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Item 11BCity of Southlake Department of Planning MEMORANDUM December 28, 2005 TO: Honorable Mayor and City Council FROM: Ken Baker, AICP, Planning Director SUBJECT: Discussion Item – 2006 Submittal Schedule ____________________________________________________________________________________ Attached is the 2006 submittal schedule. The schedule reflects elimination of meetings and corresponding application submission dates that either fall on a holiday or have traditionally been canceled due to falling on a holiday week. Please review the attached schedule for discussion at your January 3, 2006 regular meeting. Feel free to contact me with any questions. ACTION NEEDED: None at this time. ATTACHMENTS: Proposed 2006 Submittal Schedule. 2006 SUBMITTAL SCHEDULE Pre-Staff DRC Review City Council Formal Planning & Submittal/MeetingCommentsMeeting SubmittalZoning DRC DeadlineMeeting Deadline 11/28/05 12/08/05 12/12/05 12/19/05 01/05/06 01/17/06 12/27/0501/03/06 12/12/05 12/22/05 01/19/06 02/07/06 TuesTues 01/03/0601/17/06 01/12/0601/23/06 02/09/06 02/21/06 TuesTues 01/17/06 01/26/06 01/30/06 02/06/06 02/23/06 03/07/06 Tues 01/30/06 02/09/06 02/13/06 02/20/06 03/09/06 03/21/06 02/13/06 02/23/06 02/27/06 03/06/06 03/23/06 04/04/06 02/27/06 03/09/06 03/13/06 03/20/06 04/06/06 04/18/06 03/13/06 03/23/06 03/27/06 04/03/06 04/20/06 05/02/06 03/27/06 04/06/06 04/10/06 04/17/06 05/04/06 05/16/06 04/10/06 04/20/06 04/24/06 05/01/06 05/18/06 06/06/06 05/01/06 05/11/06 05/15/06 05/22/06 06/08/06 06/20/06 ****** 05/30/06 06/08/06 06/12/06 06/19/06 07/06/06 07/18/06 Tues 06/12/06 06/22/06 06/26/06 07/03/06 07/20/06 08/01/06 06/26/06 07/06/06 07/10/06 07/17/06 08/03/06 08/15/06 07/10/06 07/20/06 07/24/06 07/31/06 08/17/06 09/05/06 07/31/06 08/10/06 08/14/06 08/21/06 09/07/06 09/19/06 09/05/06 08/14/06 08/24/06 08/28/06 09/21/06 10/03/06 Tues 08/28/06 09/07/06 09/11/06 09/18/06 10/05/06 10/17/06 09/11/06 09/21/06 09/25/06 10/02/06 10/19/06 11/07/06 10/02/06 10/12/06 10/16/06 10/23/06 11/09/06 * ***** 12/05/06 10/30/06 11/09/06 11/13/06 11/20/06 12/07/06 * ***** 01/02/07 11/27/07 12/07/07 12/11/07 12/18/06 01/04/07 01/16/07 12/22/200701/02/07 12/11/07 12/21/07 01/18/07 02/06/07 Fri Tues 01/02/0701/16/07 01/11/0701/22/07 02/08/07 02/20/07 TuesTues *Due to a conflict with a holiday, all associated dates have been deleted. Applications will not be accepted for the formal submittal and public hearing processes until the review letter for the case is in complicance with city ordinances and codes and any variance/waiver requests have been documented in writing and fully justified. Please note that for cases not receiving a clean review letter, the public hearing dates will be later than those direcly in line with the pre-submittal deadline. ALL SUBMITTALS ARE DUE IN THE PLANNING DEPARTMENT BY 5:00 P.M. 1) SPIN (Southlake Program for the Involvement of Neighborhoods) is an informal, voluntary forum available for applicants to communicate with the residents surrounding the property where they are Taking advantage of the SPIN process is strongly recommended by P&Z and proposing activity. City Council . SPIN meetings are held the second and fourth Mondays of the month and are assigned on a first come basis. Please call 817-748-8005 for more information. 2) Although a complete pre-submittal is received by the deadline, the case may be moved to a later DRC meeting in accordance with the current case management and submittal policies. Pre-submittals may be required to appear before the Park Board to discuss park dedication issues. For further details, please contact the Community Services Department at 817-748-8184. 3) after the Applicants are encouraged to attend all Development Review Committee (DRC) meetings initial DRC meeting for the case. These meetings are held at City of Southlake Town Hall, 1400 Main Street, 2:00 p.m. Note that DRC is a working staff committee and cannot make recommendations to the Planning and Zoning Commission and City Council. 4) If the pre-submittal needs revisions per DRC, resubmittals must be made in accordance with the pre- submittal/DRC submittal dates. If review is clean, in accordance with current submittal policies, a formal submittal may be made on the next date in the Formal Submittal column. 5) All variance requests must be addressed in writing and submitted with the formal submittal. Although a complete formal submittal is received by the deadline, the case may be moved to a later meeting date. Development cases will be placed on the appropriate Planning & Zoning Commission and City Council agendas in accordance with the limitations of Resolution No. 97-22. 6) If no revisions are needed per the Planning & Zoning Commission, the case will be placed on the City Council agenda in accordance with the column for City Council meetings. If revisions are needed, resubmittals may be required in accordance with the submittal dates in the Pre-submittal column. Although a complete resubmittal is recieved by the deadline, the case may be moved to a later DRC meeting date in accordance with the current submittal policies. 7) Rezoning requests require two City Council approvals. Each request being considered by the Planning & Zoning Commission and City Council must be represented by the Applicant, Owner or other designee. All P&Z and City Council meetings will be held in the Council Chambers, City of Southlake Town Hall, 1400 Main Street. P&Z work session begins at 6 p.m. with the regular meeting beginning at 6:30 p.m., and the City Council work session begins at 5:30 p.m. with the regular meeting beginning at 6 p.m., unless otherwise posted.