2024-10-23 LB Minutes9 CITY OF
SOUTHLAI-E
SOUTHLAKE LIBRARY BOARD MEETING: October 23,202
LOCATION: 1400 Main St., Southlake, Texas
Southlake Town Hall
TIME: 6.00 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Will Doby, Lori Burr, Cicely Nelson, Lauren
Green, and Janet Theaker.
SOUTHLAKE LIBRARY BOARD ABSENT: David Treichler.
STAFF PRESENT: Cynthia Pfledderer, Deputy Director of Library Services.
OTHERS PRESENT: None.
1. CALL TO ORDER
Will Doby called the meeting to order at 6:00 p.m.
2. CONSENT
A. APPROVE MINUTES FROM THE REGULAR SOUTHLAKE LIBRARY
BOARD MEETING HELD August 14, 2024
A motion was made to approve the minutes from the August 14, 2024, Southlake
Library Board meeting.
Motion:
Doby
Second:
Burr
Ayes:
Doby, Burr
Nays:
None
Abstain:
None
Vote:
2-0
Motion Carried. Lori Burr brought up confusion regarding whether the new Board
members could vote on the previous minutes as they were not on the Board then,
nor present for the meeting.
City of Southlake Values:
Integrity + Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 23, 2024, Southlake Library Board Meeting
Page 2 of 5
3. CONSIDER
A. Elect Vice -Chair for Board Year 2025
Southlake Library Board moved to elect a Vice -Chair for the FY2025 Board Year.
Lori Burr was nominated and accepted.
Motion:
Doby
Second:
Green
Ayes:
Nelson, Theaker
Nays:
None
Abstain:
None
Vote:
5-0
4. DISCUSSION
A. Library Overview for Board
City Librarian Pfledderer introduced the Southlake Library and its team to the
new Library Board members. She gave an introduction on each of the library
team including, Jennifer Tucker, Stacy Wells, Laura Byers, Andrew Burnett,
Rebecca Conkle, Karen Jolley, Anna Peterson, Marva Weekly, Alinn Carmona,
Heidi Chupp, Elizabeth Bennett, Spencer Natelli, and Caron Irvin. The library
circulates over 400,000 titles annually, which puts the turnover rate between 8-10
for each book. The annual budget is $1.26 million. The non-resident rate was
recently increased to $40 per year to better match the tax burden on Southlake
residents for the cost of the library. The materials budget was cut due to overall
City budget cuts, to $144,000. Library size is a little over 10,000 square feet in
the library, and the administrative office are across the street and are 1500
square feet. The library does not have program space in the library, instead
utilizes the shared third floor space in Town Hall. It also utilizes the Southlake
Training Center at Parkwood for adult programming and staff trainings. Core
service areas for the library are the materials circulation and programs. Most of
the programs are for children. There is a high demand for the study and meeting
rooms, as well as the open study spaces. There are remote pickup and drop-off
lockers at Champions Club. There is a partnership with two local senior living
facilities to specifically pull and make ready holds for their residents, that the
facilities will then come pickup once a week. The library will be adding EBSCO,
which was lost from TexShare databases last year. Coming in 2025 is the Aspen
Discovery Layer, which will dramatically improve the Library Catalog by
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 23, 2024, Southlake Library Board Meeting
Page 3 of 5
integrating the print with the digital collections into one location. Hoping to have
this improvement in place by Spring Break.
B. FY 2024 Library Performance
The library got a new coffee preparation closet. It overtook the second of the two-
family restrooms in the library. The remaining family restroom was renovated for
the first time this year. The library purchased and recently debuted eighteen new
lounge chairs. Study room use is up 40%, and volunteer hours are up 6%. Libby
usage grew by 150%, library traffic is up 7%, and adult programs and story times
are on the rise. There was an expansion of picture book call -out sections to make
things easier for parents to find. The early readers were moved to make them
easier to find. Youth Librarian Stacy Wells expanded the juvenile almanac
section, which is extremely popular. Juvenile fiction is up 16%. Parenting and
Family Life was moved and enhanced and is now up 110%. Classics has also
been expanded and is up 22%. Our interlibrary loan process was changed
through the State Library of Texas to a new system. The library worked with the
Southlake Library Foundation to bring in author James Ponti to offer writing
workshops during the summer and also worked with Apex Arts League for film
nights. Summer Reading had 2,134 kids participate in the program. A total of 398
people participated in the family programs and 125 people participated in Book
Bingo. There were 117 volunteers that worked 1,745 hours over the summer.
5. LIBRARIAN'S REPORT
Print circulation is down 2% this year. In April and early May, the auto -renewals
for checked out material went down for a time, and it was not caught for several
weeks. There is now a process that checks for this daily. Digital circulation had
an increase this year due to Libby, but we do think there was a lot of traveling,
which would account for print and program participation both being down. Total
circulation came out flat this year. Other digital usage, like World Book and
Bookflix, which are not counted towards the officially reported usage to the State,
is down dramatically due more than likely to the loss of the EBSCO databases.
Library cards issued were up 2% this year, traffic was up 7%, and digital traffic
was down 17%. Bibliof will not be renewed this year due to dismal usage.
BookFlix is down 12% but will be kept due to its usage by the schools. Brainfuse
was down 40% this year, which is an online tutoring database, and will be cut this
year as part of the library budget cuts. CloudLibrary was down 2% this year.
Kanopy was renewed midyear but will not be renewed after that. Newsbank had
a poor year of usage, and we've not been able to get statistics from them for the
several months, so it has not been renewed. NewsStand, the digital magazines
within cloudLibrary, will be kept. Computer usage was up 3% and study rooms up
40%. Adult programming was up 6%, but youth programming was down 9%,
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 23, 2024, Southlake Library Board Meeting
Page 4 of 5
which is significant, so will be paid attention to for FY25. Overall, programming
went down 2%. Volunteer hours were up 6%, and interlibrary loans were down
but we are deciding to purchase more of those requests. Within circulation
percentages, the top 3 of the 100% were made up thusly: 71 % is children's, 3%
is teens, and 26% is adults. Videos only accounted for 7% of our circulation. Of
the adult circulation, 63% are fiction, 37% non-fiction. For the youth circulation,
80% is fiction and 20% non-fiction.
6. LIBRARY FOUNDATION OF SOUTHLAKE UPDATE
Lori Burr presented an update on the Library Foundation. No programs right now,
but it has been a great year, as the programs held were very well received and
attended. Lori has asked City Librarian Pfledderer and Youth Librarian Wells for
their wish lists, and there will be a Foundation board meeting in the following
week.
7. NEW BUSINESS
Will Doby asked if there is a way to break out unique checkouts vs. renewals in the
data, which there is according to City Librarian Pfledderer. He also asked if there
is a way to track hold requests and how often they are filled or not filled. Lori asked
if there is still the issue of running out of budget for the e-audio for monthly licensing
purchases, and yes, it does continue to be an issue. A total of $1000 is set aside
for each month for pay -per -use titles, but there are times when there are so many
requests that it eats up that budget on that first day.
Cynthia put together a list of six dates to propose for regular meeting dates.
Normally, the board meets on the fourth Wednesday of the month. Due to the
holidays, the Board usually meets around the second Wednesday of December. It
was asked if the meeting day of the week could be changed, and it can. Will be
discussed at the next meeting. The board did agree to meet on December 11th for
the next meeting.
8. PUBLIC FORUM
The public forum was opened at 7:14 p.m., and being no public present, it was
closed at 7:15 p.m.
9. ADJOURNMENT
The next meeting will be tentatively scheduled for December 11th, 2024, at 6 p.m.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 23, 2024, Southlake Library Board Meeting
Page 5 of 5
The meeting was adjourned at 7.22 p.m.
Motion:
Doby
Second:
Theaker
Ayes:
Doby, Burr, Theaker, Nelson
Nays:
None
Abstain:
None
Lam/
Will Doby,�('Chair
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Cynth Pfledderer, ity Librarian
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
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