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1998-12-02 Crime Control and Prevention District Board Meeting December 2, 1998 MINUTES Board Members Present: President Andy Wambsganss; Members: Kim Clancy, Jerry Farrier, Pam McCain, Bob Mundlin, Martin Schelling, and John Swift. Staff Present: Assistant City Manager Shana Yelverton, Public Safety Director Billy Campbell, Finance Director Lou Ann Heath, Deputy Director Police Services Gary Gregg, Deputy Director Fire Services Garland Wilson, Property Acquisition Consultant Dee Ekstrom, and Secretary to the City Manager Kim Bush. Agenda Item No. 1. Call to Order. President Andy Wambsganss called the meeting to order at 7:00 p.m. Agenda Item No. 2. Executive Session. President Wambsganss announced that the Board would be going into Executive Session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition. SCCPD adjourned for Executive Session at 7:00 p.m. SCCPD returned to Open Session at 8:00 p.m. Agenda Item No. 3. Reconvene. Motion was made to authorize funding for the DPS North site at $45,000/acre. Motion: Schelling Second: Mundlin Ayes: Schelling, Mundlin, McCain, Clancy, Wambsganss, Swift, Farrier Nays: none Approved: 7-0 Motion was made to authorize staff to present a final offer for the DPS East site at $6.00/sq.ft. as a turnkey pad with improvements in place as discussed in Executive Session. Motion: Farrier Second: Swift Ayes: Farrier, Swift, McCain, Clancy, Wambsganss, Schelling, Mundlin Nays: none Approved: 7-0 Agenda Item No. 4. Administrative Comments. Assistant City Manager Shana Yelverton commented on the article that appeared recently in the Star- Telegram regarding the west site, and complimented Board member Mundlin for his excellent handling of the questions by the reporter. Ms. Yelverton stated that staff prepared a Q&A which was sent to all SPIN representatives and liaisons to help explain some specific questions about the west site and why it was chosen. Ms. Yelverton explained that a sign will be placed on the site designating it as a west site facility funded by the Crime Control Prevention District half-cent sales tax. Ms. Yelverton stated that staff is now working on a Q&A for the north site which will go out as soon as we get closer to closing on the property. Board member Mundlin questioned the City Council's reaction to the petition against the proposed north site. Ms. Yelverton explained that the Council feels very comfortable with letting the Board decide the site locations and feels that the Board and staff are making every effort to assure that the best possible site is selected. Ms. Clancy commented that she believes that due to the fact that Dove Street is a major thoroughfare, moving the north site to the other side of the intersection would probably not lesson the traffic concerns, as expressed by the residents in the area. Ms. Clancy questioned how to best address these resident's concerns. Ms. Yelverton commented that the Q&A will address all the concerns raised, however, she is not sure this will satisfy all their complaints. Director of Public Safety Billy Campbell briefed the Board on the progress of hiring the two School Resource Officers. He explained that it is hard to find someone that meets the department qualifications. Mr. Campbell explained that they put together a hiring review board that includes DPS personnel and school personnel. DPS personnel included the City's DARE officers and School Resource Officer and the school personnel included a principal and a counselor. Mr. Campbell stated that the hiring board is down to two candidates, one of which is an in-house candidate - Mario Cmet. He explained that a background investigation is being conducted on one of the candidates and that Mario Cmet will be able to transfer once an police officer is hired to take his place. Hopefully both SROs will be on board by the end of January. Agenda Item No. 5A. Approval of the November 4, 1998 meeting minutes. Motion was made to approve the minutes of November 4, 1998 as presented. Motion: McCain Second: Farrier Ayes: McCain, Farrier, Clancy, Wambsganss, Schelling, Mundlin, Swift Nays: none. Approved: 7-0 Agenda Item No. 6A. Election and appointment of Board Officers. Motion was made to reappoint all of the current officers. Motion: Farrier Second: McCain Ayes: Farrier, McCain, Clancy, Wambsganss, Schelling, Mundlin, Swift Nays: none Approved: 7-0 Agenda Item No. 6B. Annual Evaluation Program. Ms. Yelverton informed the Board that state statute requires the Board to conduct an annual program evaluation which will measure the effectiveness and efficiency of the Crime Control and Prevention District's program. Ms. Yelverton explained that it is an unusual requirement for Southlake's program because of the type of programs we are pursuing. She stated that the approach staff took was to take the plan and budget that has been adopted and go through each strategy and give a progress report. Ms. Yelverton commented that this is not a report that is sent to the State although it will be something that is kept in our files, however, Ms. Yelverton commented that she thought it would be appropriate to forward the report to the City Council for their information. Ms. Clancy questioned whether or not the report could be condensed and sent to the citizens. Ms. Yelverton commented that it may be appropriate to include in the citizen newsletter or a press release. Ms. McCain suggested it be expanded on by including where the School Resource Officers will be stationed. President Wambsganss suggested the Board members get with Ms. Yelverton to discuss any changes they would like to see incorporated into the program, and then bring it back at a later meeting for consideration. Agenda Item No. 7A. Sales Tax Report. Finance Director Lou Ann Heath informed the Board that the City did receive the first month's sales tax allocation for the fiscal year and again it is down from what was anticipated. She explained that she has not received any information to update the Board on from the Comptroller's Office, but she is continuing to pursue all alternatives to get information relative to the difference in sales tax receipts compared to those received for SPDC. Agenda Item No. 8. Adjournment. The Board discussed whether or not a meeting would be necessary January 6. It was suggested that perhaps the meeting could be canceled if there were no land purchases or other items necessary to consider. There being no further business, the meeting adjourned at 8:20 p.m. Andy Wambsganss, President ATTEST: Kim Bush Sec etary to the City Manager M: \ W D-FILES\CRI ME\M INUTES\98-12-02. DOC/kb