2001-10-03
Southlake Crime Control and Prevention District
Board Meeting
October 3, 2001
MINUTES
Board Members Present: President Martin Schelling; Members: Lou Ann Heath, Pam McCain, Bob
Mundlin, Frank Pittman, Stuart Spencer, and Craig Sturtevant.
Staff Present: Assistant City Manager Shana Yelverton, Public Safety Director Rick Black, Finance
Director Sharen Elam, Police Chief Marlin Price, Professional Standards Coordinator Robert Finn,
Battalion Commander-Fire Services Robert Isbell, and Executive Secretary Kim Bush.
Agenda Item No. 1. Call to Order.
The meeting was called to order by President Martin Schelling at 7:02 p.m.
Agenda Item No. 2. Executive Session. President Schelling announced that the Board would be
going into Executive Session pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.072 deliberation regarding real property. Executive Sessions may be
held at any time during the meeting that a need arises.
SCCPD adjourned for Executive Session at 7:02 p.m.
SCCPD returned to open session at 8:15 p.m.
Agenda Item No. 3. Reconvene.
Motion was made to advertise for acceptance of bids on sale of property discussed in executive session
through the normal bidding procedures at a minimum price of $425,000 for a minimum deadline of 30
days including solicitations of the Economic Development Department's brokers list.
Motion: Pittman
Second: Sturtevant
Ayes: Heath, McCain, Mundlin, Pittman, Schelling, Spencer, Sturtevant
Nays: none
Approved: 7-0
Agenda Item No. 4. Administrative Comments.
There were no administrative comments.
Agenda Item No. 5A. Approval of the minutes of the Crime Control and Prevention District
meetings held July 18, 2001 and September 12, 2001.
Motion was made to approve the minutes of the Crime Control and Prevention District meetings held
July 18, 2001 and September 12, 2001 as presented.
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Motion: Sturtevant
Second: Heath
Ayes: Heath, McCain, Mundlin, Pittman, Schelling, Spencer, Sturtevant
Nays: none
Approved: 7-0
Agenda Item No. 6A. Discussion: West DPS facility construction progress report
Director Rick Black informed the Board that favorable progress continues on construction of the west
site. He also informed the Board that, due to numerous rain days, substantial completion of the
facility has been moved from mid December to mid January, however, the project remains on budget.
There were no questions or concerns from the Board.
Agenda Item No. 6B. Discussion: DPS Strategic Plan.
Director Rick Black informed the Board that the DPS Strategic Plan is a comprehensive plan that
encompasses fire services, police services, building services, and support services. He said that the
information contained within the plan will provide employees as well as citizens with a clear and
concise overview of the most recently adopted organizational goals and objectives, budgetary
commitments, mission statements and assessments of organization activity. The document is designed
to cover a long-range planning period consistent with the needs of the community. Mr. Black
informed the Board that staff realizes the importance of the recommendation for CCPD reauthorization
to be factually supported, therefore, efforts were focused towards analysis of all strategic goals within
the police services division and a matrix (copy attached to the minutes) was developed that illustrates
the necessary funding needed to successfully complete each goal and advance the department to meet
the needs of the community. Director Black commented that the plan would be reviewed annually and
updated as necessary depending on any current issues facing the department or the City.
Police Chief Marlin Price introduced to the Board the strategic goals developed for police services
including:
1. Reduction of Residential Crime
2. Reduction of Commercial & Retail Crime
3. Improvement of the Criminal Investigation Process
4. Reduction of traffic-related deaths and injuries
5. Reduce law enforcement response time throughout the city
6. Increase police impact on drug and alcohol abuse occurring in the City
7. Increase community involvement
8. Development of a Comprehensive Capital Facility and Equipment Infrastructure
program
9. Improve utilization of technology
10. Improve department training
11. Maintain accreditation status
12. Maintain adequate level of staffing to ensure expected service delivery
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October 3, 2001 Page 2 of 4
Chief Price commented that within each of these strategic goals specific objectives and action plans
were developed. He stated that a financial analysis was also conducted to determine the amount of
money needed to support the successful completion of all stated goals within the plan (copy of Draft
#1 of the financial matrix attached to the minutes). The plan as outlined in this matrix is for the next
10 years and also includes an estimated cost for an additional 10 years. Chief Price commented that
the longer the District is authorized the less demand there will be on the City's general fund. If things
were going well within the City, the District could always be dissolved, but it would be hard to come
back and try and get the District reauthorized considering the competition from other areas for the
sales tax.
Assistant City Manager Shana Yelverton commented that the plan does not include funding for
operational items that would need to be continued indefinitely so that it would not cause a burden on
the City's budget when the District is dissolved.
President Schelling commented that if the District is not reauthorized, we could see happen here in the
City of Southlake what happened in Coppell where the school district was authorized to use the
remaining sales tax for school funded projects.
Agenda Item No. 6C. Discussion: District Reauthorization Issues
President Schelling announced that the Board would probably consider, at its next meeting, how long
to recommend reauthorization of the District based on what we hope to achieve in the strategic plan.
Assistant City Manager Shana Yelverton provided to the board copies of a new time line for a
February election and offered general guideline/ideas on how the Board might want to proceed with
getting the word out to the public. She suggested that members of the Board, as private citizens, form
a Political Action Committee (PAC) that would be responsible for raising funds to promote the
election, provide election promotion strategies and marketing, provide a public education plan, and
guide the process to the end. She commented that the PAC could consist of members of the Crime
Control Board, Council and other boards, resident advocates, and special skill members (legal,
marketing, etc.) Ms. Yelverton said staff will provide research and history, speak at meetings,
provide factual information as needed for the PAC and the residents, develop public education
campaign (Q&A), put public information on the Web site and City newsletter, and coordinate election
tasks. However, public funds may not be used to support a referendum. She informed the Board that
staff would recommend that the Board consider an agreement with the City to handle the actual
election process.
President Schelling informed the Board that Craig Sturtevant has volunteered as a private citizen to
help get started on this effort and to provide members with a report on what our plan of action should
be. Board member Sturtevant commented that he would be working on getting information together
and would probably be calling on other members of the Board for participation and assistance.
Agenda Item No. 6D. Discussion: Sales Tax Report
Finance Director Sharen Elam commented that sales tax collections were up 26.52% this year and
with only one more month to be reported, she did not expect that there would be a significant change
in the increase for the year.
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Agenda Item No. 7. Adjournment.
There being no further business to discuss the meeting was adjourned at 9:30 p.m.
President Martin Schelling
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