve and adopt the annual budget for Fiscal Year 2009, approve the revised budget figures for Fiscal Year 2008, and the multi-year Capital Improvement Plan as previously presented. Motion: Terrell Second: Muzyka Ayes: Hill, Jones, Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: None Approved: 7-0 Agenda Item No. 6F. Ordinance No. 943, 1St Reading, Tax Levy Ordinance. Mayor Wambsganss introduced this item to Council. Staff presented this item during the work session and discussed this item with Council at that time. No one spoke during the public hearing. Motion was made to approve Ordinance No. 943, 1St Reading, Tax Levy Ordinance and to move that property taxes be increased by the adoption of a tax rate of $0.462. Motion: Terrell Second: Muzyka Ayes: Hill, Jones, Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: None Approved: 7-0 Agenda Item No. 6G. Ordinance No. 944, 1St Reading, Approve an ordinance of the City of Southlake, Texas, providing for a residential homestead property tax exemption: providing that this ordinance shall be cumulative of all ordinances: providing a severability clause; providing a publication clause; and providing an effective date. Mayor Wambsganss introduced this item to Council. Staff presented this item during the work session and discussed this item with Council at that time. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 2, 2008 Page 6 of 10 Motion was made to approve Ordinance No. 944, 1St Reading, Approve an ordinance of the City of Southlake, Texas, providing for a residential homestead property tax exemption; providing that this ordinance shall be cumulative of all ordinances; providing a severability clause; providing a publication clause; and providing an effective date. Motion: Terrell Second: Muzyka Ayes: Hill, Jones, Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: None Approved: 7-0 Agenda Item No. 7A. Ordinance No. 480-565, 1St Reading (ZA08-050), Zoninq Change and Site Plan for CySolutions Office Complex located at 165 South Kimball Avenue. Current Zoninq: SF-1A Single Family Residential District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #7. Director Baker presented this item to Council. Applicant Curtis Young of the Sage Group answered Council's questions. Council discussed this item. Motion was made to approve Ordinance No. 480-565, 1St Reading (ZA08-050), Zoning Change and Site Plan for CySolutions Office Complex granting requested variances; noting the applicant's agreement to provide a common access easement at the north end of the north parking lot that would be platted; noting the applicant's agreement to provide fencing on the eastern edge of the property and to bring back representations of the fence for the next reading; and subject to Site Plan Review Summary No. 2, dated July 29, 2008. Motion: Terrell Second: Stansell Ayes: Jones, Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: Hill Approved: 6-1 Agenda Item No. 7B. Ordinance No. 480-567, 1St Reading (ZA08-007), Zoning Change and Site Plan for Legacy Business Park on property located at 240 South Peytonville Avenue and described as Lot 3, Akard Addition. Current Zoning: S-P-2 Generalized Site Plan District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #16. Deputy Director Killough presented this item to Council in conjunction with item 7C. City Attorney Taylor discussed the unified development plan that is currently in place on all of the five properties and what would occur if portions of the properties were to change zoning as is being requested. Council discussed this item. Mayor Wambsganss read comment cards of those who wished to record their support but did not want to speak: Jeanie and Larry Akard, 260 South Peytonville Avenue, Southlake, Texas; Don Davis, 200 South Peytonville Avenue, Southlake, Texas; David Edwards, 1400 Civic Place #223, Southlake, Texas; and, Wanda May, 280 South Peytonville Avenue, Southlake, Texas. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 2, 2008 Page 7 of 10 Lamar May, 280 South Peytonville Avenue, Southlake, Texas, said that based on the information he learned tonight, he is no longer in support of this zoning request. Kirk Koogler, 1015 South Peytonville Avenue, Southlake, Texas discussed the proposed site plan and the possibility of an overall unified development plan. Robert Lieber asked questions about the existing approved development plan on these properties. Vickie Davis, 200 Southlake Peytonville Avenue, Southlake, Texas asked for clarification of Council's direction to the residents. City Attorney Taylor recommended that Council remand items 7B and 7C back to the Planning and Zoning Commission with a request that they re-notice the public hearings on all five lots and make the notices broad enough to give the Commission the right to consider all uses in order to determine the highest and best use for these properties. Motion was made to remand Ordinance No. 480-567, 1St Reading (ZA08-007), Zoning Change and Site Plan for Legacy Business Park back to the Planning and Zoning Commission directing them to convene a rezoning public hearing on all five lots covered by the S-P-2 concept plan and site plan for this project and to conduct public hearings to determine the highest and best use of the property in a community sense and to forward a rezoning recommendation to the City Council for final action. Motion: Terrell Second: Muzyka Ayes: Hill, Jones, Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: None Approved: 7-0 Agenda Item No. 7C. Ordinance No. 480-543, 1St Reading (ZA07-126), Zoning Change and Concept Plan for 200 South Peytonville Avenue on property being legally described as Tract 3C02, W.R. Eaves Survey, Abstract No. 500. Current Zoning: S-P-2 Generalized Site Plan District. Requested Zoning: 0-1 Office District. SPIN Neighborhood #16. Deputy Director Killough presented this item to Council in conjunction with item 7B. Motion was made to remand Ordinance No. 480-543, 1St Reading (ZA07-126), Zoning Change and Concept Plan for 200 South Peytonville Avenue back to the Planning and Zoning Commission directing them to convene a rezoning public hearing on all five lots covered by the S-P-2 concept plan and site plan for this project and to conduct public hearings to determine the highest and best use of the property in a community sense and to forward a rezoning recommendation to the City Council for final action. Motion: Terrell Second: Hill Ayes: Hill, Jones, Muller, Muzyka, Stansell, Terrell, Wambsganss REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 2, 2008 Page 8 of 10 Nays: None Approved: 7-0 Mayor Wambsganss called for a break at 8:23 p.m. and reconvened the meeting at 8:36 p.m. Agenda Item No. 7D. Ordinance No. 480-568, 1St Reading (ZA08-046), Zoning Change and Concept Plan for Lots 22 and 23, T.M. Hood No. 706 Addition on property located at 1340 and 1340B Shady Oaks Drive and described as Tracts 2C, 2C2, 2C2A and 2C2B T.M. Hood Survey, Abstract No. 706. Current Zoning: AG Agricultural District. Requested Zoning: SF-1A Single Family Residential District. SPIN Neighborhood #11. Deputy Director Killough presented this item to Council and answered their questions. Director Price answered Council's questions. Applicant James Wahlberg, 913 Carriage Way, Southlake, Texas answered Council's questions. Council discussed access to the back lot. Mayor Pro Tern Terrell went on record to state that this particular property has some extenuating circumstances. If he supports this item, it does not mean that he would necessarily support any other property owner who, coincidentally, sells off the back half of their property. Motion was made to approve Ordinance No. 480-568, 1St Reading (ZA08-046), Zoning Change and Concept Plan for Lots 22 and 23, T.M. Hood No. 706 Addition specifically granting the requested variance on the street frontage; denying the requested variance on the sidewalk requirement; accepting the applicant's agreement to expand the access easement from 10' to 15; and subject to Concept Plan Review Summary No. 2, dated August 15, 2008. Motion: Terrell Second: Muzyka Ayes: Hill, Jones, Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: None Approved: 7-0 Agenda Item No. 9B. Consider SP08-199, Conditional Sign Permit for East Southlake #2 LTD located at 910 East Southlake Boulevard. Deputy Director Killough presented this item to Council. Applicant's representative Skip Blake of Blake Architects and property owner, Dr. Angelo Mendes, answered Council's questions. After discussion, Mr. Blake asked to table this item to allow time for further evaluation. Motion was made to table SP08-199, Conditional Sign Permit for East Southlake #2 LTD located at 910 East Southlake Boulevard. Motion: Muzyka Second: Hill Ayes: Hill, Jones, Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: None REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 2, 2008 Page 9 of 10 Tabled: 7-0 Deputy Mayor Pro Tern Jones recused himself from the next item due to the fact that the applicant's are his clients. Agenda Item No. 9C. Consider SP08-210, Conditional Sign Permit for 280 Sports Complex located at 280 Commerce Street. Deputy Director Killough presented this item to Council. Applicants Kevin and Christie Abercrombie answered Council's questions. Council discussed this request and various signage options. The Abercrombie's asked to table this item to allow time for further evaluation. Motion was made to table SP08-210, Conditional Sign Permit for 280 Sports Complex located at 280 Commerce Street. Motion: Terrell Second: Hill Ayes: Hill, Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: None Tabled- 6-0 Agenda Item No. 11. Meeting adjourned. Mayor Wambsganss adjourned the meeting at 9:59 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. ndy Wambsganss Mayor ATTEST: 98$su8[III/fB.,,~f OkJTPI _a• Lori Payne, T WC = i City Secretary' e. a,///1/111111` REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 2, 2008 Page 10 of 10 CONFLICT OF INTEREST AFFIDAVIT THE STATE OF TEXAS § COUNTY OF RRANT § I, as a member of the AU Pn)&U-of the City of Southlake, make this a idavit and hereby on oath state the following: I, my spouse, and/or a person or persons related tome within the first degree of consanguinity or affinity, have a substantial interest in a business entity or real property as defined in Chapter 171, Texas Local Government Code, and/or City of Southlake Ordinance No. 635 and a vote is to be taken or a decision is to be made that will have a special economic effect on this business entity or real property. The agenda item affecting this business entity or real property is: C COMPLETE (A) or (B): (A) The business entity is 5 ~Qf (name); or (B) The real property is located at: I have a substantial interest because I, my spouse, and/or a person or persons related to me within the first degree of consanguinity or affinity have the following relationship to the business entity or real property which will likely be affected by the vote on the above-referenced agenda item: (check all which are applicable) Ownership of 10% or more of the voting stock or shares of the business entity. Ownership of 10% or more or $5,000 or more of the fair market value of the business entity. Funds received from the business entity exceed 10% of gross income for the previous year. Hold a position of member of the board of directors or other governing board of the business entity. Serve as an elected officer of the business entity. An employee of the business entity. Creditor, debtor or guarantor of the business entity in the amount of five thousand dollars ($5,000.00) or more. Property of the person has been pledged to the business entity or is subject to a lien in favor of the business entity in the amount of five thousand dollars ($5,000.00) or more. Have an equitable or legal ownership of real property with a fair market value of at least $2,500. Other: 'T u✓U 19 S C 9:1 Vff L2 /l~ A4-D Upon filing of this affidavit with the City Secretary, I affirm that I will abstain from voting on any decision and from any further participation by discussion or debate regarding the above-referenced agenda item. I also affirm that this affidavit is being submitted to the City Secretary before the start of the meeting at which the agenda item in question is being addressed or as soon as practicable once I realized a potential conflict exists. Signed this day of Uk1t 2 0I Signatu of icia )rhij State of Texas § nt y of Tarrant § Before me, i.or Pate- on this day personally appeared &~e or S _ kno n to me (or proved to me on the oath of or through (description of identity card or other document) to be the person whose name is subscribed to the foregoing instrument and, after first being by me duly sworn, stated that the statements made in this affidavit are within his personal knowledge and are true and correct. a Given under my hand and seal of office this Z k day of •,e y ~e#K o , ?-Coe. (SEAL) ~A quu~uuimuri l.~ so" R I .A y ~ Notary Public in and f the State of Texas ;P(l Y PG s ~91~ j~+Pti a OF f'•FXPIREr?.•' '~~~«~nnuuuuN~ SIMMONS ESTATE HOMES September 2, 2008 City of Southlake 1400 Main Street Southlake, TX 76092 Lori Payne Lori Fletcher RE: City Council Meeting tonight Dear Lori, I would like to table case# ZA08-061 Watermere at SouthIake until September 16`h. Plcase let me know if this is going to be a problem. Res ectfully, J. Sicott Simmons 6, Partner JSSlah 3110 W. Southlake Blvd. Suite 100 • Southlake, Texas 76092 317.329.0207 • 817.329.6902 Pax • www.-iinimvnvcstatchomes.com a 1 ~ City of Southlake, Texas MEMORANDUM September 2, 2008 To: Mayor and Members of City Council From: Shana Yelverton, City Manager Robert H. Price, P.E., Director of Public Works Subject: Public Forum - September 2, 2008 Jeanna Griffin Kingsbury Crossing Concerns Tonight, Ms. Jeanna Griffin is expected to appear during Public Forum. It is our understanding that she will speak to you regarding a drainage issue related to the Kingsbury Bridge Crossing in Monticello Hills Addition. She is expected to voice concern that the area immediately upstream of the Kingsbury Bridge is in need of improvements and that her property is eroding. She is further expected to intimate that Mr Price and Mr. Kendrick of our Public Works staff did not follow through with any of these dates to clear the bridge nor have they contacted her to follow up. In fact, numerous members of our staff have communicated with her through voice mails, a-mails and in person. According to Ms. Griffin's latest e-mail of today, she states that, "Mr. Price indicated he would have a crew here on August, 15th, week of the 17th at the latest to clear the bridge Mr. Kendrick indicated the city would be here last Monday or Tuesday. We are expecting rain this week and the water will continue to flood and erode our property " Ms. Griffin is correct that staff did intend to erform work cleaning out the box culvert at Kingsbury crossing; however, rain occurred on the 15t and throughout that week. Public Works staff have met with Mr. Jeff Wall of the Hills of Monticello HomeOwner's Association to discuss the issue The Plat for the Hills of Monticello is attached and has language regarding the responsibility of the City and the HOA. The area behind this property is floodplain and is also labeled "Common Open Space & Drainage Easement" on the Plat. The plat also contains the following notes "All Common Open Space shown is private and is to be owned and maintained by the Homeowner's Association" "The City of Southlake shall not be liable for any claims, damages, or losses which may occur on account of flooding or inundation on any lots reclaimed from FEMA floodplain, and the owner and subsequent owners of any such lots agree to release the City from any and all such claims, damages and losses" Two of our Engineers, Michelle McCullogh and Michael James met with Jeff Wall (HOA President) back on May 15 and told him that maintenance of the creek was the HOA's and property owners' responsibility. He indicated that the HOA was not planning on doing anything to prevent erosion of her property and that he thought that that should be the property owner's responsibility Michael James informed Mr. Wall that the property is floodplain and if either the HOA or the property owner wanted to Memo from: Mayor and Members of City Council 9/2/08 RE Jeanna Gnffin - Public Forum Page 2 of 2 make improvements, they would need to be permitted according to our ordinance. Michael then sent Mr Wall a copy of the floodplain permit application We have not been contacted by anybody since that time regarding this issue. Chuck Kendrick called Ms. Griffin last Tuesday (Aug 26) and left a detailed message confirming her belief that the rain beginning on Aug. 15th and all the following week had delayed your scheduled cleanup of the creek upstream of the Kingsbury Bridge. Chuck also left Ms Griffin a detailed message confirming the above and letting her know that both Joe Walsh and Dean Kolb were out, possibly all week, due to medical issues. Chuck let here know that when they return to the office we would let her know the revised schedule for removing the silt from under the bridge. I left my phone number and asked her to call if she did not understand my explanation. Ms. Griffin's email today is the first communication since that phone call. Griffin, Jeanna 8/13/2008 F: J. Griffin T: CK/BP /SKY Second request for a response to this issue. The HOA indicated the City of Southlake has jurisdiction over this issue. See HOA email attached 8/13/2008 F: SKY T: BP Not sure who she talked with — we weren't on her original e-mail. Did someone walk the property? Is the creek on private Property? 8/13/2008 F: BP T: C Taylor /M BP questions to Staff McCullough /M James; CC: GM /CK/JW /LS 8/14/2008 F: MJ T: PW Adm "All common open space shown is Staff private and is to be owned and maintained by the HOA" — note on plat; Met w /Jeff Wall — HOA president on May 15 and told him this; Floodplain permit application sent to Jeff Wall. Not contacted by anyone since. 8/14/2008 F: CK T: SKY; CC: Forwarded MJ's email Kbush 8/14/2008 F: CK T: Jeanna Spoke with Joe Walsh after your phone Griffin; BP; call; He will contact you soon to advise SKY. CC: when we will return to remove the silt in HOA and around the bridge structure. Routine vegetation control along the creek bank is the responsibility of the HOA. 8/14/2008 F: CK T: Kbush; CC: Joe has spoken with her today and SKY /BP /GM made her aware when he will be able to do some more work at this location. 8/26/2008 F: CK T: BP; CC: Ms. Criffin is correct that she spoke with staff Joe Walsh on the 14 and that he would sch the work on the 15 And referenced MJames email about the responsibility of the creek. 8/26/2008 F: BP T: SKY Copy of a response to Mrs. Griffin for you to use. r o ~41, k' r lip Y k L ti P "Y~ I IN- i NF Ab. °w"'w �Irr+ �rro�rr f ay �Irwrr�l N . 7 � �� � I eLOa e i BLOCK e / � � I \\ IJ ^--- I / 7 dINNA4F EST.1T. t COMMON AREA // /1 / / Ib / ` -, -� / ALLAN R JACKSON � r ^_ - / ZONED• AO l � ' ` \\ B // APPRDY[D PREIIYINARY PUT ��� I I / BLOD% 10 11 � ?• -�� \\ N I - � I A '�' B \ \ / SOUiNU E�JOIM VENNRE , I ` \v / \ 10 / r \ / 11880 YONIFORl, SURE 207 I I \`� 11 / 10 \\ I �t I\ / \ / OALIA4. 77f 73210 12 I I 17 1 0 IB / \ I / t ' \ / �. 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J� � ` ee�e'x•[ I l �i /I o-• er oo n•':I• x mr• r<r w ar,.•ar c ```��. / �i �P\ / 37 ♦\ `� a t • fi t i ••n •1�,'e�an , 'Zt3iq- .eel � �� / � IT � aq x ».m •r rnr �o er xaw• 1<ci, x »irx,•[ / , / i� \ \ \ 1 I M �� I I! 1 I 2y fli 4 i/i aaq a \ l ♦ `♦�.y t L l.ig 7••z•• ` ���y_ I II ddd � ill `���. f// iXim \ 1 l 1 �`- 'rua l �l I BLOCK © I/� � t / 1 . r \\ \' . \u ra i nnpm.Ar t a.>oo.'u`m 1 f � � alc BEAR \: / J9 tr •sv.� r\ I � w•n ,� / ,r ut � � 111 CR[EK \` \` � ''• a \ I I l 1 SB ) \ \ 1 I `(� 1 / a�rar. � `\ SB7�0'12'E p0545 PR!4 ral lert unm a•IO.dr_ MONfICELLO AOdiION �` L , wl. JBe -208, PG. 12 1 ' 'ro„ y • 20NED PUD -R t V - - ii �,'i1'i �S - � � ®10' r 10 T.LL OSIIaE I.al1B1r N r'wb0 • �' r - l Y BLOCK O / r�,t In er \�`�„[� rsr'. 4a w uw. m o - a).ea,• - 1 \t ` ♦\ , rte ,� ,,.a a�, "°°°r,.» a : ;; e ;, `, PROPERTY OESCRIPndI " y' NVa• " ` STAIE OF lEKAS \ � ``fi ♦\ C ♦ m�irll vp !AQ xe , COUNTY OF TAARANT `�� �.--x fnYT' • ♦ ♦ NO 9RRNar Ifla BIO BEM \ WHEREAS, iNE KILLS OF YONTCELLO, INC. CREEk q �� [ l 'a e' \ elMq by and Ihrouph th+ undwalgn•q Il• eulherlxed apml, N j aK �`�` � \ \ da „N e.*w el a tree) vl land Ntueled In In• r.1WAM E I © \ \ \ a `` CROONS, SLmy Abatrvct Ne. 2p3, Cwnly o/ TvrtmL acc«eaq to ; :., wy ro• [ 1��I� .rbY [ ��'K \ ` r N9d••d• «d•d M Vd. 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THENCE NMn arze'D1' w „L 2T[ zl r•N to en I /z' von roe .et et dl em„ ne.. • Iwl rqm .r Mr.w s .,.r. e. e. rmm .ne op.. y �. n. pwe...r m.,Ne,cll.p. ,.w.N.,,cus bsrtba THENCE North 00]Y1r Erl 2v1e Mt le an 1/Y non me a•t •^'a ..... «t• re. t I N � pebNnn[. mahtabM[ pne avelnp M n rwneNn dl ar pule d Ilr geld poMt Mbq M e was 10 M• I•N wla a reelu• r.cp..u.. •n1.n .luwt Inc nw„d1Y v1 wY =I^,. d pme.nn 1n• I 2' }$• JONH W. A OBURN WEMCHET of SOD.eD h•L r e..1.d enpa el 117971'. a Ivnganl p..,,l..a, .I e, An Pvelc „Nnr d.dl I,n•• In. aana el �ns• �RayEmR' cvnr,c.nal 1 167,$25 ly wl• +9e7. Pc. 2aT s Nngln et 3D.ry a•L a Merd e«raq of NMn BI�]'06' Evl and q•n is prNN. pmv.nr re. m. Prw•..r ,.ea,,q mNr. one «r J wL. 13e1. Pc. e71 r.e a More Nnga e/ eD D7 I „1: meNlroen„ one .r.+n...P,,.e .r erab..y prlrm.e b ane Nann n,N N Is <r+ln eel L Temmr D. N„n R.vl.l..e P,eMl,na Lw zoNEO: Ac nlENCC NMA.„e.a deny .Nd wr.. le a. Nn Bo.17 /..l 1° w,lr we . <nnnrr .....e..n. d,e..Ne Indee..eaY,e„d ..e > ,,.,•,e .r a. NNI. N T.„, ne.«. pl,Nb w one,. roneMrpn FINAL PLAT m 11' Ym rod „b .enlnAS«. b e «rwenen one mdnlr•a.ec er a. •Marna AMlla.r fiem e, «Nd ur.•Y a u• ovu^e� me uN eN let eae.rw ma• / „wm 1 sw N d.e eenwy.d M 1,•IalMlm one melnlr� «w N F4 eN PehN ar rnw MM b• preprlr marY.0 m 1M >eun4 s�. •eW poMt b•Inq M a lenpent r,rw be u+ Apn! wla v m „nd•e. deawlw M nye,•n4 •r•N••. „e.ene„ N 1„ MI•^• �el aN qN cemae> npr„anY oat Y msa• OY unsr my �Or 'F OF ��;: �S �°�l'�3;� r�a "� <�� s 'r�� •�'•. P WTNE[, e,e. N [eeM. Tr.enl ..R x.w. ...NIe" e� wp..•len .�'. -� �';'� �.`'� �� MONTICELLO PHASE II NMn ez•JS E „l one a Mo.e lenaa er ei.11 r..e. aN u. /1� n e.r N e � ... „_q,'� :envn D 'hvrl0. N„Nl.r � /` MENU, NMhaO•lMY deny •°W wrw 1e M• aghl BT 55 1a•t tv BY � nM1nnlend Lend Swr•y� ^1gY1[(0. BURRa A en 1/2' ban rpd ••C iM H,N Y. I� bt - T,re• R„IWanm M4 SIL�� TNETICE, Np.tn epo:•2s' Ee.L Iq.se Ml le +n 1 /z• •en roe ..a � `; /_, xT nArz aP m s - • � +o,'� t'o 44.063 ACRD TRACT .da pebl b.aa N, a mr•.. lv en NR .Rn ..oely. 01 BY _ �• .� eamTr a )ARRANT - : +,Y \•`.' -`�'i� 3zs.oD ML ° ..nMd enm. el t7b9'4B', v lanq„t M s �. [vW � our or rxa Img1n e1 Ir.OS ML a d,ar,l n.nra.q ea NMn e0'])']t' E „t unerdanH euuernK a xNery vWb b �- -. -% m�a a Mnra I.npM °I pe.99 r „1 trATE a TENAS " ' N Y M el.l: d ia., .� aN s.r p.r•en•ar wP•r.e Tommy v. euas ��f, B' CROOSS SURYB'Y, ASST. 296 MENCE NMhw•lMY dmp •old wrr. to th• I•R 97.]5 hat to en - „n la m• le M u• pw.en Nw„ nom• b w,vc•e 1/2' Iran rod „1: COINTY 01 }MRAMT + to a �b.gaw[ n•bvmwl eM ederM•ep.e to m. tla1 n. �.e n. a. wnn....�e .mNe. oven a..n IN THL THENCE NMn teorz]' W«L so.oD Mt le an 1 /z' ren .ee „t eeroRC m. In. ena q..e waerny. aer pr•.^ Nr .�w....e „a In a. •epo<Nr en.. N.t.e. �-Ea G,M „Id pelnl n.a In a wr.. to In. ,Ip,l .la a rodw. N e,p.r.e Len R Gd..n^ T.. r \Ine, N";n':"m..I M.,,��I, In,. ��QE[' �,;,R •D � ° CITY 0!i' SOUTALAXB 275.00 ML a e•nud engl• of 1]99 b , e len9"nl ee.pyetlen, ,ne.n to m• 1e M U• pr,en• .new n en o.0.ne•. Mslery PuNb, elvl• N T•„• Mgln of 41.50 ML a d�o<a e. «Inp er swtn eo�7'n• w „L le M• Ier,geAp InNrvmtil and eNmeN•ap•e le m. aei u. •r•�e� ••, � ���' � TARIiA1VT COUNTY TIS'.l'AS one a Mare I.nga e1 ex o7 n.l: In• „m. m. u• rvloe... e� <enra.allm a.Nn N.Ir en. „ ' Keley r THENCE s<utn..•l.ly done •de evr.. m M• ngnt ez.Je Mt le on a..d .•a a..a N .de .e �� ./r ,` :ANF p.Nled � i TNES+cE se�u B io 2 zs�w«L .9.se r.N to r. 1/2' Yen roe ..1: a Yr xMp AxD aeA< ar mrs ab M. .x>r.�. -- .' J Pe B N°erC ��'/ �xe�Da Tl' c.nna.m [ r..Jax�G!! le pval e•ap In a al..•. le M. n .IM a raab. e/ d. N'�f b�"� le y r°�t' ., � rxN,ES,t 23 RESIDENTIAL LOTS JOO.dI ML a eanlyd angl• v/ 12'5405', a longanl ( t. \ - f AyUAI^ r. � ] n 9A IangM °I J].p1 I „L a Merd beaAp el Marlh 81'30'72' W„L KNry MRa rnA• NTr � �� �p0y{p rl THE 'WRr1Fm1 and v Mard lan9a of eT 41 f „t; � Of f ffY COU .3 "1 TIENCE NwM. „1MY d «p Md wm le M rlgnl 67.53 ML lv an M ,y E,nal OA I OR'N6A /APPLICANT: ,/r I,e„ r<e ..t: Nr.rGReeE.C9/�le.a/ " KLe,lA..'�YLV` 11c(AAA- „ le pe[It b•av a a lenp•nt arva to tn• Nn .nh a raeaa 2 -10- 9 N7LL5 Of MONTICdLLO, INC. of ]oo.oD ML ° e.nbd enpl• el f0•se'IJ', a lenq.ne c.vmw, u.a� 0 ,. _ 60l VICXSRURC COURT I.,qM er 2e.e3 ML a d�era e.eN„p el HMh eJ•J2'S2' w „l NDTe m. b...a� e.. ee..e ., ue Ir..l ro. d ,.e«a•e �` � � SOUTNLAKS, TEXAS 7609E m,e a Mere I.npu er s7 w I „1; nw vl.l er N.m�rane Pn «. L ce».•1 A. [Ne• eez. y � (9177 929 -1$99 THENCE. Nmin•„1My dmq ,old wry to lh. NN ST M 1 «l le en Nn bneccnp•, I.n me p.ewb •ew„�1. dean an 1 /2' Iron rod „L prat• me n to b• mswlewd •a a• 1lernwn�• Aroeebllx fiv SECRETARY THENLE, Nora 00'97'1Y EeM. J12J f••l 10 oe I /z' ran roe „r ,Y Dr„mm W� A•• •n b Pm•I "• N le y owed .,d ENCINI'1rR: SURVlYOA: MENCf, NeaM 1112'1•' laa•L J1ie1 MI 1e an 1 /Z' ken red „Q m,a,leMe sY 1n• Nemee.nr• Aesdelar. APPRO+7V Bf THE THENCE. Nrin 2e1J'De' Tart 17e.p1 Ml is en f /1' wen rea „U Ne le1 .Mh ub aaenla, anal M aew•e enwq •ee+ r,b �: a/ z, .� Mc �'' YI HASH /NGTON 3 ASSOCIATdS, INC. AURYS LAND SURVfYfNG mEHCE Nera 00'11 Ee•L a1.7J Ml es en +/Y Imn .ee „1: Dann,Na e.N....e. BNCINEERS - PLANNERS THENCE, Kenn Ot•o'a' EnL IE.DD bN 1s a nph •L n„ ,,,,,o ,I dl .r„r INa wra mada� ,qa mna. n 500 GRAPEVINE HIIY SUITE S7$ 925 S. AfA1N, SUITE 20$ c de nve b•Fq M M• raar.amel• „nlMna s/ Na a• rnY [veelddm oexe�„. �' HURST, TEXAS 7BOSS GRAPEVINE, TEXAS 7606; entm.nLa sew•wre ,ne CRr N SatMaa• r„rw B» aaa 4 r,auFa mhamn CiWRIMN OF Pk2 COMMISSION TNIHCE NNn lne sPprevlmel• s.nl.nln• of cenle.nld eevl.�mre MM , N.r d,rall>,• m e,y Nl ,r,la,.a „u,Y mN ,ddlNr, (Bt7) oR5 - 0707 METRO 598 - 3077 XSTRO (817) a &f - 9699 end th• n«lh la• °I \h• 11Allem I Crory SYrwY U• TM mhaeum d•<tb�• •ne•^ a• be•ed pn a. m«t e..w�l Idlvw[,q ►aerFga anq elrlane.s hlw.nvtbn v..mbN el ae tan• u, pN b nM e+e maY •• � f /��a JOB NUMBER 027 -027 5 „a 0.10'1 q EwL SN.1p 1 „1 is anet /wn4 aull•<t le d.m„ Aemtlmd leq ea avn aew •n•.n, EGRET p' , fEBRUARV 2J. 1097 NarM 8877'02' EeN, BSB.01 hN Le r n e /eund ^'•Y d„ W ron}v1 1• mMm.n In1Y, Rmr r11rY. � CFPLiH NMn B9M'04' E „L 20.77 f„1 lb bn• PdNT OF Tn• Qly el swthlak• ahvll NOT ba Refit. /er my Nd^�� ✓ EGINNINO me eMleFlnq 41.057 e<n• (1.91 B,[B3 •. /.) dome ••. « 1 „•w RhIM mey eeeur M veewnl e f of IOnd. a0•n av0 •,eapl enY POrllon b „• qa 0Iublb rid N[ N,d � dabnM he�fUl �Reedp� v� TMI3 PUT E1LED M GBINET � sIRIE � rZ lO MTE - .11r� t r19n1- e1-nY• enn•n la rN•ew a+ dly fiom ay end dl •uM dvYna dvm00M [NECKED rt• one le„... , M.,, +r« Ito, �h��� � ZR 92-5.