Item 10DCity of Southlake, Texas
M E M O R A N D U M
January 3, 2006
To: Shana Yelverton, City Manager
From: Charlie Thomas, Interim Publics Works Director
Subject: Authorize the Mayor to execute a residential developer’s
agreement for The Cliffs at Clariden Ranch, a 56 lot addition
located on the south side of Clariden Ranch Phase III between
N. White Chapel Blvd. and TW King Road
Action
Requested:
Authorize the Mayor to execute a residential developer’s
agreement for The Cliffs at Clariden Ranch, a 56 lot addition
located on the south side of Clariden Ranch Phase III between N.
White Chapel Blvd. and TW King Road.
Background
Information:
This subdivision is the fourth phase of the Clariden Ranch
development and completes the development of the land between
N. White Chapel Blvd. and TW King Road from W. Bob Jones
Road down to Kirkwood Branch and the Corps of Engineer’s
property.
7500650
The developer will construct LF of public streets, LF of
53005300
public storm sewer lines, LF of public water lines and
LF of public sanitary sewer lines within the addition. The
691
developer will also construct LF of 12 “ water line along TW
691
King Road from the City’s Pump Station No. 2 to LF south to
connect to an existing 12” water which will complete the water
transmission network along TW King Road.
The City will reimburse the developer for this 12” water line in
TW King Road as it is a project in the City’s Capital
Improvements Program.
The Developer will pay a “Critical Drainage Structure Fee” of
$8280.08 for Structure #2.
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The Parks Board recommends acceptance of the dedication of
14.92 acres of public park land, provision of trails (.68 miles),
benches (4), and entry feature (1), conditioned upon satisfaction of
the stipulations set forth in Attachment “A”, and included on the
credit worksheet, or described on the approved concept plan. Park
credits in the amount of 13.52 acres to be granted for use on the
next phase or another development by this developer in Southlake.
Financial
Considerations:
The City will reimburse the developer, an amount not to exceed
$32,000.00 for the construction of the off-site 12” water line in
TW King Road.
Citizen Input/
Board Review:
None
Legal Review:
This is the City’s standard residential developer’s agreement,
originally, drafted by the City Attorney.
Alternatives:
The City Council may approve it, deny it or modify it.
Supporting
Documents:
Agreement
Location Map
Utility Plan
Staff
Recommendation:
Authorize the Mayor to execute a residential developer’s
agreement for the Cliffs at Clariden Ranch, a 56 lot subdivision on
the south side of Clariden Ranch Phase III between N. White
Chapel Blvd. and TW King Road
Staff
Contact:
Charlie Thomas, Interim Public Works Director
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The Cliffs at Clariden Ranch
RESIDENTIAL DEVELOPER AGREEMENT
An Agreement between the City of Southlake, Texas, hereinafter referred to as
the “City”, and the undersigned Developer, hereinafter referred to as the
The Cliffs at Clariden Ranch
“Developer”, of , hereinafter referred to as the
“Addition” to the City of Southlake, Tarrant County, Texas, for the installation of
certain community facilities located therein, and to provide city services thereto.
It is understood by and between the parties that this Agreement is applicable to
56
the lots contained within the Addition and to the off-site improvements
necessary to support the Addition.
I. GENERAL REQUIREMENTS
A. It is agreed and understood by the parties hereto that the
Developer shall employ a civil engineer licensed to practice in the
State of Texas for the design and preparation of the plans and
specifications for the construction of all facilities covered by this
Agreement.
B. Since the Developer is prepared to develop the Addition as rapidly
as possible and is desirous of selling lots to builders and having
residential building activity begin as quickly as possible and the City
is desirous of having the Addition completed as rapidly as possible,
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the City agrees to release 10% of the lots, , after installation of
the water and sewer mains. Framing shall not commence until
water quality is approved by the City and all appropriate Fire Code
requirements are satisfied and street signs with street names are in
place. Temporary all-weather metal signs securely fastened in the
ground are acceptable until permanent street signs are installed.
The Developer recognizes that the remaining building permits or
Certificates of Occupancy for residential dwellings will not be issued
until the supporting public works infrastructure including permanent
street signs with block numbers and regulatory signs within the
Addition have been accepted by the City. This will serve as an
incentive to the Developer to see that all remaining items are
completed.
C. The Developer will present to the City either a cash escrow, Letters
of Credit or performance bond and payment bond acceptable to the
City guaranteeing and agreeing to pay an amount equal to 100% of
the value of the construction cost of all of the facilities to be
constructed by the Developer, and providing for payment to the City
of such amounts, up to the total remaining amounts required for the
completion of the Addition if the Developer fails to complete the
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work within two (2) years of the signing of this Agreement between
the City and Developer. All bonds shall be issued by a Best-rated
bonding company. All Letters of Credit must meet the
Requirements for Irrevocable Letter of Credit attached hereto and
incorporated herein.
The value of the performance bond, Letters of Credit or cash
escrow will reduce at a rate consistent with the amount of work that
has been completed by the Developer and accepted by the City.
Each request for reduction or payment of escrow funds must be
accompanied by lien release(s) executed by all subcontractors
and/or suppliers prior to the release of escrow funds or reduction in
value of the account. Performance and payment bond, Letters of
Credit or cash escrow from the prime contractor(s) or other entity
reasonably acceptable to the City, hereinafter referred to as
Contractor, will be acceptable in lieu of Developer’s obligations
specified above.
D. The Developer agrees to furnish to the City maintenance bonds,
letters of credit or cash escrow amounting to 100% of the cost of
construction of underground utilities and 100% of the construction
cost for paving. These maintenance bonds, letters of credit or cash
escrow will be for a period of two (2) years and will be issued prior
to the final City acceptance of the Addition. The maintenance
bonds, letters of credit or cash escrow will be supplied to the City
by the contractors performing the work, and the City will be named
as the beneficiary if the contractors fail to perform any required
maintenance.
If the Developer chooses to construct bar ditches in lieu of curb and
gutter, and the City approved the design and grade of bar ditches,
Developer understands and agrees to provide maintenance on the
bar ditches for a period of two years from the date of acceptance of
the Addition. Maintenance includes trash and debris cleanup,
mowing, and erosion control.
E. Until the performance and payment bonds, Letters of Credit or cash
escrow required in Paragraph C have been furnished as required,
no approval of work on or in the Addition shall be given by City and
no work shall be initiated on or in said Addition by Developer, save
and except as provided above.
F. It is further agreed and understood by the parties hereto that upon
acceptance by the City, title to all facilities and improvements
mentioned hereinabove shall be vested in the City and Developer
hereby relinquishes any right, title or interest in and to said facilities
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or any part thereof. It is further understood and agreed that until
the City accepts such improvements, the City shall have no liability
or responsibility in connection with any such facilities. Acceptance
of the facilities shall occur at such time that the City, through its City
Manager or his duly authorized representative, provides Developer
with a written acknowledgement that all facilities are complete,
have been inspected and approved and are being accepted by the
City.
G. On all public facilities included in this Agreement for which
Developer awards his own construction contract, Developer agrees
to the following procedure:
1. Developer agrees to pay the following:
a. Inspection fees equal to three percent (3%) of the
cost of the water, street, drainage and sanitary sewer
facilities, on all facilities included in this Agreement for
which Developer awards his or her own construction
contract, to be paid prior to construction of each
phase and based on actual bid construction cost;
b. Administrative Processing fee equal to two percent
(2%) of the cost of water, street, drainage and
sanitary sewer facilities, on all facilities included in this
Agreement for which Developer awards his or her
own construction contract, to be paid prior to
construction of each phase and based on actual bid
construction cost;
c. Trench testing (95% Standard);
d. The additional charge for inspections during Saturday,
Sunday, holidays, and after normal working hours;
e. Any charges for re-testing as a result of failed tests;
f. All gradation tests required to insure proper cement
and/or lime stabilization.
2. The City agrees to bear the expense of:
a. All nuclear density tests on the roadway subgrade
(95% Standard);
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b. Technicians time for preparing concrete cylinders;
and
c. Concrete cylinder tests and concrete coring samples.
The City can delay connection of buildings to service lines or
water mains constructed under this Agreement until said
water mains and service lines have been completed to the
satisfaction of and acceptance by the City.
H. The Developer and any third party, independent entity engaged in
the construction of houses, hereinafter referred to as “Builder” will
be responsible for mowing all grass and weeds and otherwise
reasonably maintaining the aesthetics of all land and lots in said
Addition which have not been sold to third parties. After fifteen (15)
days written notice, should the Developer or Builder fail in this
responsibility, the City may contract for this service and bill the
Developer or Builder for reasonable costs. Should such cost
remain unpaid for 120 days after notice, the City can file a lien on
such property so maintained.
I. Any guarantee of payment instrument (Performance Bond, Letter of
Credit, etc.) submitted by the Developer or Contractor on a form
other than the one which has been previously approved by the City
as “acceptable” shall be submitted to the City Attorney and this
Agreement shall not be considered in effect until such City Attorney
has approved the instrument. Approval by the City shall not be
unreasonably withheld or delayed.
J. Any surety company through which a bond is written shall be a
surety company duly authorized to do business in the State of
Texas, provided that the City, through the City Manager, shall retain
the right to reject any surety company as a surety for any work
under this or any other Developer’s Agreement within the City
regardless of such company’s authorization to do business in
Texas. Approval by the City shall not be unreasonably withheld or
delayed.
II. FACILITIES
A. ON SITE WATER
The Developer hereby agrees to install water facilities to service
lots as shown on the final plat of the Addition. Water facilities will
be installed in accordance with plans and specifications to be
prepared by the Developer’s engineer and released by the City.
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Further, the Developer agrees to complete this installation in
accordance with Ordinance No. 170 and shall be responsible for all
construction costs, materials and engineering. In the event that
certain water lines are to be oversized because of City
requirements, the City will reimburse the Developer for the oversize
cost greater than the cost of an 8” line. Additionally, the City
agrees to provide temporary water service at Developer’s request
and expense, for construction, testing and irrigation purposes only,
to individual lots during the construction of homes, even though
sanitary sewer service may not be available to the homes.
B. DRAINAGE
Developer hereby agrees to construct the necessary drainage
facilities within the Addition. These facilities shall be in accordance
with the plans and specifications to be prepared by Developer’s
engineers, released by the Director of Public Works for the City,
and made part of the final plat as approved by the Planning and
Zoning Commission. The Developer hereby agrees to fully comply
with all EPA and TCEQ requirements relating to the planning,
permitting and management of storm water which may be in force
at the time that development proposals are being presented for
approval by the City. The Developer hereby agrees to comply with
all provisions of the Texas Water Code.
C. LAW COMPLIANCE
Developer hereby agrees to comply with all federal, state, and local
laws that are applicable to development of this Addition.
D. STREETS
1. The street construction in the Addition shall conform to the
requirements in accordance with plans and specifications to
be prepared by the Developer’s engineer and released by
the Director of Public Works. Streets will be installed in
accordance with the plans and specifications to be prepared
by the Developer’s engineer and released by the Director of
Public Works.
2. The Developer will be responsible for:
a. Installation and two year operation cost of street
lights, which is payable to the City prior to final
acceptance of the Addition; or an agreement with
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utility provider stating that no charge will be made for
street lights for the two-year duration.
b. Installation of all street signs designating the names
of the streets inside the Addition, said signs to be of a
type, size, color and design standard generally
employed by the Developer and approved by the City
in accordance with City ordinances.
c. Installation of all regulatory signs recommended
based upon the Manual of Uniform Traffic Control
Devices as prepared by the Developer’s engineer by
an engineering study or direction by the Director of
Public Works. It is understood that Developer may
put in signage having unique architectural features,
however, should the signs be moved or destroyed by
any means the City is only responsible for
replacement of standard signage.
3. All street improvements will be subject to inspection and
approval by the City. No work will begin on any street
included herein prior to complying with the requirements
contained elsewhere in this Agreement. All water, sanitary
sewer, and storm drainage utilities which are anticipated to
be installed within the street or within the street right-of-way
will be completed prior to the commencement of street
construction on the specific section of street in which the
utility improvements have been placed or for which they are
programmed. It is understood by and between the
Developer and the City that this requirement is aimed at
substantial compliance with the majority of the pre-planned
facilities.
It is understood that in every construction project a decision
later may be made to realign a line or service which may
occur after construction has commenced. The Developer
hereby agrees to advise the City Director of Public Works as
quickly as possible when such a need has been identified
and to work cooperatively with the City to make such utility
change in a manner that will be least disruptive to street
construction or stability.
E. ON SITE SANITARY SEWER FACILITIES
The Developer hereby agrees to install sanitary sewerage
collection facilities to service lots as shown on the final plat of the
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Addition. Sanitary sewer facilities will be installed in accordance
with the plans and specifications to be prepared by the Developer’s
engineer and released by the City. Further, the Developer agrees
to complete this installation in compliance with all applicable city
ordinances, regulations and codes and shall be responsible for all
construction costs, materials and engineering. In the event that
certain sewer lines are to be oversized because of City
requirements, the City will reimburse the Developer for the oversize
cost greater than the cost of an 8” line.
F. EROSION CONTROL
During construction of the Addition and after the streets have been
installed, the Developer agrees to keep the streets free from soil
build-up. The Developer agrees to use soil control measures, such
as those included in the NCTCOG STANDARD SPECIFICATIONS
FOR PUBLIC WORKS CONSTRUCTION, Division 1000 EROSION
AND SEDIMENT CONTROL to prevent soil erosion. It will be the
Developer’s responsibility to present to the Director of Public Works
a soil control development plan that will be implemented for this
Addition. When in the opinion of the Director of Public Works there
is sufficient soil build-up on the streets or other drainage areas and
notification has been given to the Developer, the Developer will
have seventy-two (72) hours to clear the soil from the streets or
affected areas. If the Developer does not remove the soil from the
street within 72 hours, the City may cause the soil to be removed
either by contract or City forces and place the soil within the
Addition at the Developer’s expense. All expenses must be paid to
the City prior to acceptance of the Addition.
After construction of the Addition and prior to acceptance by the
City, the Developer agrees to have a permanent erosion control
plan prepared and approved by the Director of Public Works and
have the plan installed and working, effectively, in the opinion of the
Director of Public Works. This erosion control will prevent soil
erosion from the newly created lots from washing into street rights
of way, drainage ways or other private property.
G. AMENITIES
It is understood by and between the City and Developer that the
Addition may incorporate a number of unique amenities and
aesthetic improvements such as ponds, aesthetic lakes, unique
landscaping, walls and may incorporate specialty signage and
accessory facilities. The Developer agrees to accept responsibility
for the construction and maintenance of all such aesthetic or
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specialty item such as walls, vegetation, signage, landscaping,
street furniture, pond and lake improvements until such
responsibility is turned over to a homeowners association.
H. USE OF PUBLIC RIGHT-OF-WAY
It is understood by and between the City and Developer that the
Developer may provide unique amenities within public right-of-way,
such as landscaping, irrigation, lighting, etc., for the enhancement
of the Addition. The Developer agrees to maintain these amenities
until such responsibility is turned over to a homeowners
association. The Developer and his successors and assigns
understand that the City shall not be responsible for the
replacement of these amenities under any circumstances and
further agrees to indemnify and hold harmless the City from any
and all damages, loss or liability of any kind whatsoever by reason
of injury to property or third person occasioned by its use of the
public right-of-way with regard to these improvements and the
Developer shall, at his own cost and expense, defend and protect
the City against all such claims and demands.
I. START OF CONSTRUCTION
Before the construction of the streets, and the water, sewer, or
drainage facilities can begin, the following must take place:
1. Approved payment and performance bonds must be
submitted to the City in the name of the City prior to the
commencement of any work.
2. At least ten (10) sets of construction plans to be stamped
“Released for Construction” by the Director of Public Works
must be submitted.
3. All fees required to be paid to the City.
4. Developer Agreement must be executed.
5. The Developer, or Contractor, shall furnish to the City a
policy of general liability insurance, naming the City as co-
insured, prior to commencement of any work. All insurance
Requirements of Contractor’s Insurance
must meet the
attached hereto and incorporated herein.
6. A pre-construction meeting between Developer and City is
required. Developer or contractor shall furnish to the City a
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list of all subcontractors and suppliers, which will be
providing greater than a $1,000 value to the Addition.
III. GENERAL PROVISIONS
A. INDEMNIFICATION
DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND
DOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND
CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES,
FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR
PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS OF
WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, (INCLUDING, WITHOUT LIMITATION,
REASONABLE FEES AND EXPENSES OF ATTORNEYS,
EXPERT WITNESSES AND OTHER CONSULTANTS), ARISING
OUT OF OR IN CONNECTION WITH, DIRECTLY OR
INDIRECTLY, THE CONSTRUCTION, MAINTENANCE,
OCCUPANCY, USE, EXISTENCE OR LOCATION OF SAID
IMPROVEMENT OR IMPROVEMENTS, AND SHALL FURTHER
BE LIABLE FOR INJURY OR DAMAGE TO CITY PROPERTY,
ARISING OUT OF OR IN CONNECTION WITH ANY AND ALL
ACTS OR OMISSIONS OF DEVELOPER, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS,
SUBCONTRACTORS, LICENSEES, OR INVITEES, SAID
INDEMNIFICATION TO REMAIN IN EFFECT UNTIL THE CITY
ACCEPTS THE ADDITION.
DEVELOPER AGREES TO INDEMNIFY THE CITY, ITS
OFFICERS AND EMPLOYEES FOR ANY DAMAGES, CLAIMS
OR LIABILITIES ARISING FROM THE NEGLIGENT ACT OR
OMISSION, OR OF THE CONCURRENT NEGLIGENT ACT OR
OMISSION, OF THE CITY, ITS OFFICERS AND EMPLOYEES.
B. Venue of any action brought hereunder shall be in Fort Worth,
Tarrant County, Texas.
C. Approval by the Director of Public Works or other City employee of
any plans, designs or specifications submitted by the Developer
pursuant to this Agreement shall not constitute or be deemed to be
a release of the responsibility and liability of the Developer, his
engineer, employees, officers or agents for the accuracy and
competency of their design and specifications. Such approval shall
not be deemed to be an assumption of such responsibility and
liability by the City for any defect in the design and specifications
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prepared by the consulting engineer, his officers, agents, servants
or employees, it being the intent of the parties that approval by the
Director of Public Works signifies the City’s approval on only the
general design concept of the improvements to be constructed. In
this connection, the Developer shall for a period of two (2) years
after the acceptance by the City of the completed construction
project, indemnify and hold harmless the City, its officers, agents,
servants and employees, from any loss, damage, liability or
expense on account of damage to property and injuries, including
death, to any and all persons which may arise out of any defect,
deficiency or negligence of the engineer’s designs and
specifications incorporated into any improvements constructed in
accordance therewith, and the Developer shall defend at his own
expense any suits or other proceedings brought against the City, its
officers, agents, servants or employees, or any of them, on account
thereof, to pay all expenses and satisfy all judgement which may be
incurred by or rendered against them or any of them in connection
herewith.
D. This Agreement or any part herein, or any interest herein, shall not
be assigned by the Developer without the express written consent
of the City Manager, which shall not be unreasonably withheld or
delayed.
E. On all facilities included in this Agreement for which the Developer
awards his own construction contract, the Developer agrees to
employ a construction contractor who is approved by the City, and
whose approval shall not be unreasonably withheld or delayed, said
contractor to meet City and statutory requirements for being
insured, licensed and bonded to do work in public streets and to be
qualified in all respects to bid on public streets and to be qualified in
all respects to bid on public projects of a similar nature.
F. Work performed under the Agreement shall be completed within
two (2) years from the date thereof. In the event the work is not
completed within the two (2) year period, the City may, at its
election, draw on the performance bond, Letter of Credit, or other
security provided by Developer and complete such work at
Developer’s expense, provided however, that if the construction
under this Agreement shall have started within the two (2) year
period, the City may agree to renew the Agreement with such
renewed Agreement to be in compliance with the City policies in
effect at that time.
G. The City is an exempt organization under Section 151.309, Tax
Code, and the facilities constructed under this Agreement will be
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dedicated to public use and accepted by the City upon
acknowledgement by the City of completion under Paragraph 1.F.
1. The purchase of tangible personal property, other than
machinery or equipment and its accessories, repair, and
replacement parts, for use in the performance of this
Agreement is, therefore, exempt from taxation under
Chapter 151, Tax Code, if the tangible property is:
a. necessary and essential for the performance of the
Agreement; and
b. completely consumed at the job site.
2. The purchase of a taxable service for use in the performance
of this Agreement is exempt if the service is performed at the
job site and if:
a. this Agreement expressly requires the specific service
to be provided or purchased by the person performing
the Agreement; or
b. the service is integral to the performance of the
Agreement.
H. Prior to final acceptance of the Addition, the Developer shall
provide to the City four (4) copies of Record Drawings of the
Addition, showing the facilities as actually constructed.
I. Such drawings will be stamped and signed by a registered
professional civil engineer. In addition, the Developer shall provide
electronic files showing the grading plan and drainage area map;
the plan and profile of the sanitary sewer, storm drain, roadway and
waterline; all lot lines, and tie in to the state Plane Coordinate
System.
IV. OTHER ISSUES
A. ON-SITE INFRASTRUCTURES INPROVEMENTS
The Developer will construct 7500 LF of public streets, 650 LF of
public storm sewer lines, 5300 LF of public water lines and 5300 LF
of public sanitary sewer lines.
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B. OFF-SITE WATER
The Developer will construct 691 LF of 12” public water line along
T.W. King Road from Pup Station No. 2 to ten South. The City will
reimburse the Developer an amount not to exceed $32,000.00
C. DOWNSTREAM CRITICAL STRUCTURE FEE
The Developer will pay a “Downstream Critical Structure Fee” of
$8,280.08 for Structure # 2.
D. PARK FEES
The Developer will dedicate 14.92 acres of public park land,
provision of trails (.68 miles), benches (4), and entry feature (1),
conditioned upon satisfaction of the stipulations set forth in
Attachment “A”, and included on the credit worksheet, or described
on the approved concept plan. Park credits in the amount of 13.52
acres to be granted for use on the next phase or another
development by this developer in Southlake.
E. TREE PRESERVATION ORDINANCE
All construction activities shall comply with the current Tree
Preservation Ordinance requirements and as may be amended by
the City Council. Such conditions include, but are not limited to,
proper posting of tree protection warning signs and tree protective
fencing to be maintained throughout the duration of the project.
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Attachment “A”
Developer agrees to the following provisions as it relates to the dedication and
development of park land:
Provision of south lot (Lot 25, Block 2) on White Chapel for future parking
lot with access sidewalk along White Chapel to an easement north of Lot
20, Block 2.
Easement north of Lot 20, Block 2 to be a minimum 20 ‘(feet) to allow for
8’ (feet) trail and buffer area.
Developer to perform all reclamation.
Developer to provide a Level 2 (most extensive) environmental site
assessment report to be presented and reviewed by Parks Board prior to
final acceptance.
Developer to fill in all voids and haul off exposed debris on the proposed
park areas and make it ready for park use.
HOA to be responsible for landscape maintenance of dedicated public
park sites (14.92 acres).
Developer to install irrigation on 10.68 acre and 4.24 acre sites.
City to provide irrigation water for both park sites.
Developer to install sod on all or most of 10.68 acre site with hydromulch
along edges.
Developer to construct 4.24 acre park (west) park area as a manicured
park to include 8’ (feet) trails.
Developer to provide benches (4) and all plant materials for 4.24 acre site.
Developer to construct 6 parallel parking inset spaces (one handicapped
accessible) along the east side of 4.24 acre park near divided road
section.
Developer to provide 8’ (feet) trail connection from White Chapel for future
connection to 4.24 acre park and T.W. King.
Developer to provide a pedestrian barrier along the trail near the cliff area
of the 4.24 acre park site.
Developer to provide park signage identifying the park areas as public
parks.
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SIGNED AND EFFECTIVE on the date last set forth below.
DEVELOPER: _____________________________________
By: ______________________________________________
Title: _____________________________________________
Address: __________________________________________
__________________________________________________
STATE OF TEXAS
COUNTY OF TARRANT
On _____________________, before me, ___________________________,
Notary Public, personally appeared _________________________________,
personally known to me (or proved to me on the basis of satisfactory evidence) to
be the person whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his authorized capacity, and
that by his signature on the instrument, the person, or the entity upon behalf of
which the person acted, executed the instrument.
__________________________________________________
WITNESS my hand and official seal.
__________________________________________________ (SEAL)
Notary Public
My commission expires: ______________________________
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CITY OF SOUTHLAKE, TEXAS
By: _______________________________________________
Andy Wambsganss, Mayor
ATTEST:
________________________________________________
Lori Farwell, City Secretary
Date: ________________________________________________
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REQUIREMENTS FOR IRREVOCABLE LETTER OF CREDIT
1. The Letter of Credit must have a duration of at least one year.
2. The Letter of Credit may be substituted for utility security deposits
exceeding $10,000.00. The City reserves the right to specify the face
amount of the Letter of Credit.
3. The Letter of Credit must be issued by a FDIC insured bank in a form
acceptable to the City of Southlake. The City reserves the right to
approve/disapprove the bank issuing the Letter of Credit.
4. The Letter of Credit must be issued by a bank that has a minimum capital
ratio of six percent (6%), and has been profitable for each of the last two
consecutive years.
5. The customer must provide the City with supporting financial information
on the bank to allow the City to ascertain requirements are met. Suitable
financial information would be the previous two (2) years December 31
Call Reports submitted to the FDIC and audited financial statements.
6. Partial drawings against Letter of Credit must be permitted.
7. The City must be able to draft on sight with proof of amount owed.
8. The customer pays any and all fees associated with obtaining Letter of
Credit.
9. Expiring Letter of Credit must be replaced by substitute Letters of Credit at
least 30 days prior to the expiration date on the Letter of Credit held by the
City.
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REQUIREMENTS FOR CONTRACTOR’S INSURANCE
Contractor’s Insurance
1. Without limiting any of the other obligations or liabilities of the CONTRACTOR, during the
term of the Contract, the CONTRACTOR shall purchase and maintain the following
minimum insurance coverages with companies duly approved to do business in the State
of Texas and satisfactory to the CITY. In this section “Project” shall mean the public
facilities to be constructed by Developer or under Developer’s contract with a
CONTRACTOR. Coverages shall be of the following types and not less than the
specified amounts:
a. Workers’ compensation as required by Texas law, with the policy endorsed to
provide a waiver of subrogation as to the CITY; employer’s liability insurance of
not less than the minimum statutory amounts.
b. Commercial general liability insurance, including premises- operations;
independent CONTRACTOR’s liability, completed operations and contractual
liability covering, but not limited to, the liability assumed under the indemnification
provisions of this Contract, fully insuring CONTRACTOR’s (or Subcontractor’s)
liability for injury to or death of CITY’s employees and third parties, extended to
include personal injury liability coverage with damage to property of third parties,
broad form property damage, with minimum limits as set forth below:
General Aggregate . . . . . . . . . . . . . . . . . . . . . .$2,000,000
Bodily Injury $1,000,000 Each Occurrence
Property Damage $1,000,000 Each Occurrence
Products–Components/Operations Aggregate..$ 1,000,000
Personal and Advertising Injury . . . . . . . . . . . . $ 1,000,000
(With Employment Exclusion deleted)
Each Occurrence . . . . . . . . . . . . . . . . . . . . . . $ 1,000,000
Contractual Liability:
Bodily Injury $1,000,000 Each occurrence
Property Damage $1,000,000 Each occurrence
The policy shall include coverage extended to apply to completed operations,
asbestos hazards (if this project involves work with asbestos) and ECU
(explosion, collapse and underground) hazards. The completed operations
coverage must be maintained for a minimum of one year after final completion
and acceptance of the work, with evidence of same filed with CITY.
c. Comprehensive automobile and truck liability insurance, covering owned, hired
and non-owned vehicles, with a combined bodily injury and property damage
minimum limit of $1,000,000 per occurrence; or separate limits of $500,000 for
bodily injury (per person), and $500,000 for property damage. Such insurance
shall include coverage for loading and unloading hazards.
d. Property Insurance (Builder’s All Risk)
(i) CONTRACTOR shall purchase and maintain, at all times during the term
of its Contract with the Developer property insurance written on a
builder’s risk “all-risk” or equivalent policy form in the amount of the initial
contract price, plus value of subsequent contract modifications and cost
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of materials supplied or installed by others, comprising total value for the
entire Project at the site on a replacement cost basis without optional
deductibles. Such property insurance shall be maintained, unless
otherwise in writing by all persons and entities who are beneficiaries of
such insurance, until final payment has been made, or until no person or
entity other than the CITY has an insurable interest in the property
required by this paragraph to be covered, whichever is later. This
insurance shall include interests of the CITY, the CONTRACTOR,
Subcontractors and Sub-Subcontractors in the Project.
(ii) Property insurance shall be on an “all-risk” or equivalent policy form and
shall include, without limitation, insurance against the perils of fire (with
extended coverage) and physical loss or damage including, without
duplication of coverage, theft, vandalism, malicious mischief, collapse,
earthquake, flood, windstorm, falsework, testing and startup, temporary
buildings and debris removal including demolition occasioned by
enforcement of any applicable legal requirements, and shall cover
reasonable compensation for CONTRACTOR’s services and expenses
required as a result of such insured loss.
(iii) If the insurance required by this paragraph requires deductibles, the
CONTRACTOR shall pay costs not covered because of such
deductibles.
(iv) This property insurance shall cover portions of the Work stored off the
site, and also portions of the Work in transit.
d. OWNER’s Protective Liability Insurance:
(i) CONTRACTOR shall obtain, pay for and maintain at all times during the
prosecution of the work under the contract between the CONTRACTOR
and the Developer, a CITY’s protective liability insurance policy naming
the CITY as insured for property damage and bodily injury, which may
arise in the prosecution of the work or CONTRACTOR’s operations
under the contract.
(ii) Coverage shall be on an “occurrence” basis, and the policy shall be
issued by the same insurance company that carries the
CONTRACTOR’s liability insurance with a combined bodily injury and
property damage minimum limit of $1,000,000 per occurrence.
e. “Umbrella” Liability Insurance:
The CONTRACTOR shall obtain, pay for and maintain umbrella liability
insurance during the term of the Contract between the CONTRACTOR and the
$5,000,000
Developer, insuring CONTRACTOR for an amount of not less than
per occurrence combined
limit for bodily injury and property damage that
follows form and applies in excess of the primary liability coverages required
herein above. The policy shall provide “drop down” coverage where underlying
primary insurance coverage limits are insufficient or exhausted.
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Policy Endorsements
1. Each insurance policy to be furnished by CONTRACTOR shall include the
following conditions by endorsement to the policy:
a. name the CITY as an additional insured as to all applicable policies;
b. each policy shall require that 30 days prior to cancellation, non-renewal
or any material changein coverage, a notice thereof shall be given to
CITY by certified mail. If the policy is canceled for nonpayment of
premium, only 10 days written notice to CITY is required;
c. the term “CITY” shall include all authorities, boards, bureaus,
commissions, divisions, departments and offices of the CITY and
individual members, employees and agents thereof in their official
capacities, and/or while acting on behalf of the CITY;
d. the policy phrase “other insurance” shall not apply to the CITY where the CITY
is an additional insured on the policy.
2. Special Conditions
a. Insurance furnished by the CONTRACTOR shall be in accordance with the
following requirements:
i. any policy submitted shall not be subject to limitations, conditions or
restrictions deemed inconsistent with the intent of the insurance
requirements to be fulfilled by CONTRACTOR. The CITY’s decision
thereon shall be final;
ii. all policies are to be written through companies duly licensed to transact
that class of insurance in the State of Texas; and
iii. all liability policies required herein shall be written with an “occurrence”
basis coverage trigger.
b. CONTRACTOR agrees to the following:
i.
CONTRACTOR hereby waives subrogation rights for loss or
damage to the extent same are covered by insurance. Insurers
shall have no right of recovery or subrogation against the CITY, it
being the intention that the insurance policies shall protect all
parties to the contract and be primary coverage for all losses
covered by the policies;
ii. companies issuing the insurance polices and CONTRACTOR shall have
no recourse against the CITY for payment of any premiums or
assessments for any deductibles, as all such premiums and deductibles
are the sole responsibility and risk of the CONTRACTOR;
iii. approval, disapproval or failure to act by the CITY regarding any
insurance supplied by the CONTRACTOR (or any Subcontractors) shall
not relieve the CONTRACTOR of full responsibility or liability for
damages and accidents as set forth in the Contract Documents or this
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Agreement. Neither shall be bankruptcy, insolvency or denial of liability
by the insurance company exonerate the CONTRACTOR from liability;
v. deductible limits on insurance policies exceeding $10,000 require
approval of the CITY;
vi. any of such insurance policies required under this paragraph may be
written in combination with any of the others, where legally permitted, but
none of the specified limits may be lowered thereby;
vii. prior to commencement of operations pursuant to this Contract, the
Developer or the Developer’s CONTRACTOR shall furnish the CITY with
satisfactory proof that he has provided adequate insurance coverage in
amounts and by approved carriers as required by this Agreement;
viii. CONTRACTOR shall provide notice of any actual or potential claim or
litigation that would affect required insurance coverages to the CITY in a
timely manner;
ix. CONTRACTOR agrees to either require its Subcontractors to maintain
the same insurance coverage and limits as specified for the
CONTRACTOR or coverage of Subcontractors shall be provided by the
Contract; and
x. Prior to the effective date of cancellation, CONTRACTOR shall deliver to
the CITY a replacement certificate of insurance or proof of reinstatement.
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THE CLIFFS AT
CLARIDEN RANCH
Site Location
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THE CLIFFS AT CLARIDEN RANCH
7500 LF of Pavement
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THE CLIFFS AT CLARIDEN RANCH
5300 LF of Sanitary Sewer
5300 LF of Water Line
650 LF of Storm Sewer
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