2000-01-05
Southlake Crime Control and Prevention District
Board Meeting
January 5, 2000
MINUTES
Board Members Present: President Andy Wambsganss; Members: Peter Gaal, Lou Ann Heath, Pam
McCain, Bob Mundlin, and Frank Pittman.
Board Members Absent: Martin Schelling
Staff Present: Assistant City Manager Shana Yelverton, Public Safety Director Garland Wilson,
Police Chief Gary Gregg, Fire Chief Ricky Black, Finance Director Sharen Elam, and Secretary to
the City Manager Kim Bush.
Agenda Item No. 1. Call to Order.
President Wambsganss called the meeting to order at 7:00 p.m. President Wambsganss announced
that the Executive Session would follow agenda item #7A.
a Item No. 4. Administrative Comments.
Assistant City Manager Shana Yelverton informed the Board that the City Council approved the
architectural contract at its December 17 meeting, including all the changes recommended by the
Board. She stated that the next step would be for staff to meet with the architects to get the process
going.
President Wambsganss announced that all prior Board members were invited to tonight's meeting to
receive a plaque of appreciation. However, for one reason or another, they were not able to attend.
Staff will ensure that the former members receive their plaques.
Agenda Item No. 5A. Approval of the September 22, 1999 and November 3, 1999 meeting
minutes.
Board member Lou Ann Heath commented that the September 22 meeting minutes needed to reflect
that Finance Director Sharen Elam was present.
Motion was made to approve the minutes of September 22, 1999 and November 3, 1999 as corrected.
Motion: Pittman
Second: Heath
A' wed: Gaal, Heath, McCain, Mundlin, Pittman, Wambsganss
N none
Approved: 6-0
SCCPD MINUTES, JANUARY 5, 2000, PAGE 1 OF 3
►da Item No. 6.
There were no items for consideration.
Agenda Item No. 7A. Discussion: Site Analysis and Selection.
Director Wilson commented tha, as directed by the Board, staff reevaluated the area and criteria used
for choosing the DPS sites focusing on any possible alternative for the east site location. He stated
that there was not much change to staff's initial evaluation. Fire Chief Ricky Black presented to the
Board information (see attached to the minutes) about the availability of land in an area that would
provide no more than a five-minute response to emergency calls. He stated that there were two
properties from the list of available land that would meet these criteria. Director Wilson further
explained the criteria used in staff's evaluation, as developed by PSA (see attached to the minutes the
Criteria Evaluation Matrix provided to the Board at the meeting).
The Board questioned the condition of the roads (South Carroll Avenue) in this area. Mr. Wilson
commented that the road is planned for four lanes and is part of the Master Thoroughfare Plan, but he
did not know the time frame for construction of the road. He explained that road improvements
would be taken in to account as development occurs.
Director Wilson stated that the first and foremost factor for choosing a site is the response time and
f 7 on the street and controlling the traffic. Mr. Wilson informed the Board that he feels
c,-,tent that all parties will be able to pull together and negotiate an agreement for the optimum site.
Board member Mundlin pointed out that acquisition cost was not addressed in the criteria. Director
Wilson stated that acquisition cost was addressed in the budget for up to $750,000 for this site, and
this price range would be the only criteria to be met.
Board member Pittman asked about property "C" (Palmer tract) and the fact that it appeared
comparable to other tracts under consideration. Director Wilson commented that property "C" did
meet the criteria, however, staff worked for six months with the property owner and was not able to
settle pricing and development issues. President Wambsganss mentioned that there also was litigation
in process involving this property and the City.
Agenda Item No. 2. Executive Session. President Wambsganss announced that the Board would be
going into Executive Session pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.072, land acquisition.
SCCPD adjourned for Executive Session at 7:25 p.m.
SCCPD returned to Open Session at 8:05 p.m.
P la Item No. 3. Reconvene.
There was no action necessary as a result of the Executive Session.
SCCPD MINUTES, JANUARY 5, 2000, PAGE 2 OF 3
A-aenda Item No. 7B. Sales Tax Report.
1mance Director Sharen Elam explained the sales tax report that was included in the packets. She
commented that, based on actuals to budget, the District has collected approximately $17,000 more in
sales tax compared to the actual budgeted amount for the months of October and November 1999.
Ms. Elam also commented that the District is still on tract to issue the $2.6 million tax note in early
spring for construction of the west site.
Director Wilson commented that staff should have a timeline ready concerning the west site at the
next meeting. He commented that staff anticipates breaking ground this year - by October 2000.
Agenda Item No. 8. Adjournment.
There being no further business to discuss the meeting was adjourned at 8:20 p.m.
An a sganss, President
ATTEST:
l
Ki ush
S retary to the City Manager
SCCPD MINUTES, JANUARY 5, 2000, PAGE 3 OF 3