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1998-04-01 Crime Control and Prevention District Board Meeting Wednesday, April 1, 1998, 7:00 p.m. MINUTES Board Members Present: Kim Clancy, Jerry Farrier, Pam McCain, Martin Schelling, John Swift, and Andy Wambsganss Board Member Absent: Bob Mundlin Staff Present: Assistant City Manager Shana Yelverton, Public Safety Director Billy Campbell, Finance Director Lou Ann Heath, Deputy Director Police Services Gary Gregg, Training coordinator Bobby Finn, deputy Director Fire Services Garland Wilson, and Secretary to City Manager Kim Bush Agenda Item No. 1. Call to Order. President Andy Wambsganss called the meeting to order at 7:04 p.m. Agenda Item No. 2. Executive Session. President Wambsganss announced that the Board would be going into Executive Session pursuant to the Open Meetings Act, chapter 551 of the Texas Government Code, Section 551.072, land acquisition. SCCPD adjourned for Executive Session at 7:05 p.m. SCCPD returned to Open Session at 8:45 p.m. Agenda Item No. 3. Reconvene. There was no action necessary as a result of the Executive Session. Agenda Item No. 4. Administrative Comments. • Assistant City Manager Shana Yelverton informed the Board that the City Council approved the Crime Control and Prevention District budget on February 3, 1998 as presented. • Ms. Yelverton also informed the Board that the City was going to include on the web site information regarding the Crime Control and Prevention District board. Ms. Yelverton asked that the member inform her if they would be uncomfortable with personal information such as address and phone numbers being included on the CRIME CONTROL AND PREVENTION DISTRICT MEETING MINUTES APRIL 1, 1998 Page 1 of 4 web. Ms. Yelverton stated that the 2-year plan and operating budget would also be included for citizens to view. • Director Campbell assured the Board that there was not an issue/question with City Council regarding the vehicles to be purchased. Director Campbell commented that there has not been a need for the vehicles at this time. DPS has started the hiring process to fill the School Resource Officers positions, and when the positions have been filled (or close to that time) the vehicles will be purchased. • Board Member Kim Clancy questioned Director Campbell about the negative study that came out recently on School Resource Officers and whether Southlake has had any comments as a result of this study. Director Campbell commented that he thought the comments were directed more towards DARE programs. He explained that it has always been DPS' opinion that reinforcement programs at the high school level were needed in conjunction with DARE programs, which deals only at the grade school level. Director Campbell commented that he believes there are strong feelings in this community that these programs do work. Director Campbell commented that he has had no negative feedback, he has been questioned about the study, but has not had any negative remarks. Agenda Item No. 5. Consider approval of January 21, 1998 Meeting Minutes. Motion was made to approve the minutes of January 21, 1998 as presented. Motion: Clancy Second: Farrier Ayes: Clancy, Farrier, McCain, Schelling, Swift, Wambsganss Nays: None Approved: 6-0 Agenda Item No. 6. Consider Administrative Services Contract with the City of Southlake. Ms. Yelverton explained that the Act governing Crime Control and Prevention Districts allows the Board to contract with municipalities for services to manage the day-to-day business affairs of the District. Ms. Yelverton explained that a matrix was included with this draft of the contract to show how the Board would interface with the City Council, staff, and other boards and commissions; hopefully the matrix will be able to answer basic questions. Ms. Yelverton further explained that the initial term of the contract is for 18 months so that it will be on schedule with the budget for the rest of this year and next. In this way, there will not be the need to look at the contract again in September of this year. CRIME CONTROL AND PREVENTION DISTRICT MEETING MINUTES APRIL 1, 1998 Page 2 of 4 Board Member Clancy questioned having funds transferred prior to receiving funds from the State. Ms. Heath explained that if funds were needed i.e., to purchase land then the City would be in a position to advance those funds to the District. Ms. Heath further explained that the intent of the contract is to clarify that when the District does start to receive funds form the State, then the District would need to start making payments to the City to reimburse monies advanced by the City. Ms. Yelverton commented that the contract would be forwarded to city Council after approval by the Board. President Wambsganss requested that "inform" be included on the matrix for zoning, site plan, preliminary plat, final plat, and plat revisions in the event that in the future it may be helpful to the Board to be informed of those types of issues. Ms. Clancy questioned the reference to employee and how that would effect the Board's interaction with staff i.e., Lou Ann Heath as Treasurer of the Board but also an employee of the City. Ms. Yelverton commented that clarification would need to be made to the contract. Ms. Yelverton commented that the real intent was that the Board would not be giving direction to the School Reserve Officers. Motion was made to approve the Administrative Services Contract with the amendment to Exhibit A and clarification regarding direction to City employees by the Board as discussed. Motion: McCain Second: Swift Ayes: Clancy, Farrier, McCain, Schelling, Swift, Wambsganss Nays: none Approved: 6-0 Agenda Item No. 7. Discussion Uniform Crime Report. Director Campbell explained that the Uniform Crime Report is a reporting guide. The guide was first initiated by the FBI, but it is now done by the State, and the State submits to the FBI. It is not mandatory for any city to participate in reporting crime unless they are receiving grant monies. Director Campbell commented that crime activity is reported in various ways from city to city. He pointed out for example that if a $30,000 vehicle is stolen, the Uniform Crime Report will allow a city to call that an auto theft or just a theft. If the vehicle was stolen out of a garage, it could be burglary of habitation. Director Campbell further explained that a higher charge (if convicted) could be obtained for a $30,000 theft then for a theft of an auto. Director Campbell explained in depth the report and the definition of each of the categories used in the report. He commented that DPS would also be visiting with SPIN groups and the Chamber of Commerce to explain the Uniform Crime Report in detail. CRIME CONTROL AND PREVENTION DISTRICT MEETING MINUTES APRIL 1, 1998 Page 3 of 4 Board Member Farrier questioned the high number of clearances in 1997 vs. 1996. Director Campbell explained that the figures for 1997 were not correct due to some computer cliches. Agenda item No. 8. Adjournment. There being no further discussion the meeting was adjourned at 9:30 p.m. Motion: Farrier Second: Clancy Ayes: Clancy, Farrier, McCain, Schelling, Swift, Wambsganss Nays: none Andy Wambsganss, President ATTEST: Kim Bush Se etary to the City Manager M: \WD-FILES\CRIME\MINUTES\98-april.doc CRIME CONTROL AND PREVENTION DISTRICT MEETING MINUTES APRIL 1, 1998 Page 4 of 4