Item 5E
City of Southlake, Texas
M E M O R A N D U M
December 27, 2005
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
Consider renewal of contract with American Landscape Systems for
SUBJECT:
landscape maintenance of public areas in Town Square for a twelve
month period ending December 31, 2006.
Action Requested:
City Council approval to renew the contract with American Landscape
Systems for landscape maintenance of existing Town Square public
areas for an amount of $30,150.
Background
Information:
The FY 2005-2006 Parks and Recreation Division Budget contains a
line item amount of $72,000 for contract mowing and landscape
maintenance of Southlake Town Square public areas. This budgeted
amount also accounts for future maintenance of the new parks and
streetscapes. The annual contract for Town Square maintenance
represents a high level of service to all public areas included within
Southlake Town Hall and Town Square. Maintenance items include
mowing, edging, fertilization, aeration, seasonal color, rye over seeding,
clean-up, irrigation, and tree, shrub, and groundcover maintenance.
American Landscape Systems of Dallas was originally awarded the
landscape maintenance contract for Town Square maintenance in
January of 2002. The contract was re-bid in November 2004 and was
again awarded to American Landscape Systems as the low bidder.
American Landscape Systems has provided quality service, attention to
detail, and the capability to perform all of the services required for the
successful performance of this contract. American Landscape Systems
also has the contract with Cooper and Stebbins for maintenance of the
privately held areas of Town Square.
The existing contract for landscape maintenance of Town Square public
areas is for one year ending December 31, 2005, and provides the option
for three one-year contract renewals. Staff contacted American
Landscape Systems regarding their interest in renewing the contract for
a second year pending Council approval. American Landscape Systems
has expressed a desire to renew and indicated they would not be
requesting an increase in the contract amount for the upcoming year.
Financial
Consideration:
The fiscal year 2005/06 budget allocates $72,000 for contract mowing
and landscape maintenance services which includes the public areas in
Town Square. American Landscape Systems submitted a cost of $30,150
Shana Yelverton, City Manager
December 27, 2005
Page 2
for existing public areas representing no increase from the current
contract price.
Financial Impact:
No increase to current budgeted allocations for this contract.
Citizen Input/
Board Review:
Not applicable.
Legal Review:
Renewal of previously reviewed standard form of agreement.
Alternatives:
City Council discussion and direction.
Supporting
Documents:
Supporting documents include the following:
Copy of renewal letter with American Landscape Systems
Staff
Recommendation:
City Council approval to renew the annual contract with American
Landscape Systems for landscape maintenance of Town Square public
areas for an amount of $30,150.
Shana Yelverton, City Manager
December 27, 2005
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