2001-07-18
Southlake Crime Control and Prevention District
Board Meeting
July 18, 2001
MINUTES
Board Members Present: President Martin Schelling; Members: Lou Ann Heath, Bob Mundlin,
Frank Pittman, Stuart Spencer, and Craig Sturtevant.
Staff Present: Assistant City Manager Shana Yelverton, Public Safety Director Rick Black, Finance
Director Sharen Elam, Police Chief Marlin Price, Professional Standards Coordinator Robert Finn and
Executive Secretary Kim Bush.
Agenda Item No. 1. Call to Order.
The meeting was called to order by President Martin Schelling at 7:00 p.m.
Agenda Item No. 2. Executive Session. President Schelling announced that the Board would be
going into Executive Session pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.072 deliberation regarding real property. Executive Sessions may be
held at any time during the meeting that a need arises.
SCCPD adjourned for Executive Session at 7:00 p.m.
SCCPD returned to open session at 8:10 p.m.
Agenda Item No. 3. Reconvene.
There was no action necessary as a result of the executive session.
Agenda Item No. 4. Administrative Comments.
There were no comments during Agenda Item No. 4.
Agenda Item No. 5A. Approval of the minutes of the Crime Control and Prevention District
meeting held February 19, 2001.
Motion was made to approve the minutes of the Crime Control and Prevention District meeting held
February 19, 2001.
Motion: Sturtevant
Second: Mundlin
Ayes: Heath, Mundlin, Pittman, Schelling, Spencer, Sturtevant
Nays: none
Approved: 6-0
Agenda Item No. 6A. Adoption of Crime Control FY 2001-02 Operating Budget and Multiyear
CIP. Public Hearing.
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Finance Director Sharen Elam presented to the Board the FY 2001-02 Operating Budget and
Multiyear CIP. She explained that the budget provides for the continuation of the SRO funding, lease
payment for the police 800 mhz-radio system, and annual debt service payment and the Multiyear CIP
provides for the construction of the West DPS facility. She noted that in the CIP staff shifted the sale
of the excess land on the west and north site to fiscal years 2002-03 and 2003-04 respectively.
Assistant City Manager Shana Yelverton noted that the purchase of the east site also has been
removed. She commented that in the future when the east site is needed, staff may need to look to the
City for funding assistance.
DPS Director Rick Black explained that two SROs are provided in the Crime Control operating budget
and one SRO is provided in the City's general fund.
There were no comments from the audience during the Public Hearing.
Motion was made to approve the Crime Control and Prevention District FY 2001-02 Operating
Budget and Multiyear CIP as presented.
Motion: Pittman
Second: Heath
Ayes: Heath, Mundlin, Pittman, Schelling, Spencer, Sturtevant
Nays: none
Approved: 6-0
Agenda Item No. 7A. Discussion: West DPS facility construction progress report.
DPS Director Rick Black briefed the Board on the West DPS facility construction progress. He
informed the Board that staff is pleased with the progress CMPA has made on the project - they have
been very responsive to staff and plan to be on schedule for a substantial completion date in December
2001. The Board commented on how well the project was progressing and how good the facility was
looking.
Agenda Item No. 7B. Discussion: District Reauthorization Issues.
Assistant City Manager Shana Yelverton presented to the Board a copy of the benchmark dates for a
February 2002 election. She commented that since the Local Option Election for wine sales is now
going to be held in November there would be no reason for the District not to pursue a February
election. Ms. Yelverton informed the Board that the cost for the election would be funded through the
City. She commented that the City Secretary's Office normally budgets for more than one election a
year in order to accommodate any special election purposes that may come up. She stated that there
are those who think it is better not to have an election in May so that reauthorization of the District
does not become a political platform for the City's general election, but this decision is up to the
Board. The Board agreed that a February 2002 (where the focus was strictly on reauthorization of the
District) would probably be the best date.
Ms. Yelverton said that in order to help the Board make a decision about the number of years to
extend the District, staff is working on a strategic plan to try and determine what costs the District
will incur. Staff hopes to bring the strategic plan to the Board soon - possibly at the next meeting, but
no later than October. Board member Heath commented that she would be uncomfortable incurring
any other costs other than those associated with what was presented to the public during the creation
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of the District. President Schelling commented that he understood that if all projects were completed
prior to the end of the District - it could be dissolved. Board member Sturtevant added that the other
alternative is to include, in the election materials, an explanation to the voters that the capital
improvements portion of the District's initial goals may be completed prior to the end of the District
and at the point in time there would be an opportunity to spend the funds on other items i.e.,
operational, etc. Ms. Yelverton commented that the strategic plan, which will show the needs of
DPS, would be the key to deciding on how many years to reauthorize.
Ms. Yelverton informed the Board that District funds could not be used to advocate a position in the
election. She suggested that a political action committee would be the group to strategize about how
to take the election forward and organize the public education. Staff can participate by speaking to the
public, putting voting information on the Web site, and placing information in city publications -
factual, non-advocacy information. When asked what role Board members could play in the
reauthorization effort, Ms. Yelverton responded that each could take an active role if they so chose.
Ms. Yelverton commented that the City Attorneys have stated before (in other like instances) that
Council and Board members should avoid advocating a position during Board meetings because it may
create issues, but getting signatures, wearing buttons and pins, or chairing a committee would be
acceptable. Ms. Yelverton stated that she would provide to the Board more specific information on
when Board members can get together without violating the Open Meetings Act.
President Schelling asked the Board members to think about one of them volunteering to be in charge
of organizing the election efforts.
Agenda Item No. 7C. Sales Tax Report.
Finance Director Sharen Elam commented that based on collections-to-date and what is anticipated for
the rest of the fiscal year, it is estimated that the District will probably see a 20% increase in sales tax
collections for the year.
Agenda Item No. 8. Adjournment.
Ms. Yelverton stated that on the February election timeline, a November 20 meeting for the City
Council to establish the election procedures is listed; however, Council sometimes cancels the second
meeting in November due to the holidays. If they do this, the Board may need to have a special
meeting prior to the Council meeting on November 6.
There being no further business to discuss the meeting was adjourned at 9:00 p.m.
A
Martin Schelling, President
ATTEST:
I - I /
i B sh
Execut' e Secretary
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