2008-08-19
U CITY OF
SOUTHLAKE OFFICIAL RECORD
TEXAS REGULAR CITY COUNCIL MEETING MINUTES: AUGUST 19, 2008
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Andy Wambsganss, Mayor Pro Tern John Terrell
and Councilmembers Laura K. Hill, Pamela Muller, Virginia M. Muzyka, and Vernon
Stansell.
CITY COUNCIL ABSENT: Deputy Mayor Pro Tern Gregory Jones.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager / Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Orlowski, Community Relations Officer Pilar Schank, Information
Systems Supervisor Pam Jordan, Interim Director of Community Services Chris Tribble,
Deputy Director of Community Services Kerry McGeath, Construction Manager Peter
Kao, Economic Development Specialist Ashley Stathatos, Director of Finance Sharen
Jackson, Assistant Director of Finance Sharon Guess, Assistant Director of Finance
Sean Leonard, Purchasing Manager Tim Slifka, Director of Human Resources Kevin
Hugman, Interim Chief of Police Services Robert Finn, Interim Fire Chief Mike Starr,
Director of Planning and Development Services Ken Baker, Planner II Richard Schell,
Director of Public Works Robert H. Price, Deputy Director of Public Works Gordon
Mayer, Operations Manager Chuck Kendrick, City Attorney Tim Sralla, and City
Secretary Lori Payne.
WORK SESSION:
Agenda Item No. 1. Call to order. The work session was called to order by Mayor
Wambsganss at 4:11 p.m.
Agenda Item No. 2. Invocation. Chaplain of the Month, Linda Pallone, gave the
invocation. Mayor Wambsganss led the pledge of allegiance.
Agenda Item No. 4. FY2009 Budget. City Manager Yelverton presented this item to
Council. Director Hugman presented the workforce investments portion of the proposed
budget. Council discussed this item and asked questions of staff.
Agenda Item 3. APEX update. Terri Messing and Robin Snyder presented this item to
Council and answered Council's questions.
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Agenda Item No. 5. Discuss all items on tonight's meeting agenda. City Council
reviewed the agenda items with city staff. Item 7C was added to the consent agenda.
Mayor Wambsganss closed the work session at 5:50 p.m.
REGULAR SESSION:
Agenda Item No. 1. Call to order. The regular session was called to order by Mayor
Wambsganss at 5:50 p.m.
Agenda Item No. 2A. Executive Session. Mayor Wambsganss announced City Council
would be going into Executive Session pursuant to the Texas Government Code
Section 551.071, consultation with attorney; 551.072, deliberation regarding real
property; Section 551.074: deliberation regarding personnel matters and Section
551.087, deliberation regarding economic development negotiations. City Council
adjourned for Executive Session at 5:50 p.m. Executive Session began at 6:28 p.m.
Executive Session ended at 7:17 p.m.
Agenda Item No. 2B. Reconvene. Mayor Wambsganss reconvened the regular meeting
at 7:28 p.m. and asked if any action was necessary from Executive Session. No action
was necessary.
Agenda Item No. 3A. Mayor's Report. Mayor Wambsganss announced upcoming
meetings and events.
Agenda Item No. 3B. City Manager's Report. A report was not given.
Agenda Item No. 3C. Library Board Report. A written report was provided to Council.
Agenda Item No. 3D. Financial Report. A written report was provided to Council.
CONSENT AGENDA: Consent agenda items are considered to be routine by the City
Council and are enacted with one motion. The Mayor read the items into the record.
Agenda Item No. 4A. Approve the minutes from the August 5, 2008, regular City Council
meeting. A presentation was not made on this item. The minutes were approved as
presented.
Agenda Item No. 4B. Resolution No. 08-041, Call a special local option election for
November 4, 2008 to legalize the sale of beer and wine for off-premise consumption
only. A presentation was not made on this item. In accordance with Section 4.21 of the
City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS CALLING FOR A SPECIAL
LOCAL OPTION ELECTION PURSUANT TO THE TEXAS ELECTION CODE TO BE
HELD ON NOVEMBER 4, 2008; DESIGNATING A POLLING PLACE; ESTABLISHING
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PROCEDURES FOR EARLY VOTING; AUTHORIZING THE CITY SECRETARY TO
MAKE SUBMISSIONS TO THE UNITED STATES JUSTICE DEPARTMENT FOR PRE-
CLEARANCE APPROVAL; ESTABLISHING OTHER PROCEDURES FOR
CONDUCTING THE ELECTION; AND PROVIDING AN EFFECTIVE DATE.
Agenda Item No. 4C. Approve final payment to McNally and Associates in the amount
of $17,826. A presentation was not made on this item.
Agenda Item No. 4D. Authorize purchase of fuel management system from E. J. Ward
in the amount of $83,925. A presentation was not made on this item.
Agenda Item No. 4E. Resolution No. 08-044, Approve an amendment to TxDOT
municipal maintenance agreement (Resolution No. 08-011) for the furnishing, installing,
operation and maintenance of red-light cameras at four locations along Southlake
Boulevard for the purpose of monitoring compliance with traffic-control signals.
Assistant City Manager/Director Blagg presented this item to Council during work
session and answered questions. In accordance with Section 4.21 of the City Charter,
the caption for this item is listed as follows:
A RESOLUTION APPROVING AN AMENDMENT TO THE MUNICIPAL
MAINTENANCE AGREEMENT (City of Southlake Resolution No, 08-011) BETWEEN
THE STATE OF TEXAS AND THE CITY OF SOUTHLAKE FOR THE FURNISHING,
INSTALLING, OPERATION AND MAINTENANCE OF CAMERAS ON STATE
HIGHWAY RIGHTS-OF-WAY TO MONITOR COMPLIANCE WITH TRAFFIC-
CONTROL SIGNALS; AND PROVIDING FOR THE EXECUTION OF SAID
AGREEMENT; AND DECLARING AN EMERGENCY.
Agenda Item No. 4F. Ordinance No. 941, 1St Reading, Adopt an ordinance to dedicate a
public utility easement for public purposes on city owned property at Bicentennial Park
for the construction of a right turn deceleration lane along West Southlake Boulevard. A
presentation was not made on this item.
Agenda Item No. 4G. ZA08-060, Preliminary Plat for Lots 2R1, 2R2, 3R1, 4R1, and
4R2, Block 1, Stonebridge Park, located at 150, 155, 170, and 175 Stonebridge Lane.
Current Zoning: S-P-1 Detailed Site Plan District and S-P-2 Generalized Site Plan
District. SPIN Neighborhood #15. A presentation was not made on this item.
Agenda Item No. 4H. ZA08-058, Plat Revision for Lots 2R1, 2R2, 3R1, 4R1, and 4R2,
Block 1, Stonebridge Park; being a revision of Lots 2 - 5, Block 1, Stonebridge Park
Addition, located at 150, 155, 170, and 175 Stonebridge Lane. Current Zoning: S-P-1
Detailed Site Plan District and S-P-2 Generalized Site Plan District. SPIN Neighborhood
#15. A presentation was not made on this item.
Agenda Item No. 41. Authorize the Mayor to sign all Agreements related to the
acquisition of the Town Square Parking Garages. A presentation was not made on this
item.
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Agenda Item No. 4J. Approve the 2007 Comprehensive Annual Financial Report. A
presentation was not made on this item.
Agenda Item No. 4K. Place proposal to adopt a tax increase and hold a public hearing
on the tax rate on the agenda of the September 2 and 16, 2008, regular City Council
meetings. A presentation was not made on this item.
Agenda Item No. 7C. Ordinance No. 480-566, 1St Reading (ZA08-056), Zoning Change
and Concept Plan for Lots 9 - 12, J.H. Childress No. 254 Addition on property located
at 3010 Lake Drive. Current Zoning: AG Agricultural District. Requested Zoning: SF-20B
Single Family Residential District. SPIN Neighborhood #3. Director Baker presented this
item to Council during the work session.
Motion was made to approve consent agenda items 4A; 413; 4C; 4D; 4E; 4F; 4G; 41-1; 41
to authorize the Mayor to execute the License Agreement, Escrow Agreement,
Agreement regarding SLTS Grand Avenue Parking Garages and Garage Agreement
and any other authorizations necessary to purchase the Grand Avenue Parking
Garages in accordance with the Development Agreement; 4J; 4K; and 7C subject to
Concept Plan Review Summary No. 2, dated August 1, 2008 and also including the
preliminary grading plan as part of the approval.
Motion: Muzyka
Second: Terrell
Ayes: Hill, Muller, Muzyka, Stansell, Terrell, Wambsganss
Nays: None
Approved: 6-0
REGULAR AGENDA:
Agenda Item No. 5. Public Forum. No one spoke during the public forum.
Agenda Item No. 6A. Adoption of the FY2009 Crime Control and Prevention District
Operating Budget and Capital Improvement Program. Assistant City Manager/Director
Blagg presented this item to Council.
No one spoke during the public hearing.
Motion was made to adopt the FY2009 Crime Control and Prevention District Operating
Budget and Capital Improvement Program.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Muller, Muzyka, Terrell, Stansell, Wambsganss
Nays: None
Approved: 6-0
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Agenda Item No. 6B. Ordinance No. 480-562, 2nd Reading (ZA07-148), Zoning Change
and Site Plan for Onsom Medical Offices on property legally described as Tracts 4C1A
and 4C2B Les Ex A.H. Chivers Survey, Abstract No. 299; and located at 630 East
State Highway 114. Current Zoning: AG Agricultural District. Requested Zoning: S-P-1
Detailed Site Plan District. SPIN Neighborhood #5. Director Baker presented this item
to Council. Applicant Skip Blake of Blake Architects answered Council's questions. In
accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS TRACT 4C1A
AND 4C1B, LES EX, A.H. CHIVERS SURVEY, ABSTRACT NO. 299 BEING
APPROXIMATELY 1.494 ACRES, AND MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT TO "S-P-1"
DETAILED SITE PLAN DISTRICT WITH "0-1" OFFICE DISTRICT USES, AS
DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
No one spoke during the public hearing.
Motion was made to approve Ordinance No. 480-562, 2nd Reading (ZA07-148), Zoning
Change and Site Plan for Onsom Medical Offices granting the requested variance;
subject to City Council's approval on First Reading and Site Plan Review Summary No.
6, dated July 30, 2008.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Muller, Muzyka, Terrell, Stansell, Wambsganss
Nays: None
Approved: 6-0
Agenda Item No. 6C. Resolution No. 08-042, (ZA08-036), Specific Use Permit for a
telecommunications antenna - Verizon Wireless on property located at 2180 and 2190
East Dove Road. Current Zoning: C-1 Neighborhood Commercial District and S-P-2
Generalized Site Plan District. SPIN Neighborhood # 5. Planner II Schell presented this
item to Council. Applicant Lisa Campbell, 1620 Handley Drive, Fort Worth, Texas,
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answered Council's questions. In accordance with Section 4.21 of the City Charter, the
caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR TELECOMMUNICATIONS TOWERS,
ANTENNAS, AND ANCILLARY BUILDINGS ON PROPERTY WITHIN THE CITY OF
SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS A PORTION OF LOT 1,
BLOCK 1, YATES CORNER ADDITION AND A PORTION OF TRACT 1E1, FRANCIS
THROOP SURVEY, ABSTRACT NO. 1511 AND MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND
PROVIDING AN EFFECTIVE DATE.
No one spoke during the public hearing.
Motion was made to approve Resolution No. 08-042, (ZA08-036), Specific Use Permit
for a telecommunications antenna - Verizon Wireless subject to the recommendations
of the Planning and Zoning Commission; noting the applicant's agreement to have the
landscape administrator on-site during installation; noting the applicant's agreement to
keep the base of the pad at-grade with the existing surface or potentially will have a pre-
fabricated foundation brought to the site; and subject to Review Summary No. 5, dated
August 13, 2008.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Muller, Muzyka, Terrell, Stansell, Wambsganss
Nays: None
Approved: 6-0
Agenda Item No. 6D. Resolution No. 08-043, (ZA08-055), Specific Use Permit for a tent
sale - American Backyard on property located at 200 North Kimball Avenue. Current
Zoning: C-3 General Commercial District. SPIN Neighborhood #8. Planner II Schell
presented this item to Council. Applicants Jake Lee, 200 North Kimball Avenue,
Southlake, Texas and Lee Rickia with American Backyard answered Council's
questions. In accordance with Section 4.21 of the City Charter, the caption for this item
is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A TENT FOR THE PURPOSE OF
PROMOTING RETAIL SALES ON PROPERTY WITHIN THE CITY OF SOUTHLAKE,
TEXAS, LOCATED AT THE SOUTHLAKE CORNERS DEVELOPMENT, BEING
LEGALLY DESCRIBED AS LOT 2A, BLOCK 1, FARRAR ADDITION, MORE FULLY
AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE
APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE.
No one spoke during the public hearing.
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Motion was made to approve Resolution No. 08-043, (ZA08-055), Specific Use Permit
for a tent sale for American Backyard as presented and recognizing the applicant's
willingness to not place any furniture outside the tent or outside the store.
Motion: Stansell
Second: Terrell
Ayes: Muzyka, Terrell, Stansell, Wambsganss
Nays: Hill, Muller
Approved: 4-2
Agenda Item No. 6E. ZA08-061, Revised Site Plan for Watermere at Southlake
Clubhouse on property being Lot 4, Block 1, Watermere Addition located at 301
Watermere Drive. Current Zoning: S-P-2 Generalized Site Plan District. SPIN
Neighborhood #15. Planner II Schell presented this item to Council. Applicant Scott
Simmons, 3110 Southlake Boulevard, Southlake, Texas made a presentation and
answered Council's questions. Council discussed this request. After discussing this
item, the item was tabled to the September 2, 2008 meeting.
Motion was made to table ZA08-061, Revised Site Plan for Watermere at Southlake
Clubhouse, to the September 2, 2008 City Council meeting.
Motion: Terrell
Second: Muller
Ayes: Hill, Muller, Muzyka, Terrell, Stansell, Wambsganss
Nays: None
Tabled: 6-0
Mayor Wambsganss called for a break at 8:35 p.m. and reconvened the meeting at 8:55
p.m.
Agenda Item No. 7A. Ordinance No. 480-564, 1St Reading (ZA08-031), Zoning Change
and Development Plan for Carillon Southlake on property located at the northeast
corner of State Highway 114 and North White Chapel Boulevard and being described as
Tracts 1 2 3A 3A1 3A3 3A4 3A4A 3A5 3B 3B1 and 3B2 Larkin H. Chivers
Survey, Abstract No. 300 and Tracts 3 and 4A1, Absolom H. Chivers Survey, Abstract
No. 299. Said property also being currently addressed 1500 and 1900 North Carroll
Avenue, 1801 North White Chapel Boulevard and 100, 202, 250, 300, 320, and 350
East State Highway 114. Current Zoning: NR-PUD Non-Residential Planned Unit
Development District and C-2 Local Retail Commercial District. Requested Zoning: ECZ
Employment Center Zoning District. SPIN Neighborhood #5. Director Baker and Deputy
Director Mayer presented this item to Council and answered their questions. Applicant
Jeff Kennemer of Hines, 5215 North O'Connor, Las Colinas, Texas presented this item
to Council and answered initial questions. Emily Drake and Paul McCracken with
Jacobs Carter & Burgess, 7950 Elmbrook, Dallas, Texas were also present to answer
Council's questions.
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Mayor Wambsganss allowed the public to speak although this item was not a posted
public hearing.
The following people spoke in opposition:
Kathleen Simpson, 104 Brentwood Circle, Southlake, Texas;
Marvin Williams, 1525 North Carroll Avenue, Southlake, Texas;
Karen Whitaker, 505 San Juan Drive, Southlake, Texas; and,
D. Todd Parrish, 1313 Bay Meadows Drive, Southlake, Texas.
Mayor Wambsganss read comment cards from those residents who were opposed but
did not wish to speak:
Cheryl Gielow, 1417 Whispering Dell Court, Southlake, Texas;
George and LouAnn Heath, 1100 Primrose, Southlake, Texas;
Brett Hendrickson, 1300 Golden Gate Drive, Southlake, Texas;
Janice Hocking, 1515 North Carroll Avenue, Southlake, Texas;
Fran Hutchins, 1412 Whispering Dell Court, Southlake, Texas;
Barry Johnson, 1408 Whispering Dell Court, Southlake, Texas;
Glenn Jost, 116 Brentwood Drive, Southlake, Texas;
Debbie Lacroix, 1205 Whispering Lane, Southlake, Texas;
R. Lawler, 1201 Whispering Lane, Southlake, Texas,
Glenn D. and Laura Means, 1421 Bay Meadows Drive, Southlake, Texas;
James and Karen N. Mertz, 1402 Whispering Dell, Southlake, Texas;
Nancy Moffat, 1414 Whispering Dell Court, Southlake, Texas;
Scott Nguyen, 1100 Bay Meadows Drive, Southlake, Texas;
Jeff Pannell, 1418 Whispering Dell Court, Southlake, Texas;
Bethann Scratchard, 1410 Whispering Dell Court, Southlake, Texas;
Loren and Marina Sloane, 1417 Bay Meadows Drive, Southlake, Texas;
Whitney Tong, 1213 Ashmoore Court, Southlake, Texas;
Beckie and John Underwood, 1407 Whispering Dell Court, Southlake, Texas;
Jason Whitmire, 2012 Woodbine Circle, Southlake, Texas; and,
Alex and Karen Zaal, 1203 Ashmoore Court, Southlake, Texas.
The following people spoke in support:
Randall McCauley, 2805 Carrick Court, Southlake, Texas;
Giovanna Phillips representing the Southlake Chamber of Commerce, 1501 Corporate
Circle #100, Southlake, Texas;
Greg Standerfer, 1130 North Carroll #100, Southlake, Texas; and,
Brian Zvonecek, 513 Fox Glenn, Southlake, Texas.
Janice Francis, 1211 Ashmoore Court, Southlake, Texas spoke in opposition.
Loren Sloane, 1417 Bay Meadows Drive, Southlake, Texas spoke in opposition.
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Applicant Mr. Kennemer answered Council's questions and addressed issues raised by
the residents. Mr. MacKracken answered Council's questions regarding drainage plans
and drainage concerns.
Director Price addressed questions regarding the City's Drainage Master Plan.
Council discussed the development including the following items: drainage, density,
housing types, fagade types of retail areas, impact of the development on school
district, and the proposed arts facility.
Mr. Kennemer asked to table this item to allow time to further review.
Motion was made to table Ordinance No. 480-564, 1St Reading (ZA08-031), Zoning
Change and Development Plan for Carillon Southlake to the September 16, 2008 City
Council meeting.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Muller, Muzyka, Terrell, Stansell, Wambsganss
Nays: None
Tabled: 6-0
Mayor Wambsganss called for a break at 11:49 p.m. and reconvened the meeting at
12:04 a.m.
Agenda Item No. 7B. Ordinance No. 480-565, 1St Reading (ZA08-050), Zoninq Change
and Site Plan for CySolutions Office Complex located at 165 South Kimball Avenue.
Current Zoning: SF-1A Single Family Residential District. Requested Zoning: S-P-1
Detailed Site Plan District. SPIN Neighborhood #7. Planner II Schell presented this item
to Council. Applicant Curtis Young with the Sage Group made a presentation and
answered Council's questions. Council discussed this request. After discussion, Mr.
Young asked to table this item to the September 2, 2008 City Council meeting.
Motion was made to table Ordinance No. 480-565, 1St Reading (ZA08-050), Zoning
Change and Site Plan for CySolutions Office Complex to the September 2, 2008 City
Council meeting.
Motion: Terrell
Second: Muller
Ayes: Hill, Muller, Muzyka, Terrell, Stansell, Wambsganss
Nays: None
Tabled: 6-0
Agenda Item No. 9A. Approve professional services agreement contract with Jacobs
Engineering Group for engineering and design of urban design elements for an amount
not to exceed $150,000. Construction Manager Kao presented this item to Council
during the work session. Council discussed this item.
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Motion was made to approve a professional services agreement contract with Jacobs
Engineering Group for engineering and design of urban design elements for an amount
not to exceed $150,000.
Motion: Terrell
Second: Hill
Ayes: Hill, Muzyka, Terrell, Stansell, Wambsganss
Nays: Muller
Approved: 5-1
Mayor Wambsganss announced City Council would be going into Executive Session
pursuant to the Texas Government Code Section 551.074: deliberation regarding
personnel matters. City Council adjourned for Executive Session at 12:51 a.m. The
Executive Session began at 12:55 a.m. The Executive Session ended at 1:25 a.m.
Councilmember Stansell left the meeting at 1:27 a.m. Mayor Wambsganss reconvened
the meeting at 1:27 a.m.
Agenda Item No. 8A. Resolution No. 08-030, Appoint members to the Building Board of
Appeals. In accordance with Section 4.21 of the City Charter, the caption for this item is
listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO THE BUILDING BOARD OF APPEALS; PROVIDING
FOR THE TERMS; PROVIDING FOR QUALIFICATIONS OF MEMBERS IN
ACCORDANCE WITH ORDINANCE NO. 622; AND PROVIDING AN EFFECTIVE
DATE.
Motion was made to approve Resolution No. 08-030, Appoint members to the Building
Board of Appeals: appointing David Lynn Carpenter (Place 2, term ending May 2010);
Pat Trampe (Place 3, term ending May 2009); Kenneth Horne (Place 4, term ending
May 2010); William M. Quinn (Place 6, Alternate 1, term ending May 2010); and Scott
Rippa (Place 7, Alternate 2, term ending May 2009).
Motion: Terrell
Second: Muzyka
Ayes: Hill, Muller, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 5-0
Agenda Item No. 8B. Resolution No. 08-031, Appoint members to the Crime Control
and Prevention District. In accordance with Section 4.21 of the City Charter, the caption
for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING PERSONS TO SERVE AS THE BOARD OF DIRECTORS FOR THE
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT; AND PROVIDING
AN EFFECTIVE DATE.
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Motion was made to approve Resolution No. 08-031, Appoint members to the Crime
Control and Prevention District: appointing Robert Mundlin, William McGuire, and Craig
Sturtevant with terms ending May 2010.
Motion: Terrell
Second: Hill
Ayes: Hill, Muller, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 5-0
Agenda Item No. 8C. Resolution No. 08-032, Appoint members to the Joint Utilization
Committee. In accordance with Section 4.21 of the City Charter, the caption for this item
is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO THE JOINT UTILIZATION COMMITTEE; AND
PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 08-032, Appoint members to the Joint
Utilization Committee: appointing Frances Scharli (City Council at-large appointee) and
John Terrell (City Council representative) with terms ending May 2010.
Motion: Muzkya
Second: Hill
Ayes: Hill, Muller, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 5-0
Agenda Item No. 8D. Resolution No. 08-033, Appoint members to the Library Board. In
accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
PROVIDING FOR THE APPOINTMENT OF MEMBERS TO SERVE ON THE LIBRARY
BOARD AND PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 08-033, Appoint members to the Library
Board: appointing Lori Burr, Wanda J. Schafer, and Brenda Flores with terms ending
May 2010.
Motion: Terrell
Second: Hill
Ayes: Hill, Muller, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 5-0
Agenda Item No. 8E. Resolution No. 08-034, Appoint members to the Parks and
Recreation Board. In accordance with Section 4.21 of the City Charter, the caption for
this item is listed as follows:
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Page 11 of 14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO THE PARKS AND RECREATION BOARD AND
PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 08-034, Appoint members to the Parks
and Recreation Board: appointing Ken Goodman (Place 4), Danny Mayer (Place 5),
Margaret Adams (Place 6), and William Packer (Place 7) with terms ending May 2010.
Motion: Terrell
Second: Hill
Ayes: Hill, Muller, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 5-0
Agenda Item No. 8F. Resolution No. 08-035, Appoint members to the Planning and
Zoning Commission. In accordance with Section 4.21 of the City Charter, the caption for
this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO THE PLANNING AND ZONING COMMISSION, AND
PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 08-035, Appoint members to the Planning
and Zoning Commission: appointing Brandon Bledsoe, Al Morin, Jeff Wang, and Joe
Lancor with terms ending May 2010.
Motion: Terrell
Second: Hill
Ayes: Hill, Muller, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 5-0
Agenda Item No. 8G. Resolution No. 08-036, Appoint members to the Senior Advisory
Committee. In accordance with Section 4.21 of the City Charter, the caption for this item
is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO THE SENIOR ADVISORY COMMISSION AND
PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 08-036, Appoint members to the Senior
Advisory Committee: appointing Jean Boland, Charles Boyd, Bill Kyle, and Nancy Sporn
with terms ending May 2010.
Motion: Muzyka
Second: Hill
Ayes: Hill, Muller, Muzyka, Terrell, Wambsganss
Nays: None
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 19, 2008
Page 12 of 14
Approved: 5-0
Agenda Item No. 8H. Resolution No. 08-037, Appoint members to the Southlake Arts
Council. In accordance with Section 4.21 of the City Charter, the caption for this item is
listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO A SOUTHLAKE ARTS COUNCIL; AND PROVIDING AN
EFFECTIVE DATE.
Motion was made to approve Resolution No. 08-037, Appoint members to the Southlake
Arts Council: appointing Leslie Bartlett (Place 1, term ending May 2009), Daphne Peggy
Firestone (Place 2, term ending May 2010), Terri Messing (Place 4, term ending May
2010), Carolyn Morris (Place 5, term ending May 2009), and Jeffery L. Walter (Place 6,
term ending May 2010).
Motion: Terrell
Second: Hill
Ayes: Hill, Muller, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 5-0
Agenda Item No. 81. Resolution No. 08-038, Appoint members to the Southlake Parks
Development Corporation. In accordance with Section 4.21 of the City Charter, the
caption for this item is listed as follows:
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS
TO THE SOUTHLAKE PARKS DEVELOPMENT CORPORATION; AND PROVIDING
AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 08-038, Appoint members to the Southlake
Parks Development Corporation: appointing Gregory Jones (City Council
representative, term ending May 2010), Pamela Muller (City Council representative,
term ending May 2010), John Slocum (Park Board representative, term ending May
2010), and Carolyn Morris (citizen representative, May 2009).
Motion: Terrell
Second: Hill
Ayes: Hill, Muller, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 5-0
Agenda Item No. 8J. Resolution No. 08-039, Appoint members to the Zoning Board of
Adjustment. In accordance with Section 4.21 of the City Charter, the caption for this
item is listed as follows:
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 19, 2008
Page 13 of 14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO THE ZONING BOARD OF ADJUSTMENT; NAMING A
CHAIRMAN AND A VICE-CHAIRMAN; AND PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 08-039, Appoint members to the Zoning
Board of Adjustment: appointing Lewis Miltenberger (Place 1, term ending May 2010),
Michael Waldman (Place 2, term ending May 2009), Frank Cornish (Place 3, term
ending May 2009), Kate Smith (Place 4, term ending May 2010), D. Todd Parrish (Place
7, Alternate 2, term ending May 2010), Karen Whitaker (Place 8, Alternate 3, term
ending May 2009), and Tom Joyner (Place 9, Alternate 4, term ending May 2010), and
appointing Lewis Miltenberger as Chairman and Michael Waldman as Vice-Chairman.
Motion: Terrell
Second: Hill
Ayes: Hill, Muller, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 5-0
Agenda Item No. 11. Meeting adjourned. Mayor Wambsganss adjourned the meeting at
1:36 a.m.
*An audio recording of this meeting will be permanently retained in the City
Secretary's Office.
Andy Wambsganss
Mayor
ATTEST: m;r4,`eBie,e6,,
i
Lori Payne, TRMC `n
•
City Secretary
-
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 19, 2008
Page 14 of 14
12,e ve , quo
6eaJer 0,161-0g.
Briefing Team:
Kathleen V. Simpson
Marvin Williams
Karen Whitaker
D. Todd Parrish
Hines /Carillon Proposal
ZA08 -31
Neighborhoods consulted:
N. Carroll
N. White Chapel
Brentwood
Primrose Lane
Estes Park
Triple C
Whispering Dell
Hines /Carillon Proposal
Surrounding Neighborhood Impact
Unified concern
Dr. Kathleen V. Simpson
104 Brentwood Circle
Southlake, TX 76092
(Brentwood)
19 month resident
Former Deputy Director for Readiness, P &A
Office of the Secretary of Defense
Former Air Force Wife Volunteer
8/19/2008 Incoming Southlake HOA President 2
1
Rating the Suburbs - - "2.
Southlake"
"Locals believe the restrictions
placed on home builders (few
lots are less than half an acre, no
apartments or condos) will keep
their investment safe."
A Magaz%v►,ejul,u 2002
8/19/2008 3
Best Places to Live 2008—
2 5 Top Earning Towns
"12. Southlake, TX"
• Population: 25,748
• Median family income: $166,878
• Median home price: $542,640
Source: http: / /money.cnn.com/
8/19/2008 4
2
Is South lake changing
focus?
• Surrounding neighbors and those outside
200 foot buffer oppose current plan
• Zoning change goes beyond Carillon
project:
- Approval as designed sets precedent for shift
to high density developments vice current
Southlake vision
8/19/2008 5
Neighbors are concerned
• Majority of acreage homeowners surrounding the
Carillon /Hines project are opposed to current proposal
• Surrounding Property Owners within 200 foot
boundary:
- 102 total= 239.21 acres; acreage within buffer =75.86
- 26.14% of acreage formally opposed to force super majority
vote
• Many Southlake residents outside buffer oppose due to
high residential density
8/19/2008 6
3
The site will be developed
City Council:
- Ensure citizen's voices are heard
- Ensure developers' profit maximization goal does not
outweigh homeowners' goals
- Ensure property is developed in sync with current
Southlake
• Low density housing
• Attractive, stable, confirmed retail and conunercial
• Green buffers
8/19/2008 7
Hines responsible to balance their
goals with homeowners' goals
• Density of residential portion
• Infrastructure
- Drainage
- Traffic
• Green Buffers
• Lack of firm commitments from patrons to
sponsor Fine Arts center, uncertainty about
details of commercial /retail sector
• School impact
• Construction impact
8/19/2008 8
4
Density
5urrOltIAA 4 4g vle�ghborhoods
A red maw I drgesl
Primrose Lane 37 .70 .97
Brentwood .70 .84 1.12
N. White Chapel East 1.18 1.58 1.85
N. Carroll 1.14 1.66 2.58
Whispering Lane 1.07 138 1.90
Clariden Ranch .90 1.06 2.03
Cliffs@Clariden .46 .61 1.52
Kirkwood Hollow .35 .54 1.49
Estes Park 33 .48 2.10
Triple C Ranch 1.00 1.02 1.27
Avenges: .75 .99 1.68
Sources: http'. /Raxof e.tarraotcourrty. corn /accountsearch. asp
8/19/2008 http: /Mxw soutMakechamber 9
Density
• Violates Southlake's low density vector
• Extreme crowding
• 154 residential acres /455 units =.34 acres per unit average - 2.95
units per acre average
• Should be:
• No "attached" housing
• Appropriate balance between "zero lot" line residences and
"Estate" lots
• All acreages IAW existing Southlake status quo
8/19/2008 10
5
Infrastructure - Drainage
• Severe problem
• Need drainage impact study
• Need drainage issues resolved PRIOR to
development
8/19 /2008 11
Infrastructure- Traffic
• N. Carroll & N. White Chapel already saturated
- Should use SH114 service road for primary access
- Limit access /egress from N. Carroll or N. White Chapel
• Two lane roads on either side to support traffic for 285
acreage population; sharp contrast to the 4 & 6 lane
roads which support Town Square's 131 acres
• Road infrastructure improvements must be made PRIOR
to development
• Impacts of widening N. Carroll & N. White Chapel —
land already developed; where does space come from?
• Brentwood Circle used as "turnaround"
• Traffic impact study appears understated; model
assumptions unclear
8/19/2008
12
6
Design concerns
• Landscaping - visitor's first impression of Southlake is the
attractive landscaping with green buffers
- Need green buffers on all sides; no existing neighbors should face new stone walls
or large building exteriors
- Need to save mature trees
- "Park" area as designed is for Carillon neighborhood use, not Southlake
community use; defeats intent of "donating" acreage to the Southlake, yet adds to
Southlake maintenance costs
• Fine Arts Center sounds nice:
- No firm commitment from fine arts patrons to build /support a fine arts center
- Southlake taxpayers should not be forced to pay for site without secure backing
• Construction Extended period proposed = multi-year disturbance
- Firm construction plan needed to alleviate noise, traffic, trash, etc.
- Consider special ordinance governing construction hours; standard code allowing
construction 7:00 a.m. to 9 p.m. Monday through Saturday is too unfettered and
places undue, extended burdens on surrounding homeowners
8/19/2008 13
Key uncertainties
• School impact - 400+ new Dragons
• Stress on water supply; worse in drought
• Carillon complementary or competition with Town
Square?
• Preservation of cemetery
• Lack of communication /coordination between
developers and homeowners:
- Concerns voiced but not addressed
- P &Z commission "noted" citizen concerns
• "Build it, they will come" perception —need solid
research
• Current economic environment - -is this the right plan,
right time to proceed?
8/19/2008 14
7
How to reach balance between
developer & homeowners?
• Limit residential building to 92 -205 units
- Largest: 154 acres x 1.68 average = 92 units
- Average: 154 acres x .99 = 156 units
- Smallest: 154 acres x .75 = 205 units
• Develop road & drainage infrastructure prior to build out
- Drain impact study by Hines
- Traffic impact study by Hines
• Include green buffers on east, north, west perimeters
8/19/2008 15
How to reach balance between
developer & homeowners?
• Expand SH114 access to be primary access point
• Site hotel in center of retail, away from existing residences
• Maintain ownership of floodplain; don't pass to Southlake
taxpayers -at -large to maintain
• Obtain firm sponsor commitment on Fine Arts Center
• Mandate developer /homeowner /City interface process
throughout development to ensure concerns can be
addressed by appropriate Southlake authority
8/19/2008
16
8
Summary
• Decision on ZA08 -031 decides the future "essence" of
South lake—it is not simply a Carillon decision
• Majority of surrounding homeowners oppose current
plan
- Personal stake for homeowners
- Business investment for Hines; walks away once done.
- Surrounding homeowners will have to live with result, good or bad.
• Many serious concerns remain
• Still too many loose ends and unknowns for a rational
decision
• "Trust, but verify"
8/19/2008 17
Community's History with Site
Mr. Marvin Williams
1525 N. Carroll Ave
Southlake, TX 76092
(Whispering Dell)
15 year resident,
Dragon parent, Harold Williams #78'03, Princeton '07
Senior Executive, Waste Water & Transit Development, worldwide
8/19/2008 18
9
History
• Four developers
- Exxon Mobil Land Corporation
- Aventerra II
- Newland Communities
- Hines
• Original City Council Decision
- Commercial Zoning
- Density
- N. Carroll Avenue setbacks
• Never a community consensus
- SPIN meetings
- P &Z meetings
8/19/2008 19
Texas History
.vi
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..."
8/19/2008 I.vas 110 , ncel (,•1 ∎∎1 . � I
20
10
Infrastructure - Drainage
• Review Hines current drainage plan
• Drainage Impact Study needed
8/19/2008 21
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Transportation-current
conditions
• Commuting traffic
• Local School traffic
• Construction traffic
8/19/2008 30
15
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N. Carroll Northbound
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8/19/2008 33
N. Carroll Southbound
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8/19/2008 34
17
Southlake Citizens United
ZA08 -031 affects homeowners across Southlake
Mrs. Karen Whitaker
505 San Juan Drive
Southlake TX 76092
(Mission Hill Estates)
7 Year resident
Dragon parent; 19;22
PTO Board Member, School Volunteer,
8/19/2008 IIOA President, Community Volunteer 35
Southlake Homeowner
(Not bordering Carillon)
• Why we moved to Southlake
• Concerns with proposal
8/19/2008 36
18
2025 Plan- Southlake Development Goals
• Encourage neighborhood design that complements existing development
patterns while creating unique places. creation of well - designed,
appropriately - scaled residential neighborhoods.
• Ensure that new growth is in accordance and in harmony with the Land
Use Plan and population build -out numbers.
• Maintain a balanced approach to growth and development in order to
preserve the city assets (schools, public safety, and competitive edge in the
region) and its fiscal health.
• Provide for the incorporation of high quality single - family residential uses
as a part of a planned development at appropriate transitional locations.
• Encourage development that complements existing residential
development
8/19/2008 37
Summation
Mr. D. Todd Parrish
1313 Bay Meadows
Southlake, TX 76092
(Triple C Ranch)
3 year resident
Dragon Parent, '18, '22, &'25
Vice President, HOA
Attorney
19
"From the inside you can't
really explain it," and from the
outside looking in, you'll
never understand."
Todd Dodge - D Magazine
September 2007.
One Word .. .
• 160 units are on 1/10th
acre or less
• 226 units are on 1 /5th
acre or less
• 379 units on .27 acres or
• Density • Only 76 units are on lots
over 1/3 acre and those,
are just barely 1/3 acre
lots; and
• all 455 units are on lots
under .40 acres
20
Who Will Listen?
• Not Hines
• Not P &Z
• Not Chamber of Commerce
• Will you, our elected officials?
21