2003-11-10 BOA Minutes
OFFICIAL RECORD
CITY OF SOUTHLAKE BUILDING BOARD OF APPEALS
NOVEMBER 10, 2003
MINUTES
MEMBERS PRESENT: Kosse Maykus, Michael Vassios, Donald Coonan, Bob Lee
and Jerome Johnson.
MEMBERS ABSENT: Theresa Lyons and Eddie Pierce
STAFF PRESENT: Rick Black, Director of DPS; Garland Wilson, Chief of
Administrative Services; Paul Ward, Chief Building Official; Diana (D J) Green,
Secretary; and Tim Sralla, City Attorney.
Agenda Item No. 1. Call to Order. The meeting was called to order by Kosse Maykus
at 6.35 PM.
Agenda Item No. 2 and 3. Executive Session. No Executive Session held.
Agenda Item No. 4. Administrative Comments.
Introduction of Board Members
Welcome, comments and overview of Southlake Department of Public Safety by Director
Rick Black.
Agenda Item No. 5. Approval of Minutes of the Building Board of Appeals Meeting
held January 5, 1998
Motion was made to approve the minutes as presented. Motion second.
Ayes: Maykus, Vassios, Coonan, Lee, Johnson
Nays: None
Approved: 5-0
Acknowledgment of Oath of Office signed by each Board Member and notarized by the
Secretary
Acknowledgement of receipt of City Ordinance No. 635, Code of Ethics and Conduct
Agenda Item No. 6. Discussion.
Chief Wilson discussed the purpose of the Building Board of Appeals Orientation.
Board Structure
Administrative duties
Election of Chairperson and Vice-chairperson
Adoption of rules and procedures
Meetings are official meetings
Codes and Ordinances that will be used as decision making: Building,
Plumbing, Mechanical, Electrical and Administrative
Board Responsibilities
Responsibilities will be to make decisions based on the 2000 International
Building Code. All codes and manuals will be made available.
Manuals were available and displayed for review.
Power Point presentation presented by Paul Ward illustrating Case No. 14, substandard
building, located at 1315 W Dove Rd. Hand outs were given to each Member.
Roll of Building Official was discussed. It is the job of the Building Official to make
recommendations for the Building Board of Appeals' consideration.
Conclusion of presentation
Open discussion by Board Members
Discussion concerning procedure on how a case is brought before the Building
Board of Appeals
It was made clear to the Board that a decision made by the Board is final.
There are no cases pending to be brought before the new Board.
The Texas Open Meeting Act was discussed.
Comments from Tim Sralla, City Attorney
Cautioned Board Members about discussing issues of a case in public.
Cautioned Board Members about meeting in pairs of groups.
Notified Board Members that a meeting can take place via telephone,
e-mail or Daisy-chaining.
Cautioned Board Members to not let personal opinion affect decision
making.
Discussed legal issues
Liability: Unauthorized activities, stay within the boundaries of
authority.
Insurance: Each member is named under the City's policy.
Conflict of Interest: Each member encouraged to read and
understand the City of Southlake Code of Ethics.
Agenda Item No. 7. Consider: Election of Officers.
Nominations requested for Chairperson.
Motion made to nominate Kosse Maykus for Chairperson.
Motion: Vassios
Second: Coonan
Ayes: Vassios, Coonan, Johnson, Lee
Nays: None
Approved: 5-0
Nominations requested for Vice-chairperson.
Motion made to nominate Don Coonan.
Motion: Maykus
Second: Vassios
Ayes: Maykus, Vassios, Johnson, Lee
Nays: None
Approved: 5-0
A schedule of days was presented to the Board Members for their approval. No
opposition was made to the proposed meeting dates. Comments were made concerning
ways of contacting the Members. It was discussed and agreed upon that a letter would be
sent out three (3) weeks prior to a meeting to notify Board Members in the event that the
Board would NOT meet. Several Board Members requested to be notified by e-mail.
Roll was passed around to have e-mail addresses added.
It was determined that Bob Lee would move from Alternate to sitting Board Member,
replacing Eddie Pierce who no longer resides in the City of Southlake.
Some Ordinances that the Board Members will be referring to:
Ordinance 622
622A
622B
697
Agenda Item No. 8. Adjournment.
With no objections the November 10, 2003 orientation of the Building Board of Appeals
was adjourned at 8:10 PM.
Ko se M kus, Chairp rson
ATTEST:
10'a"'~
Diana (D J) Green
Secretary
DR AF
No s~ hey r~►.e
CITY OF SOUTHLAKE BUILDING BOARD OF APPEALS l tic' ( vrree-~S
NOVEMBER 10, 2003 J
MINUTES
MEMBERS PRESENT: Kosse Maykus, Michael Vassios, Donald Coonan, Bob Lee
and Jerome Johnson.
MEMBERS ABSENT: Theresa Lyons and Eddie Pierce
STAFF PRESENT: Rick Black, Director of DPS; Garland Wilson, Chief of
Administrative Services; Paul Ward, Chief Building Official; Diana (D J) Green,
Secretary; and Tim Sralla, City Attorney.
Agenda Item No. 1. Call to Order. The meeting was called to order by Kosse Maykus
at 6.35 PM.
Agenda Item No. 2 and 3. Executive Session. No Executive Session held.
Agenda Item No. 4. Administrative Comments.
Introduction of Board Members
Welcome, comments and overview of Southlake Department of Public Safety by Director
Rick Black.
Agenda Item No. 5. Approval of Minutes of the Building Board of Appeals Meeting
held January 5, 1998
Motion was made to approve the minutes as presented. Motion second.
Ayes: Maykus, Vassios, Coonan, Lee, Johnson
Nays: None
Approved: 5-0
Acknowledgment of Oath of Office signed by each Board Member and notarized by the
Secretary
Acknowledgement of receipt of City Ordinance No. 635, Code of Ethics and Conduct
Agenda Item No. 6. Discussion.
Chief Wilson discussed the purpose of the Building Board of Appeals Orientation.
Board Structure
Administrative duties
Election of Chairperson and Vice-chairperson
Adoption of rules and procedures
Meetings are official meetings
Codes and Ordinances that will be used as decision making: Building,
Plumbing, Mechanical, Electrical and Administrative
Board Responsibilities
Responsibilities will be to make decisions based on the 2000 International
Building Code. All codes and manuals will be made available.
Manuals were available and displayed for review.
Power Point presentation presented by Paul Ward illustrating Case No. 14, substandard
building, located at 1315 W Dove Rd. Hand outs were given to each Member.
Roll of Building Official was discussed. It is the job of the Building Official to make
recommendations for the Building Board of Appeals' consideration.
Conclusion of presentation
Open discussion by Board Members
Discussion concerning procedure on how a case is brought before the Building
Board of Appeals
It was made clear to the Board that a decision made by the Board is final.
There are no cases pending to be brought before the new Board.
The Texas Open Meeting Act was discussed.
Comments from Tim Sralla, City Attorney
Cautioned Board Members about discussing issues of a case in public.
Cautioned Board Members about meeting in pairs of groups.
Notified Board Members that a meeting can take place via telephone,
e-mail or Daisy-chaining.
Cautioned Board Members to not let personal opinion affect decision
making.
Discussed legal issues
Liability: Unauthorized activities, stay within the boundaries of
authority.
Insurance: Each member is named under the City's policy.
Conflict of Interest: Each member encouraged to read and
understand the City of Southlake Code of Ethics.
Agenda Item No. 7. Consider: Election of Officers.
Nominations requested for Chairperson.
Motion made to nominate Kosse Maykus for Chairperson.
Motion: Vassios
Second: Coonan
Ayes: Vassios, Coonan, Johnson, Lee
Nays: None
Approved: 5-0
Nominations requested for Vice-chairperson.
Motion made to nominate Don Coonan.
Motion: Maykus
Second: Vassios
Ayes: Maykus, Vassios, Johnson, Lee
Nays: None
Approved: 5-0
A schedule of days was presented to the Board Members for their approval. No
opposition was made to the proposed meeting dates. Comments were made concerning
ways of contacting the Members. It was discussed and agreed upon that a letter would be
sent out three (3) weeks prior to a meeting to notify Board Members in the event that the
Board would NOT meet. Several Board Members requested to be notified by e-mail.
Roll was passed around to have e-mail addresses added.
It was determined that Bob Lee would move from Alternate to sitting Board Member,
replacing Eddie Pierce who no longer resides in the City of Southlake.
Some Ordinances that the Board Members will be referring to:
Ordinance 622
622A
622B
697
Agenda Item No. 8. Adjournment.
With no objections the November 10, 2003 orientation of the Building Board of Appeals
was adjourned at 8:10 PM.
Kosse Maykus, Chairperson
ATTEST:
Diana (D J) Green
Secretary