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Item 4BCity of Southlake, Texas MEMORANDUM December 28, 2005 TO: Honorable Mayor and Members of City Council FROM: Shana K. Yelverton, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting January 3, 2006 4A. Mayor's Report 1. Proclamation for 50 Anniversary of Southlake The Mayor will present a proclamation to Southlake Historical Society Chair, Lou Ann Heath, proclaiming Southlake's golden anniversary year. 2. Department of Public Safety Life Saving Award presentation As I mentioned in last week's CM Notes, on December 20, Engine 401 and Medic 401 responded to a vehicle that had rolled over in a creek at the 2600 block of North White Chapel. Upon arrival they were met by two employees from the Department of Community Services and a woman and three children. The medic crew attended to the woman and her children. Community Services employees Mike Grigsby and David Tuberville stated that they did not see the accident but drove by and saw smoke coining from the creek and stopped to see what it was. They stated that they noticed that someone was in the vehicle that was upside down in the creek. Water covered approximately three feet of the vehicle. They went to the aid of the people inside of the vehicle and pulled the woman and her three children from the wreckage. The family was doing fine and requested not to be transported to the hospital. They were taken home by the father. We are proud of these two employees for the "above and beyond the call of duty" efforts in this critical situation. Both Mike and David will be recognized at the meeting with a proclamation Contact Rick Smith with questions on this item. 4C Parks and Recreation Board Report. Board member Liz Durham will be present at the meeting to give a report. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 2 of 20 4D. Financial Report. A copy of the financial report for November 2005 is included in your packet. Note that the sales tax collection for October 2005 increased by 126.2% compared to October 2004. Due to the significant increase, we are confirming with the State to ensure the proper amount was reported /remitted. We will notify you of any changes. Staff is prepared to do a presentation upon your request. Contact Sharen Jackson with questions on this item. 5A. Approve the minutes for the December 6, 2005, regular City Council meeting. The minutes are included with your packet. Contact Lori Farwell with questions on this item. 5B. Resolution No. 06 -001, Appoint a Chairperson of the Board of Directors of Tax Increment Reinvestment Zone Number One. Section 311.009(f) of the Tax Increment Financing Act (the "Act ") states the following: "Each year the governing body of the municipality shall appoint one member of the board to serve as chairman for a term of one year that begins on January 1 of the following year." Resolution No. 06 -001 reappoints Mayor Pro -Tem Keith Shankland to serve as chair for 2006. The TIRZ Board of Directors discussed this item at their December 6, 2005 meeting, and approved a recommendation to the City Council to reappoint Mr. Shankland. Contact Ben Thatcher with questions on this item. 5C. Resolution No. 06 -002, Appoint members to the SPIN Standing Committee. The SPIN Standing Committee representatives are appointed for staggered two -year terms. At the end of 2005 the terms of all the odd numbered SPIN areas will expire. This resolution reappoints nine representatives to the Standing Committee to another two year term beginning January 2006 ending December 2007. Reappointments include: • SPIN #1 — Cara White • SPIN #3 — Alan Hochstein • SPIN #5 — Jan Francis • SPIN #7 — Jeff Wang • SPIN #9e — Ray Tremain • SPIN #9w — Jim Jeppe Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 3 of 20 • SPIN # 11 —Roger Hutton • SPIN #13 —Mike Terry • SPIN #15 —Tom Corradino Contact Ben Thatcher with questions on this item. 5D. Ordinance No. 803 -A, 1 st Reading, an amendment to Chapter 2, Section 455(b), of the Southlake Citv Code. to increase the number of members on the Public Art Advisory Committee from seven to ten, adding three citizen -at -large places. This item is on your agenda for consideration as directed by Council at the December 6 meeting. The ordinance increases the number of citizen -at -large positions on the Public Art Advisory Committee from two to five for a total of ten committee members. The January 17 meeting agenda will include the 2nd reading of this ordinance as well as a resolution to appoint the three additional positions. Contact Lori Farwell with questions on this item. 5E. Consider renewal of contract with American Landscaping Systems for landscape maintenance Of public areas in Town Sauare for a twelve month period ending December 31. 2006. American Landscape Systems currently has the contract for the landscape maintenance of the Town Square public areas. The existing contract is through December 31, but is renewable for three additional twelve month periods. American Landscape Systems has provided quality service and it is recommended that the contract be renewed for an additional twelve month period for an amount of $30,150. This represents no change in service levels and no increase in cost from the original contract amount. Contact Steve Polasek with questions on this item. 5F. Approve a Community Services Agreement with Grapevine Relief and Community Exchange GRACE is a non- profit, community -based organization that originally entered into an agreement with the City of Southlake in 1994. GRACE currently provides many services to the community to address short-term emergency assistance for citizens in need of food, clothing, medicine and other necessities. GRACE is requesting $5,000 for 2006 to support their Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 4 of 20 programs as outlined in the proposed agreement and funding is available in the approved FY2005 -06 budget. There are no substantive changes to the agreement from the previous year. Contact Steve Polasek with questions on this item. 5G. Approve a Community Services Agreement with The Women's Shelter The Women's Shelter is a non - profit organization headquartered in Arlington. They provide assistance to Southlake residents from satellite branches in Northeast Tarrant County. Services include counseling programs for children, victims, and offenders of domestic violence. The Women's Shelter continues to be responsive to calls from Southlake families through the Southlake DPS by transporting families to the shelter and assisting victims with the Crime Victim's Compensation process. This proposed agreement is considered annually and stipulates the services to be provided by The Women's Shelter to the residents of Southlake. The funding of $1,000 is within the amount approved within the FY2005 -06 budget and represents no increase in financial support from the previous year. The proposed agreement has met with the approval of The Women's Shelter Board of Directors. Contact Steve Polasek with questions on this item. 5H. Approve a Community Services Agreement with Metroport Meals on Wheels. Metroport Meals on Wheels (MMOW) is a non -profit organization that provides meals for Southlake seniors. Meals are provided each Tuesday at the senior center as part of the congregate meal program. Meals are also delivered to the homes of seniors who are Southlake residents. MMOW has requested $12,600 for 2006 to support their organization as outlined in the proposed agreement. This represents an increase of $2,600 from the previous year to help offset rising costs for services. Funding for this increase was included and approved as part of the FY2005 -06 budget. There are no other substantial changes to this year's agreement. The Southlake Senior Advisory Commission reviewed and recommended approval of the proposed agreement (7 -0) at their December 13 meeting. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 5 of 20 Contact Steve Polasek with questions on this item. 5I. Approve a Community Services Agreement with Southlake Sister Cities. Southlake Sister Cities was established to foster global understanding, friendship and communication through exchanges with Southlake's Sister Cities of Tome -City, Japan, and El Fuerte, Mexico. Members act as the official hosts for visitors from these communities as well as representing Southlake during visits to the sister cities. The proposed agreement provides for continued support of the program and stipulates the services to be provided by Southlake Sister Cities to the residents of Southlake. The funding request of $1,000 is available within the approved FY2005 -06 budget and represents no increase in financial support from the previous year. The proposed agreement contains no substantive changes and has met with the approval of the Southlake Sister Cities Board of Directors. Contact Steve Polasek with questions on this item. 5J. Approve a Community Services Agreement with Southlake Community Band. The Southlake Community Band is a non - profit organization that originally entered into an agreement with the City of Southlake in 1995. The band currently performs at events such as the holiday celebration, Stars and Stripes (July 4 th celebration), as well as various events throughout the year. Southlake Community Band has requested $5,000 for 2006 to help support their organization as outlined in the agreement. This represents no change in funding from the previous year and there are no substantive changes to the proposed agreement. Contact Steve Polasek with questions on this item. 5K. Approve a Community Services Agreement with Call -A -Ride of Southlake, Inc. Call -A -Ride of Southlake, Inc. (CARS) is a non- profit organization founded in 1999 to provide transportation services to seniors and the disabled within Southlake. CARS utilizes a handicap accessible van and the personal vehicles of approximately 35 volunteers to provide on average over 150 one -way rides per month to seniors and the disabled in Southlake. This represents a Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 6 of 20 stable number of riders each month when compared to the preceding year. The proposed community services agreement is unchanged from the previous year. The agreement includes funding for CARS in the amount of $10,000 to be paid quarterly and subject to the conditions outlined in the community services agreement. Funding is available in the approved FY2005- 06 budget. The CARS Board of Directors has approved the proposed agreement. The Senior Advisory Commission also reviewed the proposed agreement at their December meeting and voted (7 -0) to make a recommendation to City Council to approve. Contact Steve Polasek with questions on this item. 5L. Approve a Community Services Agreement with Southlake Historical Society The Southlake Historical Society (SHS) is a volunteer organization whose purpose is to preserve Southlake's historical information. The SHS proposes to serve as the city's main point of contact for the awareness, promotion and clearinghouse for items of historical significance to Southlake. Their request consists of the city's agreement to post information on the city website for promotion and awareness, meeting dates and times, requests for assistance, and similar notices, as well as limited storage space set aside in a secured area on a temporary basis for the storage of historical items. It is important to note that no expenditure of funds is requested; the services provided by each party are deemed equal in value. The proposed scope of services agreement outlines the expectations of all parties involved and is identical in content to the agreement that Council approved last year. Contact Steve Polasek with questions on this item. 5M. Approve a Community Services Agreement with Keep Southlake Beautiful. Keep Southlake Beautiful (KSB) is a non - profit, community -based organization that first entered into an agreement with the City of Southlake in 1994. KSB currently provides many services to the community including educational programs, environmental awareness, and the implementation of the adopt -a- street program for city streets and right -of -ways. KSB has again requested $5,000 for 2006 to support programs and projects as outlined in the agreement. This Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 7 of 20 represents no change in funding from the previous year and there are no substantive changes to the agreement. Contact Steve Polasek with questions on this item. 5N. Approve a Community Services Agreement with Southlake Women's Club for Art in the Square. The Southlake Women's Club is a non - profit organization that raises money for various charities in the area through the hosting of the annual Art in the Square event held at Southlake Town Square. The Southlake Women's Club is seeking to continue their agreement for 2006 with the city to allow for use of equipment for its annual event, including but not limited to such items as a stage, sound system, trash cans, and similar event related materials. Although the Southlake Women's Club is not seeking any direct funding from the city, it is appropriate to have in place an agreement to properly authorize the use of city equipment and resources. Contact Steve Polasek with questions on this item. 50. Approve a Community Services Agreement with Fort Worth Transportation Authority. One of the recommendations included in the approved Senior Transportation Task Force Report (September 2003) was funding for Tarrant County Transportation Services (TCTS). Participation in TCTS provides additional transportation service, in conjunction with CARS, to the elderly and persons with disabilities. TCTS is offered through the Fort Worth Transportation Authority that is a grantee of the Federal Transit Administration. City membership in TCTS provides one way trips for qualifying residents at a cost of $2.50 each way. Without the agreement the fee increases substantially to $10.00 each way. TCTS sets aside Friday as the day dedicated for transportation services for Southlake residents with service also available on a first come first serve basis throughout the remainder of the week. Staff is currently promoting the service as an additional transportation option. A continued increase in ridership is projected during the upcoming year as familiarity with the program continues to rise. TCTS, in conjunction with transportation services provided by CARS, allows optimal mobility for seniors and persons with disabilities. Total cost for the annual program Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 8 of 20 beginning January 1, 2006, is $1,686. The approved FY2005 -06 budget has funding available. The Senior Advisory Commission recommended approval (7 -0) at its December 13 meeting. Contact Steve Polasek with questions on this item. 5P. Approve a Community Services Agreement with Bob Jones Nature Center. Bob Jones Nature Center is a community- based, non - profit organization that provides educational and recreational programs relating to nature. The City first entered into an agreement with Bob Jones Nature Center last year in preparation for the opening of the nature center facility in 2006. The proposed agreement renewal is for a term of one year, beginning January 1, 2006. No direct funding is requested as part of the proposed agreement. In general, the nature center will, to the extent resources allow, provide volunteers, education materials, guided trail programs, nature activities, and other programs. The city will provide a staff liaison and assistance as feasible. Parks Board recommended approval of the 2006 agreement at its November 14 meeting and the proposed agreement has been reviewed by the city attorney. Contact Steve Polasek with questions on this item. 5Q. Ordinance No. 662 -13. 1 St Reading, Drought Contingency Plan Revision. This ordinance revision is necessary to revise the City's "Drought Contingency Plan." In September, 2002, the City entered into a new water contract with the City of Fort Worth. As part of that contract, the City agreed to follow the City of Fort Worth's drought contingency plan, which the City is presently doing. In October 2004, the TCEQ amended the Texas Administrative Code requiring public water suppliers to submit a revised current drought contingency plan. In 2005, the City of Fort Worth submitted a revised current drought contingency plan to the TCEQ. To be in compliance with the City's water contract with the City of Fort Worth and the state law, the staff has prepared Ordinance 662 -B which adopts the City of Fort Worth's drought contingency plan. Once the ordinance is approved by the City Council, the City staff will submit the plan to the TCEQ. (Note that our practice is to comply with Fort Worth's plan. The ordinance update formalizes our compliance.) Contact Charlie Thomas with questions on this item Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 9 of 20 5R. Ordinance No. 480 -475, 1 Reading (ZA05 -139) Zoning Change for 940 North Peytonville Avenue. Current Zoning: AG Agricultural District. Requested Zoning: SF-IA Single Family Residential District. SPIN Neighborhood 912. The purpose of this request is to change zoning on 2.81 acres to allow for construction of two single family residential homes. A two -lot plat will be presented to the City Council at the January 17, 2005 meeting following the second reading of this request. The Planning and Zoning Commission recommended approval (7 -0) on December 8. Contact Ken Balser or Dennis Killough with questions on this item. 5S. Ordinance No. 480 -451, Ist Reading (ZA04 -101) Zonin4 Change for Tracts IAIA2 and lAIA2D, B.J. Foster Survey, Abstract No. 519. The property is located on the north side of Gifford Court, approximately 300 feet east of Randol Mill Avenue. Current Zoning: AG Agricultural District. Requested Zoning: SF-IA Single Fancily Residential District. SPIN Neighborhood 412. THIS ITEM HAS BEEN REQUESTED TO BE TABLED TO THE APRIL 4, 2006, CITY COUNCIL MEETING. 5T. Ordinance No. 480 -DDD, Ist Reading, an amendment to the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to Section 16, M1 Two Family Residential District. THIS ITEM HAS BEEN REQUESTED TO BE TABLED TO THE FEBRUARY 7, 2006, CITY COUNCIL MEETING. 5U. Resolution No. 05 -062 (ZA05 -123) Sbecific Use Permit to allow a kennel — Dirty Da Enterprises located at 2155 West Southlake Boulevard. Current Zoning: C -3 General Commercial District. SPIN Neighborhood 98. THIS ITEM HAS BEEN TABLED TO THE JANUARY 17, 2006, CITY COUNCIL MEETING. 7A. Ordinance No. 480 -471, 2" d Reading (ZA05 -108) Zoning Change and Site Plan for Lots 2 and 3, Block A, Commerce Business Park, approximately 4.24 acres located at 275 through 325 Commerce Street. Current Zoning: I -1 Light Industrial District. Requested Zoning: S -P -1 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 10 of 20 Detailed Site Plan District. SPIN Neighborhood 47. PUBLIC HEARING. The purpose of this request is to allow specific retail uses as permitted uses in addition to the existing I -1 light industrial uses. All buildings and improvements are existing. No new improvements are proposed. The Planning and Zoning Commission recommended approval (7 -0) subject to site plan review summary #1 dated October 14, 2005 including the following: • recognizing the applicant's willingness to institute a reciprocal parking agreement; • adding permitted uses that are itemized as attachment C but striking items 1 - health and physical fitness centers and gyms, 7 - sporting goods and 12 - indoor training school; and • stating that the parking would have to meet city code. The City Council approved the first reading (5 -0) subject to the recommendations of the Planning and Zoning Commission and including the following: • recognizing the applicant's agreement to meet with staff before the second reading on parking ratios and specific uses; • requiring the reciprocal parking agreement to run with the land; and • recognizing the applicant's agreement to upgrade landscaping if necessary. For retail /showroom uses, the applicant is proposing a parking ratio of 1 space per 600 square feet of floor area. All other permitted manufacturing, warehouse, office or commercial school uses shall default to the City's parking regulations. If the two buildings are divided into retail /showroom and warehouse uses, this ratio would permit up to 43,000 square feet of retail /showroom floor area with the remaining 45,000 square feet being warehouse space. The City Council tabled the second reading until December 6, 2005 with direction to propose a landscape plan to improve the appearance along Commerce Street. A landscape exhibit proposing twelve new trees having a minimum 4 -inch caliper size is included in your packet. This will result in a total of twenty -one trees along Commerce Street. The intent is to have a Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 11 of 20 mix of evergreen and deciduous trees to provide color contrast. The exact tree type has not been selected yet and is being studied by the applicant's landscape designer. Contact Ken Baker or Dennis Killough with questions on this item. 7B. Ordinance No. 480 -472, 2" d Reading (ZA05 -118) Zoning Change for proposed Maranatha Estates, being approximately 4.7 acres located at 1710 Maranatha Way. Current Zoning: AG Agricultural District. Requested Zoning: SF-IA Single Family Residential District. SPIN Neighborhood 912. PUBLIC HEARING. This tract of land does not currently front on a public street maintained by the City. Maranatha Way is considered a private street and was established prior to annexation. Any new construction, platting or subdivision of this property requires that the lot(s) front a street in accordance with the City's Subdivision Ordinance No. 483, as amended. The plat for this development is included as the next item on the agenda. The applicant is requesting a variance to the street frontage requirement of the subdivision ordinance as part of the plat request. The City Council's alternatives with regard to this issue are as follows: 1. approve the variance as requested; 2. accept the private street as a public street in its current condition for public use and maintenance; 3. require that a street in compliance with minimum City standards be constructed and accepted by the City prior to filing of the plat; or 4. deny the zoning and the subsequent plat; No plan is required to be submitted with a zoning change to the SF -IA, single family residential district. The Planning and Zoning Commission recommended approval (7 -0) as presented. The associated plat was approved with no variance being granted for the street frontage requirement. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 12 of 20 The City Council approved the first reading of this request (7 -0) on December 6, 2005 accepting the applicant's willingness to repair Maranatha Way as needed, prohibiting wood fencing and granting the variance for the private road. Contact Ken Baker or Dennis Killough with questions on this item. 7C. ZA05 -119, Plat Showing for Maranatha Estates, Tracts lA6 and 1A9, W. Winn Survey, Abstract No. 1660, being approximately 4.7 acres located at 1710 Maranatha Way. Current Zoning: AG Agricultural District. Proposed Zoning: SF-IA Single Family Residential District. SPIN Neighborhood 912. This is the plat associated with the preceding zoning change request proposing four single family residential lots on approximately 4.7 acres. The average lot size is 1.17 acres. Subdivision Ordinance No. 483, as amended, requires that all residential lots shall abut on a public street built to City street standards. The applicant is requesting a variance to allow the lots to front on an existing private street. The street was put in place prior to annexation into the city and therefore was not inspected to ensure that proper construction standards were used. The Planning and Zoning Commission recommended approval (7 -0) on November 3, 2005 subject to plat review summary 42, dated October 28, 2005 and not granting the requested variance. Contact Ken Baker or Dennis Killough with questions on this item. 7D. Ordinance No. 480 -231C, 2nd Reading (ZA05 -125) Zoning Change and Site Plan for Medical Air Services on property located at 1250 West Southlake Boulevard. Current Zoning: S -P -1 Detailed Site Plan District. Requested Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood 913. PUBLIC HEARING. Medical Air Services Association is requesting approval of a zoning change and site plan to allow a covered parking structure for the remaining eight parking spaces on the north side of the building to match the existing fourteen covered spaces. No other changes are being proposed with the site plan. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 13 of 20 In addition to the uses, regulations and conditions of the current S -P -1 zoning, the applicant is requesting the following: • Covered parking shall be a permitted accessory use as shown on the site plan. The regulations for covered parking shall follow Section 45.11 of Comprehensive Zoning Ordinance No. 480, as amended, with the following exceptions: — Parking stalls shall be 9' x 18' with 8 spaces for the proposed structure; — Structure shall not require a pitched roof, — Setback shall be 11' -4" to the west property line; — A total of 22 covered parking spaces shall be permitted (14 covered spaces existing); and All other existing "S -P -1" zoning uses and regulations shall remain unchanged. The Planning and Zoning Commission recommended approval (5 -0) subject to the site plan review summary as presented. The City Council approved the first reading (7 -0). Contact Ken Baker or Dennis Killough with questions on this item. 7E. Ordinance 480 -FFF, 2 nd Reading, an amendment to the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to the creation of the Employment Center Zoning District, new Section 49. PUBLIC HEARING. One of the key recommendations of the Southlake 2025 Plan has been the creation of an Employment Center (EC) and use category that provides for the development of a mixed use district along the city's premier corridor - S.H. 114. This new zoning district implements the corresponding land use category and provides a framework for development in the S.H. 114 corridor. The EC zoning district is structured the same way as the recently approved transition zoning district with respect to development regulations and approval processes. The Planning and Zoning Commission recommended approval (5 -0) as presented. This item was approved at Council's first reading (7 -0) on December 6, 2005. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 14 of 20 Contact Ken Baker with any questions on this item. 8A. Ordinance No. 585 -C, 1 St Reading, Tree Preservation Ordinance and Technical Manual Staff is proposing amendments to the city's tree preservation ordinance to implement the environmental resource protection recommendations of the Southlake 2025 Plan, the city's comprehensive master plan. The main changes include: • the establishment of a tree preservation policy; • requirements for tree conservation analyses and plans in conjunction with development applications; • incorporation of a tree technical manual in conjunction with the ordinance; • an increase in penalties for violation; and • clarification of approval and administrative authority. Contact Ken Baker with any questions on this item. 8B. Ordinance No. 480 -474, 1 St Reading (ZA05 -091) Zoning Change and Concept Plan for Stonebridge Park, Phase 11, being approximately 12.27 acres located at 2502 West Southlake Boulevard. Current Zoning: AG Agricultural District. Requested Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood 415. This plan proposes six new office and six new retail /office buildings totaling approximately 61,650 square feet. Under the S -P -2 zoning the applicant proposes the following (see Attachment C): • C -2 local - retail commercial district uses and development regulations on lots 1 through 4, adjacent to West Southlake Boulevard, to exclude the following uses: drugstores; frozen food lockers, grocery stores and meat markets, cafeterias, fast food, and take -out food restaurants, and tires, batteries, and automobile accessory sales; • 0-1 office district uses and development regulations on lots 5 through 10; • Parking - A parking ratio of 1 space per 193 square feet of building area for the entire site; Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 15 of 20 • Screening — A 6' wrought iron fence along the specified lot boundaries; • Bufferyards — Bufferyards along interior lot lines shall not be required; and • Parking — Required parking shall be permitted along the public street right -of -way. The following variances are being requested: • Public street row — minimum 60 ft required, 40 ft. R.O.W. with 30 ft. pavement width is proposed; • Driveway stacking — minimum 28 ft & 50 ft required, 20 ft for drives and 0 ft for parking adjacent to the street is proposed; • Driveway spacing to intersection — Min. 500 ft required on FM 1709. 263 ft proposed; and • Street frontage — all lots must front on public street - -lot 10 fronts on common access easement The Planning and Zoning Commission recommended approval (6 -1) on December 8, 2005 subject to concept plan review summary 43, dated November 11, 2005 and allowing a cross access easement to the property on the east, extending sidewalks to the north; wrought iron fencing on the north and west sides, lighting will be as presented and granting the requested variances. Vice - Chairman Boutte dissented feeling that this should be done as a transition zoning district in accordance with the Southlake 2025 plan T -1 optional land use designation. Note that the zoning and development plan as proposed is not compliant with the city's master land use plan's low density residential land use designation. A justification letter from the applicant is included as part of Attachment C in the staff report. Any motion for approval of this item should include justification for non- compliance with the land use plan. Contact Ken Baker with any questions on this item. 8C. Ordinance No. 480 -476, 1" Reading (ZA05 -124) Zoning Change and Revised Concept Plan for Waterinark at Southlake located at 2809 West Southlake Boulevard. Current Zoning: S -P -2 Generalized Site Plan District, AG Agricultural District, and SF -lA Single Family Residential Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 16 of 20 District. Requested Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #15 This is a proposal to modify the existing zoning and concept plan for the former Remington senior living complex located on the south side of West Southlake Boulevard, west of Davis Boulevard. The proposal adds approximately 11 acres to the site and compares to the original zoning as follows: Current Zoning Proposed Zoning Gross/Net Acreage 22.56 acres 33.53 acres Total Units 314 units 337 units • Cottages (Villas) 42 units 85 units • Condos (Retirement Res.) 41 units 152 units • Personal Care 90 units 60 units • Memory/Nursing 141 units 40 units Density 14 du /acre 10 du /acre The Planning and Zoning Commission recommended approval (7 -0) on December 8, subject to Concept Plan Review Summary No. 3, dated December 2, 2005 to include the following accessory uses: beauty salon, restaurant, limited sundries, bank, and chapel services. Also, understanding that this will conform to the architectural renderings as presented with the ratios of building materials as presented and suggesting to the applicant that he have streetscape renderings available for presentation to City Council and recognizing the applicant has agreed to connect sewer to the adjacent Presbyterian Church property. Contact Ken Baker with any questions on this item. 10A. Consider SP05 -328. Variance to Sign Ordinance No. 704 -B for the Shoos of Southlake, located at the southeast corner of South Carroll Avenue and East Southlake Boulevard. This is a variance request to the sign height and area permitted for a temporary development sign for the Shops of Southlake located at the southeast corner of South Carroll Avenue and F.M. 1709. The specific variances requested are as follows: Sign Regulation Permitted Requested Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 17 of 20 Maximum Height 5 feet 13.5 feet Maximum Area 32 s.f. per sign face Contact Ken Baker with any questions on this item. 160 s.f. IOB. Consider SP05 -356. Variance to Sian Ordinance No. 704 -B for 850 East State Hiahwav 114 located in Cedar Ridge Office Park. This is a variance request to the maximum letter /logo height and width. The property is located at 850 East S.H. 114 in the Cedar Ridge Office Park. The specific variances requested are as follows: Sign Regulation Permitted Requested Maximum letter height 12 inches (Sign A) 30 inches 24 inches (Sign B) Number of Signs 1 sign per lease space per Max. 2 signs facing S.H. 114 street frontage for a single tenant Maximum Sign Width 13.5 feet 16 feet Contact Ken Baker with any questions on this item. 10C. Authorize the Mayor to execute a commercial developer's agreement for Pecan Creek, being Block 1, Lots 2R and 4 and Timarron Addition, Phase 5, Block 60, Lots 2R1 and 3R2, a 13.8533 -acre development, including Zena Rucker Road extending from Byron Nelson Parkway and continuing east 940 feet. This is the City's standard commercial developer's agreement that covers the construction of Zena Rucker Road from Byron Nelson Parkway to the east for 940 LF. It also includes the construction of a driveway from the Rockenbaugh Elementary School parking lot to Zena Rucker Road, a median opening and left turn lane in Byron Nelson Parkway and storm sewer and public water lines. The developer is requesting city participation in the cost of the, city required, median opening and left turn lane in Byron Nelson Parkway in an amount not to exceed $40,000 and participation in the cost of the driveway from the school parking lot to Zena Rucker Road in an amount not to exceed $50,000. It should be noted that the driveway from the school will become part of a developed lot in the future and would have had to be constructed by the developer, at that time, anyway. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 18 of 20 The developer will pay a park fee of $16,623 and a downstream critical structure fee of $4,292. The developer also will construct a creek channel with gabion walls in accordance with the approved site plan for Baylor Family Health Center, Pecan Creek Block 1, Lot 2R. Contact Charlie Thomas with questions on this item. IOD. Authorize the Mayor to execute a residential developer's agreement for The Cliffs at Clariden Ranch, a 56 -lot addition located on the south side of Clariden Ranch, Phase III between North White Chapel Boulevard and T.W. King Road. This is the city's standard residential developer's agreement that covers the construction of the public streets, storm sewer, public water and public sanitary sewer for the Cliffs at Clariden Ranch, a 56 -lot subdivision. The developer will construct an off -site 12" water line along TW King Road (a project in the city's CIP) and the city will reimburse the developer an amount not to exceed $32,000. The developer will pay a downstream critical structure fee of $8,280. The Park Board recommends acceptance of the dedication of 14.92 acres of public park land, provision of trails (0.68 miles), benches (4) and entry feature (1), conditioned upon satisfaction of the stipulations set forth in Attachment A (see below) and included on the credit worksheet or described on the approved concept plan. Park credits in the amount of 13.52 acres are to be granted for use on the next phase or another development by this developer within the city. ATTACHMENT A Developer agrees to the following provisions as it relates to the dedication and development of park land: • Provision of south lot (Lot 25, Block 2) on White Chapel for future parking lot with access sidewalk along White Chapel to an easement north of Lot 20, Block 2. • Easement north of Lot 20, Block 2 to be a minimum 20 `(feet) to allow for 8' (feet) trail and buffer area. • Developer to perform all reclamation. • Developer to provide a Level 2 (most extensive) environmental site assessment report to be presented and reviewed by Parks Board prior to final acceptance. • Developer to fill in all voids and haul off exposed debris on the proposed park areas and make it ready for park use. • HOA to be responsible for landscape maintenance of dedicated public park sites (14.92 acres). Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 19 of 20 • Developer to install irrigation on 10.68 acre and 4.24 acre sites. • City to provide irrigation water for both park sites. • Developer to install sod on all or most of 10.68 acre site with hydromulch along edges. • Developer to construct 4.24 acre park (west) park area as a manicured park to include 8' (feet) trails. • Developer to provide benches (4) and all plant materials for 4.24 acre site. • Developer to construct 6 parallel parking inset spaces (one handicapped accessible) along the east side of 4.24 acre park near divided road section. • Developer to provide 8' (feet) trail connection from White Chapel for future connection to 4.24 acre park and T.W. King. • Developer to provide a pedestrian barrier along the trail near the cliff area of the 4.24 acre park site. • Developer to provide park signage identifying the park areas as public parks. Contact Charlie Thomas with questions on this item or Steve Polasek with specific questions about the park. 11A. Land Use Plan amendment process. Staff is proposing a land use plan amendment process to formalize changes to the Southlake 2025 Plan. Specifically, an amendment will be required for all proposed development that is inconsistent with the 2025 Plan. This review process is intended to allow staff, Planning and Zoning Commission, and City Council to evaluate changes to the land use plan and other elements within a larger context of the comprehensive plan before considering zoning changes that are not consistent with the adopted plan. Staff is recommending instituting this process starting with the January 17, 2006 pre - submittal date. Contact Ken Baker with any questions on this item. 1113. 2006 Submittal Schedule review. The schedule reflects elimination of meetings and corresponding application submission dates that either fall on a holiday or have traditionally been canceled due to falling on a holiday week. Please advise staff on any concerns you may have. Contact Ken Baker with any questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 3, 2006 Page 20 of 20 Attachments 1. Park Notes 2. Senior Notes SKY Staff Direct Phone Numbers: Baker, Ken, Director of Planning, 748 -8067 Blagg, Jim, Assistant City Manager, 748 -8601 Farwell, Lori, City Secretary, 748 -8016 Hugman, Kevin, Director of Human Resources, 748 -8193 Jackson, Sharen, Finance Director, 748 -8042 Last, Greg, Director of Economic Development, 748 -8037 Polasek, Steve, Director Community Services, 748 -8021 Smith, Rick, Director of DPS, 748 -8108 Thatcher, Ben, Assistant to the City Manager, 748 -8005 Thomas, Charlie, Interim Director Public Works, 748 -8089 Yelverton, Shana, City Manager, 748 -8001 u I -- o f) «E E lst: « ®!:l�Ir $ |,, \ \\ \ \ } \ \�\ \ \ \\ \( \ }& :; •»t =f&; - a : : :5 rr .: { \)f6§f47 :6) :I;§ -- — — — — — — — — — — — — � CL � � ! � _ \ {)2E �!}� ƒEk k f� � - !% ) � � _ ) . )t04- 0 �.Z!§§ \ e �� 2 ® e ®�!, § -0 .00 0 4) co | )j\j(�� )0 LD f! •�� ; — ;§ cklLU§L e 0. ; ! 0 —;,� | . 0. 2tco �§.... 1 � ) � \ \ } X 06 0 § \ ®\ § / /\ \)j� , -- — — — — — — — — — — — — — — — — � \ \ \ ) < \ co � 2 ; } \ 7 W Q a N ? m N N ^ a U N N zv d' yi m V1 Cl �' x b N N W � v U x � E CJ �� ti V U N CJ ro mb ro � mCl o U o o x o U o xa N U x W W CJ S OU z N A 2 E aC U 7 W ox E= a U Z a� o Y U o O m° - - x �n U i y A o A oI o a s I m a 7 S Z S r 3= S S S a S i S S u �. a `o o o E o f o U V) y - - - 0 I . — — — — — — ---- - - - -� o I I 1 I I I � I o w o E E v A �v N k y A en E m en c i d a c �J� v V N f i� o°- acv v9 `o I cloo o t o M o M ve ;uv C� b o U v E v o o° c o I con I o i E Oo a 1 O ry v v 6 m v u a o E y « 'o c o o f w c p E 1 y v� o« v dw _ _ _ a� � — — — — — — — — — — — — — — — — — — — — - — — — — — — — — — — — — — — — -- a I T - Yov� o cE � 3� T E s L c o c `o L .3 F I T E a I — � E �E I D a « o o I s s 33m uV you v I o P o V ' v � v� ovv= c '3 f « .� o I a o o i� � N .3 O o u I o .? ro 0 ro c mo 3 o m m _ o p eel v v BE N n V p o v L I _s =E��a;� v «m GO m' o 'a o o Y I o « as 3 v o � .E v �vE — �oYQ m �o� �o2CO �vcro VA l b 9 1 cT —� V o Evv =c - �H a L o— v � �� ° N 3 Y c o m- ° v E _ E v A C/1 v c m' i o o v - o `o o I �° O m E '0 3= t v ° v - v Y o Y s^ o m o I m m a v o 0 3 0 m c o i 3 o o o o 3 0 o a E L u yl o m `o «° o 3 '' Q m' °- w F I I yl ti F i« m « «° v E N F I \ w � o OLD o - v v o E V o ° m o s E `o ao o s L oE i s Z O N E T � z m s v m RAJ o s E o N m ` v • rN i o� . E L �° Y ° - m �I E c N v 3 '" c `—l1J v m L T E v L' E m � 4« N o of O T V C 2 0 v ,°o 3 m • �� v a o- s A a v v« - m� E v c V o o u « b = _ o = c o o v ` o ao L O F m _ F O Z K .b Y Q 6 CITY OF SOUTHLAKE Southlake Senior Center 307 Parkwood Drive Southlake, TX 76092 817 - 748 -8398 Fax: 817 - 421 -6967 M -TH 9am - 4pm Kim Edmonds, Senior Center Coordinator kedmonds @ci.southlakeAx.us Elizabeth Lowery Recreation Aide - Senior Center alowery@ci.southiake.tx.us SPECIAL POINTS OF INTEREST: METROPORT MEALS ON WHEELS MEETS EVERY TUESDAY SENIOR TRIP - DALLAS WORLD AQUARIUM- JANUARY 19TH & CHOCTAW CASINOS FEBRUARY 16TH SENIOR ADVISORY COUNCIL MEETING JANUARY 10TH, FEBRUARY I4T. MARCH 14TH SENIOR STEERINIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII COMMITTEE MEETING- JANUARY 17TH, FEBRU 21ST & MARCH 21ST SENIOR LUNCH BUNCH FRIDAY, JANUARY 20TH ANTIQUE ROADSHOW- JANU AAR . 26TH & 27T� • CONVERSATIONS WITH LIEBERMAN, TU JANUARY 71ST City Council Senior Newsletter anuarY 2006 2005 in Review Good grief , it' s hard to believe that we're at the end of the year, but we're ready. We've had so many fun activities and events, the break the holiday provides for rejuvenation of the spirit, mind and body is much needed. We're looking forward to a great New Year, look out 2006, here we comer! I Metroport Meals on Wheels Tuesday Luncheons- Novem- ber 2005 Summer Sizzler - June 2005 I TD'0 GCPf)LQDQ4G M BE ws OLD Senior Center Extreme Makeover October 2005 Music Lover Serendipity- Every 4th Tuesday of the Month Senior Center Halloween 2005 Senior Trip to the Gaylord 2005: Ice at the Gaylord Texan, December METROPORT MEALS ON WHEELS etroport Meals On Wheels, Inc. is a nonprofit organization which organ - °HHFF� izes volunteers to deliver hot lunches to homes of individuals who are elderly, frail, chronically ill or in need of special help. Although most pro- gram participants receive meals on an on -going basis, MMOW helps during periods when someone needs temporary or short -term assistance. February 2005 Summer Sizzler — June 2005 MMOW also provides help for active seniors by creating and managing senior center commu- nity luncheons and activity programs and promoting already established senior centers. We are currently in need of volunteers to assist with Tuesday luncheons at the Senior Center for times and information please contact Lynn Reed at 817.251.1172 TUESDAY'S AT THE SENIOR CENTER • 1st Tuesday- Birthdays, Bingo & BBQ!! • 2nd Tuesday- Vital Signs: Free health screenings • 3rd Tuesday- Sing - Along: a program of favorite hymns, songs of spring, & senior requests. Call Fran for more info: 817.251.0671 • 4th Tuesday- Music Lovers Share Serendipity: Music lovers, performers & listeners get together to share their love of music thru performance. Our musical folks come up with new surprises every month! • 5th Tuesday- Potluck— Every 5th Tuesday! AADD DRIVER SAFETY DDCCDAM The Scnthlake Senicr Center will sponsor the AAFF Driver safely Frcpram January 2Cth & 27th trom 1 Dm 5p This S -hour refresher can assist drivers 5C and over to become safer drivers ur imurcve their driving skills. Some topics covered include accident prevention tips. avcidi"Q trouble spots. rules of the road, local driving hazards, aepressive driving and road rape. Insurance studies have _ Texan — December shown course Qradnates become safer and have 2005 fewer incidents. Most insurance companies utter a mniti -year discount fur course completion. The course cost $1C. There are nu exams and AAFF membership is nut reanired. fa. D Senior Valentine Dinner Ice at the Gaylord