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2001-02-19 Southlake Crime Control and Prevention District Board Meeting MINUTES Board Members Present: President Martin Schelling; Members: Peter Gaal, Lou Ann Heath, Bob Mundlin, Frank Pittman, and Craig Sturtevant. Board Members Absent: Stuart Spencer Staff Present: Interim Public Safety Director Rick Black, Finance Director Sharen Elam, Police Chief Marlin Price, and Executive Secretary Kim Bush. Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin Schelling at 7:00 p.m. Agenda Item No. 2. Executive Session. President Schelling announced that the Board would be going into Executive Session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Sections 551.071 consultation with attorney, 551.072 deliberation regarding real property, and/or 551.73 deliberation regarding prospective gift. Executive Sessions may be held at any time during the meeting that a need arises. SCCPD adjourned for Executive Session at 7:01 p.m. SCCPD returned to open session at 7:40 p.m. Agenda Item No. 3. Reconvene. Motion was made to pursue the sale of the west property with a June 28, 2001 bid opening and paying particular attention during the marketing phase to determine the value of the property relative to $12 per square-foot. Motion: Mundlin Second: Pittman Ayes: Gaal, Heath, Mundlin, Pittman, Schelling, Sturtevant Nays: none Approved: 6-0 Agenda Item No. 4. Administrative Comments. • Police Chief Marlin Price introduced himself to the Board. He stated that he had been with the City of Dallas for 28 years and was happy to be here. He commented on how impressed he was with City staff and the community. CRIME CONTROL AND PREVENTION DISTRICT MEETING MINUTES February 19, 2001 Page 1 of 4 • President Schelling announced that Assistant City Manager Shana Yelverton had a baby boy, Alex Kent, 71bs - 13ozs. He commented that Ms. Yelverton would be out of the office for several weeks on maternity leave. Agenda Item No. 5A, Approval of the Minutes of the November 2, 2000 meeting. Craig Sturtevant corrected the spelling of his name in several places and also asked that his comment on page 4, paragraph 2, line 5 be changed to read as follows: "Mr. Sturtevant stated that he understood the law allows for one of three ways for a district to be reauthorized - through an election initiated by the City Council, community groups, or the SCCPD Board." Motion was made to approve the minutes of the meeting for November 2, 2000 as corrected. Motion: Sturtevant Second: Heath Ayes: Gaal, Heath, Mundlin, Pittman, Schelling, Sturtevant Nays: none Approved: 6-0 Agenda Item No. 6A. There were no items for consideration. Agenda Item No. 7A. Discussion: West Site Facility Construction. Interim Director of Public Safety Rick Black updated the Board on the west site facility construction. Progress to date includes: • Storm sewer lines are installed and covered. The storm sewer inlets along the parking, front apron and drives are installed and filled with gravel; the fire hydrants, manholes and water valves are in place. • Because of heavy rainfall, the site has been unworkable. Kiln dust has been added to help dry out the soil to allow excavation and grading to proceed. • The building footprint has been surveyed and staked on the site and excavation has begun. • The existing house on the property has been removed. • To date a total of 6% has been paid towards construction. Director Black commented that Council approved Change Order No. 1 to CMPA, Inc. for a grade change requested by Planning resulting in an increase of $3,080.00 and a 12" waterline relocation and french drain resulting in an increase of $8,800.00. Mr. Black stated that the anticipated completion date set forth by contract is December 10, 2001. He commented that there have been no significant contractor concerns. There was a change in superintendents, but the city's Construction Manager David Fleming has been working with the new CRIME CONTROL AND PREVENTION DISTRICT MEETING MINUTES February 19, 2001 Page 2 of 4 superintendent and has no concerns. Mr. Black informed the Board that David is on the site often to make sure everything is being communicated and running smooth. Agenda Item No. 713, North Site Facility Programming. Interim Director of Public Safety Rick Black informed the Board that city staff held a "kick-off" meeting with representatives from PSA on Tuesday, Dec. 19, 2000 to discuss programming for the north site facility. He stated that on Feb. 15 staff met again with PSA and received a very rough draft of the facility needs assessment. The main purpose of the Feb. 15 meeting was to discuss the Strategic Plan for DPS and how it impacts staffing, which would impact the programming of the north facility. PSA is to consider the information presented at that meeting and get back with staff within the next 30 - 45 days with a more detailed draft of the needs for this site. Mr. Black confirmed that staff does not expect this building to look like a residential structure. PSA will make every effort to design the facility to be as aesthetically pleasing as possible in order to blend in with the surrounding area. President Schelling commented that there are some residential areas, next to and behind the site, however, there are other properties in the area owned by Aventerra and Maguire Partners that will not be residential. Board member Pittman added that the building should be public friendly. Mr. Black stated that the north site would look a lot different than the west site mainly due to its size. The north site will house not only day-to-day officers and firefighters, but it will also include administrative personnel and building services personnel. All possible ideas are being explored such as a gun range and a driver training area to ensure that this site will meet the needs of public safety for years to come. President Schelling informed the Board that former Councilmember Scott Martin had presented to the City Council a plan to develop the remaining north site property as park land. Mr. Martin was suggesting that the property could be sold to the Southlake Parks Development Corporation over a period of several years. President Schelling commented that he did not believe the Crime Control District should be getting involved in financing the property - the District had more immediate funding needs and should not be taking a long-term note on the property. Agenda Item No. 7C, DPS Strategic Plan. Director Black stated that last month staff discussed with the Board reauthorization for the Crime Control District, and he wanted to assure the Board that staff would not come forward with a recommendation, including how long to authorize the district, without careful, scientific research. He commented that the strategic plan, that staff is currently working on, will be an integral part of the justification for the reauthorization. The strategic plan will include the vision of the DPS organization and will provide a basic idea for all employees, the Board, and the citizens of where this organization is going as far as the District is concerned. The plan will include performance objectives - so the plan will be measurable on a quarterly and annual basis and the plan will be updated as appropriate. CRIME CONTROL AND PREVENTION DISTRICT MEETING MINUTES February 19, 2001 Page 3 of 4 Agenda Item No. 7D, Finance Report. Finance Director Sharen Elam informed the Board that sales tax collections were about 37% above this same time period last year. She believes this is due primarily to the opening of Gateway and the new tenants at Town Square. Agenda Item No. 8. Adjournment. There being no further business to discuss the meeting was adjourned at 8:20 p.m. president Martin Schelling- ATTEST: Kim Bu oh Exec ive Secretary City Manager's Office CRIME CONTROL AND PREVENTION DISTRICT MEETING MINUTES February 19, 2001 Page 4 of 4