Item 5OCity of Southlake, Texas
M E M O R A N D U M
December 22, 2005
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
Approve an Interlocal Agreement with the Fort Worth Transportation Authority
SUBJECT:
___________________________________________________________________________
Action Requested:
City Council approval to enter into an interlocal agreement with the Fort
Worth Transportation Authority for continued participation in the Tarrant
County Transportation Services (TCTS) program providing transportation
services to seniors and persons with disabilities.
Background
Information:
The Fort Worth Transportation Authority receives Federal funds to provide
transportation services to senior citizens and disabled persons in Tarrant
County. The program, named Tarrant County Transportations Services
(TCTS), provides rides to individuals meeting the qualifications of the program
at a cost of $2.50 each way for participating cities. This fee increases
substantially to $10.00 each way for residents in non-participating
communities. Service is provided from 6:00 a.m. to 6:00 p.m. on weekdays and
provides transportation to any destination within Tarrant County. One day a
week is set aside for each participating city with Friday being assigned to
Southlake. Service is also available on a first come first served basis
throughout the remainder of the week.
As specified in the approved Southlake Transportation Task Force Report the
contract with the Fort Worth Transportation Authority (under the TxDot Sec.
5310 program) provides an alternate transportation program and backup
system for use by seniors and disabled persons. Staff is currently promoting the
service as an additional transportation option. An increase in ridership over the
last year has resulted as familiarity with the program increases. TCTS, in
conjunction with transportation services provided by CARS, allows optimal
mobility for seniors and persons with disabilities.
The term for the proposed interlocal agreement would be for one year ending
December 31, 2006. There are no substantive changes to the agreement from
the previous year.
Financial
Considerations:
The annual cost based on the estimated number of qualifying riders in
Southlake is $1,686. Funding is available in the approved FY 2005-06
Community Services division budget. The proposed funding request represents
no change in cost from the previous year.
Financial Impact:
The financial impact to the City is the anticipated annual payment of $1,686 to
the Fort Worth Transportation Authority.
Shana Yelverton, City Manager
December 22, 2005
Page 2
Citizen Input/
Board Review:
The Fort Worth Transportation Authority has reviewed the proposed
agreement and responded with no recommended changes.
The Senior Advisory Commission reviewed the proposed agreement at their
December meeting and voted (7-0) to make a recommendation to City Council
to enter into an interlocal agreement with the Fort Worth Transportation
Authority for participation in the Tarrant County Transportation Services
(TCTS) program.
Legal Review:
The proposed interlocal agreement contains no substantive changes and has
been reviewed by the City Attorney.
Alternatives:
Alternatives may include:
Approve the proposed interlocal agreement as submitted.
Approve the proposed interlocal agreement with input as desired.
Not approve the proposed interlocal agreement.
Supporting
Documents:
Supporting documents include:
Ridership reports (2005 and 2004)
Proposed interlocal agreement between the City of Southlake and the
Fort Worth Transportation Authority.
Staff
Recommendation:
Recommendation to City Council to enter into an interlocal agreement with the
Fort Worth Transportation Authority for participation in the Tarrant County
Transportation Services (TCTS) program providing transportation services to
seniors and persons with disabilities.
Shana Yelverton, City Manager
December 22, 2005
Page 3
Tarrant County Transportation Services (TCTS)
1600 E. Lancaster
Fort Worth, TX 76102-6720
CITY OF SOUTHLAKE
FY2005 STATUS REPORT
Month One-way Number of Cost Billed
Trips Passengers to the Grant
October 36 8 $ 918.00
November 8 1 204.00
December 0 0 0.00
January 4 1 102.00
February 8 1 204.00
March 4 1 102.00
April 4 1 102.00
May 18 2 459.00
June 27 3 688.50
July 9 2 229.50
August 37 2 943.50
September 53 2 1,351.50
Total 208 $ 5,304.00
Number of passengers indicates how many different passengers there were in that month.
They could be the same passengers riding in the different months.
Shana Yelverton, City Manager
December 22, 2005
Page 4
Tarrant County Transportation Services (TCTS)
1600 E. Lancaster
Fort Worth, TX 76102-6720
CITY OF SOUTHLAKE
2004 STATUS REPORT
Month One-way Cost Billed
Trips to the Grant
January 0 $ 0.00**
February 0 0.00
March 0 0.00
April 0 0.00
May 0 0.00
June 2 51.00
July 7 178.00
August 4 102.00
September 0 0.00
Total 13 $ 331.00
** Service with TCTS began
Shana Yelverton, City Manager
December 22, 2005
Page 5
2006 INTERLOCAL AGREEMENT
FOR ADMINISTRATIVE COSTS FUNDING FOR
SECTION 5310 PROGRAM
BETWEEN
THE FORT WORTH TRANSPORTATION AUTHORITY
AND
THE CITY OF SOUTHLAKE, TEXAS
The Fort Worth Transportation Authority (“T”) and the City of Southlake, Texas (“City”) are both
local governmental entities as that term is used in Chapter 791, Interlocal Cooperation Contracts,
V.T.C.A., Government Code. They shall sometimes be referred to collectively as the “Parties.”
WHEREAS,
the City of Southlake desires to provide door-to-door paratransit services for
elderly and persons with disabilities within Tarrant County and does not have a transportation service
nor is a member of a transportation authority; and
WHEREAS,
the Fort Worth Transportation Authority is a federal grantee of the Federal
Transit Administration and the Federal Transit Administration provides funding to States under
Section 5310 of Title 49 of the United States Code, and the goal of the Section 5310 program is to
provide transportation for elderly and disabled persons residing in cities that do not have public
transportation available to them; and
WHEREAS
, the Texas Department of Transportation (TxDOT) asked the T to develop and
implement a Section 5310 program (TCTS) for otherwise under served communities in Tarrant
county; and
WHEREAS,
the Fort Worth Transportation Authority has been awarded the grant for this
area and the City of Southlake is contributing $1,686.00 towards the administrative costs of the
Section 5310 service(TCTS); and
WHEREAS,
the monies will support a portion of administrative costs for the transportation
services to the described peoples during the12-month period, January 1, 2006 – December 31, 2006;
The parties pursuant to City of Southlake action and Fort Worth Transportation Authority
action agrees as follows:
1. This program is called Tarrant County Transportation Services (TCTS). This transportation is
provided for a variety of purposes such as medical appointments, shopping, recreation, school or
work. The City of Southlake will be allocated one day, each week as their primary designated day for
transportation and on that day all available vehicles will be provided for service to qualified
Southlake residents. On the remaining days, rides are available subject to the priority requests from
other cities on a first-come basis.
2. Each party represents to the other that the delegated costs of the project under the Agreement,
as well as any payments made by it pursuant to this Agreement, will be made from current revenues
and/or specified grant funds. Further, each Party warrants and represents to the other party that each
Party has been authorized by it respective governing body to do so. Each party further represents and
Shana Yelverton, City Manager
December 22, 2005
Page 6
warrants to the other Party that any renewal of, deletion, or change to this Agreement will be in
writing and authorized by its respective governing body.
3. The Fort Worth Transportation Authority will administer transportation services to the
citizens of the City of Southlake under the program known as Tarrant County Transportation Services
from January 1, 2006 through December 31, 2006.
4. The Fort Worth Transportation Authority will administer demand responsive transportation
services for the seniors and persons with disabilities of Southlake according to the federal
requirements of the Section 5310 grant and according to the relevant State of Texas statutes.
5. The City of Southlake will pay the authorized amount to the Fort Worth Transportation
Authority within 30 days of receipt of invoice.
6. Fort Worth Transportation Authority will provide access upon request to the Section 5310
records to the City of Southlake.
7. Parties will comply with all applicable State of Texas and federal statutes and regulations as
required by their status as a federal grantee and transit authority of the State of Texas, and federal
grantee and municipality of the State of Texas, respectively.
8.The term of this agreement will begin January 1, 2006 and end December 31, 2006. This
agreement may be renewed for up to three successive one-year periods beginning on January 1 and
ending on December 31 of each year upon written agreement by both parties.
9.The City of Southlake will be considered a participating community and the qualifying
residents of Southlake will be entitled to ride TCTS for a one way trip fare of $2.50.
10. In performing the services hereunder, Fort Worth Transportation Authority is acting as an
independent contractor, and shall not be deemed an employee, agent or partner of the City. Neither
party shall have the authority to make binding representations or agreements on behalf of the other.
11.Notwithstanding any provision of this Agreement to the contrary, nothing contained in this
agreement shall be construed to limit or waive any governmental or sovereign immunity of the City,
or any immunity applicable to its officers, agents, servants or employees.
CITY OF SOUTHLAKE, TEXAS FORT WORTH TRANSPORTATION AUTHORITY
By:__________________________ By:_____________________________
Andy Wambsganss Richard L. Ruddell
Mayor President/Executive Director
ATTEST:
___________________________
City Secretary
Shana Yelverton, City Manager
December 22, 2005
Page 7
APPROVED AS TO FORM: APPROVED AS TO FORM:
___________________________ ____________________________
City Attorney Sylvia Hartless
City of Southlake, Texas Legal Counsel
Fort Worth Transportation Authority