Item 5G
City of Southlake, Texas
M E M O R A N D U M
December 22, 2005
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
Approve a Community Services Agreement with The Women’s Shelter
SUBJECT:
________________________________________________________________________
Action Requested:
City Council consideration of a community services agreement with The
Women’s Shelter.
Background
Information:
The Women’s Shelter is a non-profit organization headquartered in
Arlington. They provide assistance to Southlake residents from satellite
branches in Northeast Tarrant County. Services include counseling
programs for children, victims, and offenders. They also provide the
following services: 24-hour hotline, community education and training,
transitional services programs for victims and their families, legal support
and referrals, court accompaniment, advocacy with the police, courts and
district attorney's office, and temporary residential facilities.
The Women’s Shelter has continued to be responsive to calls from
Southlake families through the Southlake Police Department by
transporting families to the shelter and assisting victims with the Crime
Victim’s Compensation process.
In FY 1999-00 the Department of Public Safety recommended an
agreement with The Women’s Shelter because of the quality of their
response and availability of services. The City has continued to enter into
an agreement with the Women’s Shelter each year since.
Financial
Considerations:
The Women’s Shelter has requested funding of $1,000 for 2006 for
services rendered to the community. Funding is available within the
approved fiscal year 2005-06 budget and the requested amount represents
no increase in financial support from the previous year.
Financial Impact:
The Women’s Shelter provides social services to citizens in crisis
situations and is able to meet their needs. The Shelter works closely with
DPS officers to provide assistance and to offer programs and intervention
that would be difficult for the City to provide.
Shana Yelverton, City Manager
December 22, 2005
Page 2
Citizen Input/
Board Review:
The Women’s Shelter has reviewed the proposed agreement and
responded with no recommended changes.
Legal Review:
This agreement was modeled after the standard community services
agreement utilized by the City and has been reviewed by the City
Attorney.
Alternatives:
Alternatives may include the following:
Approval of the proposed agreement as presented
Approval of the proposed agreement with input as desired
Decision not to re-new the proposed agreement
Supporting
Documents:
Supporting documents include the following items:
Proposed Agreement for Community Services with The Women’s
Shelter.
Staff
Recommendation:
City Council approval to enter into the proposed Community Services
Agreement between The Women’s Shelter and the City of Southlake for
2006.
lce
Shana Yelverton, City Manager
December 22, 2005
Page 2
2006 AGREEMENT FOR COMMUNITY SERVICES
BETWEEN CITY OF SOUTHLAKE
AND
THE WOMEN’S SHELTER
STATE OF TEXAS §
§
COUNTY OF TARRANT §
THIS AGREEMENT
is entered into by and between the City of Southlake, Texas, a home rule
municipal corporation located in Tarrant County and Denton County, Texas, acting by and through its
duly authorized Mayor (hereinafter referred to as “City”), and The Women’s Shelter, Inc., a nonprofit
organization operating in the City of Southlake as an organization described in section 501 (c)3 of the
Internal Revenue Code, acting by and through its duly authorized Executive Director.
WHEREAS,
the purpose of The Women’s Shelter is to provide food, clothing, and transitional
housing for families and victims of family violence to improve the quality of life for the citizens of the
City of Southlake; and
WHEREAS,
City and The Women’s Shelter desire to enter into an Agreement whereby The
Women’s Shelter will provide services to the citizens of Southlake;
NOW, THEREFORE,
City and The Women’s Shelter do hereby covenant and agree as
follows:
SECTION 1
SCOPE OF SERVICES
The Women’s Shelter shall provide the following services:
1. Emergency services consisting of shelter, clothing, food and transitional housing for victims of
family violence.
2. Crisis intervention at area hospital emergency rooms.
3.Staff and provide a 24-hour crisis Hot Line.
4.Support services consisting of parenting education, case management, group and individual
counseling.
5.Prevention services consisting of community education and training to organizations,
professional groups, and adolescents.
6.Legal advocacy including, but not limited to, attorney services, protective order procurement,
court accompaniment, crime victim’s compensation applications.
7.Transportation across cities to shelter, court and other service locations.
8.Twenty-four (24) hour crisis response to Southlake Police Department.
Shana Yelverton, City Manager
December 22, 2005
Page 2
SECTION 2
THE WOMEN’S SHELTER FUNCTIONS
1. The Women’s Shelter Board of Directors shall meet periodically. The time, date, place, and
agenda of these meetings shall be solely defined by The Women’s Shelter.
2. The Women’s Shelter shall operate in accordance with its own approved by-laws.
3. The City shall have the right to review the books and records kept incident to the services
provided by The Women’s Shelter to the City.
4. The Women’s Shelter shall provide a quarterly written report to the City. This report shall
include: a disclosure of The Women’s Shelter financial status, operations conducted during the
preceding quarter, planned future operations, and any other information agreed to by both The
Women’s Shelter and the City.
SECTION 3
CITY FUNCTIONS
1. A liaison will be provided by the City to assist The Women’s Shelter in coordinating The
Women’s Shelter and City operations.
2. City shall provide staff assistance, advice, and technical expertise where feasible to aid The
Women’s Shelter. The nature, extent and duration of such staff assistance shall be solely defined
by the City.
SECTION 4
PAYMENT FOR SERVICES
City agrees to pay to The Women’s Shelter the sum of One Thousand ($1,000) Dollars in payment for
services described in Section 1 hereinabove for the period of January 1, 2006 – December 31, 2006
SECTION 5
TERM OF AGREEMENT
1. The term of this agreement shall be for a period of one (1) year beginning January 1, 2006 and
ending December 31, 2006. This agreement may be renewed for up to three successive one-year
periods beginning on January 1 and ending on December 31 of each year upon written agreement
of both parties.
2. Either party may terminate this Agreement upon 30 days written notice to the other party. Upon
termination, or if The Women’s Shelter ceases to provide services under this Agreement, The
Women’s Shelter shall return any unexpended funds paid pursuant to this Agreement.
SECTION 6
INDEPENDENT CONTRACTOR
Shana Yelverton, City Manager
December 22, 2005
Page 2
In performing the services hereunder, The Women’s Shelter is acting as an independent contractor, and
shall not be deemed an employee, agent or partner of the City. Neither party shall have the authority to
make binding representations or agreements on behalf of the other.
SECTION 7
NO WAIVER OF GOVERNMENTAL IMMUNITY
Notwithstanding any provision of this Agreement to the contrary, nothing contained in this agreement
shall be construed to limit or waive any governmental or sovereign immunity of the City, or any
immunity applicable to its officers, agents, servants or employees.
IN WITNESS WHEREOF
the City and The Women’s Shelter, Inc. have executed this agreement as of
this the day of , 200 .
Approved as to legal form:
__________________________ ______________________________
Attorney at Law Mayor, City of Southlake
______________________________
Executive Director, The Women’s Shelter,
Inc.